Banyule City Council Agenda inc Attachments 11 July 2016

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

11 July 2016 commencing at 7.45pm

Following the public forum commencing at approximately7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

"Our meeting is being held on the Traditional Land of the Wurundjeri willam peopleand, on behalf of Banyule City Council, I wish to acknowledge them as the TraditionalOwners. I would also like to pay my respects to the Wurundjeri Elders, past andpresent, and to the Elders of other Aboriginal peoples who may be here today.”

Apologies and Leave of Absence

Confirmation of MinutesOrdinary Meeting of Council held 27 June 2016

Disclosure of Interests

1. Petitions

Nil

REPORTS:

2. People – Community Strengthening and Support

2.1 Child, Youth and Family Plan..................................................................................32.2 Draft Banyule Tennis Strategy ................................................................................8

3. Planet – Environmental Sustainability

3.1 Public Open Space Plan .......................................................................................113.2 Greening Banyule .................................................................................................183.3 Appointment of Banyule Environment Advisory Committee (BEAC)

2016 .....................................................................................................................26

AGENDA (Cont’d)

Ordinary Meeting of Council - 11 July 2016 Page 2

4. Place – Sustainable Amenity and Built Environment

4.1 North East Link - Quarterly Update .......................................................................294.2 Construction of four dwellings at 14 & 14A Hodgson Street,

Heidelberg P89/2015 ...........................................................................................334.3 Olympic Park Draft Master Plan ...........................................................................484.4 Somers Avenue, Macleod - Review of Paid Parking .............................................534.5 Managing Construction Activity associated with Large

Development Sites................................................................................................604.6 Kalparrin Gardens Master Plan.............................................................................694.7 Ford Park Master Plan..........................................................................................734.8 Transport Advocacy..............................................................................................77

5. Participation – Community Involvement in Community Life

Nil

6. Performance - Use Our Resources Wisely

6.1 Items for Noting ....................................................................................................816.2 Rating Strategy 2016/2017 ...................................................................................846.3 Assembly of Councillors........................................................................................88

7. Sealing of Documents

7.1 Sealing of Documents...........................................................................................91

8. Notices of Motion

8.1 The importance of Darebin Creek for the LaTrobe NationalEmployment Cluster..............................................................................................93

8.2 Bill Posting in Activity Centres ..............................................................................94

9. General Business

10. Urgent Business

Closure of Meeting

People – Community Strengthening and Support


2.12.1 CHILD, YOUTH AND FAMILY PLAN

Author: Jill Owen - Maternal & Child Health Co-ordinator, Community Programs

EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to preparethe Banyule Child, Youth and Family Plan 2016 – 2020. The document has beenprepared to give long-term strategic direction for the coordination and development ofprograms, activities, services and facilities to support children, youth and familiesacross the 0 – 25 years age continuum in the municipality.

The Child, Youth and Family Plan 2016 – 2020 has been shaped by community inputand local expertise. Information collected through various consultation periods hasbeen used to develop the Plan’s objectives as well as the supporting strategicdirections and actions.

The draft Child, Youth and Family Plan was placed on public exhibition from 10 May2016 to 10 June 2016. Community feedback from all levels of consultation wascollated, analysed and incorporated into the final Child, Youth and Family Plan.

RECOMMENDATION

That Council:

1. Adopt the Banyule Child, Youth and Family Plan 2016 – 2020 included asAttachment 1.

2. Provide a copy of the Banyule Child, Youth and Family Plan 2016 – 2020 onthe Council’s website.

3. Advise all stakeholders and submitters to the Banyule Child, Youth and FamilyPlan 2016 – 2020 of the adoption of the plan, thank them for their input andprovide a copy of the plan for their future reference.

CITY PLAN

This report is in line with Council’s City Plan key direction to:

• Promote and support health and well being• Provide services for people at important life stages and• Develop and promote safety and resilience within the community


CHILD, YOUTH AND FAMILY PLAN cont’d


2.1 BACKGROUND

Council’s Municipal Early Years Plan (0 – 8yrs) has expired and development hasprogressed on a new plan for the municipality.

Council has a key legislated role in working with local stakeholders to plan for theirmunicipality. The plan is based on State and Federal government frameworks,current policy direction, best practice, current literature and local benchmarking andneeds analysis.

In consultation with key internal and external stakeholders, the scope of the Plan hasbeen widened to extend the age range to include 0 -25 years aligning to current bestpractice. This will allow the new Plan to be more effective and efficient across theearly years and youth age continuum, with the new plan titled Child, Youth andFamily Plan 2016 – 2020 (the Plan).

The Plan has been developed under a governance structure consisting of an internaland external stakeholder working group representing key members from Maternaland Child Health, Early Childhood services, Youth and Community Partnerships;other early years and youth sector non-government organisations and agencies,including the disability sector and members of the Early Years Advisory Network.Community feedback also came in the form of surveys and information gathered atfestivals and events and final feedback from a public release of the draft document.

The Plan articulates high level strategic direction for programs, services and theBanyule community. The actions will form the basis of organisational strategies thatcan be adopted by both internal and external groups, networks and relevant sectors.This creates opportunities for:

• Municipal wide shared approach/responsibility• Multidisciplinary collaboration• Bridge the gap between early years and youth• Common language and shared understanding

Child, Youth and Family Plan Key Objectives

1. Capacity Building

1.1. Support families to raise happy and confident children and young people1.2. Support children and young people to develop capacity and capability1.3. Support communities to protect and nurture vulnerable children and

young people1.4. Build capacity of professionals to provide support, with a focus on

vulnerable and at risk communities.

2. Health, Well Being and Development

2.1. Work with the community to improve health, wellbeing and developmentaloutcomes

2.2. Promote healthy lifestyle choices and positive health behaviours




2.1

3. Connections and Partnerships

3.1. Develop sustainable connections and partnerships between sectors andprofessionals

3.2. Connect with young people and children in a meaningful way

4. Engagement

4.1. Create places, spaces and activities that encourage people to cometogether and build sustained connections

4.2. In partnerships with families, children and young people, provideopportunities for celebrations and acknowledgement of our successes

4.3. Foster the next generation of environmental stewards

LEGAL CONSIDERATION -

There are no direct legal implications arising from the recommendation contained inthis report.

HUMAN RIGHTS CHARTER -

Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines thebasic human rights of all people in Victoria. The Charter requires that governments,local councils and other public authorities comply with Charter and to considerrelevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered inaccordance with the requirements of the Charter of Human Rights andResponsibilities.

It is considered that the subject matter does not raise any human rights issues.

CONSULTATION

Consultation on the draft Banyule Child, Youth and Family Plan 2016 – 2020 wascarried out over four weeks from 10 May 2016 to 10 June 2016. This included:

- Publication of the draft Plan on Council website.- Distribution and Display of the draft Plan at Council Customer Service Centres.- Distribution of information to relevant Early Years, Middle Years and Youth

sectors as well as to multidisciplinary organisations including allied healthservices, family support, specialist children and youth services.

The feedback has been very positive. There was general agreement throughout theconsultation period that the draft Plan was heading in right direction, with somespecific comments received seeking changes to the Plan which have been collatedand changes included as appropriate.




2.1

See summary in table below:

Feedback Response‘The plan is a really solid, well researched response –one of the better ones I have seen.’Align statement on p.9 and p 31 to be consistent.

Consider cross-referencing this plan to the Leading theWay initiative and the inter-departmental mapping ofcouncil activities against the likely positive or negativeimpacts on the social determinants of health, which arethe biggest contributors to the health status ofindividuals and communities.

The statement on p. 9 was modified assuggested.

The Leading the Way (2002) initiative wasreviewed and it was determined that the Planreflected the principles contained within thedocument

p.28 Provided comment on modification of reference to‘all departments to embed the Youth and FamilyServices Citizenship Framework into their planning andpractices’.

The comments reflected the consideration that Councildoes not directly control all recreation spaces but has anopportunity, with considered planning, to influenceprivate development of such spaces.

It was suggested the Plan contain synergisticstatements to the Open Space Strategy.

Further comment was made to develop 10 yearprioritised location plans for public spaces.

The statement was changed to reflect commentsas follows:

With a specific focus on town planning, playspaces, playgrounds, parklands, shoppingprecincts, children’s services and playgroupvenues, community venues and economicinvestment strategy, create opportunitieswhere the needs of children and youngpeople can be reflected in strategicapproaches and planning.

The Banyule Open Space Strategy wasreferenced within the action plan on twooccasions where appropriate.

This suggestion may be considered in year 2 ofthe action plan.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 (Act) requires members of Councilstaff, and persons engaged under contract to provide advice to Council, to discloseany direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest inthis matter.

CONCLUSION

The Child, Youth and Family Plan 2016 – 2020 has been prepared after an extensivedevelopment and consultation process and aims to give long-term strategic directionfor the coordination and development of programs, activities, services and facilities tosupport children, youth and families across the 0 – 25 years age continuum in ourmunicipality. The Child, Youth and Family Plan sets the long-term vision “Share,Learn, Achieve.”

This vision is supported by four themes considering different responses to the needsof people from birth to 25 years, and to enhance the capacity of families to effectivelyparent:

1. Capacity Building2. Health, Well Being and Development3. Connections and Partnerships4. Engagement




2.1

Each theme is guided by objectives and supported by strategic directions and actionsthat will help to achieve the vision.

ATTACHMENTS

No. Title Page

1 Banyule Child, Youth and Family Plan 2016-2020 99



2.22.2 DRAFT BANYULE TENNIS STRATEGY

Author: Darren Bennett - Manager Leisure, Recreation & Culture, CommunityPrograms

EXECUTIVE SUMMARY

A review of the Banyule Tennis Strategy 2005 - 2010 has been undertaken toinvestigate the suitability of existing tennis provision across the municipality and toguide Council’s future development and investment in the sport.

Council has engaged Inside Edge Sport and Leisure Planning to prepare theStrategy in consultation with key stakeholders and the broader community.

A number of tennis related issues and opportunities have been identified throughresearch and stakeholder consultation which will help shape the future provision,development and management of tennis facilities in Banyule.

A Community Reference Group has been established and met in May to review theIssues and Options Paper and provide feedback.

The draft strategy is now ready for the final consultation phase and this reportrecommends that Council adopt the draft strategy for the purpose of publicconsultation between 12 July and 9 August 2016 and invite written submissionsduring this period.

RECOMMENDATION

That Council:

1. Adopt the Draft Tennis Strategy for the purpose of community consultationbetween 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draftstrategy via communication in the Leader Newspaper (Banyule in brief),Council’s website, Facebook page and direct email to Tennis Clubs withinBanyule.

3. Receive a further report following the community consultation period.

CITY PLAN

This report is in line with Council’s City Plan key direction to “promote and supporthealth and wellbeing”.

BACKGROUND

The Banyule Tennis Strategy is being developed to investigate the suitability ofexisting tennis provision across the municipality and to guide future development andinvestment in the sport.


DRAFT BANYULE TENNIS STRATEGY cont’d


2.2

A movement away from traditional weekend competition formats has resulted inmany local clubs and associations struggling to retain and attract participants,creating the need for a collaborative approach to future integrated strategies.

The Banyule Tennis Strategy investigates the issues and opportunities facing tennisat a local level, utilising the knowledge and resources from Council and local clubs.Further information has been provided by Tennis Australia (TA) and Tennis Victoria(TVIC) to help shape the future direction of tennis in Banyule.







CURRENT SITUATION

The Draft Banyule Tennis Strategy (Attachment One) suggests how the City ofBanyule along with sport, community and private sector partners, can collectivelysupport participation opportunities and improve the sustainability and access totennis facilities across the municipality.

This Draft Strategy has been prepared following a review of all relevant sport andgovernment literature, local demographics, club membership numbers, and a supplyand demand assessment and facility auditing. A tennis club survey and theoutcomes of a targeted tennis forum has also helped to identify key issues and futureprogram, management and development opportunities.

The Draft Strategy has been prepared and the key themes discussed throughout thedocument are aligned with Tennis Victoria’s key pillars for a successful tennis venue:

• Accessibility• Sustainability• Community benefit• Accountability

The proposed implementation schedule has been developed to not only assistCouncil but also Tennis Victoria, local tennis clubs and community stakeholders toprioritise and allocate appropriate resources and work collaboratively.


DRAFT BANYULE TENNIS STRATEGY cont’d


2.2 FUNDING IMPLICATIONS

The draft Strategy suggests Council consider an annual allocation of $50,000 withinits future capital works budgets to assist Clubs with the upgrade of existing tennisinfrastructure on Council owned land.

The strategy also suggests that Council and Clubs work in partnership to attractadditional funding to support infrastructure upgrade via Tennis Australia’s CourtRebate Scheme and the State Government.

CONSULTATION

During the strategy review, targeted consultation with Tennis Clubs was undertaken.This included an online survey to all Tennis Clubs, a Tennis Forum held in December2015 and the establishment of a Community Reference Group.

The Community Reference Group included an Expression of Interest process and allTennis Clubs were invited to nominate a representative. Six clubs nominated arepresentative who met with staff in May to review the Issues and Options Paper.Feedback for the Community Reference Group has been considered during thepreparation of the draft strategy.

The draft strategy is now ready for the final consultation phase and assuming Counciladopt the draft master plan for the purpose of public consultation, officers will invitecommunity members to submit written submissions in relation to the draft strategy.

TIMELINES

It is proposed that the draft strategy be released for final consultation and commentfrom the 12 July – 9 August 2016. A further report will be provided following theconsultation period.




CONCLUSION

The Draft Banyule Tennis Strategy builds on existing strategic planning anddirections developed through Council’s previous strategic document relating toTennis and also considered best practice approaches form the industry.

The draft strategy provides direction and identified key requirements for tennis overthe next ten years and established a framework for provision that ensures the longterm sustainability of tennis clubs, programs and competitions.

ATTACHMENTS

No. Title Page

1 Draft Tennis Strategy 181

Planet – Environmental Sustainability


3.13.1 PUBLIC OPEN SPACE PLAN

Author: Jeff Parkes - Open Space Planning Co-Ordinator, Assets & City Services

EXECUTIVE SUMMARY

The draft Public Open Space Plan was prepared following extensive publicconsultation, includes a series of strategic actions that are intended to guideCouncil’s decision making in relation to public open over the next 15 years andincludes an open space levy analysis.

The draft Public Open Space Plan was placed on public exhibition on16 May andwas exhibited until 20 June following consideration by Council at its meeting of9 May 2016.

RECOMMENDATION

That Council:

1. Adopt the Public Open Space Plan.

2. Supports the preparation and exhibition of Amendment C111 to the BanyulePlanning Scheme to specify a 5% municipal wide contribution rate in theschedule to Clause 52.01.

3. Requests the Minister for Planning authorise the preparation and exhibition ofAmendment C111.

CITY PLAN

This report is in line with Council’s City Plan key direction to “promote and supporthealth and wellbeing”.

BACKGROUND

Banyule’s current Public Open Strategy was prepared in 2007 and is due to beupdated. Council has therefore provided funding to assist with a review and thepreparation of a new Public Open Space Plan. The plan also includes strategicdirection for playgrounds. An initial draft of the revised plan was prepared and waspresented to Council at its meeting of 9 May 2016 and Council resolved –

That:1. Council note the draft Public Open Space Plan, including the Open Space Levy

Analysis.2. The Plan be placed on public exhibition for a period of 4 weeks.3. The Plan then be finalised based on comments received.4. The finalised Plan then be presented to Council for adoption.


PUBLIC OPEN SPACE PLAN cont’d


3.1

The aim of the review is to produce a plan which will guide Council’s decision makingin relation to public open space provision for the next 15 years, during which timesignificant growth in population, accompanied by an increase in population density, isexpected to continue to occur though out Banyule, but more intensely in a number ofselected areas in particular.

Importance of Public Open Space

There is an abundance of research, both in Australia and internationally, whichconfirms the important role green public open space has in the physical and mentalhealth and wellbeing of urban communities. This research indicates that the majorityof health problems society will face, now and into the future, are likely to be stressrelated illnesses, mental health problems and cardiovascular health problems. Thereis a growing body of research that indicates that to access green open spaces, be itfor experiencing the natural environment, community based activities, or structured orunstructured physical activity, enhances physical and mental health and helps reducethe risk of chronic diseases.

