AZC Parents Handbook

v.100211

PARENTS’ HANDBOOK

Al Zahra College

AL ZAHRA COLLEGE PARENTS’ HANDBOOK

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CONTENTS

..................................................................Section 1: Context 3............................................................Section 2: Directions 12

................................................................Section 3: Policies 17..............................................Section 4: Programs & Events 36

............................................................Section 5: Proformae 48


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SECTION 1: CONTEXT

.............................................................................................................Our Background 4..........................................................................................................Our Logo & Motto 5

.......................................................................................................................Our Vision 6...................................................................................................................Our Purpose 7..................................................................................................................Our Focus.... 8

.....................................................................................................................Our Beliefs 8...........................................................................................................Our Commitment 9.........................................................................................................Our Expectations 10.........................................................................................................Our Future Plans. 11


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Al Zahra College is an independent school that commenced in February 1998 to provide alternative education options for the growing Muslim community in Australia.

The College presently caters for students from Preschool to Year 8 (with an additional secondary year group planned each year). The Preschool and Primary sections are co-educational, while the secondary class is for girls.

The College motto Faith, Knowledge and Wisdom promotes in all students' endeavours, excellence and quality learning in all areas of the curriculum, as well as within the Islamic faith, with

particular attention to instilling high moral values in each student. Al Zahra College is a Candidate PYP (Primary Years Program) school and a Candidate MYP (Middle Years Program) school. While AZC adopts both IB (International Baccalaureate) programs, the College still addresses the standards and requirements set by the NSW Board of Studies in all Key Learning Areas. Additionally, Arabic language, Islamic and Quranic studies are offered to students.

The inclusion of our ethos and values in the school’s teaching programs provides all students with an opportunity to cooperate and work together in a

harmonious and collaborative environment, and to understand and appreciate the common ideals of the Islamic faith in a spirit of tolerance and understanding.

Al Zahra College provides a learning environment in which each student is able to develop an understanding and respect for his or her own cultural background and take pride in who he or she is. Consequently, the ability for students to respect other cultures is strengthened. Islam, by its very essence, is multicultural and Al Zahra College seeks to imbue all students with high moral values and respect for all people.

Our Background


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Our Logo & Motto


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Our VisionAl Zahra College will provide, for all its students, an

outstanding learning environment that:

• provides high quality educational programs,

guided by talented, skilled and dedicated

teachers in world-class educational facilities,

using innovative teaching and learning methods

and the latest technologies to promote

excellence;

• encourages each student to pursue personal and

academic excellence to his or her maximum

potential in a caring school environment;

• develops a strong and productive relationship

between our staff and our parents which

recognises the fundamental importance of the

shared responsibilities of parents and teachers

for the education of the young and which

responds to the expectations and aspirations

parents have for their children; and

• provides students with an excellent foundation

for lifelong learning.


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Our Purpose

Al Zahra College aims to develop faithful, knowledgeable and wise citizens who take responsibility for creating a better and more peaceful world.

We will challenge our students to become active learners and critical thinkers who promote intercultural understanding and respect.

Therefore, we aim to develop internationally minded learners who strive to be:

• inquirers;

• knowledgeable;

• thinkers;

• communicators;

• principled;

• open-minded;

• caring;

• risk-takers;

• balanced; and

• reflective.


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Our FocusAl Zahra College aims to develop each student’s

ability to think critically and laterally, to make

considered judgments, solve problems and show

initiative in undertaking tasks.

This learning takes place in a friendly and caring

school environment in which each student feels safe

and secure and where they can strive to achieve

personal excellence.

Our Beliefs• Students are the focus of our efforts.

• Classrooms are exciting, caring and friendly

learning environments.

• Passionate teachers make a difference by

maximising the potential of each student.

• Parents are active partners in the schooling

process.


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Our CommitmentWe will:

• Provide a centre for educational activities and studies that will result in high quality education in a car ing and s t imulat ing learning environment.

• Ensure that quality learning and teaching are the central focus of every classroom.

• Provide a well-rounded education that values and supports the intellectual, spiritual, cultural, creative, physical, social and emotional development of each child.

• Provide Islamic studies based on the Holy Quran, the Sunnah and the teachings of the Fatima (sa) and the twelve Holy Imams.

• Create a harmonious and stimulating community atmosphere in which staff are mutually supportive and care for the students, and where students can grow as individuals developing a feeling of self-worth, a high level of personal integrity and a sincere respect for others.

• Provide a safe, secure, disciplined and quality learning environment.

• Recruit and support well-qualified, committed and professional teaching staff.

• Involve parents, caregivers and the local communities in aspects of the College’s educational programmes.

• Strengthen partnerships with other educational institutions and government and non-government schools, agencies, universities, industry and community organisations.

• Promote the understanding and respect of other cultures and religions within the school community.


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Our ExpectationsStudentsFive aspects where high standards are always expected are: performance; behaviour; presentation; communication; and participation.

PerformanceIt is expected that student performance will at least equal or exceed their natural ability. Regardless of a child’s natural ability level, each student is expected to put their best effort into every task they attempt.

BehaviourThe Student Code of Conduct is:•Wearing the correct school uniform•In the right place at the right time•Respecting staff, students & visitors•Respecting the property of others•Best effort into each activity•Being honest

PresentationStudents are expected to be in correct school uniform (and worn properly) when they are on school grounds or in the wider community representing AZC.

Communication‘Sooner rather than later’ is the standard for all communications. If there is an issue or concern, then individuals must communicate this issue or concern to the relevant party. All issues and concerns are expected to be addressed quickly.

ParticipationStudents are expected to participate in all class/school activities, this includes physical education. Failure to do so raises the question of commitment.

StaffStaff must be professional at all times. Their actions and behaviour are a reflection of themselves, their professional colleagues and Al Zahra College.

