Bank Reconciliation + Outstanding = ExpectedGL - ActualGL ... - Bank... · Bank Reconciliation + Outstanding = ExpectedGL - ActualGL = Difference ... Judy $ 178.47 12 ... 12/20/2013

AIMS@UNM Bank Account Reconciliation Report 1/14/2014 12:10 PM

Bank Reconciliation + Outstanding = ExpectedGL - ActualGL = Difference

Beginning Balance 1,614,527.00$ + (21,679.39)$ = 1,592,847.61$ - 1,592,847.61$ = -$

Deposits/Debits 235,154.02$ + -$ = 235,154.02$ - 235,154.02$ = -$

Withdrawals/Credits (193,411.67)$ + 40.54$ = (193,371.13)$ - (193,371.13)$ = -$

Total 1,656,269.35$ (21,638.85)$ 1,634,630.50$ 1,634,630.50$ -$

Accounting Cycle: FY2014; Bank: NM Bank & Trust - State Fund Account; Bank Account: 6173751 - Operating

Account; Statement Date: 12/31/2013

Page 5 of 5


Last Reconciled Beginning Balance Statement Date Ending Balance

12/1/2013 1,614,527.00$ 12/31/2013 1,656,269.35$

Date Source Document Item Number Description Deposit Withdrawal

10/31/2013 PR14-008 5965 Alvarado, Jesus A 12.00$


11/15/2013 PR14-009 5997 Olszowka, Ewa Z 48.00$

11/22/2013 AP14-031 6016 APS Food Nutrition Services 850.00$

11/22/2013 AP14-031 6017 Costco 59.98$

11/22/2013 AP14-031 6022 TJM Promotions, Inc. 485.00$

11/26/2013 AP14-032 6030 Aerospace Industries Associati 125.00$

11/26/2013 AP14-032 6033 Promote Marketing Concepts, In 368.50$

11/26/2013 AP14-032 6034 Science & Technology Park @ UN 19,201.65$


11/29/2013 PR14-010 6026 Leiva, Gilber D 36.00$

11/29/2013 PR14-010 6027 Olszowka, Ewa Z 48.00$

11/29/2013 PR14-010 6028 Rubio Perez, Bryan E 48.00$

12/3/2013 959 ERB 25,228.65$

12/3/2013 957 NMPSIA-EFT 15,434.90$

12/3/2013 AP14-033 6035 ACT 466.20$

12/3/2013 AP14-033 6036 Comcast Cable 128.29$

12/3/2013 AP14-033 6037 Cordova, Robert 30.00$

12/3/2013 AP14-033 6038 Garcias Tent Rentals 174.41$

12/3/2013 AP14-033 6039 Staples Advantage 217.99$

12/3/2013 AP14-033 6040 Verstynen, Dennis 850.00$

12/3/2013 AP14-033 6041 Verstynen, Pamela 850.00$

12/3/2013 AP14-033 6042 Xerox Financial Services 1,067.32$

12/3/2013 958 6054 New Mexico Retiree Health Care 3,236.52$

12/4/2013 CR14-054 CR14-054 GOB IM 1,266.29$

12/6/2013 960 NM Taxation & Revenue Dept 2,613.28$

12/10/2013 AP14-034 6043 8x8, Inc 578.45$

12/10/2013 AP14-034 6044 Gravina, Susan 43.95$

12/10/2013 AP14-034 6045 Harris, Deborah Roberts 2,000.00$

12/10/2013 AP14-034 6046 Home Depot 27.03$

12/10/2013 AP14-034 6047 Imaging Concepts 840.16$

12/10/2013 AP14-034 6048 Purchase Power 819.99$

12/10/2013 AP14-034 6049 scholastic 22.83$

12/10/2013 AP14-034 6050 School Specialty 274.60$

12/10/2013 AP14-034 6051 Diane Thompson 946.64$

12/10/2013 AP14-034 6052 Wilcomp Software 540.87$

12/10/2013 AP14-034 6053 Coppola Supply, Inc. 167.82$

12/10/2013 CR14-055 CR14-055 SEG 197,495.00$

12/13/2013 963 FRB Chicago 36,323.15$

12/13/2013 964 IRS 13,233.10$

12/13/2013 PR14-011 6056 Ghatalia, Desna V 24.00$

12/13/2013 PR14-011 6057 Gregerson, Bragi E 12.00$

12/13/2013 PR14-011 6058 Leiva, Gilber D 24.00$

12/13/2013 PR14-011 6061 Young, Judy 262.36$

12/13/2013 PR14-011 6062 Perea, Celeste M 347.51$

12/13/2013 AP14-035 6063 Aguilar Custodian Services 1,037.90$

