Banyule City Council 25 May 2015 Ordinary Meeting Minutes

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

25 May 2015 commencing at 7.45 pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

1. PETITIONS ...................................................................................................................... 4 Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 World Health Organisation Developing Indicators for Age-Friendly Cities -

Pilot Project Meeting ............................................................................................... 4 2.2 Community Buses Review ...................................................................................... 5

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 6 4.1 Notice of Intention to Declare a Special Rate - Bell Street Mall ............................... 6 4.3 Planning Permit Application for an additional 15 Electronic Gaming Machines

and associated buiLDing and works at Montmorency Eltham RSL (P1143/2014) .......................................................................................................... 8

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 12 5.1 Proposed City Plan & Budget - Consideration of Submissions Received .............. 12

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 13 6.4 Challenges, Workload and Initiatives in Development Planning ............................ 13

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 14 4.2 Update on the Vision for Watsonia Village ............................................................ 14

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 15 6.1 219 Southern Road Heidelberg West - Proposed Sale of Land ............................. 15

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 June 2015 1

MINUTES ORDINARY MEETING OF COUNCIL 25 MAY 2015

6.2 Responding to the MAV invitation to join a proposed local government workers' compensation mutual scheme ................................................................ 16

6.3 Assembly of Councillors ........................................................................................ 16 6.5 29 Alamein Road Heidelberg West - Proposed Sale of Land ................................ 23 6.6 Shop 201 Greensborough Plaza and Shop 378A Greensborough Plaza .............. 24

7. SEALING OF DOCUMENTS ......................................................................................... 25 7.1 Sealing of Documents ........................................................................................... 25

8. NOTICES OF MOTION .................................................................................................. 25 8.1 Review of Council Committees ............................................................................. 25 8.2 Greensborough College ........................................................................................ 26

9. GENERAL BUSINESS .................................................................................................. 26

10. URGENT BUSINESS ..................................................................................................... 27 10.1 26 Storey Mixed Use Development at 443 Upper Heidelberg Road, Ivanhoe........ 27

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 28

CLOSURE OF MEETING ..................................................................................................... 28

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 June 2015


EXTENSION OF PUBLIC FORUM

(CO2015/127) Resolution That the Public Forum be extended until 8.00pm Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED The Meeting opened at 8.00pm.

The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti

Leave of Absence Nil

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 11 May 2015

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED Disclosure of Interests Lisa Raywood, Manager Aged, Health & Community Planning declared an Direct Interest in Item 2.1, World Health Organisation Developing Indicators for Age-Friendly Cities - Pilot Project Meeting as she has been involved in the preparation of this report and is the Council Officer who it is proposed will be attending the Meeting as Council’s expert representative.

Presentation Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 June 2015 3


1. PETITIONS Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1 WORLD HEALTH ORGANISATION DEVELOPING INDICATORS FOR AGE-

FRIENDLY CITIES - PILOT PROJECT MEETING EXECUTIVE SUMMARY Banyule City Council has been invited to represent Australia at the World Health Organisations (WHO) global meeting on developing indicators for Age-friendly Cities to be held from 10-11 June 2015. Banyule was selected as one of 13 sites from around the world to evaluate indicators on how good a place is to grow old. It involved the testing of more than 20 indicators. They relate to a range of factors including the physical environment, such as housing and transport; the social environment, such as employment, inclusion and participation; and health. The WHO project requires the pilot sites to send a representative, who are experts on the subject matter, to a global two day meeting to be held in Geneva Switzerland. The WHO is providing funding for one officer from Banyule to attend.

The other pilot sites required to attend include: Bilbao, Spain; Bowdoinham, USA; Dijon, France; Hong Kong SAR, China; La Plata, Argentina; Nairobi, Kenya; New Delhi, India; Shanghai/Jing’an, China; Tehran, Iran; Tuymazy, Russia; Udine, Italy; and Washington DC, USA.

The meeting will provide an opportunity for the pilot sites to directly offer feedback on the guide and core indicators, and exchange their views and experiences. This will not only generate valuable input for the WHO but will also facilitate peer learning among the pilot sites. The outcomes of this meeting will support Banyule and other cities around the world in becoming more Age-friendly. In accordance with Council policy which requires Council approval for attendance at overseas conferences or events, approval for the attendance of a Council officer at the WHO meeting in Geneva is being sought.

Resolution (CO2015/128)

That:

1. The World Health Organisation Developing Indicators for Age-friendly Cities – Pilot Project Meeting report be noted and Council continue to enhance the lives of older people in Banyule

2. Council support officer attendance at the World Health Organisation Developing Indicators for Age-friendly Cities - Pilot Project Meeting in Geneva, Switzerland, noting that attendance is being funded by the World Health Organisation.