Staff will demonstrate their professionalism through:

• Their commitment to excellence and high standards that will be reflected in the performance of their duties. Students’ performance and their results are considered a reflection of teaching staff performance.

• Their efforts to ensure effective communication between colleagues, students and parents. All communication must reflect a ‘sooner rather than later approach’.

• Their establishment of strong home–school relations.

• Their loyalty and commitment to AZC, at all times and without exception.

• Their ability to make a difference to AZC as a result of their professional and personal contributions by value-adding in their individual areas of expertise.

• Their prompt follow-through on all tasks and requirements for which they are responsible.

• Their participation in extra-curricula activities and AZC events (applicable to teaching staff).

To be very succinct, AZC only wants employees who demonstrate these expectations on a daily basis.

Near enough is not good enough. Staff must be able to perform at the highest level.

ParentsAt Al Zahra College, all parents are expected to:

• Support the policies and ethos of the college;

• Ensure their children arrive at school before lessons commence and they are ready to learn;

• Provide a supportive learning environment at home for their children;

• Notify the College if their child will be absent from school;

• Communicate any issues promptly with the class teacher;

• Demonstrate courtesy and respect in their dealings with Al Zahra College staff and other parents;

• Obey all traffic and parking instructions near the College where students are collected;

• Attend parent/teacher interviews and information sessions;

• Participate in Al Zahra College functions and events.

• Pay college accounts according to the set timeframes.


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On the 15th of Shabaan (n (December) 1998, a 20-year plan for Al Zahra College was drafted during a dinner at the University of New South Wales. Details in the plan included:

Stage 1 - Primary School200 students in a fully equipped Primary School. Completed 2001

Stage 2 - Long Day Care CentreA new Long Day Care Centre will be completed by Term 4, 2008.

Stage 3 - Primary School A second stream will be established in 2010 to accommodate an additional 150 students with the relevant facilities.

Stage 4 - Secondary SchoolA fully equipped and purpose-

built secondary school to accommodate 300 students up to Year 12 is planned to be completed for 2015.

Stage 5 - Affiliated University CampusAn affiliated campus with one of the universities in NSW is planned for 2020.

Additionally, a plan that has been incubating for several years is:Primary Years Program (PYP)Al Zahra College has registered as an interested school in the Primary Years program. The goal is to become an authorised IB World School by 2012.

Our Future Plans


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SECTION 2: DIRECTIONS

.......................................................................................................Strategic Overview 13

..........................................................................................VALUING WHAT WE HAVE 14..................................................................................Teaching & Learning Excellence 14

.........................................................................................IMPROVING WHAT WE DO 15........................................................................Reputation, Growth & Development.... 15

......................................................................................ACHIEVING WHAT WE SEEK 16..........................................................................................Leadership & Management 16


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STRATEGIC OVERVIEW

Each year at Al Zahra College is an important one, with a lot of targets and goals to achieve. The success that have been achieved to date has been the result of the focused effort, determination and a visionary chairman.

This year will be no different in terms of effort and determination, as AZC continues to consolidate, grow and develop.

This year will be a significant year for many reasons. Importantly, the AZC community must appreciate, support and promote the three pillars of our strategic development:- valuing what we have;- improving what we do; and- achieving what we seek.

However, in all our efforts, our focus is on our students and maximising their learning outcomes.


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Valuing What We Have:Teaching & Learning Excellence

ELEMENTSVE1. Curriculum

VE2. Assessment & Reporting

VE3. Student Welfare & Leadership

VE4. Training & Development

VE5. Learning Support

VE6. Extra-‐Curricula Programs

VE7. Integrated Classroom Technology

VE8. Parents as Classroom Helpers

VE9. Arabic & Islamic Programs

FOCUSVF1.1 PYP

VF1.2 Early Childhood curriculum

VF1.3 MYP

VF2. Authentic assessment

VF3. Civics model program

VF4. PYP/MYP

VF5. DeTine & maximise needs

VF6. Support, interest and extension

VF7. Maximise interactive whiteboards

VF8. Encourage as part of literacy

VF9. DeTine, develop & articulate

ACTIONSVA1.1 Work towards authorisation

VA1.2 Establish Early Years Program

VA1.3 Establish MYP in Year 8

VA2. Utilise authentic assessment

VA3. Expand civics model program

VA4. PYP/MYP training for staff

VA5. Regular learning support team

meetings

VA6. Vary options approach

VA7. Use articulated in T/L programs

VA8. Utilise at any appropriate time

VA9. Programs are published


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ELEMENTSIE1. Marketing & Promotion

IE2. Enrolments

IE3. Performance Standards

IE4. External Relations & AfTiliations

IE5. Public Relations

IE6. Revenue Streaming

IE7. Action Research

IE8. E-‐learning

IE9. Service

FOCUSIF1. Update & upgrade website

IF2. Research AZC secondary needs

IF3. DeTine & articulate

IF4. Promote internationalism

IF5. Promote AZC achievements

IF6. Identify & target

IF7. Classroom, program & leadership

IF8 .Explore Moodle options

IF9. Establish as citizenship component

ACTIONSIA1. Website is current and dynamic

IA2. Determine future direction

IA3. Develop 5-‐year target model

IA4. IB & PYP/MYP Schools

IA5. Achievements promoted

widely

IA6. Local, national and international

IA7. One project each semester

IA8. Focus on homework/parent info

IA9. Implement award requirements

Improving What We Do:Reputation, Growth & Development


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ELEMENTSAE1. Administration

AE2. Personnel

AE3. Resources

AE4. Facilities

AE5. Budget

AE6. Communication

AE7. IT

AE8. School Community

AE9. Staff Welfare

FOCUSAF1. Utilise new admin system s/w

AF2. PYP/MYP experience

AF3. PYP/MYP focus

AF4. Multipurpose Hall

AF5. Increase grant sources

AF6. Increase electronic delivery rates

AF7. Explore Mac strategy

AF8. Promote AZC achievements

AF9. Stage teams promoted

ACTIONSAA1. Improved systems information

AA2. Priority will be PYP/MYP experience

AA3. Priority will be PYP/MYP focus

AA4. DeTine future site development

AA5. Seek additional grant sources

AA6. All parents are included

AA7. Cost replacement model

AA8. Promote special info sessions

AA9. Collaboration model enhanced

Achieving What We Seek:Leadership & Management


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SECTION 3: POLICIES

....................................................................................Overview of Policy Statements 18

.............................................................................................................................A - Z 21


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ADMISSION AND ENROLMENTStatementAl Zahra College is a co-educational day school from Early Education Class to Year 12. The College has an Islamic ethos and welcomes applications, regardless of a person’s ethnic origin, religion, or disability.