12/13/2013 AP14-035 6064 Baca, Jeannette 3,024.07$

12/13/2013 AP14-035 6065 Imaging Concepts 332.24$

12/13/2013 AP14-035 6066 Pitney Bowes 81.24$

12/13/2013 AP14-035 6068 Valdez, Alejandrina 469.25$

12/13/2013 CR14-057 CR14-057 Student Activity 138.54$

12/17/2013 AP14-036 6069 Albuquerque Sign Language Acad 23.58$

12/17/2013 AP14-036 6070 Amazon.com 88.41$

12/17/2013 AP14-036 6072 Comcast Cable 164.19$

12/17/2013 AP14-036 6074 Home Depot 828.32$

12/17/2013 AP14-036 6075 Jane Brandt 3,240.08$

12/18/2013 CR14-058 CR14-058 Refund 3.38$

12/20/2013 972 IRS 75.31$

Accounting Cycle: FY2014; Bank: NM Bank & Trust - State Fund Account; Bank Account: 6173751 - Operating Account; Statement

Date: 12/31/2013

Page 1 of 5


Accounting Cycle: FY2014; Bank: NM Bank & Trust - State Fund Account; Bank Account: 6173751 - Operating Account; Statement

Date: 12/31/2013

12/20/2013 PR14-012B 6081 Gregerson, Bragi E 24.00$

12/20/2013 PR14-012B 6082 Leiva, Gilber D 36.00$

12/20/2013 PR14-012B 6085 Young, Judy 178.47$

12/20/2013 PR14-012B 6086 Perea, Celeste M 168.99$

12/20/2013 AP14-037 6087 Aguilar Custodian Services 625.95$

12/20/2013 AP14-037 6088 Home Depot 5.96$

12/20/2013 AP14-037 6089 Quarters BBQ 474.60$

12/20/2013 AP14-037 6091 Xerox Financial Services 1,067.32$

12/20/2013 966 6092 New Mexico Retiree Health Care 3,275.35$

12/20/2013 CR14-056 CR14-056 HB-33 36,233.85$

12/20/2013 CR14-059 CR14-059 Refund 16.96$

12/30/2013 969 FRB Chicago 36,652.76$

12/30/2013 970 IRS 13,315.49$

12/30/2013 979 IRS 14.90$

12/30/2013 980 FRB Chicago 79.14$

Subtotal 235,154.02$ 193,411.67$

Page 2 of 5


Last Reconciled Beginning Balance Statement Date

12/1/2013 (21,679.39)$ 12/31/2013

Date Source Document Item Number Description Deposit Withdrawal

3/21/2013 AP13-059 5637 Monica Kowal 183.76$

5/14/2013 AP13-072 5734 Lopez, Alfred 73.50$

11/14/2013 AP14-029 6012 New Mexico Shotokan Karate 80.00$


12/13/2013 PR14-011 6059 Olszowka, Ewa Z 24.00$

12/13/2013 PR14-011 6060 Rubio Perez, Bryan E 24.00$

12/13/2013 AP14-035 6067 UNM Lobo Card Office 470.00$

12/17/2013 AP14-036 6071 Blankley, Rebecca 140.00$

12/17/2013 AP14-036 6073 Education Week 59.94$

12/17/2013 AP14-036 6076 Rubio, Leticia 156.25$

12/17/2013 AP14-036 6077 Science & Technology Park @ UN 19,201.65$

12/17/2013 AP14-036 6078 Scolab Inc. 925.00$

12/20/2013 PR14-012B 6079 Alvarado, Jesus A 24.00$

12/20/2013 PR14-012B 6080 Ghatalia, Desna V 36.00$

12/20/2013 PR14-012B 6083 Olszowka, Ewa Z 36.00$

12/20/2013 PR14-012B 6084 Rubio Perez, Bryan E 36.00$

12/20/2013 AP14-037 6090 Tenorio, Laura 156.75$

Subtotal -$ 21,638.85$

Accounting Cycle: FY2014; Bank: NM Bank & Trust - State Fund Account; Bank Account: 6173751 - Operating Account;

Statement Date: 12/31/2013

Page 3 of 5


Trans. Date Source Document Trans. No. Account Code Trans. Line Comment Debit Credit

12/03/2013 957 00012635 11000-0000-11011-0000-000000-0000 Mark Payroll Voucher Paid 957 -$ 15,434.90$



12/03/2013 AP14-033 00012649 11000-0000-11011-0000-000000-0000 Disbursement for Voucher: AP14-033 ; Fund=11000-$ 3,784.21$