3. That a presentation be made to a future Council meeting on the outcomes and learning from the project.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED



PROCEDURAL MOTION

(CO2015/129) Resolution That the Order of Business be amended so that items 4.2, 6.1, 6.2 and 6.3 be considered after the items with speakers listed.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 2.2 COMMUNITY BUSES REVIEW Dennis O’Connell spoke on the item

EXECUTIVE SUMMARY

Council has two community buses available for community groups to hire within the municipality. Hire usage has dropped significantly in recent years which has led to the review of the service and the viability of Council continuing to operate the community bus hire service. Both buses are hired on average twice per month. In the current financial year there have been a total of thirty – eight (38) bookings to date which is expected to generate approximately $5,000 of income. Over the last nine years, the demand for the service has decreased by approximately 50% and the net cost of the service to Council has increased. The average unit cost to Council per hire has risen from $288 in 2012/13 to $830 in 2014/15. The net cost to Council for the delivery of this service for 2014/15 is forecast to be $31,518. Benchmarking comparison between commercial bus hire operators and Council’s community buses hire service indicates that the cost difference is minimal and the community has affordable options available for similar services. It is therefore being recommended that Council cease the operation of the community bus hire service as from the end of the 2014/15 financial year. Resolution (CO2015/130)

That Council: 1. Cease the community bus hire service from 1 July 2015. 2. Officers contact the one external organisation that has four existing bookings in

2015/16 and pay any cost difference between Council’s community bus fees and commercial bus hire operators fees.

3. Consider offering the buses for purchase to community groups/non-profit organisations

by publicly placing a notice in the local newspapers offering expressions of interest in accordance with Councils fleet disposal processes.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1 NOTICE OF INTENTION TO DECLARE A SPECIAL RATE - BELL STREET MALL Beverley Moss spoke on the item.

EXECUTIVE SUMMARY

The Bell Street Mall is one of eleven retail centres located in Banyule that benefits from a special rate or charge program that enables shopping strips and the businesses located within them to strategically plan, market and manage as a collective group. Operating since 1992 over a number of schemes, the Bell Street Mall’s current 5 year program is set to expire on 30 June 2015. Accordingly, Council has received formal correspondence from the Bell Street Mall Traders’ Association requesting that Council declare by way of renewal, a scheme for a period of five years raising $55,000 annually. The Traders’ Association further requests Council’s continued support under its Special Rate and Charge Policy by way of a capped Council contributory amount of $50,000 per annum to supplement the amount raised by the proposed scheme. The City of Banyule’s approach to activity centre special rate and charge schemes remains lauded nationally as a benchmark economic development initiative. Special rate and charge schemes are important to the ongoing viability of local centres that contribute significantly to the economic, social and cultural well-being of the Banyule community. Directly and indirectly, it is considered that the viability of the Bell Street Mall, as a commercial and retail precinct will be further enhanced through increased economic activity facilitated by a renewed special rate scheme that will enable: 1. Continued collective marketing and promotion of the shopping centre as a whole, which

will assist to create a greater awareness and profile of the area, including what it has to offer to the community and its customers;

2. All businesses to benefit from the continuation of a resourced traders’ association that coordinates the daily management of activities and drives the overall strategic direction of the centre with the support of Council; and

3. Enhanced property values and improved use, enjoyment, occupation of properties and overall business goodwill within the centre.

This report presents the first statutory requirement in facilitating a renewed scheme and details the official notice of intention, background and consultative engagement that forms part of the robust assessment process before Council decides whether or not to support the establishment of the scheme in August 2015. Resolution (CO2015/131)

That Council: 1. Notes the letter received from the Bell Street Mall Traders’ Association Incorporated

(Traders’ Association) requesting the reintroduction of a Special Rate for the Bell Street Mall (Shopping Centre) and the initial letter sent by Council to the owners and occupiers of the properties included in the Shopping Centre proposing the



reintroduction of a Special Rate in the form of the attachments to this resolution (being Attachments 1 and 4 respectively) and, having otherwise considered all relevant matters, commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Rate to and for the properties within the defined Shopping Centre. This Special Rate to raise an amount of $55,000 per annum for a period of five years, commencing on 1 July 2015 and ending on 30 June 2020

2. Acting in accordance with sections 163(1A) and 163B(3) of the Act, directs that public

notice be given in “The Weekly Review- Ivanhoe and Diamond Valley ” newspaper of the intention of Council to declare at its ordinary meeting to be held on 3 August, 2015 in accordance with the proposed declaration of Special Rate in the form of the attachment to this resolution (being Attachment 2) (Proposed Declaration of Special Rate), such Special Rate to be for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Bell Street Mall Traders’ Association Incorporated, which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of contracted support, promotional, advertising, marketing, business development and other incidental expenses as approved by and agreed to from time to time between Council and the Traders’ Association, all of which are associated with the encouragement of commerce, retail, and professional activity and employment in the Shopping Centre.

3. Directs that, in accordance with section 163(1C) of the Act, separate letters enclosing

a copy of the public notice are to be sent to the owners and the occupiers of the properties referred to and set out in the listing of rateable properties set out in Schedule 2 to the Proposed Declaration of Special Rate, advising of the intention of Council to declare the Special Rate at its ordinary meeting to be held on 3 August 2015, the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Rate) will be liable, the basis of the calculation and distribution of the Special Rate and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Rate will be considered and/or taken into account by Council in accordance with sections 163A, 163B and 223 of the Act.

4. Advises the Traders’ Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.

5. Notes the funding implications of the Special Rate and further, that these will be considered as a part of Council’s 2015/2016 to 2019/2020 Capital Works Budgets.