ANTI DISCRIMINATIONStatementAl Zahra College is committed to providing all within the school community, an environment free from any forms of discrimination. Al Zahra College is bound by Commonwealth and State Anti-Discrimination legislation. This policy also covers issues related to bullying.

ARCHIVES

StatementThe purpose of Al Zahra College Archives is to collect, preserve, research and exhibit those objects that will enable it to record and illustrate the history and achievements of the pupils, teachers and related organisations of Al Zahra College Limited.

BEHAVIOUR MANAGEMENT

StatementAl Zahra College is committed to encouraging very high standards of pupil behaviour in areas such as manners, dress and appearance; behaviour in the classroom and on the sports field; correct use of the English language; respect for the property of others and in the meeting of responsibilities.

The small size, caring Islamic philosophy and employment of highly professional staff all help to foster at Al Zahra College, an atmosphere where school discipline is based on mutual respect between teacher and pupils.

The objective of the behaviour management program is to develop self regulating pupils, who are well disciplined and prepared to accept responsibility for their own actions.

CHILD PROTECTION

StatementAl Zahra College is firmly committed to the protection of children. Child protection is about safeguarding a child from: exploitation in the workplace, a less than reasonable standard of care provided, emotional, sexual, physical and mental maltreatment, or economic neglect.

COPYRIGHTStatementAl Zahra College has strict guidelines in relation to copyright.

CRITICAL INCIDENT MANAGEMENTStatementAl Zahra College has certain responsibilities at law for the duty of care of staff, pupils and visitors to the College. Procedures are in place in the event of an emergency.

Overview of Policy


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DUTY OF CAREStatementAl Zahra College has certain responsibilities at law for the duty of care of staff, pupils and visitors to the College.

EMPLOYMENTStatementAl Zahra College is committed to the development of a best practice approach with regards to the relationship the College has with its employees. The relationship between employer and employee is one that is legally created and therefore places obligations on both parties.

The basis of the relationship is a contract. Relevant workplace legislation, however, exists both at a Federal and State level. Legislation places responsibilities on both the employer and the employee, within the employment relationship, which are in addition to normal contract law provisions.

EQUAL EMPLOYMENT OPPORTUNITY COMMITMENTStatementAl Zahra College is firmly committed to a policy of Equal Employment Opportunity (EEO) providing all staff and teachers with the right to work in an environment free from inequality of opportunity. Al Zahra College has an obligation to adhere to legal requirements outlined in relevant legislation.

ILLEGAL AND UNSANCTIONED USE OF SUBSTANCESStatementThe Mission Statement of Al Zahra College identifies the need to encourage each pupil to strive at their level, to achieve their personal best. In order to provide this encouragement Al Zahra College has, as part of the school philosophy, a clearly defined policy regarding the use of illegal and unsanctioned substances at school.

INFORMATION SYSTEMSStatementAl Zahra College is committed to the continued investment, of both human and financial resources needed in the area of computer information systems and networks. The College recognises that these systems and networks provide, to both pupils and staff, an integral and necessary component of business at Al Zahra College.

LEARNING SUPPORTStatementAl Zahra College is committed to the provision of educational services appropriate to the needs of all pupils including those with learning difficulties, disabilities, English as a second language and the gifted and talented.

Overview of Policy (cont)


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PRIVACYStatementAl Zahra College has an obligation to manage personal information, which has been either collected or provided, in a responsible and legal manner and in a way that observes all Privacy laws.

SEXUAL HARASSMENTStatementAl Zahra College is committed to providing all staff and pupils with a working and learning environment free from sexual harassment and discrimination.

SUN SAFETYStatementAl Zahra College is committed to the promotion of sun-safe behaviour to assist in the minimization of exposure to the harmful effects of the sun by both staff and pupils.

SUPERVISION AND DUTIESStatementAl Zahra College has identified certain duties that need to be performed by staff to ensure the care of its pupils.

SUSPENSION AND EXCLUSIONStatementAl Zahra College is committed to providing pupils, parents and staff with clearly defined disciplinary measures.

VOLUNTEERSStatementAl Zahra College appreciates the valuable contribution volunteers make to the school. Their contributions not only enhance the school’s resources, but assist in maintaining the ethos upon which the school was founded.

WORKPLACE HEALTH AND SAFETYStatementAl Zahra College has an obligation to ensure the health, safety and welfare of the school’s employees and any other people who may be affected by the school’s operations. In securing workplace health and safety, the school aims to achieve best practice in WPHS and to fulfil its statutory duties and obligations.

Overview of Policy(cont)


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Al Zahra College acknowledges that some students may require medication and/or management of health conditions at school.

While parents/caregivers have ultimate responsibility for the administration of medication and the management of health conditions, Al Zahra College can assist with the provision of these services.

Management of student health conditions, including the administration of medication, is a courtesy provided by Al Zahra College consistent with its duty of care to: • maximise the participation in school activities of students who require medication or special procedures for managing a health condition; and • optimise the health, safety and well-being of staff and students at school.

School staff can assist a student with medication provided that a written request is received from the student’s parent or legal guardian.

Staff must follow the directions on the original pharmacy label attached to the medication container.