Policy Context

In preparing this strategy, due consideration was given to strategic directionschampioned by the Banyule City Plan, Council’s existing Public Open SpaceStrategy, the Banyule Recreation Plan and Banyule’s draft Playspace Strategy, aswell as the State Government’s “Plan Melbourne Refresh 2016” document and theMetropolitan Planning Authority’s draft Public Open Space Strategy.

The Public Open Space Strategy has strong connections to the overall Banyule CityPlan 2013-2017 at a number of levels. The stated vision of the City Plan is Banyule,a green, liveable and prosperous city, sustaining a healthy and engaged community.This is extremely compatible with the vision, guiding principle and Objectives of thePublic Open Space Plan.

Ensuring Banyule has good quality accessible public open space available, now andinto the future for all of its residents is supported by one of the City Plan’sfundamental principles; i.e. Community Health Wellbeing. It is also supported by anumber of elements within of the City Plan’s key directions:

• Place – “Enhance Banyule’s public open spaces”• Planet- “Protect and enhance our natural environment”• People – “Promote and support health and wellbeing”

Vision and Six Pillars

Guiding Principle - The overall guiding principle of the plan is “Community Health andWellbeing.” Research throughout the world recognises the significant health benefitsregular exposure to natural phenomena such as trees, plants and grass brings tohumans. Visiting public open space is often the only regular opportunity many citydwellers have to experience such natural phenomena. In addition public open spaceprovides opportunities for health giving passive and active recreation.The plan also recognises the importance play has in the health and wellbeing on thecommunity generally, as well as in the physical, social and psychologicaldevelopment of children specifically.




3.1

Vision - A green City that provides high quality, sustainable, accessible and wellmaintained public open space within a 5 minute walk for residents

The Six Pillars of Open Space (Objectives) - The Guiding Principle and Vision aresupported by six objectives. These objectives replicate the six pillars which form thebasis for the draft Melbourne Metropolitan Public Open Space Strategy which iscurrently being prepared by the Metropolitan Planning Authority. These are:

• Quantity• Quality• Accessibility & Connectivity• Equitable distribution• Diversity• Sustainably

Pubic Consultation

The draft Public Open Space Plan has been shaped by public input and localexpertise over the last 12 months.

A range of community engagement strategies were used during the initialconsultation phase in order to ensure that the Plan reflects community views andneeds. A summary of the engagement strategies used is as follows:

1. Community on-line survey2. Interviews/surveys at Malahang & Banyule Festivals3. Community Workshops (2)4. Youth Workshops (3)5. Community Reference Group6. Council Reference Groups:

(a) Multi-Cultural Reference Group(b) Disability Reference Group(c) GLBTI Reference Group(d) Age Friendly Reference Group(e) Internal Reference Group (relevant Council staff)(f) The Banyule Environment Advisory Committee(g) The Banyule Bicycle Advisory Committee

Public Exhibition Phase

Following the Council meeting 9 May 2016, the Plan was placed on public exhibition.The public exhibition phase included:

• Placing the Plan on Council’s website between 16 May and 20 June, togetherwith a community comments form which could be completed online.

• The option of lodging written submissions was also provided.• Conducting two community workshops• Workshops were also conducted with the Banyule Environment Advisory

Committee, the Banyule Bicycle Advisory Committee, the Rosanna ParklandsAdvisory Committee and the Open Space Plan Community Reference Group.

The revised version of the Public Open Space Plan is attached (refer Attachment 1).




3.1

Comments Received

Overall the draft Plan has received a favourable response from the community. In all22 online comments forms were completed and a further 21 written submissionswere received. Some of the comments were about single specific issues and otherwere quite complex covering a range of issues. A number of comments receivedwere directly related to the Plan, but others were either more relevant to otherCouncil plans and policies, or were of an operational nature.

There were a number of comments requesting an emphasis on the environment andthere was a strong response from local horse riders requesting Banyule dosomething about providing riding trails and better access to the local communityhorse riding facilities, particularly in the more rural parts of the municipality.

A number of comments also relate to the status and security of land, which has apublic open space related classification and to land which has a differentclassification, but is currently either used as public open space, or could potentiallybe. The view has been expressed that land in these categories, if retained, couldform an important part of Banyule’s open space network and help address demandlikely to be created by the projections of population and residential density growth forBanyule.

A summary of the comments received is attached in the appended comments table(Attachment 2).

There was also some concern expressed that Council may have reduced the overallquantity of open space since the adoption of the previous Public Open SpaceStrategy in 2007. However an initial analysis of land disposal and acquisitionindicates there has actually been a net gain in public open space for that period. It isexpected that this matter will be the subject of a separate more detailed Councilreport in the near future. In addition to this, Council has also invested millions ofdollars over the same period in developing community facilities in public open space,such as upgrading and expanding the Banyule Shared Trail Network, developingregional family playspaces at Malahang Reserve Warringal Park, Binnak Park andAnthony Beal Reserve, extending upgrading numerous sporting pavilions, plantingthousands of trees in bushland areas and other reserves and renewing dozens oflocal playgrounds.

The Public Open Space Plan Community Reference Group was established to assistand provide advice to Council in developing the Public Open Space Plan. One of itssuggestions is that Council continue to convene the Group following the adoption ofthe Plan, so that it can assist by providing advice to Council with the on-goingimplementation of the Plan. This also aligns with several comments received fromindividuals during the public exhibition phase that a Parks and or public open spaceadvisory committee be established by Council to assist by providing advice with on-going implementation of the Plan.

Given the scope and breadth of issues the Public Open Space Plan, the overallfeedback received during the community engagement process was very positive.




3.1

Challenges

The Plan identifies a number of future challenges for Council in relation to publicopen space provision:

• Population growth & residential density - particularly as a number of areaswithin Banyule have been identified by the State Government’s “PlanMelbourne Refreshed 2016 Report for increased residential density and higherpopulation.

• Climate change – Melbourne’s weather patterns have been trending for sometime towards a warmer drier climate with more extreme weather events.

• Barriers to Access – Banyule has a number of significant barriers that limitaccess to public open space. These barriers include major roads, theMelbourne Hurstbridge railway line, as well as a number of significant river andcreek corridors.

• Cost of land – The high cost of land in Banyule will make it increasinglyexpensive to purchase in order to create new public open space should this berequired. The challenge for Banyule is to identify creative ways to address thisissue.

• Environment – The potential for urban encroachment and predictions ofharsher climate conditions will provide future challenges to Banyule to protectand enhance natural areas and native habitat.

Opportunities

The Plan also identifies a range of opportunities for increasing and/or improvingpublic open space and community access to it:

• Community use agreements – There are a significant number of schools inBanyule, as well as land owned by a range of other public authorities, wherejoint community use arrangements could potentially be negotiated in order toadd to the quantity of public open space in Banyule where and when required.

• Road and/or intersection closures – there are opportunities to potentially createnew open space by utilising road reserves, wide nature strips and in someinstances through road and/or intersection closures. This has been successfullyachieved in other cities around the world and there are some local examples inthe Cities of Melbourne, Yarra and Maribyrnong.

• Joint Projects – There are potential opportunities to work with neighbouringCouncils and other public authorities controlling public open space, such asLatrobe University and Parks Victoria to improve the quantity and quality ofpublic open space and associated facilities available for the benefit of Banyuleresidents.

• Pop up parks – There are opportunities to create short term temporary parksand/or public urban spaces intermittently, for specific periods of time or forspecial events.

• Trail Connectivity – There are opportunities to improve access by strengthenthe connectivity of the Banyule Shared Trail Network with broader MetropolitanTrails Network.




3.1

Public Open Space Levy

A report on an Open Space Levy for Banyule has also been exhibited as part of thePublic Open Space Plan Technical Report. The Open Space Levy Report, with thesupport of the Public Open Space Plan, will form the basis of the introduction of afixed open space levy rate into the Banyule Planning Scheme.

Introducing a Public Open Space Levy into the Banyule planning Scheme

Banyule City Council currently relies on the provisions of the Subdivision Act whenrequesting open space contributions. Council uses a policy to guide the collection of5% of land value contributions for public open space. A priority implementation itemfor the Public Open Space Plan is securing an appropriate, specified public openspace contribution rate in the Banyule Planning Scheme.

Planning Scheme Amendment C111 will provide the statutory tool by which Councilrequests open space contributions. This assists Council to plan and allocateresources to public open space provision and improvements, as described in thePublic Open Space Plan. It also gives developers more certainty as they can factorthe cost into feasibility assessments.

An investigation has been done to determine an appropriate contribution rate and iscontained in an Open Space Levy Report which forms part of the Open Space PlanTechnical Report. This has been circulated separately to Councillors and madeavailable on the Council website. The report concludes that the most appropriateapproach is a single municipal-wide flat rate of 5% (of site value cash payment)public open space contribution.

Amendment C111 will replace the schedule to Clause 52.01 with a new schedule(Attachment 3) which requires an open space contribution, of a flat rate of 5% for allcommercial, residential and industrial subdivisions greater than two lots.

Exhibition of Planning Scheme Amendment C111

Exhibition of Planning Scheme Amendment C111 will involve the following measures:

• Letters to prescribed Ministers, as per the Planning and Environment Act.• Advertising in local Leader Newspapers and the Government Gazette• Information on Council website• Opportunities for meeting with interested parties• Information Session• Notices at Council Service Centres


Should Council adopt the Open Space Plan, it can then make progress to implementthe plan into the Banyule Planning Scheme. This can be done by using theprovisions of the Planning and Environment Act 1987 to request the Minister forPlanning's authorisation for a planning scheme amendment proposal. The proposalcan pursue a specified 5% of land value collection rate from land subdivisions, tohelp fund future open space works that are aligned with the adopted plan. Includinga specified rate in the Banyule Planning Scheme will improve transparency forCouncil's current policy practice that has had interim, transitional effect sinceCouncil's resolution.




3.1








CONCLUSION

The Public Open Space Plan when adopted will provide a key strategic platform forCouncil to base its decisions in relation to public open space over the next 15 years.

ATTACHMENTS

No. Title Page

1 Public Open Space Plan 223

2 Summary of Community Feedback 283

3 Banyule Planning Scheme Amendment Draft Explanatory Note 290



3.23.2 GREENING BANYULE

Author: Peter Benazic - Manager Parks & Gardens, Assets & City Services

EXECUTIVE SUMMARY

The residents of the City of Banyule are fortunate to live, work and play in a greenand leafy municipality. The green spaces have an important role for naturalbiodiversity, public health and wellbeing. Our trees and open spaces contribute to thecommunity wellbeing by providing areas for recreation, relaxation, and contact withnature, crucial habitat for fauna, flora and respite from the urban heat island effect insummer.

Banyule City Council has a long and proud history of supporting and undertakingactivities and programs that benefit our environment. Our reserves, parks, and linearcorridors are populated with trees, shrubs and ground covers as a direct result of thetoil and effort of council and community members.

Significant greening activities occur annually by council staff and communitymembers resulting many thousands of plants being planted within our parks andstreets. This report recognises that there is an opportunity to herald and promote theworks through a variety of communication channels. Further it is important that thecommunity is informed on the progress against predetermined greening targets.

RECOMMENDATION

That:

1. A feature article is included in the Banner on an annual basis that highlightsBanyule City Council’s greening achievements.

2. During the planting season a graphic is included in the Banner that clearlydepicts the cumulative number of plants planted.

3. At the conclusion of planting season a report is tabled to Council detailing thegreening activities that have occurred in the past twelve month period.

4. Council officer explore options to consolidate existing data bases that can beused to distribute greening information electronically to interested groups andindividuals.

5. Council Officers commence discussion with the relevant land managers toagree on opportunities for greening.

CITY PLAN

This report is in line with Council’s City Plan key direction to “protect and enhanceour natural environment”.


GREENING BANYULE cont’d


3.2BACKGROUND

The Banyule community are fortunate to live, work and play in a green and leafymunicipality. The community continually provides positive feedback to Councillorsand Officers on the value provided by the green open spaces and extensivepopulation of trees within the City. This report will provide details of what Council hasin place to demonstrate the multi-faceted commitment to the ongoing greening of theCity. Further, this report will inform what actions and strategies will be adopted toensure the community is aware of the green initiatives undertaken by Council and thecommunity

Council, at its meeting on 3 August 2015 resolved:

“That a report be prepared for Council consideration on current and proposedinitiatives as a consequence of the adoption of the Urban Forest Plan and otherplanting activities undertaken within the municipality for “Greening Banyule”.

The report should consider the following:

• The development of the “Greening Banyule” brand with the associated signageand supporting materials

• Opportunities for improved promotion of Council’s greening activities• The creation of annual planting targets with a ten year outlook• The opportunity to develop a resident data base for communication of greening

events and distribution of Council greening publications• The development of partnerships with other organisations to achieve the

proposed planting targets.”







FUNDING IMPLICATIONS

Funding for trees and plants is accommodated in both capital and operationalbudgets, which cumulatively totals approximately $ 200,000.00 per annum. Thisfunding level is sufficient to support the current programs.




3.2 DISCUSSION

Council maintains over 700 hectares of public open space. The spaces contribute tothe community wellbeing by providing areas for recreation, relaxation, and contactwith nature, crucial habitat for fauna, flora and respite from the urban heat islandeffect in summer. Residents appreciate the network of open spaces and aregenerally highly appreciative of the quality and quantity within the City. This view isstrongly supported by recent feedback received by Council as part of the review ofthe Council Open Space Plan.

Council’s Public Open Space Plan is complimented by the recently adopted BanyuleUrban Forest Plan. The Urban Forest Plan recognises the numerous benefitsprovided by Banyule’s tree population. A key objective of the Urban Forest Plan is toensure that 4000 trees are planted annually within our parks and streets. Trees onpublic land contribute towards the attainment of Council’s vision of a “green andleafy” city. Banyule canopy cover on both private and public land has beenmeasured at 29%, planting additional street and park trees will assist to increaseCouncil’s coverage.

Council has a long and proud history of supporting and undertaking activities andprograms that benefit our environment. Our reserves, parks, and linear corridors arepopulated with trees, shrubs and ground covers as a direct result of the toil and effortof council and community members.

Council supports numerous Friends Groups in planning activities that facilitatebiodiversity through the constant development and green renewal of our parklands.Annually many thousands of plants are planted across the municipality in parks,streets and commercial centres. The environmental commitment also extends toCouncil’s management and leadership team who recently planted 1800 indigenousplants along the Darebin Creek corridor as part of an annual planting session thattakes place across the city.

Figure 1.1 Council management and leadership team undertakingrevegetation works




3.2

There are many challenges in the establishment of newly planted plants. Pestinfestation, disease, vermin, vandalism and extreme climate events to mention a few.To ensure that plants have the greatest opportunity for success, planting occurs inthe cooler months. The planting season commences in April, and concludes in lateSeptember. This window provides the best establishment period for plants asweather conditions tend to be cool and moist. Newly planted plants are mulched withmaterial generated from Council’s tree maintenance works. The mulch aids with theretention of moisture and weed suppression in the warmer months which increasesurvival rates.

Council staff provide a range of maintenance services during the warmer months toassist in plant survival. In garden bed areas and plotted plantings weed managementprograms are initiated to reduce competition. Supplementary watering also occurs toassist plants through extreme heat events. Newly planted street trees are providedwith a Water Well, the Water Well maximises available water to the trees rootsystem. Newly planted trees generally require two years of regular watering beforebecoming more self-reliant.

Officers are considering an opportunity for residents to receive a new tree with aplastic bucket and an information flyer that contains care information. This is intendedto provide residents with tree related facts, promote ownership and encourageresidents to care for newly planted trees which ultimately results in greater survivalrates of newly planted street trees.

COMMUNICATION AND PROMOTION

Banyule City Council has strong credentials for the delivery of services and projects.In many cases the community is not aware of the programs and services provided byCouncil. In recent times, Council has developed a distinct brand for civil projectscalled “Building a Better Banyule”. The brand communicates the value provided tothe community for Council’s capital expenditure project. To complement the “Buildinga Better Banyule” brand a “Greening Banyule” Icon has been developed as depictedin figure 1.2.

Figure 1.2




3.2

The “Greening Banyule” brand has many potential applications. It will be used onportable signage, banners and flags to promote community planting events andgeneral working bees. The use of portable “A” frame board style advertisements willsignal to the local community that planting will occur and will communicate dates andtimes. The brand will be used as a decal on vehicles where staff and contractors areengaged in planting or maintenance works. It will be used in promotional materialprovided to residents regarding street tree planting or community planting events.

