Attendance Monitoring System

ATTENDANCE MONITORING SYSTEM

MIT 502 (Technological Change)

REPORTED BY: JOYCE ERIKA D. SALUD

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TECHNOLOGY

SYSTEMS EVOLUTIONS

ISSUESCONCERNS

IMPLICATIONS

SOLUTIONS TO

PROBLEMS

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INTRODUCTION

OBJECTIVES

SIGNIFICANCE

RESOURCES


An attendance monitoring system is…

An attendance monitoring system aims to:

An attendance monitoring system is significant to:

Machines, Materials, Manpower, Money

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An attendance- monitoring system maintains a daily record of a person's arrival and departure time from work or school.

Time and attendance systems are the modern-day equivalent of the paper time sheet or punch clock. They automate day-to-day tasks such as tracking work hours and calculating accrued

benefits, providing valuable information and making business more efficient.

An attendance-monitoring system serves as a time log that is set up as a computerized database.

INTRODUCTION

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2 TYPES OF ATTENDANCE MONITORING SYSTEM

INTRODUCTION CONTINUED...

Attendance Monitoring System for Student

Attendance Monitoring System for Employee

It tracks students' attendance and progress. They can request students' progress reports or transcripts.

It keeps records in order and is frequently updated. When seeking employment, an employee can request certain reports to be printed from the attendance-monitoring system.

BACK

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OBJECTIVES

To provide registration and complete processing of an individual’s attendance, and can be interlinked to other information systems.

To create a more stable working environment.

Automatic generation of reports in case of long-time absence (illness, looking after sick family members, vacation, etc.).

To provide a detailed auditing of each processor’s work.

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BACK

To allow effective student/employee attendance management which provides extra support.

To help the company or establishment to automate not only the morning roll calls but also labor forecasting and management activities.

To remove the inherent inaccuracies associated with manual registers and student/employee signatures, which are clearly open to abuse and demand time-consuming administration.

OBJECTIVES CONTINUED...

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SIGNIFICANCE

It monitors an individual’s presence at any moment.

It outputs printout generation either as printer or xls output (attendance sheets).

It can easily track tardiness and patterns of absenteeism.

Users can also utilize a thin client – the intranet application for attendance data processing (employees can use the application for attendance data viewing).

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The system takes away the need for students to pass paper registers around the class, makes falsifying attendance more difficult and removes the need for administrators to manually enter data into a database or spreadsheet.

Lecturers are also spared the task of passing on registers for analysis, therefore reducing time delays in identifying non-attendance.

For the employees, it calculates the actual hour of work and recording of overtime hours as well as the monthly total hours worked.

SIGNIFICANCE CONTINUED...

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Time and attendance software can reduce the administrative hassles of managing paper time slips and reduce mistakes.

It can cut down on time theft: buddy punching, extended lunches, and other time tracking problems.

It also include basic accounting, auditing and reporting tools, giving the managers easy access to employee data and the applications to audit it for accuracy.

SIGNIFICANCE CONTINUED...

BACK

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RESOURCES

CaptureIT System

Many colleges use the CaptureIT student proximity card as the student’s ID card. This provides added security, whilst helping make registration quick and easy.

Whenever a student registers, the CaptureIT database is immediately updated so that administrators have a real-time view of which students are on-site.

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Fingerprint Based Time Attendance TTA01

TTA01 is a compact and efficient stand-alone device that enables quick and accurate identity matching and can record up to 50000 transaction records. It give reports of overtime/docking of non-exempt employees.

It is software that manages or monitors the time worked by employees for the purpose of efficiently processing payroll. It tracks labor distribution, building security, and personnel scheduling.

RESOURCES CONTINUED...

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Fingerprint & RFID Based Time Attendance System

TTA07-ID

Tutis Biometric based Time & Attendance System with facility of Fingerprint with Proximity Cards( by default) & Passwords – all rolled into one, with a flexibility to use any one or a combination for Time Attendance system along with USB port as for data download along with LAN port support.

User capacity of 1500 supported.


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Fingerprint & RFID Based Time Attendance System

TTA08-ID

Tutis Biometric based Time & Attendance System with facility of Fingerprint with Proximity Cards( by default) & Passwords – all rolled into one, with a flexibility to use any one or a combination for Time Attendance system along with USB port as for data download along with LAN port support.