All medications require secure, in some cases locked, storage and may be administered only under the supervision of a staff member.

Medications required for emergencies, such as asthma attack, should be accessible at all times. All medication requests must be approved by the Education Director.

ADMINISTERING MEDICINE TO STUDENTS


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Bullying is behaviour that is not tolerated by Al Zahra College.

Bullying can happen anywhere: at school, in sporting teams, between neighbours. Bullying can take on various forms including giving nasty looks, making rude gestures, calling names, being rude and impolite, spreading stories and rumours and teasing.

This behaviour may include: • keeping someone out of a group • acting in an unpleasant way near someone • 'mucking about' that goes too far • harassment or any form of discrimination based on disability, gender, race or religion.

Hurting someone physically is a form of bullying.

Al Zahra College has policies in place which include codes of conduct to ensure that the school community is free from bullying and intimidation. We believe that the school community has the right to be safe and happy at school.

ANTI – BULLYING


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A Morning Assembly is held each school day. This assembly commences with a recitation from the Holy Quran.

Weekly Assemblies are held each Friday at 12:20pm. This assembly is an opportunity to showcase student work, present weekly class and school awards, as well as to make any formal announcements.

Special school assemblies, for example, school leadership, may replace some weekly assemblies. Individuals or groups that have reached a minimum standard of excellence will have the opportunity to perform at scheduled assemblies.

While major building works occur during 2010/2011, weekly assemblies will be suspended. Replacement opportunities will occur during PYP Unit showcases.

ASSEMBLIES


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Rationale The primary purpose of the assessment and evaluation program within the school lies in the provision of feedback to all sections of the school community.

Assessment The teachers at Al Zahra College assess by collecting, recording and analysing information about student progress towards achievement of any of the syllabus outcomes.

Teachers assess in Key Learning Areas (KLAs) using such strategies as: • observing students during activities • interacting with students to gain an extensive understanding of the students’ abilities • analysing work samples

Diverse techniques to analyse this information are employed within the KLAs such as: Assessment Tools • Anecdotal records • Checklists based on syllabus outcomes • Conversations and interviews • Class reporting, performances and role-plays • Student reflection on learning - diaries, journals, reports

Individual/Class Profiles • Folders containing work samples • Portfolios • Workshops • Contracts • Questionnaires and surveys • Photos/Videos/Audio tapes

Tests • Diagnostic • Standardised • Teacher constructed • Student constructed • Group

Evaluation The teachers at Al Zahra College gather information and make judgements about the effectiveness of teaching programs, policies and procedures. Modifications to programs, policies and procedures may result from the evaluation process of curriculum overviews and plans; teaching programs; teaching strategies; assessment strategies; resources; staff development programs; school policies and strategies. Information for use in evaluation may be gathered through student assessment; teacher’s analysis of teaching practices; records of meetings; discussions with other Primary teachers, parents, community; staff development programs; needs of individual student; time allocation for programming; resources available; or most appropriate activities.

ASSESSMENT & EVALUATION


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Arrival at School Students are to enter the school grounds through the side gates only. Supervision commences at 8:10am. Students should not arrive at school before 8:10am unless they are: participating in an authorised activity/program; or directly supervised by their parents. Between 8:10 – 8:30am, students in need of assistance are to report to the Main Office.

Departure from School Students will assemble in class lines at 3:30pm and wait until they are collected by their parents/caregivers or appropriate family members. All students must leave the school grounds by the designated exits by 3:45pm, unless they are: participating in an authorised activity/program; or directly supervised by their parents.

Library Students are allowed in the library only if a teacher or librarian is present.

Lunch Students will eat their lunch inside the classroom for 15 minutes after prayer. Classrooms must be left clean and tidy.

First Aid Students who are sick or injured must report to the Main Office upon instruction from the supervising teacher. The qualified First Aider will attend to the injuries and/or escort the child to the sick bay, observe the child’s progress, and, if necessary, the parent or contact person will be informed and/or requested to take care of the child.

The First Aider is to inform the classroom teacher if the child is sent home or is in the sick bay. In case of an emergency, an ambulance will be called.

Road Safety Drivers must park in the designated areas. Frequent offenders will be reported to the appropriate authority.

CARE & SUPERVISION OF STUDENTS


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If the teacher feels, through class observations, that a student needs to be tested by the Child Health Nurse, they should discuss this with the Education Director and submit the appropriate form.

Procedure for student referral to Community Health Services The Class Teacher will: • identify problem or problems of student; • fill in relevant section of Referral Form; and • contact parent to discuss the child’s problem and sign consent on referral form.

The completed and signed form is returned to the class teacher by the parent. The form is then sent to the South East Area Health Service.

The School Nurse contact is: • Ph: (02) 93502826 • Fax: (02) 93503760

A copy of the form is to be made and placed in the student’s folder in the Main Office.

The Health Worker will contact the parent to set up an appointment for health of the child.

Regular health screening is also conducted throughout the year at Al Zahra College by the community nurses.

Any further questions or information can be addressed to the Education Director.

CHILD HEALTH NURSE


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Purpose• Guide individual development towards perceptive understanding, mature judgement,

responsible self-discipline and moral autonomy.

• Develop the ability to make responsible decisions and accept responsibility for actions.

• Specifically, to develop: self-discipline; self-esteem; respect for others; respect for own and other people’s property; tolerance; and an understanding of the difference between reality and fantasy (as influenced by media).

Guidelines• Teacher’s Role

Teachers will facilitate effective classroom and playground discipline for all children by using appropriate strategies. Parents should be informed and involved sooner rather than later. Teachers should respond to any request by a parent to discuss a problem.

• Parent’s Role

Parents should inform teachers of any situation that could have an effect on their child’s behaviour whilst at school (e.g., medication, broken night’s sleep, family issue). Teachers should be informed sooner rather than later. Parents should respond to any request by the school to discuss a problem.

