Assets, IT& Inventory

Our high performance school management software has been expertly designed to make accounting for your school or academy’s IT assets and inventory quick and simple – saving you both time and money.

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Assets, IT & Inventory

Our high performance school management software has been expertly designed to make accounting for your school, academy or trust’s IT assets and inventory quick and simple – saving you both time and money.

Laptop, PC, Apple, iPad and Chromebook automated discovery agents dramatically reduce the initial asset discovery process. Our IT & Inventory mobile app makes day-to-day tracking, loaning, editing, updating locations, and auditing simple, meaning you’re able to relegate laborious asset audits to the past.

By keeping track of which staff and students are using which device, through mobile technology, you’ll always have an audit trail for your resources. This level of oversight also allows you to maximise value from your software investment since you’ll know which pieces of software are being used frequently, and which are not.

“This is an excellent product chosen for its user friendliness and functionality. Its visual attributes make it easy to follow and create a novel way of maintaining the system.”

Kam Khan | ICT Manager | Levenshulme High School

Don’t justtake ourword for it...

Eliminate unnecessary work and expenditure

Assets, IT & Inventory

In addition to saving you time and money, our IT & Inventory solutions will help ensure that you remain fully accountable across the following areas:

• One to one assignment

• Insurance

• Asset misappropriation

• Procurement and resource planning

• Audit and asset tracking

• Staff and student loan pool

• Software asset management

• Business continuity planning

• Useful data importer

• Historic list of all assets

• Restrict user permissions by categories to allow or deny staff to edit asset information

• Link contracts to specific assets (e.g. boiler)

• Monitor the use of IT equipment and software

• Laptop, PC, Apple, iPad and Chromebook automated discovery agents

• Short and long term procurement forecasts

• Search and report with fully customisable reporting functions

• Mobile app for simple day-to-day tracking, loaning, editing, location updates and auditing

• Add images and documents to room, inventory, pupil and staff records

• Store information safely in the cloud with Amazon Web Services

Be accountable

Key features:

Central System Features• School-specific development and design

A product developed with schools, for schools

• Visual icon-based system for ease of use Developed for all levels of user

• Cloud-based system Peace of mind that your data is securely held at AWS Amazon

• Permissions based multi-user system Restrict user access based on permission levels, managed by customisable templates

• Document importer Securely attach documents to assets, buildings, rooms and people

• Image importer Securely attach images to assets and rooms to provide proof of ownership for insurance purposes

• Customisable reports Report on any data behind assets producing accurate forecasts and schedules, all exportable to Office applications

• REST API Enables data links to other software solutions

• AD/LDAP integration Manage Parago users through your domain

IT & Inventory Management• Disposal system

Three stage disposal process with user specific permissions

• Asset audit history Records movement and data changes to inventory

• Multiple data fields behind every asset Data fields relevant to each asset type

• E-Rate and funding data fields Funding specific fields for detailed finance reporting

• Custom data fields Create your own specific fields against assets

• Asset category Designate a category for every asset for accurate filtering, reporting and accounting

• Depreciation module Straight-line and reducing-balance depreciation specific to individual or asset categories

• Power and CO2 consumption calculator See your IT energy usage costs and show potential savings

• Multi edit and search Change common data fields across multiple assets

• Contents value calculator Specified contents and room values giving real estate value for insurance premiums and claims

• Store improvements financial reporting Virtual areas to store improvements and fixed assets allowing full financial reporting on capital expenditure

Software Licence Management• Records all licence procurement data

• Defines licence type, i.e. site, user, normal & prohibited

• Tracks copies currently in use across the organisation’s infrastructure

• Alerts to warn if the organisation’s in-use copies exceed the licence quota

• Manage grouped software titles such as MS Office and Adobe suites

• Licence expiry alerts

• Eliminate or relocate unused software licences

• Monitor unauthorised software installations

• Software title metering/usage

PC, iPad & Software Discovery Agent• Automatically discovers full PC specification

Helps plan upgrades

• Automatically discovers all installed software An almost impossible manual task

• Updates on PC and software changes Eliminates time-consuming manual audits

• Alerts on PC and software changes off-site Enables you to track remote activity

• Automatic relocation of assets based on active directory location or organisational unit Removes the need to move assets

• iPad Agent Automatically find all your iPads and hardware detail such as OS version and GPS location

• Chrome Agent Automatically pull information from your chrome books and the Google admin panel such as hardware detail, software and GPS location

Parago Mobile App• Smart phone technology for all iOS and Android devices

Compatible with your existing inventory

• Add new assets Manage new inventory whilst on the move

• Track and edit assets Manage the movement and edit existing inventory through barcode scanning

• Virtually eliminate asset audits Reduce time taken on annual audits by an average of 88%. Get alerts for new, moved and missing assets

• Record PAT testing Audit and PAT test simultaneously

• Add photos to your school Attach photos of assets, rooms and documents for insurance and premises management

• Multi-location tracking & auditing Ideal for multi-site support staff

• Wireless & 3G/4G connection Keeping connectivity costs down

• Offline functionality Continue tasks regardless of internet connection

• Integrated helpdesk Ticket response and automated alerts

• Attach images & documents to helpdesk tickets Ensure staff members gather information on the move

Product technical specification

+44 118 950 8087

sales@parago.co.uk

Contact us

One-to-One Assignment• Assign individual assets to staff and students

• Track which assets are on long term loan

• Attach documents to staff and students for audit purposes

• Use mobile technology to assign assets to students and staff on the go

• Full asset audit trail that shows who assets have previously been assigned to

• Funding contribution data fields, alerts and reporting