12/04/2013 CR14-054 00012763 27171-0000-11011-0000-000000-0000 Approve Cash Receipts Batch; Batch No.: CR14-054;Receipt No.: 001,266.29$ -$




12/10/2013 AP14-034 00012694 14000-0000-11011-0000-000000-0000 Disbursement for Voucher: AP14-034 ; Fund=14000-$ 22.83$


12/13/2013 PR14-011 00012701 11000-0000-11011-0000-000000-0000 Mark Paid Payroll Register PR14-011 -$ 729.87$

12/13/2013 CR14-057 00012792 93000-0000-11011-0000-000000-0000 Approve Cash Receipts Batch; Batch No.: CR14-057;Receipt No.: 69138.54$ -$










12/20/2013 PR14-012B 00012736 11000-0000-11011-0000-000000-0000 Mark Paid Payroll Register PR14-012B -$ 539.46$




12/20/2013 972 00012743 11000-0000-11011-0000-000000-0000 Mark Payroll Voucher Paid 972 -$ 75.31$

12/20/2013 AP14-037 00012749 11000-0000-11011-0000-000000-0000 Disbursement for Voucher: AP14-037; Fund=11000 -$ 2,173.83$

12/20/2013 AP14-037 00012749 27103-0000-11011-0000-000000-0000 Disbursement for Voucher: AP14-037; Fund=27103 -$ 156.75$





Total 235,154.02$ 193,371.13$

Accounting Cycle: FY2014; Bank: NM Bank & Trust - State Fund Account; Bank Account: 6173751 - Operating Account; Statement Date: 12/31/2013

Page 4 of 5

AIMS & UNM

Reconciliation of Bank Reconciliation & Voucher Reports

December 31, 2013

Expected GL from Bank Rec Report 193,371.13$

A/P Voucher Report 42,619.25$

P/R Voucher Report 149,482.55$

P/R Checks 1,269.33$

Bank Fees ‐$

193,371.13$

Other Items:

‐$

Difference 0.00$

CONTINUED ON NEXT PAGE

Right now may be the perfect time to buy a new or used auto as2014 models continue rolling onto dealer lots and auto loan ratesare still low. Smart borrowers shop for financing and obtain

pre-approval before visiting car dealerships. Getting pre-approvedfor a car loan is the closest you can come to reaping the benefit ofpaying with cash while not having to save up for months or years in

advance. Act now while rates are low. Call or visit a personalbanker today!

*******751PAGE NUMBER 1

STATEMENT DATE 12-31-13ENC 60

PHONE 505-830-8100 ALBUQUERQUEPHONE 505-946-2500 SANTA FEPHONE 575-762-4741 CLOVISNEW MEXICO BANK & TRUST

PO BOX 1048ALBUQUERQUE NM 87103-1048 WWW.NMB-T.COM

*******************EXCLUDE-Email10049 1.2180 EX 0.000 25 3 3991

ALBUQUERQUE INSTITUTE FOR MATH AND SCIEN933 BRADBURY SEALBUQUERQUE NM 87106

ACCOUNT TYPE: REGULAR CHECKINGACCOUNT NUMBER: *******751

BEGINNING BALANCE 11-30-13 1,614,527.00+ DEPOSITS AND OTHER CREDITS 235,154.02- CHECKS AND OTHER WITHDRAWALS 193,411.67- SERVICE FEES .00ENDING BALANCE 12-31-13 1,656,269.35

DATE DESCRIPTION AMOUNT12/04/13 B Vendor Pay - E B ACH ALBUQUERQUE INSTITUTE 1,266.2912/10/13 B Vendor Pay - E B ACH ALBUQUERQUE INSTITUTE 197,495.0012/13/13 DEPOSIT 138.5412/18/13 DEPOSIT 3.3812/20/13 DEPOSIT 16.9612/20/13 TREASURERSGENERA PAYMENTS 36,233.85

03 ALB INSTIT FOR MATH

DEPOSITS AND OTHER CREDITS

TOTAL # CREDITS 6 TOTAL CREDITS 235,154.02

NUMBER AMOUNT DATE NUMBER AMOUNT DATE 5965 12.00 12/03/13 5993* 36.00 12/03/13 5997* 48.00 12/02/13 6016* 850.00 12/11/13 6017 59.98 12/02/13 6022* 485.00 12/04/13 6023 24.00 12/03/13 6026* 36.00 12/05/13 6027 48.00 12/12/13 6028 48.00 12/02/13 6030* 125.00 12/20/13 6033* 368.50 12/03/13 6034 19,201.65 12/03/13 6035 466.20 12/11/13 6036 128.29 12/12/13 6037 30.00 12/13/13 6038 174.41 12/09/13 6039 217.99 12/09/13 6040 850.00 12/12/13 6041 850.00 12/12/13 6042 1,067.32 12/10/13 6043 578.45 12/16/13 6044 43.95 12/11/13 6045 2,000.00 12/18/13 6046 27.03 12/12/13 6047 840.16 12/17/13 6048 819.99 12/16/13 6049 22.83 12/18/13 6050 274.60 12/16/13