The brand can also be used in email signatures for the Parks and Gardens staff andthe Environmental Team to commutate Council’s commitment to greening the City.The brand has a multitude of applications on Council’s various web and social mediaplatforms for the purpose of highlighting greening activities.

It is intended that the brand will also be used on buckets that will be provided toresidents for tree watering as depicted in figure 1.3. Other environmentally friendlymaterials will also be sought, such as screen printed hessian tree ties.

Figure 1.3

The Banyule Banner is a well-established community publication. The broad andregular distribution ensures that the community can access information regardinggreening activities. It is anticipated to include the new brand and provide graphicalcumulative information on Council’s progress in the number of plants plantedthroughout the planting season in future editions. The Banner regularly containsarticles relating to greening initiatives. The current edition will have a feature spreadon the important work Banyule and the community is undertaking in greeningCouncil’s open spaces, it also features the newly developed Greening Banyulebrand.

It is also possible to feature Friends Groups in future editions to promote the workthat they have undertaken and potentially increase the Group’s membership byencouraging other likeminded members to join.

Council currently does not have a single facility for the community to register interestreceiving greening related information. The data bases that do exist are notintegrated. The largest data base contains an emailing list of 800 people who receivethe Council-produced Green Wrap publication. Currently a number of friends groupsdevelop information flyers for dispersal amongst members of their groups. Thedevelopment of a subscription based service may assist in creating a broaderdispersal mechanism for interested community members in a cost effective manner.Information regarding planting events as depicted in figure 1.4 could be provided tothose who are interested in receiving the information.




3.2

Further investigation is required as to what model is the most appropriate to circulateinformation. Council has the necessary information technology infrastructure andapplications to support such an initiative, but a review of the capability of the web siteand social media platforms and impact on Council resources is required.

Figure 1.4

GREENING ACTIVITIES

Apart from Council’s routine parks maintenance activities, the Parks Bushland Unithas supported 61 community working bees in Bushland Reserves throughout theyear, with an average of 12 volunteers per event which includes activities such asplanting, bush regeneration works, hand weeding, wildflower walks, approximately20,000 indigenous tube stock were planted across the bush reserves of Banyule.This is higher than the average number planted which is generally closer to 15000per annum. There are many variables that effect the number of plants in a particularyear this includes; climate condition, funding, site constraints and availability ofresources to undertake the works. This work increases and maintains floristic valuesand native vegetation cover whilst reducing weed cover in these reserves.

However, it should be noted that the Bushland team also undertake works withfriends group in bushland regeneration. This work entails creating environmentalconditions the enable the native flora seed banks in the remanent reserves to self-populate. This requires undertaking weed control and the use fire management tostimulate germination of native seed.

Over 5000 plants and bulbs have been used to renew garden beds in traffictreatments, war memorials and commercial centres. Council staff have depositedover 3000 cubic metres of mulch on garden beds across the city. Council has alsosupported training opportunities provided to local Work for the Dole participants. Theworks undertaken by Work for the Dole participants included undertaking garden bedrenovation works at Binnak Park. Further work is proposed at Binnak Park toundertake planting in the renovated garden beds.




3.2

A National Tree Day (2015) event was conducted at Rosanna Parklands usingadvanced trees. The Parks service is in the process of planting 4000 trees in councilstreets and parks for the current 2016 planting season. In residential streetspreference is given to those that request a street tree. Opportunities for developingavenue plantings are also initiated. Occasionally Officers are ask to comply withrequests not to plant trees by residents. When this occurs the tree are allocated toalternative locations.

The Clean Up Australia Day 2016 engaged 74 Volunteers to collect 971 Kilograms ofgeneral rubbish across the five designated hot spots in the City of Banyule. Office ofCorrections participants have engaged in regular litter clean ups along Councilswaterways and creeks.

Rejuvenation of Southern Road Wetland in the Darebin Creek corridor occurred thisyear, resulting in the de-siltation of the water body and also included replanting andrestoration of habitat values. The works has resulted in the return of local birds suchkookaburras and pied cormorants.

There has clearly been significant efforts in greening related activities. Whilst thenumber of indigenous plants planted is reported in the State of The Environmentother action are not. It would be prudent to report on the cumulative results annuallywhich in a typical year would be in the vicinity of 20,000. A respectable target for aten year period would be 200,000 plants.

Greening Opportunities

There are many opportunities to increase tree canopy cover in the City. VicRoadshas recently reviewed the criteria for tree planting on verges and medians on roadswith a 60 kilometre speed limit. This will enable an opportunity for the establishmentof tree lined boulevards along the City’s main arterial spines. The boulevard concept,has in principle support by the Melbourne Planning Authority. The challenge forCouncil will be the provision of tree establishment and maintenance activities alongbusy roads.

Melbourne Water have worked closely with the Banyule Bush Land Unit over a longperiod of time. They have contributed to the greening of Banyule through strategicweed removal and subsequent replanting programs with indigenous vegetation.Other potential tree planting sites exist within numerous school sites and along raileasement corridors. Council will need to engage with the responsible land managersto determine what the constraints are and further explore the potential opportunities.







3.2

CONCLUSION

Banyule City Council has both a strong policy and practical approach to the deliveryof greening activities. This manifests in strong community partnerships that have andcontinue to result in actions that green the municipality. Council has a pivotal role inleading, supporting and sustaining a greening agenda. Working with the community,ensuring systems, processes and resources are aligned and seeking supplementaryfunding sources is vital to sustain our Green City.

ATTACHMENTS

Nil



3.33.3 APPOINTMENT OF BANYULE ENVIRONMENT

ADVISORY COMMITTEE (BEAC) 2016

Author: John Milkins - Environmental Sustainability Co-ordinator, CityDevelopment

EXECUTIVE SUMMARY

This Report makes recommendations to Council regarding the appointment of the2016 Banyule Environment Advisory Committee (BEAC), following public advertisingfor applications in January 2016.

RECOMMENDATION

That:

1. Four new two-year appointments [insert names] are made to the BanyuleEnvironment Advisory Committee (BEAC) in 2016, commencing at the Julymeeting.

2. Four existing BEAC members (Peter Castaldo, Denise Fernando, MareeKeenan and Kate Roberts) terms are extended for one year to July 2017.

3. The BEAC Terms of Reference reflect the annual recruitment process with halfof the members recruited each year.

4. Council thanks retiring BEAC members John D’Aloia, Matt Hall, JonathanThom and Alan Leenarts for the highly valued expert advice they have providedover the course of their term.

CITY PLAN

This report is in line with Council’s City Plan key direction to “act as environmentalstewards”.

BACKGROUND

In 2015 a consultative review of BEAC’s Terms of Reference occurred as part of theestablishment of several new Banyule City Council Advisory and ConsultativeCommittees.

The intent was to consider the 20 year history of BEAC while coordinating the timingof the appointment of all of Councils’ Advisory Committees. Coordinated appointmentmeant that all BEAC members would be retiring at the end of a two year term, with afull Committee appointed every two years.

The review was conducted over BEAC’s annual recruitment process timeframe, soexisting BEAC members were asked to extend their membership for one year to July2016.


APPOINTMENT OF BANYULE ENVIRONMENT ADVISORY COMMITTEE (BEAC)2016 cont’d


3.3

In January this year advertisements were placed in local newspapers (Heidelbergand Diamond Valley Leaders), on the Banyule website, and through email group lists,calling for expressions of interest (EOI’s) from Banyule residents for two two-yearpositions to the Banyule Environmental Advisory Committee. Nominations for BEACwere due 4 March, 2016.

Current Committee members

BEAC is currently made up of the following members:

Name Appointed

Peter Castaldo 2014Maree Keenan 2014Densie Fernando 2014Kate Roberts 2014Matthew Hall 2013John D’Aloia 2013Alan Leenaerts 2013Jonathan Thom 2013

Nominations

A total of five (5) new nominations were received from community members:

As BEAC Terms of Reference allow up to eight community members, it wasconsidered that having a total of only four members could impact on the functioningof the committee through potential for a lack of quorum.

Accordingly, the four shortest term BEAC members appointed in 2014 were invited toextend their membership for a further year. An additional benefit is that BEAC wouldthen comprise four experienced members who could mentor the four proposednewcomers. The 2015 Terms of Reference were amended to reflect this committeecomposition and annual recruitment cycle.

Selection Criteria

The applicants were ranked against the selection criteria stated in the Terms ofReference. The applicants being recommended represent a cross-section of thecommunity and environmental interests. They are considered to be of very highcalibre and would be an asset to Council’s Environment Advisory Committee.

LEGAL CONSIDERATION –The appropriate selection process has been undertaken consistent with the BEACTerms of Reference, and therefore there are no direct legal implications arising fromthe advice contained in this briefing note.




APPOINTMENT OF BANYULE ENVIRONMENT ADVISORY COMMITTEE (BEAC)2016 cont’d


3.3


It is considered that the existence and function of the Banyule Environment AdvisoryCommittee enhances the right to take part in public life.




CONCLUSION

This report considers the appointment of new and existing members of the 2016Banyule Environment Advisory Committee, and thanks retiring members for theircontributions.

ATTACHMENTS

No. Title Page

1 Banyule Environment Advisory Committee (BEAC) Terms of Reference2016

296

Place – Sustainable Amenity and Built Environment


4.14.1 NORTH EAST LINK - QUARTERLY UPDATE

Author: Bailey Byrnes - Transport Planning Team Leader, City Development

Previous ItemsCouncil on 4 April 2016 (Item 4.2 - North East Link - Quarterly Report)

EXECUTIVE SUMMARY

There has been no indication by the State Government and VicRoads of anyprogress on planning for the proposed North East Link in the three months since lastreported to Council. However, continued advocacy has resulted in significantlyincreased media, industry and resident pressure for government action and fundingcommitments being made during the Federal election campaign for an investigationinto the North-East Link.

Infrastructure Victoria has identified the North East Link as a high cost option whichwould improve traffic flow in this orbital corridor. Council’s submission toInfrastructure Victoria highlighted that the Banyule Integrated Transport Plan (BITP)advocates for a North-East Link as a direct orbital link from the Metropolitan RingRoad to Eastlink.

As part of its consideration of the North East Truck Curfew, VicRoads commissioneda road safety audit and an acoustic report into the safety, amenity and noise impactsalong Rosanna Road and Greensborough Highway.

RECOMMENDATION

That Council note that the State Government and VicRoads have not progressedplanning for the proposed North East Link, however funding commitments have beenmade during the Federal election campaign for an investigation into the North EastLink.

CITY PLAN

This report is in line with Council’s City Plan key direction to “support sustainabletransport”.

BACKGROUND

At its meeting on 14 December 2009, Council considered an initial report on thestatus of the proposed North East Link and an overview of relevant Councilresolutions and positions on the link, regional transport, and associated heritage andenvironmental issues. Council resolved in part as follows:

“That Council officers report to the Council every three months on the response fromthe Minister, VicRoads or other Government departments or agencies on progress inthe planning of the North East link.”


NORTH EAST LINK - QUARTERLY UPDATE cont’d


4.1

In line with this resolution Council considered the most recent report on this matter on4 April 2016, and resolved:

“1. That Council note that the State Government and VicRoads have notprogressed planning for the proposed North East Link.

2. Once the safety review on the intersection of Banyule Road and Rosanna Roadis completed, that a meeting be organised with VicRoads and all Councillors, todiscuss the outcome and possible solutions to any issues raised.”

In accordance with Item 2 of the resolution, a safety review of Banyule Road andRosanna Road has been received and is currently being assessed and a meeting isbeing arranged with VicRoads and Councillors. Additionally, following an assessmentof pedestrian and traffic volumes at the intersection, Council considered a report atits meeting on 14 June and resolved to call on VicRoads to provide a 50%contribution to a Crossing Supervisor.

LEGAL CONSIDERATION


HUMAN RIGHTS CHARTER


In developing this report to Council, the subject matter has been considered inaccordance with the requirements of the Charter of Human Rights andResponsibilities. It is considered that the subject matter does not raise any humanrights issues.

DISCUSSION

In May, the Victorian Opposition Leader declared that the Coalition supports anin-principle commitment to the North East Link and a future transport package to beannounced closer to the state elections in 2018 would include the North-East Link.The Victorian Chamber of Commerce and Industry has also indicated public supportfor the construction of a future North-East Link.

Funding commitments have been made by both the Australian Labour Party and theLiberal Party in the Federal election campaign for $5 million to be made available fora study into options for the North-East Link and the State Member for Ivanhoe hasannounced that $850,000 will be made available for safety improvements to RosannaRoad.




4.1

In May 2016, Infrastructure Victoria released a Draft Options Book outlining theopportunities for new and improved infrastructure across Victoria. The North EastLink was identified as a high cost option which would improve traffic flow in thisorbital corridor. An excerpt of the options paper with a project summary for theNorth-East Link is provided as Attachment 1. Council’s submission to InfrastructureVictoria highlighted that the Banyule Integrated Transport Plan (BITP) advocates fora North-East Link as a direct orbital link from the Metropolitan Ring Road to Eastlinkand that a future North-East Link is expected to have a greater benefit to RosannaRoad, Greensborough Highway and Fitzsimmons Lane than on Plenty Road andSpring St/St Georges Road as identified in the Options paper.

The North East Truck Curfew - Community Reference Group (CRG) was instigatedby VicRoads to provide continual community feedback regarding the 12 month trial ofthe truck curfew between August 2015 and September 2016. The first meeting of theCRG was held on 31 May 2016, which provided information on an independent roadsafety audit of Rosanna Road and an acoustic report both commissioned byVicRoads.

The independent road safety audit of Rosanna Road, between Banksia Street andLower Plenty Road is provided at Attachment 2. The report noted that in theprevious five years to June 2015, there were 75 casualty crashes on the section ofRosanna Road between Yarra Street and Lower Plenty Road, including 15 seriousinjury crashes and 60 other injury crashes. The report also identified that the currentlane widths along Rosanna Road are less than desirable, with heavy vehiclesobserved to occupy the full lane width. A number of roadside objects, including lightpoles, crash barriers and bus stops were also identified as hazards.

The acoustic report (Attachment 3) was commissioned to assess heavy vehiclenoise along Rosanna Road and Greensborough Highway. The report identified thatnoise emitted from heavy vehicles most likely contribute to sleep disturbance fornearby residents, based on noise emissions associated with breaking, acceleratingand turning events.

Resolve Rosanna Road is a community group representing residents, businessesand commuters to advocate for and rally support to resolve traffic problems onRosanna Road. The group is raising the awareness of safety and congestion alongRosanna Road through social media and through meeting with federal and statemembers of parliament. Resolve Rosanna Road has written to the Federal Memberfor Jaga Jaga calling for the North-East Link as a long term solution and identified apriority list of works to improve safety on Rosanna Road (Attachment 4).

Council also resolved at its meeting of 9 May 2016 in response to a report on theMetropolitan Over-Dimensional Routes that a focus group of local residents beestablished to help develop an action plan to advocate for the North East Link. Thescope and terms of reference of the focus group are currently being formulated and itis expected that interest from the community will be sought in the near future.






4.1


CONCLUSION

Amenity and safety issues along Rosanna Road have been identified ininvestigations completed on behalf of VicRoads. However, there has been no furtheraction from VicRoads or the State Government to progress the North-East Link,although commitments have been made in the Federal election campaign for fundingto be made available for a study into the North-East Link and the State Member forIvanhoe has announced that $850,000 will be made available for improvements toRosanna Road.

Council will continue to advocate for the North-East Link as a direct orbital linkbetween the Metropolitan Ring Road to Eastlink.

ATTACHMENTS

No. Title Page

1 Infrastructure Victoria Options Book - Extract 301

2 Road Safety Audit - Rosanna Road 303

3 Acoustic Report - Rosanna Road 344

4 RRR Letter To Jenny Macklin MP 358



4.24.2 CONSTRUCTION OF FOUR DWELLINGS AT 14

& 14A HODGSON STREET, HEIDELBERGP89/2015

Author: Susan Stearn - Development Planner, City Development

Ward: Ibbott

EXECUTIVE SUMMARY

A Notice of Decision to Grant a Planning Permit should be issued for thedevelopment of four double storey dwellings and associated tree removals on the twolots at 14 and 14A Hodgson Street, Heidelberg, subject to conditions.

A total of eleven (11) objections were received to the application. A publicconsultation meeting was held post advertising to discuss those concerns raised.