User capacity of 1500 supported.


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Biometric Based Attendance

Machine

It is a standalone fingerprint T&A system with optional simple access control. It is built on Linux operation system and DP UrU4000B sensor.


The identification speed is fast. Memory stick solves the problem of no PC in local site. You just download records into the stick and take it to where there is PC.

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Attendance Reader

EMM_Box_72K

The reader offers input of 20 types of basic working time interruptions as well as definable additional interruptions. Codes and meanings of individual working time interruptions are configurable. The unit has a memory that can store 7000 passages without having to be emptied into the connected PC.


The reader is suitable for attendance and catering systems. It is equipped with a display and keypad, and can work in on-line, off-line or combined mode.

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ID Card Scanning

Fixed Scanners The display gives confirmatory information to the student and administrative information to system supervisors. The scan stations communicate back to the central application through the organization’s standard computer network infra-structure.


Portable Scanners A single scanner could cover a number of rooms plus places. The portable scanner will need the operator to enter the location of use and event type and can then start scanning cards. A range of portable scanners exist for different card types, to suit whether a wireless (e.g. wi-fi) solution is required and to match your budget.

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Uni Nanny

It is an electronic attendance monitoring system, primarily designed to help improve attendance and retention. The Uni Nanny system is mobile, reducing registration time. The software improves the management of student attendance and can be imported into other student information systems, which can indicate any attendance problems.


It is generally a ‘clocking in’ process where people visit a fixed unit which is positioned at a central point. The Uni Nanny system is mobile and used within classrooms, thus eliminating queues and time-wasting registration procedures and the need for many fixed units across the university or college.

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Face Recognition

System

It focuses on technology of contactless man and machine interface. It is no human touch biometric face detection and face verification system gives high accuracy and reliable security of a person’s need. It implies the biometric solution eliminates the usage of the buddy punching method and emphasizes on capturing the facial details along with the time.


These data are then stored in the database of the computer so that they could be retrieved anytime. With the usage of the biometric time attendance system, it eliminates the need of the paper register which was in use earlier for recording the attendance along with the time.

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It achieves utmost accuracy in noting the timing data.

FACE RECOGNITION SYSTEM CONTINUED...

SYSTEM FEATURES

It is the simplest technology to be used for managing the time related data.

The easy installation procedure of this system is relatively simple.

It reduces the amount of data loss as, it emphasizes on electronic data storage.

It is based on 'no human touch' technology.


REPORTED BY: JAY – R P. TORRES

History or Evolution of Attendance Monitoring System

Logbook or Manual System The User logs his or her time in and time

out on a Logbook then a signature. Manual System are more inevitable to

human error and falsification. Waste of Resources.

Time Clock Time Clock is a mechanical (or electronic) timepiece used to

assist in tracking the hours an employee of a company worked. Ex of Time Clock

JM-6300 features :

2 colour printing time clock red printing for irregular recognition 6 column printing time clock Melody/Signal Device Auto feed/eject of time card Auto column time clock Full Power Back-up System 5 years memory back-up Perpetual calendar

ID Card Scanning ID card scanning is a rapid and reliable

approach that eliminates the human error that is inevitable with manual recording techniques.

Types or Classification of ID Scanning Fixed Scanner Portable Scanner

Ex. of Fixed Scanner Z6010 Laser Fixed Scanner

The Z-6010 Laser Scanner: Support both omnidirectional and single-line

scanning Aggressive scanning performance Proprietary Z-SCAN+ technology Stand-alone as a hands-free scanner or as a

scanning module Optional 3D turning cradle Flexible communications

Ex. of Portable Scanner Z3051BT Handheld Bluetooth Laser

Scanner The Z-3051Bt Scanner is:

Wireless Data connection flexibilities Flashing LED indication and programmable

beeper Smart charging to prolong battery life Light-weighted and streamlined shape for

easy handy operation

Biometric Based Attendance Machine

It is a stand alone fingerprint T&A system with optional simple access control. It is built on Linux operating system and DP UrU4000B sensor.