Implementation• A behaviour management process will be based on the Levels System.

• Students who demonstrate consistent attendance and effort towards their schoolwork, consistently wear the correct school uniform and exhibit acceptable behaviour for a period of one term will be promoted to Bronze Level. A certificate will be presented to these students at the end of term.

• Bronze Level students who demonstrate consistent attendance and effort towards their schoolwork, consistently wear the correct school uniform and exhibit acceptable behaviour for a period of one term will be promoted to Silver Level. A certificate will be presented to these students at the end of term.

• Silver Level students who demonstrate consistent attendance and effort towards their schoolwork, consistently wear the correct school uniform and exhibit acceptable behaviour for a period of one term will be promoted to Gold Level. A certificate will be presented to these students at the end of term.

• Gold Level students who demonstrate consistent attendance and effort towards their schoolwork, consistently wear the correct school uniform and exhibit acceptable behaviour for a period of one term will be promoted to Citizenship Level. A Citizenship award will be presented to these students at the end of the year.

• Alternatively, students who display unacceptable behaviour in the classroom, playground or when representing the school will be sanctioned according to each school’s procedures. Parents will be informed of the action taken.

• Certain kinds of serious misbehaviour will result in immediate action by the Education Director. Such action may include suspension.

DISCIPLINE POLICY


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LEVELS AWARD SYSTEM

LEVEL

REWARD / SANCTION

TIME PERIOD ON

THE LEVEL

Gold Gold Level Certificate End of year award

Silver Silver Level Certificate One term (from Term 3)

Emerald Emerald Level Certificate One term (from Term 2)

Bronze Bronze Level Certificate One term (from Term 1)

0 Students start here at the

commencement of each school year.

One term

1 Students will do community service

whilst on this level. In addition, a

school leader will forfeit his/her

position for this period. Parents will

meet with the class teacher.

Minimum 2 weeks

Letter to parents

2 Students will have lunch time

detentions whilst on this level. In

addition, a school leader will forfeit

his/her position for the remainder of

the term and a replacement will be

elected or promoted. Parents will

meet with the class teacher and the

Education Director.

Minimum 2 weeks

Letter to parents

Counselling

3 Internal school suspension for up to

10 working days. Students will not

participate in school excursions and

special school functions. In

addition, a school leader will forfeit

his/her position for the remainder of

the year and a replacement will be

elected or promoted. Parents will

meet with the Education Director.

Minimum 2 weeks

Letter to parents

Counselling

4 External school suspension for up to

10 working days. Parents will meet

with the Chairman.

1 – 10 Days

Letter to parents

Counselling

5 Expulsion

Permanent.

Letter to parents


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School Rules

Al Zahra College is a HAPPY SCHOOL.

You make this a HAPPY SCHOOL by:

• wearing the correct school uniform

• being in the right place at the right time

• respecting staff, students and visitors

• respecting the property of others

• putting your best effort into each activity you attempt

• being honest

• allowing others around you to learn

• respecting and demonstrating Islamic values and beliefs

Basic Premises

All students are capable of success.

Parents must be directly involved in their child’s/children’s academic progress and behavioural maturity.

Appropriate choices made at school, coupled with open communication between home and school will generate student success.

Student Behavioural Expectations

Students will exhibit positive behaviour at all times, respecting the rights of others to learn and play in a safe environment.

Students will foster a safe environment by respecting school property, using it responsibly, and respecting the rights of all students.

Students will feel safe, both physically and emotionally.

Students will choose positive alternatives to inappropriate behaviour.

Students will be punctual, wear the correct uniform, be on task and complete assignments within a given time frame.

Expected Behaviour at Fruit Break and Lunch

Students will move in a quiet and orderly manner.

Students will eat their lunch quietly (under class teacher supervision) and use good manners.

Students will clean up their own eating area.

DISCIPLINE POLICY (CONT)


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Inappropriate Behaviour Resulting in Placement On A Level

Being disrespectful or defiant to an adult

Disregarding directions and instructions

Using inappropriate language or gestures

Disrupting classroom routines

Unsafe or destructive use of furniture, equipment and materials

Being in the wrong place at the wrong time

Using aggressive behaviour

Disrupting another student’s play at Fruit Break or Lunch which presents a threat to safety

Throwing rocks, dirt, sand or other objects

Failure to be prepared for class participation and work

Intentionally disobeying playground rules

Wilful tampering with, abusing or destroying school or private property while at school. Students and parents will be held responsible for the replacement or repair of abused or destroyed property

Fighting and bullying

Stealing

Leaving the school grounds and/or classroom without permission

Inappropriate Behaviour Resulting in Immediate Suspension

Possession and/or use of tobacco

Possession and/or use of alcohol

Possession and/or use of illegal drugs or related paraphernalia

Possession and/or use of illegal weapons, knives or using objects as weapons

Premeditated theft or vandalism

Premeditated gang fighting and/or bullying

First suspension – up to 10 working days (internal)

Second suspension – up to 10 working days (external)

Third suspension – expulsion

Please Note

Kindergarten students are exempt from the negative level system. They will instead be offered counselling, interviews will be arranged with parents and support from the Education Director will be provided.

DISCIPLINE POLICY (CONT)


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Each class will establish a weekly homework schedule that will commence each Monday (or first school day of the week) and must be fully completed and submitted by the last day of the school week. The homework must be marked.

Homework will require a minimum of 30 minutes at home and comprise activities that are self-explanatory, consolidate class lessons and require minimal parent support. However, parents will be required to monitor their child’s daily home reading requirements. Homework will include at least: • a daily reading requirement; • drill practice in ‘tables and combinations’ according to their level of ability; or • spelling list activities.

Parents are strongly encouraged to actively participate and supervise their child’s studies each night. They are advised to look at their child’s completed work as well as listening to Reading, Spelling and Tables practice. Parent’s signature on written work will allow teachers to know whether the student’s parent has seen the work or not.