There are concerns in relation to the overall height and scale of aspects of theproposal and a discussion plan submitted by the applicant has indicated that theupper levels can be reduced in scale to improve the presentation to the streetscapeand the south-east corner of the subject site. This includes a reduction to the overallheight of all dwellings by 600mm.

The removal of vegetation on site is considered acceptable. No high retention valuetrees will be removed and a majority of medium retention value trees that are notenvironmental weeds will be retained. The removal of trees on the site is to becompensated for by replacement planting which will ensure the site positivelycontributes to the established and preferred neighbourhood character.

RECOMMENDATION

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning andEnvironment Act 1987, issue a Notice of Decision to Grant a Planning Permit inrespect of Application No. P89/2015 for Construction of Four Double StoreyDwellings and associated tree removal at 14 Hodgson Street HEIDELBERG, 14AHodgson Street HEIDELBERG subject to the following conditions:

Plans1. Before the development permitted by this permit starts, amended plans to the

satisfaction of the Responsible Authority must be submitted to and approved bythe Responsible Authority. When approved, the plans will be endorsed and willthen form part of the permit. The plans must be drawn to scale withdimensions and three copies must be provided. The plans must be generally inaccordance with the advertised plans submitted with the application butmodified to show:

(a) Modifications reflected in amended plans received 28 April 2016 preparedby Garden City Architects which include:

i) Northern ground floor wall setback of dwelling 1 increased to 1.6mfrom the boundary with associated internal rearrangement.


CONSTRUCTION OF FOUR DWELLINGS AT 14 & 14A HODGSON STREET,HEIDELBERG P89/2015 cont’d


4.2

ii) Southern ground floor wall of Dwelling 3 increased to 1.6m from theboundary with associated internal rearrangement.

iii) All floor levels reduced by 200mm;

iv) All roof pitches reduced to 18 degrees;

v) Overall reduction in building heights to 600mm;

vi) Bins and storage sheds relocated to service areas for eachdwelling;

vii) Additional gate provided to Dwelling 1 side fence;

(b) Reduction in the paved surface area within the internal access wayservicing garages to the minimum necessary for vehicle movements andintroduction of additional landscaping.

(c) A timber awning applied to the western street facing elevation ofDwellings 1 and 2 extending forward of living rooms and porch entrancesof each dwelling for a width of 1.0m and for a length of 5.0m for Dwelling1 and 6.0m for Dwelling 2.

(d) The western elevation street facing windows serving the living roomwindows serving Dwelling 1 to be increased in width and to Dwelling 2 tobe increased in height.

(e) The external vertical grooved cladding panel proposed on the upper floorfor Dwellings 1 and 2 on the western street front elevation to be timberpanelling.

(f) Landscaping as required by Condition 2 of this permit;

(g) Engineering plans showing a properly prepared design with computationsfor the internal drainage and method for of disposal of stormwater from allroofed areas and sealed areas including:

(i) The use of an On-site Stormwater Detention (OSD) system;

(ii) The connection to the Council nominated legal point of discharge;

(iii) The outfall drainage works necessary to connect the subject site tothe Council nominated Legal Point of Discharge;

Please note the Engineering plans must show all protected and/orretained trees on the development site, on adjoining properties wheretree canopies encroach the development site and along proposed outfalldrainage and roadway alignments (where applicable) and every effortmust be made to locate services away from the canopy drip line of treesand where unavoidable, details of hand work or trenchless installationmust be provided.

(h) The Tree Preservation Fencing in accordance with Condition 12 of thispermit;

(i) A schedule of external building materials and colours, including details ofcladding and roofing materials, timber awnings, timber panelling anddriveway; the schedule should be presented on a separate sheet andmust include colour samples.




4.2

(j) The provision of a rainwater storage tank for each of the dwellingsincluding its location, sizing and a notation of the connections and enduse.

(k) All sustainable design features indicated in the submitted SustainableDesign Assessment (SDA). Where sustainable design features outlined inthe SDA cannot be visually shown, include a notes table providing detailsof the requirements (i.e. energy and water efficiency ratings forheating/cooling systems and plumbing fittings and fixtures, etc)

2. The development permitted by this permit must not be commenced until asatisfactory detailed landscaping plan is submitted to and approved by theResponsible Authority. Such plan must be prepared by a person suitablyqualified or experienced in landscape design and shall include:

(a) Details of planting within the front setback, common property andsecluded outdoor living areas;

(b) The identification of existing vegetation (which is not intended to beremoved), and nomination of vegetation for removal throughout the site;

(c) Provision of formed garden beds with edging around the landscape zonewithin the front setback to prevent cars parking within those areas

(d) Planting adjacent to driveways and within landscaping zones to consist ofvarying heights and species;

(e) Provision of replacement planting for vegetation that is to be removedincluding a minimum of (1) large canopy trees (mature height of at least12m) planted at a semi-advanced state (minimum pot size 40 litre) and(1) medium canopy trees (mature height of at least 10m) planted at asemi-advanced state (minimum pot size 16 litre) and (4) small canopytrees (mature height of at least 8m) planted throughout the site.

(f) An indigenous and/or drought tolerant planting theme;

(g) A schedule of all proposed trees, shrubs and ground cover, whichincludes the location and size at maturity of all plants, the botanicalnames of such plants and the location of all areas to be covered by grass,lawn or other surface material as specified;

(h) Location and details of paving, steps, retaining walls, water tanks,clotheslines, fence design details and other landscape works includingcut and fill.

(i) Location, details and cross section drawings of all Water Sensitive UrbanDesign features in accordance with the endorsed Sustainable DesignAssessment and STORM report, with reference to connection details onthe engineering plans

General

3. The development as shown on the endorsed plans or described in theendorsed documents must not be altered or modified except with the writtenconsent of the Responsible Authority.




4.2

4. Unless otherwise agreed in writing by the Responsible Authority thedevelopment permitted by this permit must not be commenced until:

(a) The tree protection measures required by Condition 12 are installed tothe satisfaction of the Responsible Authority.

5. Unless otherwise agreed in writing by the Responsible Authority thedevelopment permitted by this permit must not be occupied until thedevelopment has been completed to the satisfaction of the ResponsibleAuthority in accordance with the permit and endorsed plans (including, but notlimited to built form and layout, parking, landscaping, drainage, streetnumbering, replacement of street trees).

Urban Design / External Appearance

6. The walls of the development on the boundary of adjoining properties must becleaned and finished in a manner to the satisfaction of the ResponsibleAuthority.

Car Parking / Access

7. Areas set aside for the parking of vehicles together with the aisles and accesslanes must be properly formed to such levels that they can be utilised inaccordance with the endorsed plans and must be drained and provided with anall weather seal coat. The areas must be constructed, drained and maintainedin a continuously useable condition to the satisfaction of the ResponsibleAuthority.

8. Areas set aside for the parking and movement of vehicles as shown on theendorsed plan(s) must be made available for such use and must not be usedfor any other purpose.

9. Vehicular access or egress to the subject land from any roadway or servicelane must be by way of a vehicle crossing constructed in accordance withCouncil’s Vehicle Crossing Specifications to suit the proposed driveway(s) andthe vehicles that will use the crossing(s). The location, design and constructionof the vehicle crossing(s) must be approved by the Responsible Authority. Anyexisting unused crossing(s) must be removed and replaced with concrete kerb,channel and naturestrip to the satisfaction of the Council prior to occupation ofthe building. All vehicle crossing works are to be carried out with CouncilSupervision under a Memorandum of Consent for Works which must beobtained prior to commencement of works.

Tree Protection / Landscaping

10. Except with the further written consent of the Responsible Authority, novegetation (other than that indicated on the endorsed plan, or exempt fromplanning permission under the provisions of the Banyule Planning Scheme)shall be damaged, removed, destroyed or lopped.




4.2

11. The section of the existing driveway and crossover within the TPZ of Tree #2must be retained during the construction phase. Upon the completion of thedevelopment, or at the time of the construction of the new crossover, thissection of the driveway crossover can be removed under the supervision of theproject arborist and the approved treatment for that section installed. Theremust at no stage be any excavation in footprint of the existing driveway. Allsections of new driveway proposed within the TPZ of a retained tree must be:

12. Unless otherwise agreed in writing by the Responsible Authority, prior to thecommencement of works (including demolition) on the site Tree PreservationZones and associated fencing must be established around Trees #1, #2, #4,#5, #7 #18, #19, and #20. At least 7 days prior to the commencement of worksyou must contact Council’s Development Planning Unit on 9457 9808 so thatan inspection of the Tree Preservation Fencing can be carried out. Onceinstalled and inspected the Tree Preservation Zones must be maintained untilthe conclusion of works to the satisfaction of the Responsible Authority, andmust meet the following requirements:

(a) Extent

Tree Preservation Zones shall be provided in the following locations:

i) Trees #1 and #2: to the extent of the calculated Tree ProtectionZone (TPZ) where it occurs within the subject site and nature strip;

ii) Trees #4, #5, #7, #18, #19 and #20: to the extent of thecalculated Tree Protection Zone (TPZ) where it occurs within;

iii) The fencing can be realigned and suitable ground protectionprovided to allow any construction approved within a TPZ only tothe satisfaction of the project arborist and only when approved bythe Responsible Authority.

(b) Management of Works

(i) A suitably qualified arborist must supervise or undertake allapproved activity within the calculated TPZ of a retained tree. Anyroot severance within the TPZ must be undertaken to theirsatisfaction using a clean sharp and sterilised pruning saw. Theremust be no root pruning within the SRZ unless consent is receivedin writing by the Responsible Authority, and there must be no rootpruning within the TPZ for works other than those endorsed by theResponsible Authority.

(ii) All and any excavations within the TPZ of retained trees must beundertaken by hand or by approved non-destructive techniquessuitable in the vicinity of trees, and must only be undertaken by, ordirected and supervised by, a suitably qualified arborist forendorsed works or for works subsequently approved by theResponsible Authority.




4.2

(b) Weed control

Any weeds located within the Tree Preservation Zone are to be removedand the area mulched with 100mm of composted coarse gradewoodchips.

(c) Fencing

(i) Protective fencing must consist of chain wire mesh panelsheld inplace with concrete feet. Fencing must comply with AustralianStandard AS 4687-2007 Temporary fencing and hoardings.

(ii) The fences must not be removed or relocated without the priorconsent of the Responsible Authority.

(d) Signage

Fixed signs are to be provided on all visible sides of the TreePreservation Fencing, stating “Tree Preservation Zone – No entry withoutpermission from the City of Banyule”.

(e) Irrigation

The area must be irrigated during the summer months with 10 litres ofclean water for every 1cm of trunk girth measured at the soil/trunkinterface on a monthly basis during summer (or a percentage thereofequivalent to the percentage of TPZ area occurring within the subjectsite).

(f) Access to Tree Preservation Zone

(i) No persons, vehicles or machinery are to enter the VegetationProtection Zone except with the consent of the ResponsibleAuthority;

(ii) No fuel, oil dumps or chemicals are allowed to be used or storedwithin the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away fromthe root zones;

(iii) No storage of material, equipment or temporary building is to takeplace within the Vegetation Preservation Zone;

(iv) Nothing whatsoever, including temporary services wires, nails,screws or any other fixing device, is to be attached to any tree.

(g) Underground Services

Any underground service installations transecting a Tree Protection Zoneof any retained tree must be bored beneath the entire TPZ to a depth ofat least 600mm. Any excavation within the calculated TPZ of a retainedtree required for the connection of services must be:

(i) Undertaken after written approval is received from the ResponsibleAuthority; and,

(ii) Undertaken by hand or by approved non-destructive techniquessuitable in the vicinity of trees under the supervision of the projectarborist




4.2

NOTE:Requests for consent of the Responsible Authority (City of Banyule)pursuant to this Condition should be directed to Council’s Arborist –Development Planning on 9457 9808. Consent for the conduct of furtherworks within a Tree Protection Zone, where granted, may be subject toconditions. Such conditions may include a requirement that:

• Any further works that are approved are to be supervised by theproject arborist, and a written component may be required also;

• All root excavation be carried out by hand digging or with the use of‘Air-Excavation’ techniques;

• Canopy and Limb protection is provided in accordance with theguidelines detailed in AS4970-2009 Protection of Trees onDevelopment Sites.

Or other conditions, as relevant, to ensure the ongoing health andstability of the subject tree/s

13. Unless otherwise agreed in writing by the Responsible Authority, thelandscaping areas shown on the endorsed plans must used for landscapingand no other purpose and any landscaping must be maintained to thesatisfaction of the Responsible Authority, including that any dead, diseased ordamaged plants are to be replaced.

Time Limits

14. In accordance with section 68 of the Planning and Environment Act 1987, thispermit will expire if one of the following circumstances applies:

(a) The development is not commenced within two years of the date of thispermit;

(b) The development is not completed within four years of the date of thispermit.

In accordance with section 69 of the Planning and Environment Act 1987, theResponsible Authority may extend the periods referred to if a request is madein writing:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully beforethe permit expired.

PERMIT NOTES

(A) Expiry of Permit

In the event that this permit expires or the subject land is proposed to be usedor developed for purposes different from those for which this permit is granted,there is no guarantee that a new permit will be granted. If a permit is grantedthen the permit conditions may vary from those included on this permit havingregard to changes that might occur to circumstances, planning schemeprovisions or policy.




4.2

(B) Additional approvals required

Building Permit Required

A Building Permit must be obtained prior to the commencement of any worksassociated with the proposed development.

Building over Easements

No structure (including but not limited to sheds, retaining walls, eaves, watertanks, paving and landings) shall be built over any easement on the subjectland except with the consent of the relevant Responsible Authority.

Access to Council Reserve

No permission can be granted either temporary or otherwise by Council and/orits employees with respect to access to the adjacent Council owned land(including the road reserve) for any purposes relating to the proposal (eg.parking of surplus vehicles, delivery of materials etc.), without application beingmade for the requisite permit (ie. Local Law Permit).

Supervision of works undertaken on Council Assets

Council’s Construction Department must supervise all works undertaken onCouncil assets within private property, Council Reserves, easements, drainagereserves and/or road reserves, including connection of the internal drainagesystem to the existing Council assets. Prior to the commencement of anyworks, an application must be made and a permit received for:

• A “Memorandum of Consent for Works” for any works within the roadreserve; and/or

• A “Drainage Connection Permit” for any works other than within a roadreserve.

Asset Inspection Fee

Prior to the commencement of building works on site in accordance with LocalLaw 1, a non-refundable Asset Inspection Fee is payable to Council for theinspection of existing Council assets. For further information in relation to thisprocess and the relevant fee please contact Council’s Construction Departmenton 9490 4222.

(C) Ongoing restrictions

Tree Protection Zones

Requests for the consent or approval of tree protection measures pursuant toCondition 12 should be directed to Council’s Arborist – Development Planningon 9457 9878. Consent for the conduct of works within the Tree ProtectionZone, where granted, may be subject to conditions. Such conditions mayinclude a requirement that:

• Any underground service installations within the Tree Protection Zone bebored to a depth of 1.5 metres;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;




4.2

• Roots required to be cut are to be severed by saw cutting and undertakenby a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability ofthe subject tree/s.

(D) Action on/for completion

Completion of Development

Immediately upon completion of the development permitted by this permit, theowner or developer of the subject land must notify Council’s DevelopmentPlanning Section that the development is complete and complies with allrequirements of the permit. The development will then be inspected to ensurecompliance.

An early inspection process will ensure that the subdivision approvals includingthe Statement of Compliance can be issued without delay.

Street Numbering

Please note that property addresses are allocated by Council. This is usuallyformalised at the time of the issue of a certified plan, however it is Council’sintention to number the proposed allotments as follows:

Dwelling 1 1/14 Hodgson Street HEIDELBERG,Dwelling 2 2/14 Hodgson Street HEIDELBERG,Dwelling 3 4/14 Hodgson Street HEIDELBERG,Dwelling 4 3/14 Hodgson Street HEIDELBERG,

Planning Permit Application: P89/2015

Development Planner: Ms Susan Stearn

Address: 14 & 14A Hodgson Street HEIDELBERG

Proposal: Construction of Four Double Storey Dwellings andassociated tree removal

Existing Use/Development: Residential Dwelling

Applicant: Gardencity Australia Pty Ltd

Zoning: Neighbourhood Residential Zone 3

Overlays: Significant Landscape Overlay (SLO1)

Notification (Advertising): Sign on site

Notices to surrounding properties

Objections Received: Eleven (11)

Ward: Ibbott




4.2

The development proposes the construction of four dwellings over two lots.Dwellings 1 and 3 will present to the street while Dwellings 2 and 4 are set to the rearof the site. All four lots are accessed by a single centrally located driveway andvehicle crossing. All four dwellings are double storey.