Ex. of Biometric Based Attendance Machine UrU4000B

Fingerprint & RFID based Time Attendance System Ex. TMS-F810 Thumb Scan /Fingerprint Biometric System

Innovative stand alone system Data transfer via USB pen drive 4 line large L.C.D display with blue back light Store up to 50,000 records Support up to 1,000 users Can register up to 2,000 finger print images dual working method : finger print & pin number 1:1 or 1:N recognition Suitable for office & retails outlet Dimension : 140 x 190 x 40 mm Weight : 500gm

CaptureIT System Students register their arrival and departure

at College using a biometric terminal. This technology ensures that the person

registering is indeed that person and, in addition, prevents students falsely recording the attendance of others.

Whenever a student registers, the CaptureIT database is immediately updated so that administrators have a real-time view of which students are on-site.

Features Clock in / out using a Biometric or Proximity terminal or PC

based Remote Clockin Utility Any number of Cost Centres and sub-departments Supports the Bradford Factor Comprehensive real time reports Easy to use and navigate user interface Can link to your fire alarm to provide an automatic fire register Individual, departmental, pay / activity category and job

specific pay rates Real-time updating - no downloading from terminals True real-time database validation of all on-line terminal

entries Up to 999 Work Periods to accommodate different start &

finish times Handles variable and rotating shift plans easily Built-in support for Flexitime

Exception monitoring Notification of exceptions emailed automatically to line manager

for action Flexible overtime monitoring rules Start & finish time rounding - next, previous or nearest Start & finish grace periods Up to 999 Pay Categories Up to 99 absent and sick day types Unlimited number of clockins per day Record absence / lateness reasons, part / statutory holidays and

flexitime leave Employee Status application supplied as standard Review employee attendance history Record job changes, tea / lunch breaks and pay category changes Automatic or manual clocking of lunch breaks Employee messaging Customisable terminal message text

Time and Attendance Administrator View Overview of employee activity View employees by department Access to system parameters Configure clocking terminals Run reports

Time and Attendance Employee Properties Record employee personal details Store employee photographs Assign employee work patterns Check employees' holiday entitlement Set employee terminal permissions

Time and Attendance Weekly Summary View start / finish times and hours worked Visibility of overtime and bonuses Highlighting of lateness, holiday or sickness Detailed payroll information

Time and Attendance Work Record Detailed view of daily activity Visibility of daily exceptions Make manual adjustments Notes field for additional information

Uni Nanny The Uni Nanny system is mobile, reducing

registration time. How Does It Work? Stage 1

The lecturer attends a learning event (e.g. lecture, tutorial etc.) with a small electronic baton, and a ‘fob’ for that learning event. At the beginning of the learning event, he/she places the fob near the baton – a process which takes seconds. The lecturer then passes the baton to the students.

Stage 2.

The baton is then passed around the learning event, which could be a lecture, a tutorial, a seminar, or even an outdoor practical. Each student introduces their fob to the baton. It is estimated that the process is at least four times quicker than students signing their name on paper

Stage 3.

The baton has finally returned to the lecturer in much the same way as a piece of paper would be handed around all the students in the class and returned at the end. The lecturer might use the same baton for any number of learning events that day or that week but lecturers are encouraged to take the batons back to the central administration area on a daily basis, where the information can be downloaded to the database. The data that is downloaded is held on a local machine and also automatically updated to a central web server.

Stage 4.

Administrators can now monitor students’ attendance, using information on their local machine, or they can use more complicated search facilities, which is web-based. Administrators can also issue usernames and passwords to other members of staff who may wish to monitor the attendance of their own classes.

Face Recognition System System Features:

It is the simplest technology to be used for managing the time related data.

It achieves utmost accuracy in noting the timing data.

The easy installation procedure of this system is relatively simple.

It reduces the amount of data loss as, it emphasizes on electronic data storage.

It is based on 'no human touch' technology.

Ex. TMS-680

Innovative stand alone system Attendance software in reader Data transfer via USB cable Build in back-up battery system up to 4 - 5 hours large colour L.C.D (320x240) 2.8” display Support up to 1,000 users Store up to 30,000 records & 30,000 images Image recorded in black & white max 10 years data retention Suitable for office & retails outlet Dimension : 190 x 120 x 30 mm

Weight : 320gm

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Thank You..

Documents

Attendance Monitoring System