6. Authorises the Council’s Director of City Development or the person for the time being acting in that position –

(a) to carry out any and all other administrative procedures necessary to enable

Council to carry out its functions under section 163A and section 163(1A), (1B) and (1C) and sections 163B and 223 of the Act; and

(b) to prepare a funding agreement between Council and the Traders’

Association to formalise the administrative operations of the Special Rate, such agreement being to ensure that at all times, and as a precondition to the payment of any funds by Council to the Traders’ Association, Council is, and remains, legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Rate in accordance with its obligations under the Local Government Act 1989 to do so.



7. Directs that the agreement specified in paragraph 6(b) of this resolution is to be subsequently submitted to Council for approval and sealing before the proceeds of the Special Rate, or any part of them, are paid to the Traders’ Association for the purposes for which the Special Rate has been made.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 4.3 PLANNING PERMIT APPLICATION FOR AN ADDITIONAL 15 ELECTRONIC

GAMING MACHINES AND ASSOCIATED BUILDING AND WORKS AT MONTMORENCY ELTHAM RSL (P1143/2014)

Jane Oldfield, Dennis O’Connell, Beverley Moss, Nick Anderson and Jane Woollard spoke on the item.

Director of City Development, Scott Walker, provided an update since this item was deferred at the last Council meeting of 11 May 2015:

• 7 additional objections have been received, bringing the total number of objections for the application to 11

• 5 additional comments received that were not considered objections due to lack of information provided

• 1 email received in support of the application • A petition was submitted with 77 signatures supporting the proposed additional

gaming machines.

EXECUTIVE SUMMARY

A Planning Permit application has been lodged to allow the placement of an additional 15 Electronic Gaming Machines to the Montmorency-Eltham RSL, associated building and works to create space for these additional machines, as well as new office and administration areas and other internal reconfiguration and renovation works. The increase in floor area also necessitated that this application is also for a the provision of car parking to the satisfaction of Council, with an additional two car parking spaces which are proposed to be provided following reconfiguration of three existing parallel car parking spaces opposite the premises. Council has been made aware of the applicant’s intention to apply for an increase in the number of permitted Electronic Gaming Machines on the site since 2013, and the lodgement of this planning application follows approval for this increase from the Victorian Commission for Gambling and Liquor Regulation (VCGLR) on 23 December 2014. As Council owns the land upon which the premises are located, any variation to the number of Electronic Gaming Machines permitted on the premises would also require a variation to the Council lease to the RSL. Issues requiring consideration include the appropriateness of placing additional Electronic Gaming Machines at the premises, the impact of the proposed building and works, and any parking and traffic issues that could arise as a result of the proposal. Approval is recommended. Resolution (CO2015/132)

PART A



That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant a Planning Permit be issued in respect of Application No. P1143/2014 for the development of the land for the construction of a ground and upper floor extension to an existing restricted place of assembly, extension of an existing licensed liquor area, installation and use of an additional fifteen (15) electronic gaming machines and provision of car parking to the satisfaction of the Responsible Authority pursuant to Clauses 36.02, 52.06, 52.27 and 52.28 of the Banyule Planning Scheme at 12-24 Mountain View Road MONTMORENCY subject to the following conditions:

Plans 1. Before the use and development permitted by this permit starts, amended plans to the

satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show:

(a) Landscaping as required by Condition 2 of this permit;

(b) Landscape and tree zones to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas;

(c) A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas;

(d) Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas to the satisfaction of the Responsible Authority; and

(e) All sustainable design features indicated in the submitted Sustainable Design Assessment (SDA). Where sustainable design features outlined in the SDA cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc).

2. The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include:

(a) The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(b) Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas

(c) A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas;

(d) An indigenous and/or drought tolerant planting theme;

(e) A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(f) Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.



General 3. The development as shown on the endorsed plans or described in the endorsed

documents must not be altered or modified except with the written consent of the Responsible Authority

4. The use or development permitted by this permit must not, in the opinion of the Responsible Authority, adversely affect the amenity of the locality by reason of the processes carried on; the transportation of materials, goods or commodities to or from the subject land; the appearance of any buildings, works or materials; the emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, or oil; the presence of vermin, or otherwise.

5. Noise emissions from any equipment required for refrigeration, air-conditioning,

heating, ventilation and the like must comply with State environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No N-1 and/or Environment Protection (Residential Noise) Regulations 1997 and/or Environmental Protection Authority Noise Control Guidelines TG 302/92, whichever is deemed to be appropriate by the Responsible Authority.

Urban Design / External Appearance 6. All external materials, finishes and paint colours are to be to the satisfaction of the

Responsible Authority. Tree Protection / Landscaping 7. Except with the further written consent of the Responsible Authority, no vegetation

(other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.

Time Limits 8. In accordance with section 68 of the Planning and Environment Act 1987, this permit

will expire if one of the following circumstances applies:

(a) The development is not commenced within two years of the date of this permit;

(b) The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully before the permit expired.

Permit Notes (A) Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or

developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit



conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B) Building Permit Required Building Permit must be obtained prior to the commencement of any works associated

with the proposed development.

(C) Building over Easements No structure shall be built over any easement on the subject land except with the

consent of the relevant Responsible Authority.