Dwellings 1, 2 and 3 include master bedrooms, living, dining, kitchen and laundrieson the ground floor with internal access to garages. Dwelling 4 includes a bedroomand open plan living/kitchen/dining area and access to a single garage.

On the upper floor Dwellings 1, 2 and 3 include three bedrooms while dwelling 4 hasone additional bedroom on the upper floor.

Dwellings 1, 2 and 3 have double garages and Dwelling 4 has a single garage.

The total building coverage proposed by the development will be 41.21% withimpervious site coverage being 55.75%.


Section 80C of the Local Government Act 1989 requires members of Council staff,and persons engaged under contract to provide advice to Council, to disclose anydirect or indirect interest in a matter to which the advice relates.


BACKGROUND/HISTORY

Details of previous planning applications for this site are as follows:

• P575/2012 – Application for five dwellings at 14 and 14A Hodgson Street.Application refused by Delegate 12 April 2013. Refusal upheld by VCAT.

The tribunal made the following points in the decision:

- The proposal for five double storey dwellings is in contrast to the scale ofsurrounding development;

- The scale of double storey at the rear of the site (including a height up to7.0m) is likely to be visible from the parklands and will have anunacceptable impact on the ridgeline views.

- The two storey built form for the entire length of the site and across therear of the site does not protect the Yarra River parklands from visualintrusion.

- Minimal space provided between dwellings for canopy tree planting.- The scale of the dwellings presenting to the street being 2.5 stories and

including use of retaining walls and semi-basement parking was contraryto the prevailing built forms.

- Extensive use of screening to prevent overlooking.- Outdoor living areas narrow and linear reducing their usability for future

occupants.




4.2

Locality Plan

Fig 1. Locality Plan

SUBJECT SITE AND SURROUNDING AREA

Site area 1273m2

Subject to flooding? No

The subject site is two residential blocks presently occupied by a single dwelling onthe eastern side of Hodgson Street. Both lots are rectangular in shape. Thecombined frontage of the properties to Hodgson Street is 30.48m and the depth is41.76m.

The land is sloped and has a fall from the rear towards the front of the site. The frontboundary includes a retaining wall to the footpath. Presently the site is occupied by asingle storey brick and pitched tile single storey dwelling located centrally on the twolots. An existing driveway crossing is provided to Hodgson Street centrally on theblock with garages provided towards the northern boundary. The site includes anumber of established canopy trees and associated landscaping.

PUBLIC NOTIFICATION

It was considered that the proposal may cause material detriment to surroundingproperties, and as such public notification was conducted by means of erecting asign on the site and posting notices to the owners and occupiers of surroundingproperties. To date eleven (11) objections have been received. Grounds ofobjection are summarised as follows:

• The proposal is an overdevelopment of the site;• The proposal will contribute to parking congestion in the street;• The proposal will contribute to traffic congestion in the street;• The proposal provides insufficient parking on site;• The proposal presents excessive bulk and mass to adjoining properties;




4.2

• The proposal is poor setbacks to boundaries;• The upper floors result in overlooking to adjoining properties;• The height of the building is contrary to the surrounding area;• The landscaping proposed in insufficient for the area;• The proposal will impact the views to the Yarra Parklands;• The proposal includes excessive tree removals from the site;• The site provides inadequate landscaping opportunities;• During the Construction period the development will have adverse impacts on

adjoining properties;

CONSULTATION

A public consultation meeting was undertaken with residents, the ward Councillor,the applicants and the planning officer.

Six residents attended the meeting.

No resolution to the concerns raised was reached, however the applicant concededthat they would consider some amendments to the plans including increasingsetbacks and reduced building height in response to the adjoining propertiesconcerns.

Subsequent to the Public Consultation meeting, the applicants have submitteddiscussion plans which indicate the following changes:

• Dwelling 1 and 3 increased setbacks to 1.6m from adjoining properties withinternal reconfigurations accordingly’

• All floor levels reduced by 200mm;• All roof pitches reduced to 18 degrees;• Overall reduction in building heights of 600mm;• Bins and shed relocated to service areas;• Additional gate provided to Dwelling 1’s side fence;

REFERRAL COMMENTS

ENGINEERING SERVICES

Council’s Engineering Services Section have reviewed the proposal and raised nomajor concerns. Formal comments are available on file. Standard conditionsrelating to access, parking areas and drainage requested should be included on anyapproval issued.

DEVELOPMENT PLANNING ARBORIST

Council’s Development Planning Arborist has advised that:

The proposal can be supported from an arboricultural perspective provided that:

• Trees #15 (two trees), #16, #25 and #26 are shown removed on proposeddesign plans, and are shown replaced on an enclosed landscape plan.

• Specific conditions for the relocation of the crossover (as suggested below) areincluded in any permit.




4.2

PLANNING CONTROLS

Table 1: Planning ControlsControl Clause Permit

TriggeredNeighbourhood Residential Zone schedule 3 32.09-4 YesSignificant Landscape Overlay (SLO1) 42.03 Yes

(vegetationremoval only

Car Parking 52.06 NoResCode 55 No

POLICIES CONSIDERED

Relevant policies considered in the assessment of this proposal are outlined in Table2 below:

Table 2: Relevant Planning Scheme PolicyPolicy ClauseState Planning Policy FrameworkSettlement 11Built Environment and Heritage (including sub clauses) 15Housing (including sub clauses) 16Local Planning Policy FrameworkLand Use 21.04Built Environment (Limited Incremental area) 21.06Local Places 21.08Residential Neighbourhood Character – Garden Suburban Precinct 2 22.02Safer Design Policy 22.03

TECHNICAL CONSIDERATION

Neighbourhood Character

The site is identified in Council’s Neighbourhood Character policy as being within theGarden Suburban 2 Precinct. Principally, this precinct seeks to protect and enhancethe garden suburban character with emphasis on tree planting. Development shouldbe well designed single dwellings and medium density dwellings in landscapedsettings.

It is considered that the principle of two dwellings on each of the lots, with generousspace, adequate tree replacement planting and landscaping and articulated builtforms satisfies this objective.

Mass, bulk, scale and neighbourhood character

Elements of sheer walls on the upper floor have been incorporated into somedwellings which are orientated away from adjoining properties and largely obscuredfrom street view. The upper floors are not considered to present any unreasonableor overbearing impact on adjoining properties. The setback of the ground floor fromrespective boundaries both aids in reducing the built form and enables landscapingopportunities for further serve as a buffer to adjoining properties.




4.2

Dwelling 4 has included a total upper floor area of 29.77m2 which constitutes 36% ofthe lower level. The scale of this upper level minimises the scale of upper floordevelopment over the entire site and opens sightlines from the site towards the southeast towards the Banyule Flats.

The layout of Dwellings 2 and 4 as they present to the south east include a built formseparation of 5.5m on the upper floor and 3.5m on the ground level. The physicalseparation combined with the reduced building height is considered to be anappropriate response to the sightlines from the surrounding parklands. The buildingheight for Dwelling 4 will be similar in height to the dwelling located at 8 DalveyStreet.

The overall building coverage on the site is 41.2% and while greater than the 40%sought for the area the proposal on balance has satisfied the landscaping objectivessought by the intent of this policy. The proposal limits all vehicle access to be servedby a single curved crossing located centrally on the site. Given the site is doublewidth in nature the crossing layout retains the maximum area of landscaping withinthe front setback. The vehicle crossing layout also enables the retention of existingtrees within the front setback. Each dwelling is provided with the required area ofopen space with additional service areas to each dwelling and ample plantingopportunities. Permit conditions can further require the extent of paving within theparking area be further reduced to enable more landscaping.

The generous front setback as well as open areas around the site ensures theproposal will have a positive contribution to the neighbourhood outcomes sought forthis garden character precinct.

Amenity Impacts

The proposal demonstrates compliance with all the standards of Clause 55 inparticular with regards to setbacks of built form and overlooking. The proposal hasgone further in the design to allow for lower levels to be set off site boundaries toenable areas where meaningful landscaping and tree planting can occur to furthersoften the built form.

Permit conditions will require that the roof pitches of all dwellings be reduced to 18degrees and all floor levels reduced a further 200mm, greater excavation is proposedto also reduce the heights of all dwellings. This will result in a reduction to the heightof all dwellings by 600mm. The reduced roof height combined with the physicalseparation of Dwellings 2 and 4 contributes to the reduction in bulk and mass fromthe eastern perspective.

Vegetation and front setback

The proposal has specifically incorporated setbacks to Dwellings 3 and 4 from thesouthern boundary to minimise impacts on adjoining protected trees. The design hasincorporated the retention of four trees within the front setback which will contributeto maintaining the established landscape character and will partially screen thedevelopment from the street. As such, no high retention value trees will be removedand a majority of medium retention value trees that are not environmental weeds willbe retained.

Further tree planting and associated understorey landscaping can be achieved withinthe front setback and around the proposed dwellings.




4.2

The proposal has been designed to provide a single curved crossing located centrallyon the two lots to access all dwellings. The front setback of the dwellings rangesfrom 8.9m to 10m which both responds to the established street setbacks andprovides a generous area for landscaping. The provision of a single crossing on thetwo lots both aids in reducing the paved surfaces within the front setback andenables maximum landscaping opportunities. All car parking is located at the rearand is not visible from the street.

Response to Previous VCAT decision

Having regard to the previous application refused for the development of five doublestorey dwellings it is considered that the current application has suitably consideredand responded to the concerns raised:

• Each dwelling is provided with a modest and articulated upper floor withconsiderable separation on both the ground and upper floor.

• A more sensitive and open design has been applied along the rear of the siteensuring the proposal does not appear visually obtrusive when viewed from thesurrounding parkland.

• Greater landscaping opportunities have been afforded within the developmentand with greater spacing along the side and rear boundary for tree planting.

• A generous front setback is provided with minimal paved surfaces and theretention of existing trees where possible.

• The outdoor living areas provided to each dwelling provide sufficient area tosatisfy the reasonable service and recreational needs of future occupants.

Overall, the development of four dwellings on the two sites is considered a suitabledesign response having regard for the existing and preferred neighbourhoodcharacter.

CONCLUSION

The proposed development is consistent with State and Local Planning Policies,including Council’s Residential Neighbourhood Character Policy and complies withClause 55 of the Banyule Planning Scheme. As such, the application should besupported with appropriate conditions.

ATTACHMENTS

No. Title Page

1 14 & 14A Hodgson Street - Advertised Plans 363

2 14 -14A Hodgson Street - Background Report 369

3 14 - 14A Hodgson Street - Neighbourhood Character Assessment 382

4 14 - 14A Hodgson Street - Clause 55 Assessment 387



4.34.3 OLYMPIC PARK DRAFT MASTER PLAN

Author: Lucia Brennan - Recreation Planner, Community Programs

Ward: Olympia

EXECUTIVE SUMMARY

In December 2015, Council appointed Inside Edge Sport and Leisure Planning towork with the community and Council to develop a master plan for Olympic Park,Heidelberg West.

The objective of the project was to prepare a master plan for Olympic Park to ensurethe best outcomes for the community, with improved facilities, better linkages andaccess from both sides of Darebin Creek, and a long term sustainable plan for theprecinct.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users anddetermine future improvements and development opportunities at Olympic Park.

The draft plans are now ready for the final consultation phase and this reportrecommends that Council adopt the draft master plan for the purpose of publicconsultation between 12 July and 9 August 2016 and invite written submissionsduring this period.

RECOMMENDATION

That Council:

1. Adopt the Olympic Park Draft Master Plan for the purpose of communityconsultation between 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draftplan via communication in the Leader Newspaper (Banyule in Brief), Council’swebsite, Facebook page, direct email to the user groups at Olympic Park andprimary and secondary stakeholders.


CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’spublic and open spaces”.

BACKGROUND

In December 2015, Council appointed Inside Edge Sport and Leisure Planning as thelead consultants to work with the community and Council to develop a master planfor Olympic Park, Heidelberg West. Inside Edge Sport and Leisure Planning haveprepared the draft plan in partnership with landscape architects, ACLA Consultants.


OLYMPIC PARK DRAFT MASTER PLAN cont’d


4.3

Olympic Park is located on the western fringe of the municipality. The park is withinan established residential area, situated along the Darebin Creek. In close proximityto the west is a commercial precinct that includes Northland Shopping Centre and tothe north-east off Dougharty Rd, is a substantial industrial area.

The park is home to the Heidelberg United Football Club (soccer), Olympic ColtsCricket Club and the Babarrbunin Beek Aboriginal Gathering Place. The site has asignificant history and was once used as a prominent training base for the 1956Olympic Games.

With an increasing demand for improved sport, recreation and cultural opportunities,and the La Trobe employment cluster driving future employment opportunities andpopulation growth in the area, there was a proven need to develop a Master Plan toaddress current and future gaps in open space and facility provision.

The Master Plan aims to identify the key issues and challenges constraining the useand development of Olympic Park and provide a clear vision and direction for the sitethat will enable Council to plan for its future enhancement and improvement.










4.3 Locality Plan

Olympic Park, Heidelberg West

ADVOCACY

The thoughts and ideas of the community have been reflected within the draft MasterPlan and detailed within the Background and Key Findings Report.

CURRENT SITUATION

The Master Plan has been prepared to optimise the use of Olympic Park for activeand informal recreation and cultural pursuits and seeks to improve facilities to meetcurrent and future community needs and expectations. The plan identifies prioritiesfor future planning, enhancement and development of sports and communityinfrastructure.

The reporting for the Master Plan is in two sections. The main draft report titled‘Olympic Park Draft Master Plan – Volume 1 is included in Attachment One. Itprovides a summary of the Master Plan objectives and planning principles, siteconcepts, and key recommendations and actions for the delivery of proposed parkinfrastructure.




4.3

A background research and consultation report titled ‘Olympic Park Draft Master Plan– Volume 2 – Background and Key Findings Report’ is included in Attachment Two.It provides a detailed project and local sporting context analysis, strategic review,demographic and site assessment, stakeholder consultation outcomes, and all otherbackground information and research collected during the development of the MasterPlan.

A series of key development principles (which are aligned with Council’s Public OpenSpace Plan) have been established to assist Council with future planning anddevelopment of Olympic Park. The development principles have been grouped intothe following key strategic pillars:

• Quality – of sports fields and infrastructure• Quantity – of community recreation and safety• Diversity and sustainability - of sport, community and open space provision• Accessibility and connection – getting to and using Olympic Park

The recommendations listed in the report are also grouped under the key strategicpillars and are based on a 1-5 year, 5-10 year and 10 + year timeframe. Therecommendations have been staged to support a collaborative, well planned andresponsible approach to implementation. A staged approach also recognises thesignificant costs associated with major upgrades and new works proposed forOlympic Park.


The estimated cost to implement all elements of the master plan is $9,479,000excluding GST.

Banyule City Council will need to seek partnerships and funding opportunities withvarious external stakeholders in order to achieve several of the proposed worksidentified in the master plan.

CONSULTATION

The project involved extensive consultation with Olympic Park user groups, thecommunity and Council Officers. Household surveys, stakeholder interviews,community reference group workshops, a community safety group workshop and acommunity drop-in event were conducted to ensure the Master Plan reflects theneeds of the local community. Full details of the consultation process and outputsare included in Olympic Park Draft Master Plan - Volume 2 – Background and KeyFindings Report.

TIMELINES

It is proposed that the draft master plan be released for final consultation andcomment 12 July – 9 August 2016.

A further report will be provided following the consultation period.






4.3


CONCLUSION

The consultation confirmed that Olympic Park is a highly valued reserve for the usergroups and local community in and around Heidelberg West. Olympic Park’sproximity to the Northland Shopping Centre, Latrobe University and the DarebinCreek Trail will ensure its ongoing popularity and future demand as one of Council’spremier reserves. The draft Master Plan will guide Council in planning for futureenhancements and improvements to serve the local community for decades to come.