Teachers should be aware that the goals for homework and study should include: • Extending the regular school program and reinforcing what has been learned. • Providing additional learning time or drills. • Broadening horizons for the students and providing opportunities for gaining new ideas through exposure to more sources of information. • Developing within the student the ability to recognise and utilise home and community

services. • Keeping parents aware of curriculum. • Allowing additional means of pupil evaluation. • Providing experience in problem solving, critical thinking, development of self-discipline

and good study habits. • Allowing learning experiences that can be undertaken independently.

HOMEWORK


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In the case of a parent wishing to follow through a grievance the following steps should be undertaken:

Parent – Teacher Step 1. The parent is encouraged to make an appointment to speak firstly with the teacher concerned.

Step 2. If the above is not satisfactory, then the parent should speak to the Education Director.

The Education Director will then speak to the teacher concerned and parent, separately, to try to resolve the matter satisfactorily for both parties.

If the issue is not resolved it may be necessary for the Education Director to organise a meeting between the two parties to try to resolve the matter.

Step 3. Failing to resolve the matter in Steps 1 or 2, the parent should speak to the Chairman who will instigate the following process: - Meet separately with the parent and teacher to ascertain the concern. - Resolve the concern following the individual meetings. - Meet with the two parties together to try to resolve the concern. - If unsuccessful, counsel both parties to a resolution.

Step 4. At the conclusion of the above process each party will be given a verbal response and a written response in more serious cases.

PARENT GRIEVANCE PROCEDURE


33

Contact between home and school is of vital importance to us. Functions and activities that enable parents to meet teachers and other parents will be organised throughout the year and all teachers are encouraged to take the time to build a positive relationship between the home and school.

The involvement of every parent will greatly assist each child to become a happy member of Al Zahra College.

A communication folder was introduced in 1999. This folder will be used to maintain homework, newsletters and all other communication between school and home and should be checked by parents each night. Teachers will check folders in the morning for any parent notes and ensure each afternoon that students take their communication folder home with them.

The 30 minutes before and after school are ideal times for teachers to interact and meet with parents on an informal basis.

Teachers are encouraged to take any opportunity to visit parents at their homes to establish closer bonds and break down the hidden barriers that often exist.

PARENT INVOLVEMENT


34

School Begins 8.30am Fruit Break 10.40am – 11.00am Prayer 1.00pm – 1.20pm Lunch 1.20pm – 1.30pm Play 1.30pm – 2.05pm Uniform Check/Bus Call 3.25pm School ends 3.30 pm

Teachers are required to be at school half an hour before school begins and half an hour after school ends.

PRIMARY SCHOOL TIMES


35

Purpose The wearing of the school uniform at Al Zahra College is seen as promoting a positive image in our local and wider communities. All students who attend Al Zahra College must wear the correct school uniform.

Hats/Caps These must be worn all year when students are outside their classrooms. NO HAT – NO PLAY.

Painting Shirts/Smocks These should be supplied by parents to prevent damage to uniforms during art and craft activities.

Implementation All school staff and parents are responsible for encouraging students to wear the correct uniform.

The Uniform Shop will endeavour to provide low cost uniforms.

Exemption to wearing any aspect of the correct uniform is at the discretion of the Education Director.

Students who do not wear the correct uniform, including appropriate hairstyle, will: • not represent the school outside school grounds (attend excursions, sporting activities, etc.); • if the school policy continues to be ignored, then the contract may need to be negotiated.

UNIFORM POLICY


36

SECTION 4: PROGRAMS & EVENTS

...........................................................................................................15th of Shabaan 37 ..................................................................................................After School Activities 38

....................................................................................................Annual Presentation 39................................................................................................................Art Exhibition 40................................................................................................................Book Parade 41

..................................................................................................................End of Term 42................................................................................................................Excursions.... 43

...........................................................................................................Hijab Ceremony 44

...........................................................................................................Sporting Events 45.....................................................................................................Student Leadership 46

..................................................................................................Visiting Performances 47


37

The 15th of Shabaan marks the occasion of the birth of the 12th Imam and the awaited Saviour, Imam Muhammad Al Mahdi.

Each school has their special day and the 15th of Shabaan is our day.

We celebrate this special day by holding our annual dinner. This occasion provides us with an opportunity to show the AZC and wider communities how Al Zahra College has developed into a successful school by providing a a safe, caring and exciting learning environment.

15th of Shabaan


38

After School Activities add depth and value to the college curriculum. It is a proactive means to enriching our curriculum. Programs would normally be conducted between 3.45pm - 4.45pm.

Active After School Sports are conducted on three afternoons over 7 weeks each term.

It is a priority to expand the range of activities available. Activities that would prove beneficial to students include (but are not limited to):- Arabic support;- Arabic extension;- Quranic recitation;- English support;- homework support;- science club;- G&T.

After School Activities


39

The Annual Presentation usually concludes the school year for our students.

When this event is held in the evening, students will be dismissed from AZC following Salat.

This year’s tentative program is:

6.00pm Quran –

6.05pm Opening Remarks – Education Director

Perfect Attendance & Premier’s Reading Challenge Gold Awards

6.10pm Presentation of Class Awards - Class Teachers, Arabic & Islamic

K 1 2 3 4 5 6

6.25pm Presentation of Sports Awards

Junior Girls Junior Boys Senior Girls Senior Boys

6.28pm Presentation of House Shield

6.30pm Presentation of Citizenship Awards

6.43pm Mayoral Award: Junior Model Citizenship

6.45pm Frank Sartor Award: Senior Model Citizenship

6.47pm Presentation of School Dux Award

6.50pm Chairman’s Address

Graduation Awards Year 6 Gift to AZC Volunteers

Scholarships Employee of Year

7.00pm Closing Prayer – Sheik

Annual Presentation


40

The AZC Art Exhibition provides an opportunity to display a range of impressive art works from each class.