(D) Memorandum of Consent for Works Council’s Construction Department must supervise all works undertaken on Council

assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for:

• A “Memorandum of Consent for Works” for any works within the road reserve; and/or

• A “Drainage Connection Permit” for any works other than within a road reserve. Asset Inspection Fee (E) Prior to the commencement of building works on site in accordance with Local Law 1, a

non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222; and

PART B That Council agrees ‘in principle’ to an amendment to the lease for the Council owned land occupied by the Montmorency-Eltham RSL to allow for an increase in Electronic Gaming Machines to fifty (50) subject to securing appropriate lease clauses in relation to the community benefit initiatives to be provided by the RSL. Councillor Di Pasquale left the Chamber at 8.43 pm. Councillor Di Pasquale returned to the Chamber at 8.44 pm. Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED ADJOURNMENT

Resolution (CO2015/133) That the Meeting be adjourned for 5 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED The Meeting resumed at 9.32 pm



5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1 PROPOSED CITY PLAN & BUDGET - CONSIDERATION OF SUBMISSIONS

RECEIVED The following submitters of s223 submissions spoke on the item: Sharon Hillman, Hamish Waters, Murray Newman, Helen Cogger, Doug Owens, Noella Jacobs, Hugh McKinnon, Robin Gale-Baker, Greta Giles, Mick Butera, Roger Fyfe, Jeremy Richards, Dr Neil McLachlan and Alan Cuthbertson. EXECUTIVE SUMMARY

This report is to enable Council to formally consider written submissions received regarding the Proposed Budget 2015/2016 and Draft City Plan 2013-2017 (Year 3). At the Council Meeting on 13 April 2015, Council resolved to give notice for ‘Preparation of Budget for period 1 July 2015 to 30 June 2016’ and ‘Preparation of City Plan 2013-2017 (Year 3)’. These resolutions included a public exhibition period, and the process was commenced for the receipt of written public submissions. The public exhibition period is a statutory requirement under the Local Government Act 1989, and enables members of the community to make formal submissions under section 223 of the Act. Copies of the proposed Budget 2015/2016 and City Plan 2013-2017 (Year 3) were made available for community consideration from 14 April 2015 – 15 May 2015, Copies of the plans were available via Council’s website, customer service centres, local libraries and neighbourhood houses. In brief, the public notice advertisement informed the community of the following:

• Any person making a submission is entitled to state in the submission that he or she wishes to appear in person, or to be represented by a person specified in the submission, at the Meeting of Council on Monday 25 May 2015

• details about how and where to make a submission • details about accessing the proposed Budget and draft City Plan • information about Budget Briefing sessions held for the community.

The public notice informed the community of Council’s intention to adopt Banyule’s City Plan 2013-2017 (Year 3) in accordance with Sections 125 and 126 of the Local Government Act 1989, at a Council Meeting on Monday, 22 June 2015. The public notice has also informed the community of Council’s intention to adopt Banyule’s Budget for 2015/2016 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Monday, 22 June 2015. Formal submissions were received until close of business on Friday 15 May 2015, with thirty-one (31) formal submissions received in relation to the Budget and City Plan. This report provides summary information on the submissions received to date. Full copies of all submissions have been provided to Councillors for their information and consideration prior to 25 May 2015 Council Meeting. All eligible submitters have been informed of their right to be heard regarding their submission, on the night they are considered by Council.




That Council: 1. Receives, hears and considers the submissions in respect of Council’s intention to

adopt the Budget 2015/2016 and Banyule City Plan 2013-2017 (Year 3) in accordance with section 125, 129 and 223 of the Local Government Act 1989.

2. Following the adoption of the Budget 2015/2016 and Banyule City Plan 2013-2017

(Year 3) write to submitters advising of the outcomes of their submissions. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED ADJOURNMENT

Resolution (CO2015/135) That the Meeting be adjourned for 5 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED The Meeting resumed at 11.00 pm. 6. PERFORMANCE - USE OUR RESOURCES WISELY

6.4 CHALLENGES, WORKLOAD AND INITIATIVES IN DEVELOPMENT PLANNING Roger Fyfe spoke on the item

EXECUTIVE SUMMARY

On 4 May 2015 City Development made several presentations to Councillors including a snapshot of the current workload and challenges facing the Development Planning team. The Development Planning team has experienced a substantial increase in planning permit applications and related requests with these numbers increasing by 60% between 2009 and 2014. While a number of process and productivity improvements have been implemented and are being further considered, it is considered that the team is operating at absolute capacity with its current EFT allocation. There are issues in relation to maintaining acceptable levels of customer service and processing timeframes. Managing staff turnover, health and wellbeing is also an ongoing challenge for this team. It is suggested that the Development Planning team continue to explore initiatives to improve productivity and service and that the resource allocation and structure of the development planning team be reviewed. Resolution (CO2015/136)

That:

1. The information regarding the current Development Planning workload and application



backlog be noted.

2. Initiatives be further developed and implemented to improve the systems and process to streamline the planning application processes.

3. The staffing structure and resource levels allocated to the Development Planning team

be reviewed to ensure that an appropriate service level can be achieved.