ATTACHMENTS

No. Title Page

1 Olympic Park Draft Master Plan - Volume 1 - June 2016 (Under SeparateCover)

2 Olympic Park Draft Master Plan - Volume 2 - Background and Key FindingsReport (Under Separate Cover)



4.44.4 SOMERS AVENUE, MACLEOD - REVIEW OF

PAID PARKING

Author: Sanjev Sivananthanayagam - Transport Engineer, City Development

Ward: Ibbott

Previous ItemsCouncil on 27 June 2016 (Item 6.1 - Somers Avenue, Macleod - Review of paid

parking system)

EXECUTIVE SUMMARY

At its meeting on 22 June 2015, Council resolved to install a paid parking system inSomers Avenue, Macleod. In addition, at its meeting on 9 November 2015, Councilresolved to stage the paid parking implementation in two stages, assessing theimpacts of the first one prior to proceeding with the second.

Stage one of the paid parking system was implemented in Somers Avenue inDecember 2015. In the last months the occupancy rate has been low, with anaverage transaction of two to three vehicles per weekday, resulting in thedisplacement of approximately 22 vehicles to the surrounding street network.

Residents, commuters and traders have raised their concerns in relation to theimplementation of paid parking; with displacement of parking and increase in totalcost of travel being the major concerns.

The report was deferred at the Council Meeting of 27 June 2016.

RECOMMENDATION

That Council:

1. Retain the stage one paid parking restrictions installed in Somers Avenue,Macleod, and reduce the fee to $2 per day.

2. Postpone the implementation of stage two paid parking restrictions proposed inSomers Avenue, Macleod, until further assessment is undertaken in 12 months,when commuter parking is expected to have settled.

3. Receive a report in relation to the utilisation of the stage one paid parkingrestrictions in Somers Avenue, Macleod, following the assessment in12 months.

4. Undertake regular enforcement of the short term parking restrictions in thestreets near the Macleod railway station and Macleod Village shoppingprecinct.

5. Investigate the possibilities of jointly funding a Parkiteer bicycle cage atMacleod railway station, with Public Transport Victoria.


SOMERS AVENUE, MACLEOD - REVIEW OF PAID PARKING cont’d


4.4




CITY PLAN

This report is in line with Council’s City Plan key direction to “support sustainabletransport”.





BACKGROUND

A report regarding additional paid parking locations was considered by Council at itsmeeting on 22 June 2015. At the meeting it was resolved to install a paid parkingsystem in Somers Avenue, Macleod, adjacent to Macleod College.

A locality plan is provided in Figure 1 and it shows the length of Somers Avenue,where paid parking was approved to be installed.




4.4

Figure 1 – Extension of the approved Paid Parking System in Macleod

Further, at its meeting on 9 November 2015, Council considered a Notice of Motionin relation to staging the installation of the paid parking system in Somers Avenue,Macleod. At the meeting it was resolved:

“That Council:

1. Stage the introduction of paid parking along the east side of Somers Avenue inMacleod adjacent to Macleod College. The first stage for approximately halfthe unrestricted length is to be serviced by two machines and installed prior toChristmas 2015.

2. Receive a report assessing the impacts of the first stage six months followingthe introduction of stage 1 machines to determine whether to proceed to asecond stage.”

A report responding to item 2 of the above resolution was deferred at Council’smeeting of 27 June 2016.

LEGAL CONSIDERATION

Council’s powers concerning parking is defined under Schedule 11 of the LocalGovernment Act 1989, which allows for Council to fix, rescind or vary:

• The days, hours and periods of time for which, and the conditions on which,vehicles may stand in a parking area in any highway or other parking area; and

• Fees for any vehicles standing in a parking area and the manner of payment ofthose fees.




4.4

As such, there are no legal implications for Council in relation to introducing ormodifying parking restrictions in the streets, including paid parking systems.

CURRENT SITUATION

Consistent with the resolution of 9 November 2015, the first stage of the paid parkingsystem was implemented in Somers Avenue, Macleod, in December 2015. Thissection includes 24 parking spaces and is serviced by two machines (Refer toFigure 1). The fees are currently set at $1 per hour and up to $5 per day.

Several observations were undertaken in Somers Avenue in the last months todetermine the level of use of the paid parking spaces. It was determined that therewas a low occupancy level (4%), and that at the most, one vehicle was parked at anytime.

In addition to the site observations, the transactions registered by the ticket machinesprovide an indication of the number of vehicles that have utilised the paid parkingarea. The number of transactions per machine for each month since the installation isprovided in Table 1.

Table 1 – Number of transactions per month

Machine No. Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16

36017 4 11 32 51 38 46

36018 1 1 5 8 0 0

Total 5 12 37 59 38 46

Consistent with the observations, the recorded transactions indicate that the overallusage is low, with two to three vehicles per day.

It could be assumed that the demand for parking has increased by 22 vehicles in thesurrounding street network following the introduction of paid parking in SomersAvenue. While the number of vehicles relocated by the introduction of paid parkingrepresents a low number in relation to the available parking in the area, residents,commuters and traders have raised their concerns in relation to this.

COMMUNITY FEEDBACK

The nature of concerns received from the community in relation to paid parkingimplemented in Somers Avenue is listed in Table 2.

Table 2 – The nature of community concerns

ConcernNumber of

times raisedDisplacement of parking demand to commercial andresidential area

8

Total cost of travel increased 5

Reduced access to Public Transport 2

Lack of consultation with the community prior to theinstallation

2

Low use of the paid parking spaces 2




4.4

In addition to concerns directly associated with the installation of paid parking onSomers Avenue, residents living in close to Somers Avenue and the Macleod railwaystation have raised concerns in relation to an increase in the parking levels in theirstreet and difficulty in finding parking near their properties. Figure 2 shows the streetswhere residents have contacted Council in relation to parking concerns, following theintroduction of paid parking in Somers Avenue.

The introduction of parking restrictions in Carwarp, Argyle and May Streets serves toboth protect residents against commuter parking intrusion as well as to make theSomers Avenue parking relatively more attractive when compared to a longer walkfrom the next available unrestricted parking areas.

Figure 2 – Streets where short-term parking restrictions have been requested

While it is recognised that the introduction of a paid parking system in SomersAvenue may have resulted in the displacement of 22 vehicles, it is important to notethat other factors could also have had an effect on the increase in the demand for theparking in the surrounding streets, including:

• Reduction in public transport fare prices when travelling between zones oneand two since 1 January 2015

• Introduction of parking restrictions in residential streets• Introduction of paid parking and changed parking restrictions close to other

railway stations in Banyule.




4.4

Some residents have suggested that the daily fee is too high and that more peoplewould use the paid parking if the fee was lowered or removed. In consideration ofthis, it is proposed that the daily fee be reduced to $2 per day for this location.

The Macleod Village Traders Association originally indicated their concerns regardingthe lack of public transport for residents living in the north side of the railway line andthe lack of secure bicycle parking spaces at Macleod railway station. They also hadconcerns in relation to lack of enforcement in the streets surrounding the shoppingprecinct. However the Traders Association wrote to Council on 27 June 2016indicating acceptance of the paid parking regime remaining in place for a fee of $2per day, provided there is adequate parking enforcement and support for alternativetransport modes.

The Parkiteer bicycle cages recently installed at the Watsonia and Greensboroughrailway stations have been positively received by the community, and promotessustainable modes of transport. Given this, the installation of a Parkiteer bicycle cageat Macleod railway station is considered appropriate, and as such, Council shouldinvestigate the possibilities of jointly funding a Parkiteer bicycle cage with PublicTransport Victoria.

Council’s Municipal Laws department has been requested to enforce the MacleodShopping Precinct in the coming months to raise awareness of the parkingrestrictions and improve ability for customers to find parking.

IMPLEMENTATION OF STAGE 2

The low usage of the parking spaces where the paid parking system currentlyoperates in Macleod and the displacement of vehicles into neighbouring streets is asimilar situation to the one when paid parking was implemented in the off street carpark in Greensborough and also the on street parking areas to the east of Rosannarailway station.

Initially, there were low occupancy rates, displacement of parking to residentialareas, and then the installation of short-term parking restrictions. Approximately oneyear after the introduction of paid parking, occupancy rates are now close to 100%.

Given the above, it is considered appropriate to retain the existing paid parkingrestrictions implemented in Somers Avenue and postpone the implementation ofstage two until further assessment is undertaken in 12 months, when commuterparking is expected to have settled.







4.4CONCLUSION

At its meeting on 22 June 2015, Council resolved to install a paid parking system inSomers Avenue, Macleod. In addition, at its meeting on 9 November 2015, Councilresolved to stage the paid parking implementation in two stages, assessing theimpacts of the first one prior to proceeding with the second.

Stage one of the paid parking system was implemented in Somers Avenue inDecember 2015. In the last months the occupancy rate has been low, with anaverage transaction of two to three vehicles per weekday, resulting in thedisplacement of 22 vehicles to the surrounding street network.

Residents, commuters and traders have raised their concerns in relation to theimplementation of paid parking; with displacement of parking and increase in totalcost of travel being the major concerns.

Given that other factors impact on the demand for parking, it is difficult to link theintroduction of paid parking to the increase of requests for short-term parkingrestrictions around Macleod railway station.

While it is considered appropriate to retain the existing paid parking restrictions inSomers Avenue, it is proposed that the fee be reduced to $2 per day and theutilisation and performance of the paid parking be reassessed in 12 months whencommuter parking is expected to have settled. The Macleod Village TradersAssociation accepts this approach.

The installation of a Parkiteer bicycle cage at Macleod railway station is consideredappropriate, and as such, Council investigate the possibilities of jointly funding aParkiteer bicycle cage with Public Transport Victoria.

Council’s Municipal Laws department is to undertake regular enforcement of theshort term parking restrictions in the streets near Macleod Village shopping precinct.

ATTACHMENTS

Nil



4.54.5 MANAGING CONSTRUCTION ACTIVITY

ASSOCIATED WITH LARGE DEVELOPMENTSITES

Author: Scott Walker - Director City Development, City Development

EXECUTIVE SUMMARY

Development within Banyule has been growing over recent years with a significantincrease in larger development sites resulting in amenity impacts on residential andcommercial areas. Construction activity impacts include noise, mud, dust, parking ofconstruction vehicles and plant and equipment located on public land. TheDevelopment Planning, Engineering, Municipal Laws, Building and Asset ProtectionUnits of Council are all involved in the approvals and construction monitoringprocess. Many of the systems and processes have been in place for some time andwere not set up to deal with the amount and scale of development that is now takingplace across the municipality. In order to provide the level of protection that thecommunity expects, a review of the processes and systems is needed to ensurecompliance with the appropriate legislation and requirements.

Council’s General Local Law contains many relevant amenity clauses that can beused as permit requirements for asset protection. Construction Management Plansare an important tool that can also be used at the Planning Permit stage, however,they are best enforced through the Local Law and other associated legislation.

Additional resources are required to assist with establishing an effective system forconstruction activity permits, approvals and monitoring associated withdevelopments. Such a system should include changes in delegation to staff, theimplementation of streamlined application processes, and the use of “in field”technology.

It is expected that the increased costs to establish and run the new system can becovered through permit and approval fees and enforcement activities. The revisedsystem is expected to improve stakeholder management, provide enhanced levels ofcustomer service and clearer roles for those involved.

RECOMMENDATION

That the process and system for undertaking the issuing of construction activitypermits, approvals and monitoring associated with development in Banyule isreviewed and enhanced to ensure that amenity impacts are appropriately managed.

The changes should be in accordance with the following principles and parameters:

i. Processes are streamlined, including the use of technology to improvetransactions between developers and Council, timely feedback to stakeholdersand improved customer service levels;

ii. A clear enforcement framework is developed which supports the issuing ofinfringements for breaches of the Local Law and other relevant legislation;


MANAGING CONSTRUCTION ACTIVITY ASSOCIATED WITH LARGEDEVELOPMENT SITES cont’d


4.5

iii. Processes, systems and resource are aligned to ensure that the various roleswithin the organisation are clear and unambiguous in terms of responsibility;

iv. Delegations are broadened to enable a range of legislation and enforcementtools to be used by staff involved;

v. Fees associated with approvals are increased to improve the quality ofapplications, reduce unnecessary activity and recover costs associated withadditional resources;

vi. A cost neutral or positive net return to Council is achieved taking intoconsideration additional income and additional resource costs expected.

A report outlining the new system including process changes and associated feesand costs is to be brought back to Council by the end of 2016.

CITY PLAN


BACKGROUND

At its meeting on 9 May 2016, Council considered a Notice of Motion (CO2016/152)on managing amenity impacts and construction activity for large development sitesand resolved as follows:

“That a report be prepared which reviews the management of amenityimpacts, car parking and construction activity for large development sites. Thereview should consider:

• Construction management plans and when they should be used;• Construction activity which impacts on Council assets and the

functioning of roads, footpaths, car parks and other public spaces;• Construction vehicle and worker car parking impacts;• Resourcing required to better manage construction activity within the

municipality.”




4.5

Council previously considered a report on a related issue on 2 December 2013looking at options available to Council to address development sites with issues(CO2013/1). At the time Council resolved as follows:

That Council:

1. Pursues opportunities to better manage building sites and unsightlyproperties as part of the Local Law Review currently underway and areview and updating of the associated Building Site Code of Practice.

2. Identify and pursue opportunities to educate the community on theissues associated with development sites and the role of Council andother agencies through the media and Banyule Banner, direct mail toreal estate agents and managing agents and the preparation of aninformation booklet and pamphlet to be made available on Council’swebsite and customer service centres.

3. Focused enforcement of the Local Law on key building site issues withthe resources available within the Local Law Team and particularlyfollowing the review of the Local Law and Building Site Code of Practiceand increased education.

4. Request the Municipal Association of Victoria through the State Councilmeeting to advocate for State wide legislation to better manage andcontrol the amenity of development sites and move a Notice of Motion atnext years State Conference.

5. Preparation and implementation of Planning and Building EnforcementPolicy and further consideration of options to improve Statutory Planningenforcement

6. Continued Building enforcement in line with recent serviceimprovements to enforce Building Requirements.

7. Ongoing updates of the Local Planning Policy Framework and planningrequirements to support and encourage the redevelopment of parts ofthe municipality in line with the Strategic Direction being pursued andidentified in the Housing Strategy/framework and Activity Centre Plans.This will include the use of the new residential zones.

8. Consideration of options for direct development support through anenhanced Economic Development and project support service whichmay include additional resources to be considered as part of futurebudgets.

9. Further refinement and streamlining of the development planningapprovals process to facilitate timely redevelopment outcomes in linewith Council’s Strategies identified in the Local Planning PolicyFramework.

All of the actions arising from the 2 December 2013 resolution have been pursued.The primary action has been the extensive review of the Local Law. A new GeneralLocal Law No. 1 was adopted by Council on 23 March 2015. Local Laws are adoptedto protect public health, safety, or amenity and are designed to ensure that theactions of an individual or group do not have a negative or undesirable impact on therest of the community. However, they cannot duplicate, overlap, conflict with or beinconsistent with existing Federal or State legislation. There were a number ofchanges to the local law in 2015 as it relates to building sites with significant changesrelating to the Asset Protection processes, permits and infringements.




4.5

Since 2013 development within the municipality has continued at a rapid pace with alarge number of significant development sites under construction and causingamenity impacts on existing residential and commercial areas.

A report was prepared and presented to Council for consideration on 27 June 2016but was deferred to a future meeting of Council. The report is now being presentedfor consideration.

LEGAL CONSIDERATION

There are a number of relevant legal considerations when considering permits andenforcement associated with development sites. Ensuring that the appropriatelegislation is used to address the particular concern and that Council does not gobeyond its powers is essential. Whilst Council’s Local Law No.1 can be amended andprovides flexibility for Council to address specific issues it must not duplicate, overlapor be inconsistent with other State or Federal legislation. It is also important thatCouncil ensures that it has provided sufficient delegation to staff to act on its behalfand designated the appropriate authority to staff to act.





CURRENT SITUATION

Council plays an important role in setting the strategic direction and guidelines fordevelopment, approving developments and then monitoring construction activities andthe subsequent development outcomes. However, the development process does notalways run smoothly. Construction activities often impact on the amenity of an areaand there are times when development sites become unsightly or create amenityimpacts on the surrounding area due to construction activity. The impacts can includenoise, mud or dust, damage to Council assets, occupation of Council land and publicspaces and equipment, plant and construction vehicles occupying surrounding streetsamongst other issues. Over recent years there has also been a significant increase indevelopment activity associated with larger multi-level developments, often withinconstrained locations in activity centres or built up areas. These larger developmentsin constrained locations magnify the amenity impacts, particularly where there aremultiple developments underway concurrently.