6051 946.64 12/16/13 6052 540.87 12/23/13 6053 167.82 12/13/13 6054 3,236.52 12/13/13 6056* 24.00 12/17/13 6057 12.00 12/24/13 6058 24.00 12/17/13 6061* 262.36 12/17/13 6062 347.51 12/16/13 6063 1,037.90 12/13/13 6064 3,024.07 12/16/13 6065 332.24 12/20/13 6066 81.24 12/23/13 6068* 469.25 12/16/13 6069 23.58 12/18/13 6070 88.41 12/26/13 6072* 164.19 12/26/13 6074* 828.32 12/27/13 6075 3,240.08 12/18/13 6081* 24.00 12/24/13 6082 36.00 12/27/13 6085* 178.47 12/24/13 6086 168.99 12/24/13 6087 625.95 12/20/13 6088 5.96 12/26/13 6089 474.60 12/23/13 6091* 1,067.32 12/24/13 6092 3,275.35 12/24/13

CHECKS PAID

TOTAL # CHECKS PAID 57 TOTAL CHECKS PAID 50,440.99

MEMBER FDICFOR A CHANGE OF NAME OR ADDRESS PLEASE COMPLETE THE FORM BELOW

EQUAL HOUSINGOPPORTUNITY

NAME

ADDRESS

CITY STATE ZIP

SOCIAL SECURITY

SIGNATURE DATE

NEW BALANCETRANSFER AMOUNT FROM OTHER SIDE

$

ADDDEPOSITS MADESINCE ENDING DATEON A STATEMENT

SUBTOTAL $

CHECKS NOT LISTED ON THISOR PRIOR STATEMENTS

NUMBER AMOUNT

TOTAL CHECKSNOT LISTED

SUBTRACT TOTAL CHECKSNOT LISTED FROM SUB-TOTAL ABOVE

BALANCE $

THIS SHOULD AGREE WITH YOUR CHECK REGISTER BALANCE.

Balance subject to interest rate.

Average daily balance method (including current transactions): We figure the interest charge on your account by applying the periodic rate tothe "average daily balance" of your account. To get the "average daily balance" we take the beginning balance of your account each day, add any new [purchases/advances/fees], and subtract [any unpaid interest orother finance charges and] any payments or credits. This gives us the daily balance. Then, we add up all the daily balances for the billing cycle and divide the total by the number of days in the billing cycle. This gives us the "average daily balance".

HOW TO BALANCE YOUR ACCOUNT

1.

2.

3.

4.

5.

Subtract from your check register any service, miscellaneous, or auto- matic charge(s) posted on this statement, and add to your register any interest posted on this statement.

Mark ( ) your register after each check listed on front of statement.

Check off deposits shown on the statement against those shown in your check register.

Complete the form at right.

The final "balance" in the form to the right should agree with your check register balance. If it does not, read "HINTS FOR FINDING DIFFERENCES" below.

HINTS FOR FINDING DIFFERENCES

Recheck all additions and subtractions or corrections.

Verify the carryover balance from page to page in your check register.

Make sure you have subtracted the service or miscellaneous charge(s) from your check register balance, and added the current interest.

In Case of Errors or Questions About Electronic Transfers

1.

2.

3.

Telephone us or write to us at the address printed on this statement as soon as you can, if you think your statement or receipt is wrong or if you need more information about a transfer on the statement or receipt. We must hear from you no later than 60 days after we sent you the FIRST statement on which the error or problem appeared.

Tell us your name and account number (if any).

Describe the error or the transfer you are unsure about, and explain as clearly as you can why you believe it is an error or why you need more information.

Tell us the dollar amount of the suspected error.

We will investigate your complaint and will correct any error promptly. If we take more than 10 business days to do this, we will credit your account for the amount you think is in error, so that you will have use of the money during the time it takes us to complete our investigation.

WHAT TO DO IF YOU THINK YOU FIND A MISTAKE ON YOUR STATEMENT

If you think there is an error on your statement, write to us at the address printed on this statement.

In your letter, give us the following information:

-- Account information: Your name and account number.