4. A further report to highlight progress be presented to Council within 3 months. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.2 UPDATE ON THE VISION FOR WATSONIA VILLAGE EXECUTIVE SUMMARY

Picture Watsonia: A Vision for Watsonia Village, was prepared to give direction to future change at Watsonia’s shopping street, railway station area and surrounds. It was adopted by Council at the 15 December 2014 Council meeting. At the meeting on 15 December 2014, Council also resolved to distribute a concise summary of the adopted vision to all residents in Watsonia and Watsonia North. The summary document, titled A Snapshot of Picture Watsonia, has since been prepared and distributed. It was accompanied by a cover letter from the ward Councillors and the Mayor, highlighting Council’s current initiatives to deliver better services and infrastructure in Watsonia. Council has received some very positive feedback on this correspondence. Residents are pleased to see the work being done to improve the area, and are also enthusiastic about the ideas for the future. Some have also raised new ideas that could be considered in future projects. The feedback has also included support for the provision of a public park in Watsonia Village. The possibility of trialling a temporary road closure at the end of Ibbottson Street to provide temporary park between the Church and the Library, should be further explored in consultation with the local residents. Resolution (CO2015/137)

That Council: 1. Note the feedback received on the document A Snaphot of Picture Watsonia and the

accompanying letter regarding Council’s improvements to services and infrastructure in Watsonia.

2. Continue to consider how the suggestions made can be incorporated into existing

projects and considered for future budget allocations. 3. Begin consulting with the local residents about the possible temporary closure of the

south west end of Ibbottson Street to create a temporary town square. Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon CARRIED



6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1 219 SOUTHERN ROAD HEIDELBERG WEST - PROPOSED SALE OF LAND EXECUTIVE SUMMARY

Council is the owner of the land known as 219 Southern Road, Heidelberg West, formerly known as part of 233 Southern Road, (the subject land). Council has previously identified the subject land as surplus to Council’s needs. A Planning Permit (P157/2014) was subsequently sought and obtained to allow, amongst other things, a two lot subdivision to create the subject land as a separate parcel of 3,319m2 and to create a municipal reserve for the balance. The Planning Permit also included conditions requiring construction of a water main extension from Liberty Parade. These works must be completed to enable the issuing of a Statement of Compliance, followed by certification and registration of the Plan of Subdivision. At its ordinary meeting on 2 March 2015 (CO2015/1) Council considered a report on the future use of the Council land and authorised the commencement of the statutory procedures in accordance with section 189 of the Local Government Act 1989 (Act) to give public notice of Council’s intention to sell the subject land. Public notice was given in the “Heidelberg Leader’ on 31 March 2015, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 28 April 2015 with no submissions being received. This report considers whether or not to proceed with the sale of the subject land and the method of sale, in the event that Council decides to sell the subject land.


That Council: 1. Having complied with sections 189 and 223 of the Local Government Act 1989:

a. by giving public notice; b. by providing an opportunity to those who have requested to be heard at Council’s

Ordinary Meeting of 25 May 2015 to be heard at that meeting; and c. by recording that no submissions have been received; approves the offering of the Council land known as 219 Southern Road, Heidelberg West, formerly known as part of 233 Southern Road, (subject land) for sale at public auction.

2. Directs that a valuation be obtained prior to the sale of the subject land. 3. Acknowledges that the works to enable the certification and registration of the Plan of

Subdivision and Statement of Compliance must be completed prior to settlement of the sale of the land.

4. Authorises the signing and sealing of the documentation at the appropriate time to

effect the sale and transfer of the subject land. 5. Consider a further report in relation to setting the reserve for the sale of the subject

land.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



6.2 RESPONDING TO THE MAV INVITATION TO JOIN A PROPOSED LOCAL

GOVERNMENT WORKERS' COMPENSATION MUTUAL SCHEME EXECUTIVE SUMMARY

The Municipal Association of Victoria (MAV) has identified a self-insurance opportunity for local government - WorkCare Scheme - to help reduce the cost of workers’ compensation incurred by councils. The MAV has invited all Councils including Banyule City Council to join the proposed WorkCare Scheme, effective from 1 July 2016. To do so, Council must sign a Participation Agreement by 29 May 2015. This report presents the substance of the proposed Scheme and the implications for the organisation, to help inform Council’s response to the invitation. After full consideration, this report recommends that Banyule declines the MAV invitation. Resolution (CO2015/139)

That Council: 1. Consider this report and its implications - particularly the possible seven-year

commitment - and other concerns about the proposed WorkCare Scheme;

2. Decline the MAV’s invitation to become a founding member of the proposed WorkCare Scheme.

3. Request a further information session for the sector by the MAV as soon as possible.

Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED

6.3 ASSEMBLY OF COUNCILLORS EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. A number of Assemblies have been included in this report for previous Advisory committees meetings not previously reported. In future these will be tabled at the first available Council meeting.



Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 20 March 2014

Type of Meeting: Banyule Multicultural Advisory Committee (BMAC)

Matters Considered: • Community Inclusion • Community Education • Service and Community Mapping • Celebration and recognition to addressing deeper issues • Advocacy • Community Services

Councillors Present: Rick Garotti

Craig Langdon Tom Melican

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning Shawn Neilson – Community & Social Planner

Others Present: Nil

Conflict of Interest: Nil

2 Date of Assembly: 29 May 2014


Matters Considered: • Terms of Reference – Discussion • Citizenship Ceremonies • Film Screening • Emerging Priorities – Discussion of DRAFT Multicultural Action

Plan • Demographic update – information and discussion • Website Update • Refugee Welcome Zone • Advocacy Letter – Asylum Seekers • Letter to Mathew Guy, the new Minister for Multicultural Affairs &

Citizenship • Member Updates



Staff Present: Theonie Tacticos – Team Leader Community & Social Planning

Others Present: Nil


3 Date of Assembly: 31 July 2014


Matters Considered: Business Arising • Website Update • Updated Terms of Reference • DRAFT Multicultural Plan • Notice of Motion – Real Opportunities, Real Jobs • Notice of Motion – Racial Discrimination Act (RDA) • Demographics Data Presentation



Staff Present: Theonie Tacticos – Team Leader Community & Social Planning



Shawn Neilson – Community & Social Planner

Others Present: Nil


4 Date of Assembly: 5 August 2014

Type of Meeting: Gay Lesbian Bisexual Transgender Intersex (GLBTI)

Matters Considered: • Evaluation of IDAHO 2014 • Website Update • Language and GLBTI Household Survey • GLBTI Plan

Councillors Present: Craig Langdon

Tom Melican

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning Shawn Neilson – Community & Social Planner

Others Present: Nil


5 Date of Assembly: 2 October 2014


Matters Considered: Business Arising • Notice of Motion – Real Opportunities, Real Jobs • Racial Discrimination Act (RDA) • Updates on Multicultural Plan • Guest Speaker Presentation • Council Support to Refugee and Asylum Seekers • Refugee Welcome Zone Launch Event • Growing Intolerance towards Islamic Community • Malahang Diversity Tent • Other Business


Craig Langdon Tom Melican Jenny Mulholland

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner

Others Present: Nil


6 Date of Assembly: 7 October 2014

Type of Meeting: Gay Lesbian Bisexual Transgender Intersex (GLBTI)

Matters Considered: Business Arising • Update on GLBTI Plan • Update on Household Survey • Website Update

New Business

• Malahang Diversity Tent • Plans for 2015 • Youth Programs Update • Other Items

Councillors Present: Craig Langdon

Jenny Mulholland

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner



Richard Euston –Youth Engagement Officer Others Present: Nil


7 Date of Assembly: 20 November 2014


Matters Considered: Business Arising • Update on Multicultural Plan • Review of Refugee Welcome Zone Event • Review of Malahang Festival and Harmony Tent • Update on Real Jobs, Real Opportunities

New Business

• Notice of Motion – Proposed Compact with the Somali Community

• Proposed Community Forum • Community Cohesion in the Mall • Special Presentation – 3081 • Member Update

Councillors Present: Rick Garotti Mark Di Pasquale Jenny Mulholland Tom Melican

Staff Present: Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Rob Ball – Senior Projects Officer with Project 3081

Others Present: Nil


8 Date of Assembly: 25 November 2014

Type of Meeting: Lesbian Gay Bisexual Transgender Intersex (LGBTI)

Matters Considered: Business Arising • Update on LGBTI Plan • Review of Malahang Diversity Tent • Update on Midsumma Carnival Event • Use of LGBTI Welcome Signage • Providing an opportunity for the LGBTI Community to Connect • LGBTI Training Proposal • Presentation – Home and Community Care (HACC) • Other Business

Councillors Present: Tom Melican

Jenny Mulholland

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Angela Brophy – HACC Team Leader

Others Present: Nil


9 Date of Assembly: 5 February 2015


Matters Considered: Business Arising • Community Cohesion in the mall – Project Ideas • Interfaith Statement • Mosque Open Day • Support to Refugees and Asylum Seeks

New Business



• 2014 Household Survey Report • Multicultural Plan – Measuring our Progress • 2015 Cultural Diversity Week

Councillors Present: Mark Di Pasquale

Rick Garotti

Staff Present: Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Allister Crawford – Senior Business Services Officer

Others Present: Nil

Conflict of Interest: Nil 10 Date of Assembly: 10 February 2015


Matters Considered: Business Arising • Review of Midsumma Festival and Pride March • IDAHO

New Business

• LGBTI Plan – Measuring our Progress • 2014 Household Survey Report • Feedback from engagement exercise at the Midsumma Carnival • Other Business

Councillors Present: Jenny Mulholland

Tom Melican Craig Langdon

Staff Present: Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner

Others Present: Nil


11 Date of Assembly: 14 April 2015


Matters Considered: • Presentation – Youth and Family Services Business Arising

• Recommendation to Council around IDAHO • Community Forum on LGBTI Issues

New Business

• IDAHO Day Flag Raising and Cocktail Party • Other Business


Craig Langdon

Staff Present: Theonie Tacticos – Team Leader Community & Social Planning Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Youth and Family Services Strategic Development Officer

Others Present: Nil


12 Date of Assembly: 16 April 2015




Matters Considered: Business Arising • Community Cohesion in the Mall Project • Statement of Support for Asylum Seekers and Refugees • Asylum Seeker and Refugee Service Mapping • Advising on Council’s Services • Expand Multicultural page on Council’s Website • City plan Year 3 and Budget 2015 – 2016 Update • Tracking Process – proposed indicators • Emerging Advocacy Issues


Staff Present: Allison Beckwith – Director Community Programs

Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner

Others Present: Nil



Type of Meeting: Councillor Briefing

Matters Considered: 1. Finance Local MP Agenda 2. One Flintoff Update 3. Urban Regional Off Road Trail Strategy 4. Housekeeping