Banyule (like many middle ring municipalities) is slowly coming to grips with the factthat the city is coming to the suburbs. The size and scale of development traditionallyreserved for the city and inner suburban municipalities such as Yarra, Port Phillip,Boroondara and Stonnington are becoming more common as the land within innersuburbs becomes less available, more expensive or otherwise less viable fordevelopment.




4.5

The issues associated with large development sites are not unique to Banyule. It isan issue common to many municipalities, but the issue has varying degrees ofdetrimental impact on a community depending on the location and surroundingcharacter of an area.

Council Departments Dealing with Development Sites

There are a number of Council Departments or service units that have a role in thedevelopment and land use management process, some more directly than others.The State Government and its associated agencies such as the Department of Land,Water, Environment and Planning (DLWEP) and the Environment ProtectionAuthority (EPA) also play an important role. In summary, Council Service units havethe following key roles:

Strategic Planning Setting the broad land use direction and planning frameworkincluding Local Planning Policy Framework (LPPF) and localpolicies, rules and guidelines for the municipality inaccordance with the State Planning Policy Framework(SPPF) and Planning and Environment Act 1987 (P&E Act).

EconomicDevelopment

Encouraging positive development, employment andinvestment within the municipality which is consistent withthe City Plan and local planning policy direction.

DevelopmentPlanning

Managing the overall development and land use approvalsand subsequent enforcement in accordance with the LPPFand local rules prepared by Strategic Planning and the SPPFand P&E Act established by the State Government.

Building (BanyuleBPI)

Managing building approvals, if appointed as the relevantbuilding surveyor, and enforcement of building approvalsissued in the municipality primarily in relation to structuralintegrity and safety of buildings and subsequent to relevantplanning approvals.

EngineeringServices

Providing technical advice on the appropriate standards andapproval of design in relation to car parking, roads anddrains (including drains which will become Council assets) tosupport the approval processes of Development Planningand Building. There is also direct input to the approval oftraffic management plans for construction activity.

Local Laws Ensuring that construction and building activity is wellmanaged in accordance with Council’s Local Law tominimise amenity impacts on the community.

Asset Protection Granting approvals for works and occupation of Council landand the inspection and protection of Council’s assets.

EnvironmentalHealth

To respond to and manage health related issues fromsustained land use activities such as domestic noise,offensive odours, asbestos management, vermin or otherhealth issues in accordance with State legislation.




4.5

A more detailed examination of the role of each Department involved in themanagement of development is included as Attachment 1.

TECHNICAL CONSIDERATIONS AND DISCUSSION

Responsibility for monitoring and managing construction sites

As outlined above there are multiple agencies, stakeholders and Council units thathave responsibility for managing building activities on development sites. Theoverlapping nature of these responsibilities as well as the gaps between thoseresponsibilities at times result in poor construction practices and amenity impacts onthe community. These issues are compounded for larger building sites which are nowmuch more common in Banyule as a result of the increase in larger scaledevelopments over recent years. The resourcing levels required to monitor andenforce building activity has also not increased in proportion to the change.

Some of the key issues that have been identified include:

• The lack of notification of the Asset Protection Unit before a developmentcommences.

• Confusion created where Construction Management Plans are sometimesrequired for planning permits (but not always);

• Inconsistencies between Construction Management Plans and the Local Law;

• Overlapping responsibility between Council Units (Planning, Building, LocalLaws and Asset Protection) depending on the type of development andwhether a Construction Management Plan has been prepared;

• Gaps in responsibility between Council Units (i.e. some developments nottriggering consideration of construction management issues or assetprotection);

• Inadequate guidance to developers on their obligations and Councilrequirements in relation to construction management;

• Insufficient fees for approving construction activities which impact on Councilland, assets and residential and commercial amenity;

• Limited resources to adequately monitor development sites during constructionand respond to issues and concerns when they arise;

• Low number of infringements issued for breaches of approved ConstructionManagement Plans and the Local Law despite a large number of complaintsand apparent non-compliance in many situations;

• High rate of undetected damage to Council assets and subsequent requirementfor Council to undertake repairs and reinstatement;

Construction Management Plans

Construction Management Plans (CMP) are discussed in detail in Attachment 2.




4.5

It is recognised that a CMP provides a valuable tool to focus the mind of thedeveloper on the implications of their proposed construction activity on surroundingresidents and infrastructure. However, the imposition of the requirement for a CMPas a condition of a planning permit provides the inference and unrealistic expectationthat any breach of the CMP will be pursued under the planning function. A planningpermit should contain conditions that are reasonably able to be enforced by theDevelopment Planning Unit under the provisions of the Planning and EnvironmentAct 1987, rather than conditions that are enforced under other legislation.

It is therefore more appropriate to impose stand-alone conditions on planning permitswhere construction has a direct impact on a planning-related issue, and to seek aCMP separately for consideration and enforcement primarily by Council’s MunicipalLaws Unit, but with reference to the Environmental Health Unit, Building Unit andBuilding and Civil Works Unit as appropriate. A suitable permit note or initiatingcondition can be included on a planning permit for larger developments where a CMPis required.

Approvals for Occupation of Council land

Council has obligations under the Local Government Act 1989 and RoadManagement Act 2004 to ensure all activities upon roads within the municipality arethe subject of surveillance audits to ensure Compliance with the Road ManagementAct and other associated legislation. The types of activities that come under thisobligation are outlined in Attachment 3 but include cranes, concrete pumps,hoardings, scaffolding, work areas and zones and temporary vehicle crossing.

Delegations and authority

Given the number of Council staff involved in development site enforcement activitiesthere is a spread across the different positions with regard to delegations andauthority to undertake enforcement. At times this can be separated out into individual“silo’s” which can result in a narrow focus when sites are inspected by individualofficers. There should be a wider use of delegations which provide scope, but notnecessarily the responsibility, to undertake enforcement using the range of legislationand enforcement tools available. For example, the Municipal Laws Officers should beempowered to enforce under the Planning and Environment Act and vice versa. hisdoes not necessarily mean that the Municipal Laws Officers would subsequently beresponsible for enforcement of planning matters, but there may be times whereproviding that power is of benefit, particularly for construction activity managementand enforcement.

Processes and systems

The current systems and processes associated with development site enforcementare adhoc and not fully linked. There needs to be a streamlined application processfor approvals which can be linked with the Construction Management Plan processdescribed earlier in this report. This can be provided online so that it can beincorporated with Councils corporate systems including the records managementsystem and then subsequently accessed using mobile technology by officers “in thefield”. This will improve the access to information for staff and improve the level ofenforceability and customer service levels to not only developers but the generalpublic who regularly raise concerns with regard to development activity.




4.5

Resources and effective controls

Whilst there are available process improvements which should be considered andimplemented, there is also a direct relationship between the resourcing available tomonitor development sites and compliance issues. Additional enforcement resourceswill enable enhanced monitoring of development sites. There is merit in one or moreadditional officers to issue approvals and monitor construction sites.

The addition of Local Laws / Permits Inspector role(s) is intended to meet thefollowing objectives and outcomes:

• Ensure compliance with the requirement to obtain permits for activities onroads and Council Land;

• Undertake inspection of activities upon Roads and Council Land to ensurePermits conditions are implemented and Construction Management Plans arecomplied with. Key issues to be monitored include public safety, trafficmanagement arrangements, and damage to Council assets;

• Ensure all additional requirements such as Road Opening Consents,Regulation 604 Public protection measures are in place and Asset ProtectionPermits have been obtained;

• Increase proactive compliance activities around building sites and other privatecivil works occurring within the Municipality;

• Meet public expectations to ensure building works are occurring with minimalimpact on Amenity.

Whether the position(s) is best located in the Municipal Laws or Assets Unit and theongoing relationship between the units with regard to monitoring construction siteswill need to be established.

Fees and potential income

The fee structure for permits and approvals should be reviewed to ensure that thefees being charged at a minimum cover the administrative cost of the service.Occupation fees should also take account of the impact on amenity and disruption. Inaddition, increased enforcement will enable more infringements to be issued todevelopers in breach. Whilst this will bring additional revenue it will also send amessage to developers that Banyule Council takes the management of constructionsites seriously and expects compliance.


Whilst additional resources will be required to establish an effective system forissuing construction activity permits, approvals and monitoring associated withdevelopments under construction, it is expected that the increased costs will becovered by additional revenue.

TIMELINES

A revised system will take up to 6 months to establish new processes, updaterelevant documentation and information and appoint appropriate staff. Enhancedmonitoring of construction sites can be gradually introduced and a fully operationalrevised monitoring system could be established by the end of the year. A report canbe brought to Council at this time outlining the changes to be undertaken.




4.5




CONCLUSION

Development within Banyule has been growing over recent years with a significantincrease in larger development sites resulting in amenity impacts on residential andcommercial areas. Construction activity impacts include noise, mud, dust, parking ofconstruction vehicles and plant and equipment located on public land. TheDevelopment Planning, Engineering, Municipal Laws, Building and Asset ProtectionUnits of Council are all involved in the approvals and construction monitoringprocess. Many of the systems and processes have been in place for some time andwere not set up to deal with the amount and scale of development that is now takingplace across the municipality. Therefore, in order to provide the level of protectionthat the community expects, a review of the processes and systems is needed toensure compliance with the appropriate legislation and requirements. Council’srevised Local Law contains many relevant amenity clauses that can be used aspermit requirements for asset protection. Construction Management Plans are animportant tool that can also be used at the Planning Permit stage, however, they arebest enforced through the Local Law and other associated legislation.

Additional resources are required to assist with establishing an effective system forconstruction activity permits, approvals and monitoring associated withdevelopments. Such a system should include changes in delegation to staff, theimplementation of streamlined application processes, and the use of “in field”technology. It is expected that the increased costs to establish and run the newsystem can be covered by additional revenue primarily achieved through permit andapproval fees and enforcement activities. The revised system is expected to improvestakeholder management, provide enhanced levels of customer service and clearerroles for those involved.

ATTACHMENTS

No. Title Page

1 Managing Development in Banyule 391

2 Occupation of Council Land 394

3 Construction Management Plans 395



4.64.6 KALPARRIN GARDENS MASTER PLAN

Author: Brett Jose - Open Space Planning Project Officer, Assets & City Services

Ward: Bakewell

EXECUTIVE SUMMARY

In February 2016, Council appointed Hanson Partnership to work with the communityand Council to develop a master plan for Kalparrin Gardens, Greensborough.

The objective of the project was to prepare a Masterplan for Kalparrin Gardens toguide the future planning and development of the Park to ensure improved facilities,better linkages, access and sustainability in line with its status as a Regional Park.Following the initial consultation process a draft masterplan has been prepared forKalparrin Gardens which highlights its potential to become a major destination park.It will potentially feature a range of family friendly facilities, which will make the Parkconducive for families spending a half-day, or longer together enjoying a park basedexperience.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users anddetermine future improvements and development opportunities at Kalparrin Gardens.

The draft plans are now ready for the final consultation phase and this report isseeking Council’s endorsement of the draft masterplan so that next phase ofconsultation may proceed. It is proposed to conduct a public exhibition/consultationprocess in relation to the draft masterplan between 12 July and 9 August 2016 andinvite written submissions during this period.

RECOMMENDATION

That Council:

1. Endorse the draft Kalparrin Gardens Master Plan for the purpose of communityconsultation between 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draftplan via communication in the Leader Newspaper (Banyule in Brief), Council’swebsite, Facebook page, direct email to the user groups at Kalparrin Gardensand primary and secondary stakeholders.


CITY PLAN



KALPARRIN GARDENS MASTER PLAN cont’d


4.6

BACKGROUND

Kalparrin Gardens is a large parcel of public open space in Banyule’s central north. Itis one of a series of important community parks, which together form a significantlinear parkland, within the Plenty River corridor. Also included in this series of parksare Partingtons Flat Reserve, Greensborough Park, Whatmough Park, Yando StreetRiver Reserve and Plenty River Drive Reserve. The Plenty River Trail connects all ofthese reserves and together they perform an important regional function.

Kalparrin Gardens Reserve is unique as it is the only major recreation reserve withinBanyule that contains a significant body of still water. It therefore provides an ideallocation to create a major destination park for the municipality and the wider region.A substantial stormwater harvesting facility, which provides recycled water forsporting fields in the area, has recently been installed utilising water from theKalparrin Lake.

The reserve is also ideally located to service the residents of the nearbyGreensborough Principle Activity Centre (GPAC) now and into the future. GPAC isearmarked for higher density development, which will mean there will be a growingneed for high quality facilities in public open space to service the projected higherpopulation, much of which is likely to be living in high and medium density housingwith minimal private open space.

The draft Banyule Public Open Space Plan recommends that Council prepare amasterplan for each of its major parks and reserves. This will enable public openspace to be developed in line with a well- considered plan which has broadcommunity support. The draft Banyule Public Open Space Plan also recommendsthat Council develop a number of park activity centres/ destination parks at keylocations around the municipality. Such park activity centres often feature accessiblefamily play space and comprehensively cater for family needs.

Council has already developed three of these “destination park activity centres.”These are at Malahang Reserve Heidelberg West, Warringal Park, Heidelberg andBinnak Park in Watsonia North. A fourth such feature has also recently beendesigned and is currently being built at Anthony Beale Reserve in St Helena.

LEGAL CONSIDERATION









4.6Locality Plan

Kalparrin Gardens Reserve, Greensborough

ADVOCACY

The thoughts and ideas of the community have been reflected within the draft masterplan.

CURRENT SITUATION

The Master Plan has been prepared to optimise the use of Kalparrin Gardens foractive and informal recreation and cultural pursuits and seeks to improve facilities tomeet current and future community needs and expectations. The plan identifiespriorities for future planning, enhancement and development of sports andcommunity infrastructure.





Banyule City Council will need to seek partnerships and funding opportunities withvarious external stakeholders in order to achieve several of the proposed worksidentified in the master plan.

An estimated cost implementation plan will be produced following final consultation.

CONSULTATION

The project involved extensive consultation with Kalparrin Garden’s user groups, thecommunity Ward Councillor and Council Officers. Household surveys, stakeholderinterviews, community reference group workshops, youth workshop and a communitydrop-in event were conducted to ensure the Master Plan reflects the needs of thelocal community.

TIMELINES

It is proposed that the draft master plan be released for final consultation andcomment 12 July – 9 August 2016.





CONCLUSION

The consultation confirmed that Kalparrin Gardens is a highly valued reserve for theuser groups and local community in and around Greensborough. Kalparrin Garden’sproximity to the Greensborough Principle Activity Centre (GPAC) and the PlentyRiver Trail will ensure its ongoing popularity and future demand as one of Council’spremier reserves. The draft Master Plan will guide Council in planning for futureenhancements and improvements to serve the local community for decades to come.

ATTACHMENTS

No. Title Page

1 Kalparrin Master Plan 401

2 Kalparrin Master Plan Zoom 402



4.74.7 FORD PARK MASTER PLAN

Author: Brett Jose - Open Space Planning Project Officer, Assets & City Services

Ward: Olympia

EXECUTIVE SUMMARY

In March 2016, Council appointed ACLA Consultants to work with the community andCouncil to develop a master plan for Ford Park Reserve, Bellfield.

The objective of the project was to prepare a master plan for Ford Park to ensure thebest outcomes for the community, with improved facilities, better linkages, accessand a long term sustainable plan for the precinct.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users anddetermine future improvements and development opportunities at Ford Park.

The draft Plan is now ready for the final consultation phase and this report seeksCouncil’s endorsement of the draft Master Plan for the purposes of publicexhibition/consultation between 12 July and 9 August 2016. This phase of theconsultation process will invite written submissions and include a communityinformation session.

RECOMMENDATION

That Council:

1. Endorse the draft Ford Park Master Plan for the purpose of communityconsultation between 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draftplan via communication in the Leader Newspaper (Banyule in Brief), Council’swebsite, Facebook page, direct email to the user groups at Ford Park andprimary and secondary stakeholders.


CITY PLAN



FORD PARK MASTER PLAN cont’d


4.7

BACKGROUND

Ford Park, is a 9.5ha local neighbourhood park, incorporating two sports fields apavilion, grandstand, local play space, areas of native plantings and mature trees.The park is located within metres of the Darebin Creek Corridor and Shared Trail,adjacent to the Parks Depot. Situated within the boundaries of Davidson, Banksiaand Harrison Street and Oriel Road, Bellfield, The Park is highly visible beingbordered by both local and thoroughfare roads.