Teachers will be advised of a tentative date for this year’s exhibition and should plan appropriately to ensure the very high standard of displays that are the hallmark of our exhibitions are maintained.

The venue is the College Inquiry Centre and staff will arrange their displays during the week of the exhibition.

Art Exhibition


41

AZC emphasises the importance of reading and literacy by celebrating Book Week.

Part of our celebrations includes our Book Character Parade which is held during a special assembly during Book Week.

Students. staff and parents are encouraged to dress up as their favourite book character and prizes are awarded for each class.

Book Parade


42

We like to celebrate the end of each term (1, 2 & 3) at Al Zahra College with a barbecue lunch and a special activity that involves students and parents.

These occasions may also be used for fundraising for charity or special purposes.

To promote fundraising activities, students normally wear mufti.

End of Term


43

AZC recognises the value of carefully planned excursions in the total learning program of students.

Excursions are defined as organised educational activities that occur away from the school. Whether co-curricular or extra-curricular, these excursions can be an effective means of providing students with learning opportunities beyond those which can be offered within the school.

Co-curricular excursions have a connection to one or more subjects of study and its purpose is to reinforce or extend student knowledge, skills or attitudes being developed within the school setting.

Extra-curricular excursions have a connection to broader educational goals of a social, sports-related or cultural nature.

Excursions relate to the current unit of work and require appropriate planning and satisfactory supervision of students.

Excursions


44

Each year, Al Zahra College celebrates the auspicious birth of our beloved Lady Fatima Al Zahra

(AS).

On this special occasion, girls from Year 4 participate in the Hijab Ceremony which marks the time a

girl has attained the age of maturity and undertakes her religious obligation to Allah (SWT).

This beautifully presented ceremony is attended by mothers and their daughters from Kindergarten to

Year 6.

Hijab Ceremony


45

The three main AZC sporting events are the cross country, athletics and ball games carnivasl.

AZC will also participate in inter-school sports on Thursday afternoons. Specific details about this program are announced each term.

The athletics carnival is held usually in Term 3. This event usually commences at 9.00am and concludes at 3.00pm. .

This carnival encourages participation by all students. Additionally, there are opportunities for parents, staff and preschoolers to demonstrate their prowess. Records are kept.

The ball games carnival is usually conducted at AZC as one of the end-of-term activities.

Events include tunnel ball, captain ball, overhead ball and wheel relay. As in the case of all AZC activities, the emphasis is on participation.

Sporting Events


46

Student leadership has been a priority area for development at AZC since its inception. All students (Kindergarten - Year 8) have the opportunity to exercise formal leadership tasks and responsibilities.

Each semester, class elections are conducted to select class captains - a boy and girl for each class (K-6) and a girl (Years 7-8). These leaders are inducted formally at a school assembly. During the period of their tenure, these school leaders undertake class and college responsibilities.

In the early years of AZC, a Student Representative Council that comprised these class leaders would meet regularly to discuss College issues and organise student-led initiatives. Units of inquiry and excursions have been scheduled for Years 4-6 to promote civic education and provide a practical understanding of local, state and federal government structures.

In order to provide Year 6 students with hands-on experience of a parliamentary system, elections were held in November 2007 for the inaugural AZC Parliament that was established in 2008, along the lines of the Australian Federal Parliament.

Within the AZC model, students fill the positions of Prime Minister, senior government ministers, as well as an Opposition Leader, shadow ministers and representatives. Staff form the Senate to ratify bills into law.

Importantly, as many students as possible experience leadership opportunities by the time they have completed their primary schooling.

Student Leadership


47

A visiting performance is usually scheduled each term.

Ideally, performances will cover all Key Learning Areas over a two-year period.

Performances are usually held in the College Hall and usually comprise two sessions - Infants (K-2) and Primary (3-6).

It is unlikely that there will be a performance in the term in which Ramadan occurs.

It is important for staff to follow-up these activities within the classroom.

The costs of these school performances are included in school fees.

Visiting Performances


48

SECTION 5: PROFORMAE

.....................................................................Application for Extended Student Leave 49..................................................................Consent for Referral to Child Health Nurse 50

...........................................................................................General Activities Consent 51..............................................................................................................Privacy Policy 52

...............................................................................................Student Asthma Record 53.........................................Student Medical Details (Illnesses, Allergies & Disabilities) 54


49

Al Zahra College

FAITH . KNOWLEDGE . WISDOM

3-5 Wollongong Road (PO Box A425) Arncliffe NSW 2205 . Ph: (02) 9599 0161 . Fx: (02) 9599 0162 . email:[email protected].

web: http://www.azc.nsw.edu.au ACN:081 448 464

Application for Extended Student Leave MySon/Daughter_____________________________inclass__________

willbetravelingoverseaswiththefamily/byhimself/herselfforaperiodof_____________months.

My child will be absent from _______________ and will be returning to Al Zahra College on or about:

_______________

Iunderstand that Imayrequestwork tobepreparedandgiven tomychildprior todeparture, if Ihave

providedfour(4)week’snotice,andthathe/sheisthenresponsibleforundertakingsuchwork.

IalsounderstandthatImustpayalloutstandingschoolfeesformychildbeforewedepart.Iamawarethat

leaveinexcessof10schooldayswillaffectmychild’sprogressontheLevelsSystemforthetermofabsence.

Ifthereareanychangestoourcircumstancesandfurtherleaveissought,wewillnotifytheschoolbyphone,

fax,email,orviaarelative.