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Peter Utri – Acting Director Corporate Service Kate Chapel – Coordinator Greensborough Office Project Arun Chopra – Manager Capital Projects Jeff Parkes – Coordinator Open Space Planning Peter Benazic – Manager Parks & Gardens

Others Present: Nil




Matters Considered: 1. City Redevelopment Organisational Overview 2. Sustainability/ Environment Team 3. Economic Development Team 4. Development Planning Team 5. Redevelopment Plan Contributions 6. Outdoor Advertising Signs

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joel Elbourne – Manager Urban Planning & Building



Others Present: Nil




Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 11 May 2015 (excluding confidential items) as listed below:

4.1 Laane Avenue, Rosanna - Traffic Investigation 4.2 Public Exhibition of Amendment C101 - Introducing

Schedule 2 to the Special Building Overlay 4.3 Warren Road, Viewbank – Proposed Children's

Crossing 4.4 Amendment to a permit for a new carport at 2/1 Della

Torre Crescent, Ivanhoe (P352/2013) 4.5 Planning Permit Application for an additional 15

Electronic Gaming Machines and associated buidlings and works at Montmorency Eltham RSL (P1143/2014)

5.1 Rate Capping Submission - Essential Services Commission Consultation Paper

5.2 Multicultural Advisory Committee - Vacancy of the position of committee chair

6.1 Operating and Capital Financial Management Report for the Period Ended 31 March 2015

6.2 Assembly of Councillors 6.3 Items for Noting 8.1 Memorial and Commemorative Plaques Policy 9. General Business

• Ivanhoe Aquatic Centre development • The Festival of Ridvan • Lone Pine Planting • Lower Plenty Dance Group

Councillors Present: Steven Briffa

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Peter Utri – Acting Director Corporate Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joel Elbourne – Manager Urban Planning & Building Vivien Ferlaino – Coordinator Governance Gina Burden – Manager Governance & Communications Tania O’Reilly – Manager Finance & Procurement Joseph Tabacco – Manager Property & Economic Development

Others Present: Nil



That the Assembly of Councillors report be received. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED



6.5 29 ALAMEIN ROAD HEIDELBERG WEST - PROPOSED SALE OF LAND EXECUTIVE SUMMARY

Council is the owner of the land and improvements known as 29 Alamein Road, Heidelberg West (subject land). The subject land is currently occupied by the Olympic Village Preschool (Preschool). In about July 2015 the Preschool is to be relocated into the new Olympic Village Learning Hub, Child and Family Centre (the Hub) constructed at the Olympic Village Primary School. Given the construction of the Hub has been completed, the subject land is surplus to Council’s and the community needs. At its ordinary meeting on 15 December 2014 (F2014/417) Council considered a report on the future use of the Council land and authorised the commencement of the statutory procedures in accordance with section 189 of the Local Government Act 1989 (Act) to give public notice of Council’s intention to sell the subject land. Public notice was given in the “Heidelberg Leader’ on 20 January 2015, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 17 February 2015 with no submissions being received. The report to presented to Council on 2 March 2015 (CO215/44) was deferred to a future meeting. The purpose of this report is for Council to reconsider the matter and decide whether or not to proceed with the sale of the subject land. Resolution (CO2015/141)

That Council: 1. Having complied with sections 189 and 223 of the Local Government Act 1989:

a. by giving public notice; b. by providing an opportunity to those who have requested to be heard at Council’s

Ordinary Meeting of 2 March 2015 to be heard at that meeting; and c. by recording that no submissions have been received; approves the offering of the Council land known as 29 Alamein Road, Heidelberg West (subject land) for sale.

2. Directs that a valuation be obtained prior to the sale of the subject land. 3. Authorises the signing and sealing of the documentation at the appropriate time to

effect the sale and transfer of the subject land. 4. Consider a further report in relation to the method of sale.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED



6.6 SHOP 201 GREENSBOROUGH PLAZA AND SHOP 378A GREENSBOROUGH

PLAZA EXECUTIVE SUMMARY

Council currently leases floor space on Level 2 at the Greensborough Plaza, namely Shop 201, for a Community Centre. Council licences the space to Diamond Valley Community Service. Centre Management at the Greensborough Plaza are proposing to upgrade the Centre and have served a relocation notice on Council. Discussions have recently taken place with Council officers with a view to relocating the office space to a vacant tenancy on Level 3, namely Shop 378A (new premises). This will involve surrendering the lease for the existing premises and entering into a fresh lease for the new premises. The proposed new premises will provide for larger and upgraded space in a more prominent location within the Greensborough Plaza, and under the same lease terms and conditions as the lease for the existing premises. This report sets out the details of negotiations to date. Resolution (CO2015/142)

That Council: 1. Authorise the Chief Executive Officer and/or the Director City Development to finalise

negotiations for the surrender of the existing lease of Shop 201 Greensborough Plaza conditional on entering into a new lease for Shop 378A Greensborough Plaza, with such new location to provide for larger and upgraded space in a more prominent location within the Greensborough Plaza, and under the same lease terms and conditions.

2. Subject to the satisfactory outcome of negotiations referred to in Item 1 above,

authorises the affixing of the common seal to the surrender of lease between Greensborough TC Pty Ltd and Banyule City Council relating to Shop 201 Greensborough Plaza.