-- Dollar amount: The dollar amount of the suspected error.

-- Description of Problem: If you think there is an error on your bill, describe what you believe is wrong and why you believe it is a mistake.

You must contact us within 60 days after the error appeared on your statement.

You must notify us of any potential errors in writing. You may call us, but if you do we are not required to investigate any potential errors and you may have to pay the amount in question.

While we investigate whether or not there has been an error, the following are true:

-- We cannot try to collect the amount in question, or report you as delinquent on that amount.

-- The charge in question may remain on your statement, and we may continue to charge you interest on that amount. But, if we determine that we made a mistake, you will not have to pay the amount in question or any interest or other fees related to that amount.

-- While you do not have to pay the amount in question, you are responsible for the remainder of your balance.

-- We can apply any unpaid amount against your credit limit.


Right now may be the perfect time to buy a new or used auto as2014 models continue rolling onto dealer lots and auto loan ratesare still low. Smart borrowers shop for financing and obtain

pre-approval before visiting car dealerships. Getting pre-approvedfor a car loan is the closest you can come to reaping the benefit ofpaying with cash while not having to save up for months or years in

advance. Act now while rates are low. Call or visit a personalbanker today!

*******751PAGE NUMBER 2

STATEMENT DATE 12-31-13

PHONE 505-830-8100 ALBUQUERQUEPHONE 505-946-2500 SANTA FEPHONE 575-762-4741 CLOVISNEW MEXICO BANK & TRUST

PO BOX 1048ALBUQUERQUE NM 87103-1048 WWW.NMB-T.COM

ALBUQUERQUE INSTITUTE FOR MATH AND SCIEN933 BRADBURY SEALBUQUERQUE NM 87106

DATE DESCRIPTION AMOUNT12/03/13 AIMS@UNM PAY LIABS. ALBUQUERQUE INST 15,434.9012/04/13 STATE OF NM CASH CONCE 25,228.65

ABQ INSTITUE MATH&SC12/06/13 TAX_REV_CRS_ECKS TRD ECKS TAX_REV_CRS_ECKS 2,613.2812/13/13 AIMS@UNM PAYROLL AIMS@UNM 36,323.1512/13/13 IRS USATAXPYMT 13,233.10

MATH SCIENCE TECHNOLOG12/20/13 IRS USATAXPYMT 75.31

MATH SCIENCE TECHNOLOG12/30/13 IRS USATAXPYMT 13,315.49

MATH SCIENCE TECHNOLOG12/30/13 IRS USATAXPYMT 14.90

MATH SCIENCE TECHNOLOG12/30/13 AIMS@UNM PAYROLL AIMS@UNM 36,652.7612/30/13 AIMS@UNM PAYROLL AIMS@UNM 79.14

OTHER WITHDRAWALS

TOTAL # OTHER WITHDRAWALS 10 TOTAL OTHER WITHDRAWALS 142,970.68

DATE BALANCE DATE BALANCE DATE BALANCE11/30/13 1,614,527.0012/02/13 1,614,371.0212/03/13 1,579,293.9712/04/13 1,554,846.6112/05/13 1,554,810.6112/06/13 1,552,197.3312/09/13 1,551,804.93

12/10/13 1,748,232.6112/11/13 1,746,872.4612/12/13 1,744,969.1412/13/13 1,691,079.1912/16/13 1,684,618.6812/17/13 1,683,468.1612/18/13 1,678,185.05

12/20/13 1,713,277.3612/23/13 1,712,180.6512/24/13 1,707,454.5212/26/13 1,707,195.9612/27/13 1,706,331.6412/30/13 1,656,269.35

BALANCE SUMMARY

Account *******751 Page 3 of 10New Mexico Bank & Trust


Deposit Amount $138.54 Date 12-13-13 Deposit Amount $3.38 Date 12-18-13

Deposit Amount $16.96 Date 12-20-13 Check 5965 Amount $12.00 12-03-13

Check 5993 Amount $36.00 12-03-13 Check 5997 Amount $48.00 12-02-13







Check 6033 Amount $368.50 12-03-13 Check 6034 Amount $19,201.65 12-03-13










Check 6045 Amount $2,000.00 12-18-13 Check 6046 Amount $27.03 12-12-13






















END OF STATEMENT


Check 6091 Amount $1,067.32 12-24-13 Check 6092 Amount $3,275.35 12-24-13

Documents

Bank Reconciliation + Outstanding = ExpectedGL - ActualGL ... - Bank... · Bank Reconciliation + Outstanding = ExpectedGL - ActualGL = Difference ... Judy $ 178.47 12 ... 12/20/2013