Father’sSignature__________________ Mother’sSignature__________________

Date_______________ Date______________

Comments:________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

………………………………………………………………………………………………………………………………………………………………………

Office Use Only

Approved By ______________________________________ Date _____________

Approvedsignature

Parentsignature

FeesPaid

Filedinstudentrecords

TeacherNotified

Dateofreceipt


50


3-5 Wollongong Road (PO Box A425) Arncliffe NSW 2205 . Ph: (02) 9599 0161 . Fx: (02) 9599 0162 . email:[email protected]. web: http://www.azc.nsw.edu.au ACN:081 448 464

CONSENT FOR REFERRAL TO CHILD HEALTH NURSE

Dear …………………………………………

I would like to refer …………………………………………………… to the Child

Health (School) Nurse for assessment of his/her:

…………………………………………………………………………………………

…………………………………………………………………………………………

…………………………………………………………………………………………

As your consent is required, could you please sign and complete this consent below,

and complete the enclosed health card.

This service is free, and no treatment is given. Please return the completed card and

signed letter in the provided envelope to the school as soon as possible. Thank you for

your assistance.

Yours sincerely

………………………………………. …………… 20……….

PARENT CONSENT FOR REFERRAL TO CHILD HEALTH NURSE

Parent/Guardian name …………………………………………………………………

Signature ……………………………………… Date ……………………………….

Address …………………………………………………………………………………

Day Time Phone Number ………………………………

Child’s Date of Birth ……………………………………

OFFICE USE ONLY

Signature of Examiner and date

…………………………………………………………………………………………

…………………………………………………………………………………………

…………………………………………………………………………………………

Al Zahra College


51

Al Zahra College



GENERAL ACTIVITIES CONSENT FORM

Dear Parents

Throughout the year children participate in numerous activities outside the school grounds. These may

involve class excursions, sporting activities and school events.

On these occasions, parents will be advised of the specific details by class note. If the activity is local then

students may walk to the venue. Otherwise, appropriate transportation will be used. In most cases students

will be travelling either by bus or train.

You are requested to sign the ‘General Activities Consent Form’ below, allowing your child to leave the

school grounds under teacher and voluntary supervision to participate in various school activities throughout

the year.

Please indicate below any special medical conditions that may need to be known by the supervising teacher.

You are also asked to indicate on the ‘Travel Advice Form’ how your child will go home at the end of each

school day.

GeneralActivitiesConsentForm

Igivepermissionformychild…………………………………………class………….toleaveAlZahra

Collegeschoolgroundsunderteachersupervisiontovariousvenuesandparticipatein

variousschoolactivitiesthroughouttheyear2009.

……………………………………… . …………………………………..

Parent/caregiver Date

Travel Advice Form

Igivepermissionformychild…………………………………………class…………….

togohomeinthefollowingway:(pleasetickbox)

Mychildwillbepickedupby…………………………………………..

(nameofpersonwhomtheparenthasauthorisedtopickupchild)

Iwillpickmychildup

_________________ _______________

(parent/guardian) (date)


52

Al Zahra College



PRIVACY POLICY

1. Al Zahra College (the School) collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the School. The primary purpose of collecting this information is to enable the School to provide schooling for your son/daughter.

2. Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the

school to discharge its duty of care.

3. Certain laws governing or relating to the operation of schools require that certain information is collected. These include Public Health and Child Protection Laws.

4. Health information about pupils is sensitive information within the terms of the National Privacy Principles

under the Privacy Act. We ask you to provide medical reports about pupils from time to time.

5. The School from time to time discloses personal and sensitive information to others for administrative and educational purposes. This includes to other schools, government departments, medical practitioners, and people providing services to the School, including specialist visiting teachers, sports coaches and volunteers.

6. If we do not obtain the information referred to above we may not be able to enrol or continue the enrolment

of your son/daughter.

7. Personal information collected from pupils is regularly disclosed to their parents and guardians. On occasions information such as academic and sporting achievements, pupil activities and other news is published in School newsletters, the Annual Report, magazines and on our website and general publications. This may include photographs.

8. Parents may seek access to personal information collected about them and their son/daughter by contacting

the school. Pupils may also seek access to personal information collected about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in the School’s duty of care to the pupil, or where pupils have provided the information in confidence.

9. As you may know the School from time to time engages in fundraising activities. Information received

from you may be used to make an appeal to you. It may also be disclosed to organizations that assist in the School’s fundraising solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

10. We may include your contact details in a class list and Parent Representatives or other School directory. If

you do not agree to this you must advise us now.

11. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose the information to third parties.

√ I acknowledge and consent to the above ______________________ Signature

______________________ Date


53

3-5 Wollongong Road (PO Box A425) Arncliffe NSW 2205. Ph: (02) 9599 0161. Fax: (02) 9599 0162. Email: [email protected] Web: www.azc.nsw.edu.au

STUDENT ASTHMA RECORD


54

Al Zahra College



STUDENTMEDICALDETAILSFORM

ILLNESSES,ALLERGIESANDDISABILITIESINFORMATION

It is necessary for Al Zahra College to maintain accurate medical records of every student. Please

completealldetailsbelowandreturntoschoolassoonaspossible.

StudentName.......................................................................................................Class...........

MedicalHistory:

Allergies.......................................................................................................................................

......................................................................................................................................................

Disabilities...................................................................................................................................

......................................................................................................................................................

Anyotherspecialhealthproblems..........................................................................................

......................................................................................................................................................

Treatmentrecommended..........................................................................................................

.....................................................................................................................................................

Medication...........................................................................................................................................

MedicareNumber………………………………………………….……….…

Mother’scontactNo..........................................................................................

Father’scontactNo...........................................................................….……....

EmergencyContactName.……………………………………………….……

EmergencycontactNo......................................................................................

Signature:.............................................................................. Date………………

Parent/Guardian


55

AL ZAHRA COLLEGE

3 - 5 Wollongong Road, ARNCLIFFE. NSW 2205

P: (+61) 2 9599 0161 F: (+61) 2 9599 0162

E: [email protected] W: www.azc.nsw.edu.au

mailto:[email protected]

mailto:[email protected]

http://www.azc.nsw.edu.au

http://www.azc.nsw.edu.au

Documents

AZC Parents Handbook