3. Subject to Items 1 and 2 above, authorises the affixing of the common seal to the lease

between Greensborough TC Pty Ltd and Banyule City Council relating to Shop 378 Greensborough Plaza.

Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED



7. SEALING OF DOCUMENTS 7.1 SEALING OF DOCUMENTS Resolution (CO2015/143)

That the Common Seal of Banyule City Council be affixed to the Deed of Renewal of Lease between Banyule City Council and Artistic Culinaire Pty Ltd for the premises at Tenancy 1, 1 Flintoff Street, Greensborough for a period of two (2) years commencing 8 June 2015 and expiring 7 June 2017. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

8. NOTICES OF MOTION 8.1 REVIEW OF COUNCIL COMMITTEES Cr Steven Briffa submitted a Notice of Motion That: 1. All Council Committee delegate positions become vacated annually;

a) Consideration be given to Councillors that have not previously been a delegate or substitute of the committee,

b) In the event that no new Councillor is seeking appointment, the position be offered to the past Councillor delegate,

c) Councillors holding board positions associated with a committee should be re-nominated to enable the Councillor to maintain their board position for the duration of their appointment on the board.

2. A review of all Committees is undertaken prior to the Council Meeting 16 November 2015 to ensure relevance and future need.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale Cr Jenny Mulholland moved an amendment to the motion, seconded Cr Steven Briffa: That 1a be amended to read: 1. All Council Committee delegate positions become vacated annually;

a) Consideration be given to a Councillor that have not previously been on a committee to begin as a substitute and gain experience from the existing delegate with a view to becoming the delegate in the future.

Cr Wayne Phillips foreshadowed an alternate motion: That: 1. All Council Committee delegate positions become vacated annually;

a) Consideration be given to a Councillor seeking to be on a committee to be given



opportunity to be a substitute and gain experience from the existing delegate with a view to becoming the delegate in the future,

b) In the event that no new Councillor is seeking appointment, the position be offered to the past Councillor delegate,

c) Councillors holding board positions associated with a committee should be re-nominated to enable the Councillor to maintain their board position for the duration of their appointment on the board.

2. A review of all Committees is undertaken prior to the Council Meeting 16 November 2015 to ensure relevance and future need. Resolution (CO2015/144)

Councillor Steven Briffa requested the withdrawal of the Notice of Motion. Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland CARRIED

8.2 GREENSBOROUGH COLLEGE Cr Mark Di Pasquale submitted a Notice of Motion Resolution (CO2015/145)

“That 1. Council advocate on behalf of Greensborough College Students, Parents, Teachers,

Staff as well as the local community for the College to be considered as an ideal location for the new $10m Technical School within Banyule. This advocacy includes but is not limited to writing to the Premier, Deputy Premier, Minister of Education, the local members of Parliament; Greensborough College and the local community (the Watsonia and Greensborough area south of Grimshaw Street within Bakewell Ward) informing them of our support for the School and our call for a Technical College

2. Banyule Council notes the 2015/16 State Budget allocation of $1m for upgrade of the

Greensborough College and allocation of $11.5m to Viewbank College for a new Theatre on site to replace the existing Banyule Theatre in Heidelberg. That Greensborough Secondary College had a commitment for a major upgrade.

3. Council notes Greensborough College received an allocation of $1m in this year’s

budget for an upgrade but is extremely concerned the allocation will only provide minor works and not the major redevelopment promised.

4. Council work with the School and local community to ensure all elections commitments

are adhered to in full and that the new technical school be part of the redevelopment Greensborough College.“

Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED

9. General Business Nil



11. Urgent Business 10.1 26 STOREY MIXED USE DEVELOPMENT AT 443 UPPER HEIDELBERG ROAD,

IVANHOE Resolution (CO2015/146)

That Council consider an item of Urgent Business.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED Motion

That Council write to the Minister for Planning requesting that the Minister “call in” planning permit applications P1453/14 (which proposed a 26 storey mixed use development at 443 Upper Heidelberg Road Ivanhoe) so that it is determined by the Minister as opposed to the Victorian Civil and Administrative Tribunal in the event that the applicant lodges an appeal against Council’s decision to refuse the application.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

Councillor Wayne Phillips moved an amendment to the motion, seconded by Cr Craig Langdon.

That an additional point 2 be added to the motion:

2. residents previously notified in the vicinity of the above site advising them of Councils decision in point 1.

The amendment became the substantive motion, was put and CARRIED. Resolution (CO2015/147)

That Council write to:

1. the Minister for Planning requesting that the Minister “call in” planning permit applications P1453/14 (which proposed a 26 storey mixed use development at 443 Upper Heidelberg Road Ivanhoe) so that it is determined by the Minister as opposed to the Victorian Civil and Administrative Tribunal in the event that the applicant lodges an appeal against Council’s decision to refuse the application,

2. residents previously notified in the vicinity of the above site advising them of Councils decision in point 1.

Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon CARRIED



Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2, 11.3 & 11.4. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED The Meeting was adjourned at 11.56pm. The Meeting was closed to the public at 12.01am.

Closure of Meeting The Meeting was closed at 12.01am.

DATED:........................... DAY OF ........................... 2015

............................................. MAYOR