Ford Park has the potential to become a vibrant local park able to furtheraccommodate informal active recreation as well as passive recreation. The park ishome to Bellfield Cricket Club and currently acts as an overflow ground for theIvanhoe Junior Football Club.

Ford Park is located within the suburb of Bellfield bordering West Ivanhoe which is anarea experiencing significant change and growth and this change is expected tocontinue well into the future as the area is included within the Latrobe NationalEmployment Cluster.

The draft Banyule Open Space Plan recommends that Council prepare a masterplanfor each of its major parks and reserves. This will enable public open space to bedeveloped in line with a well-considered plan which has broad community support.The draft Banyule Open Space Plan also recommends that Council develop anumber of park activity centres/ destination parks at key locations around themunicipality. Whilst this park is not designated as a key location, it is acknowledgedthat it is a ‘Significant Local Neighbourhood Park’. As such there is potential to createspaces which attract families for longer stays such as increased tables / seating,picnic areas, informal active features and improved landscape features.










4.7Locality Plan

Ford Park, Bellfield

ADVOCACY

The thoughts and ideas of the community have been reflected within the draft masterplan.

CURRENT SITUATION

The Master Plan has been prepared to optimise the use of Ford Park for active andinformal recreation and cultural pursuits and seeks to improve facilities to meetcurrent and future community needs and expectations. The Plan identifies prioritiesfor future planning, enhancement and development of sports and communityinfrastructure.





Council will need to seek partnerships and funding opportunities with various externalstakeholders in order to achieve several of the proposed works identified in theMaster Plan.

An estimated cost implementation plan will be produced following final consultation.

CONSULTATION

The project involved extensive consultation with Ford Park user groups, thecommunity Ward Councillor and Council Officers. Household surveys, stakeholderinterviews, community reference group workshops were conducted to ensure theMaster Plan reflects the needs of the local community.

TIMELINES

It is proposed that the draft Master Plan be released for final consultation andcomment 12 July – 9 August 2016.





CONCLUSION

The consultation confirmed that Ford Park is a highly valued reserve for the usergroups and local community in and around Bellfield. Fork Park’s inclusion within theLatrobe National Employment Cluster and proximity to Darebin Creek Trail willensure its ongoing popularity and future demand as one of Council’s premierreserves. The draft Master Plan will guide Council in planning for futureenhancements and improvements to serve the local community for decades to come.

ATTACHMENTS

No. Title Page

1 Ford Park Master Plan 403



4.84.8 TRANSPORT ADVOCACY

Author: Daniel Kollmorgen - Manager Transport, Sustainability and MunicipalLaws, City Development

Ward: All

EXECUTIVE SUMMARY

The level of community concern with transport within Banyule has risen to anintolerably high level, and as a result significant projects are proposed for the regionand for specific areas with millions of dollars of funding already allocated andpotentially billions for their delivery. Getting the absolute best outcomes for theBanyule community is by:

• Being involved at the earliest possible moment in these projects;• Developing our own ideas to feed into processes;• Engaging with and activating our communities on the issues; and• Fostering relationships and advocating strongly to influence decision makers.

The Hurstbridge Railway line duplication and level crossing removal project hasalready commenced and Council’s input is required immediately. It is also time toinfluence thinking and developing advocacy strategies and alliances for the NE Link.Otherwise the Banyule community will most likely have to accept the solutionsoffered by the various authorities with little or no changes.

The time for this action is now.

A new high level 12 month position ‘Transport Advocacy Manager’ will help guideCouncil’s response to the critical transport projects which are currently in progressand being planned.

Funding for the position is sought as an additional allocation of $100,000 over andabove the 2016/17 budget. Resulting advocacy actions, planning and consultantsupport could be contributed to by a combination of sources including Council’sallocation towards advocacy, the streetscape works funding for Turnham Avenue andthe Grimshaw Street / Flintoff Street project in the 2016/17 capital works program, aswell as operational budgets from within the City Development Directorate.

RECOMMENDATION

That Council:

1. Approve funding of $100,000 for the creation of a new 12-month role ‘TransportAdvocacy Manager’ over and above the 2016/17 budget;

2. Allocate funds within the existing 2016/17 budget to provide planning andconsultant support and facilitate advocacy actions as part of the new 12-monthrole.


TRANSPORT ADVOCACY cont’d


4.8 CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improveBanyule as a great place to live”.

BACKGROUND

There has been increasing community angst and pressure on transport issues withinBanyule over recent years. The issues include concerns about road safety andcongestion on arterial roads (particularly Rosanna and Greensborough Highway)through Banyule as well as the need for public transport improvements.

The North East Link has been identified in the past (Victorian Transport Plan andPlan Melbourne) as a future infrastructure project that needs to be completed, and inrecent times the increase in traffic volumes has caused real safety, amenity andcongestion problems along Rosanna Road and Greensborough Highway. TheBanyule community is now clearly saying that these problems are not tolerable andneed to be addressed. Both the Liberal and Labour parties have pledged $5 millionto investigate options for delivering the project should they win government in theupcoming Federal election.

The State government has announced the grade separation of the rail crossing ofLower Plenty Road and the duplication of the Hurstbridge railway line betweenHeidelberg and Rosanna, which is to include a new station at Rosanna. The LevelCrossing Removal Authority (LXRA) has been tasked with delivering this project by2019 and is currently involved in a public process to select commercial partner towork with. This project will change the way the Rosanna neighbourhood centrelooks, feels and operates. It is imperative that the project delivers a positive andimproved urban design outcome for the community.

Also occurring at Rosanna is ongoing streetscape improvements that will requirenegotiations with many parties including the LXRA, and are also imperative for thefuture of the Rosanna neighbourhood centre.

Significant pedestrian safety improvements are also planned in Greensborough alongGrimshaw Street and Flintoff Street and in Heidelberg along the western section ofBurgundy Street. Council has committed significant funding towards these projectswhich are both in need of further advocacy to VicRoads and the State government tosee them come to fruition.









4.8


CURRENT SITUATION

The level of community concern with transport within Banyule has risen to anintolerably high level, and as a result significant projects are proposed for the regionand for specific areas with millions of dollars funding already allocated and potentiallybillions for their delivery. Getting the absolute best outcomes for the Banyulecommunity is by:

• Being involved at the earliest possible moment in these projects;• Developing our own ideas to feed into processes;• Fostering relationships and advocating strongly to influence decision makers;

and• Engaging with and activating our communities on the issues.

The Hurstbridge Railway line duplication and level crossing removal project hasalready commenced and Council’s input is required immediately. It is also time toinfluence thinking and developing advocacy strategies and alliances for the NE Link.Otherwise the Banyule community will most likely have accept the solutions offeredby the various authorities with little or no changes.

The time for this action is now.

Accordingly, it is proposed to create a dedicated transport advocacy position for12 months to lead the engagement with the various authorities, to coordinateCouncil’s resources in responding to the various issues arising from the projects andto help organise engagement with the Banyule community when needed. In order tostrengthen the negotiating ‘arm’ by adding status it is proposed that the position betitled ‘Transport Advocacy Manager’.


The current 2016/17 budget does not include funding for a ‘Transport AdvocacyManager’ and as such approval is required for a new position. A 12-month high levelposition will cost approximately $100,000.

TIMELINES

Due to the urgency of the need to prepare and respond to the LXRA on the gradeseparation and duplication project as well as the NE Link it is proposed that the newposition commence immediately.







4.8 CONCLUSION

The level of community dissatisfaction with transport within Banyule has risen to anintolerably high level, and as a result significant projects are proposed for the regionand for specific areas with millions of dollars funding already allocated. A range ofplanning and preparation, engagement and advocacy activities are required to getthe best outcomes for the Banyule community.

As project planning has already commenced for the grade separation ofLower Plenty Road and the Hurstbridge Rail duplication between Heidelberg andRosanna, the time for action to influence these projects is now.

A new high level 12-month ‘Transport Advocacy Manager’ position is proposed to befunded over and above the 2016/17 budget to progress Council’s views on relevantprojects.

ATTACHMENTS

Nil

Performance - Use Our Resources Wisely


6.16.1 ITEMS FOR NOTING

Authors: David Bailey - Engineering Co-Ordinator, City Development; &Colin James - Art & Cultural Team Leader, Community Programs; &Catherine Simcox - Senior Community Services Development Officer, CommunityPrograms

RECOMMENDATION

That Council note:

1. The response from the Mayor of the City of Yarra to the Mayor’s letterregarding Chandler Highway widening consistent with Council’s resolution of9 May 2016.

2. The Banyule Arts and Cultural Advisory Committee minutes from7 June 2016.

3. The Age-friendly Banyule Advisory Committee meeting minutes from10 June 2016.

The following Minutes or Reports are presented for noting:

1 Report/Committee Name: Response from the Mayor of the City of Yarra dated14 June regarding Chandler Highway widening

Officer: David BaileyBrief explanation: Council at its meeting 9 May 2016 resolved the

following:

“Resolution (CO2016/1)That Council:

1. Writes to the Yarra City Council and DarebinCity Council acknowledging their respectiveresolutions on the proposed widening ofChandler Highway, Alphington including thenew six lane bridge over the Yarra River; and

2. Writes to the Minister for Roads and RoadSafety in relation to the six lane ChandlerHighway proposal:

a. Identifying that it is inconsistent with thephilosophy of the Banyule IntegratedTransport Plan which looks to prioritisewalking cycling and public transport overprivate cars and minimise any roadwidening in support of private cars; and

b. Seeking a review of the scope of theproject with the concerns raised Yarra CityCouncil and Darebin City Council being


ITEMS FOR NOTING cont’d


6.1

fully investigated and considered.

3. Call for a briefing from the State Governmentseeking full detail designs before any decision.

4. Notes concerns by Cities of Yarra and Darebinhowever given the traffic impacts on Banyule,Council cannot give its support at this time.

5. Ask Local State members of Parliament for theirposition on this matter.

Letters were sent to Yarra City Council, Darebin CityCouncil, the Minister for Roads and Road Safety,VicRoads and Local State Members of Parliament on19 March 2016.

Council has recently received a response fromCr. Roberto Colanzi, Mayor of the City of Yarra, acopy of which is attached.

2 Report/Committee Name: Banyule Arts and Cultural Advisory Committeeminutes 07/06/2016

Officer: Colin JamesBrief explanation: The Arts and Cultural Advisory Committee held its

third meeting for 2016 on June 7th in the HatchContemporary Arts Centre. The minutes from themeeting are at attachment 2.

The aim of the Banyule Arts and Cultural AdvisoryCommittee is to provide a formal mechanism forCouncil to consult with key stakeholders, seekspecialist advice and enable community participationin the strategic development of arts, culture andheritage planning, policy and development.

Councillors Jenny Mulholland then Tom Melicanchaired the meeting until they were called away.Mayor Craig Langdon also attended the early part ofthe meeting. Eight committee members attended themeeting.

There was one recommendation from the committee:

With respect to the suggestion to replace the Bell StMall Public Art work with flagpoles, the condition ofthe public art needs to be assessed professionally. Ifthe Bell St Mall Family Sculpture has to be removed,it should be replaced with another work of public art,so that the site remains a site for public art.


ITEMS FOR NOTING cont’d


6.1

3 Report/Committee Name: Age-friendly Banyule Advisory Committee

Officer: Catherine SimcoxBrief explanation: The Age-friendly Banyule Advisory Committee met on

Friday, 10 June 2016 in the Tom Roberts Room. Theminutes from the meeting are in Attachment 1.

The aim of the Aged Friendly Advisory Committee isto provide Council with advice on older adult issuesand ageing well in Banyule. The Committee willoversee Councils involvement in the World HealthOrganisations Global Network of Age-friendly Cities.

Councillor Langdon chaired the meeting, withCouncillor Mulholland as an apology for this meeting.Ten committee members attended the meeting.

Two actions from the meeting:

• Prepare a report for Council recommending thatBanyule City Council become a signatory to theAge-friendly Victoria Declaration.

Prepare a report for Council recommending that theage-friendly Banyule policy statement be adopted.

ATTACHMENTS

No. Title Page

1 Chandler Highway - City of Yarra Response 404

2 Banyule Arts and Cultural Advisory Committee (BACAC) - Meeting Minutes- 2016/06/07

405

3 Age-friendly Banyule Advisory Committee Meeting 10 June 2016 409



6.26.2 RATING STRATEGY 2016/2017

Author: Tania O'Reilly - Manager Finance & Procurement, Corporate Services

File: D16/52525

EXECUTIVE SUMMARY

The Local Government Act 1989 (Part 8 Division 1) outlines the permissible ratingmechanisms and valuation bases to be applied to calculate property owners’ liabilityfor rates. The rating system selected by a Council under the Local Government Act1989 then determines how Council will raise money from properties within themunicipality. The rating system does not influence the total amount of rate revenue tobe raised, only the share of revenue contributed by each property.

Rates are a significant part of Councils revenue. A Rating Strategy is therefore a keyelement in the Council exercising sound financial management by which Councilsystematically considers factors of importance that informs its decisions about therating system.

Some key principles that Banyule City Council adopt are noted below and areexplained in further detail within the report attached:

• Capital improved value is used for rating valuation purposes (section 4).• Differential rating has been adopted (section 6).• A Municipal Charge is levied on all ratable properties (section 9).• Banyule City Council does not currently levy an annual service charge for the

collection and disposal of waste to all ratepayers. A standard service isprovided to residential ratable properties and is funded from general rates(section 10).

• Banyule City Council currently has 12 Special Rate and or Charge schemes inoperation, 11 are Promotional Schemes and one is a Constructional Scheme(section 11).

• No further rebates or concessions than those afforded by the StateGovernment Pensioner Rebate scheme are provided (section 12).

• A rate rebate is not provided to support the provision of affordable housing byregistered agencies (section 13).

• No incentives are offered for the payment of rates and charges before thedates. Banyule City Council does provide support via deferment or paymentarrangements for those experiencing financial hardship (section 14).

The State Government has introduced the Fair Go Rates System (FGRS) which setsout the maximum amount councils may increase rates in a year. For 2016/2017 theFGRS cap has been set at 2.50%. The cap applies to both general rates andmunicipal charges and is calculated on the basis of council’s average rates andcharges. The Rating Strategy has been amended to include the introduction of theFair Go Rates System.

The strategy has remained largely unchanged from 2015 with the notable exceptionof the introduction of Rate capping.

This report seeks consideration and adoption of Council’s Rating Strategy.


RATING STRATEGY 2016/2017 cont’d


6.2

RECOMMENDATION

That Council adopt the 2016/2017 Rating Strategy.




CITY PLAN

This report is in line with Council’s City Plan key direction to “support people toachieve their economic potential”.

BACKGROUND

The attached Rating Strategy is to ensure that the Local Government Act 1989 ratingobjectives of equity and efficiency are achieved. It is important that Banyule CityCouncil has a Rating Strategy in place that is transparent to the community andreviewed annually as part of the budget process.

The terms and conditions as outlined in the Rating Strategy as attached are currentlybeing applied. The Rating Strategy is to be considered and reviewed by Council onan annual basis when adopting the annual budget.

Banyule City Council has declared as part of the adoption of the budget 2016/2017,the following rates and charges on rateable land:

Ratingoption

Description Current Banyule structure

Generalrate

A general rate is applied to allproperties and can be set as either auniform rate or a number ofdifferential rates.

Banyule applies the differential rateslisted below.

Differential

Rates

Differential rates are different ratesin the dollar that are applied todifferent classes of properties andare permitted if the Council usesCapital Improved Value as therating valuation base.

The Act allows the use ofdifferential rates if the Councilconsiders that this will contribute tothe equitable and efficient carryingout of its functions.

The following differential rates are levied:

Residential Improved

Residential Vacant (set at 1.35 times theresidential improved rate)

Commercial Improved (set at 1.25 timesthe residential improved rate)

Commercial Vacant (set at 1.75 timesthe residential improved rate)

Industrial Improved (set at 1.25 timesthe residential improved rate)

Industrial Vacant (set at 1.75 times theresidential improved rate)




6.2

MunicipalCharge

A municipal charge to cover someof the administrative costs of theCouncil. This is a flat-rate chargeapplied to all properties excludingcultural and recreational properties.

Banyule levies a municipal charge

Servicerates

andcharges

Service rates or annual servicecharges (or a combination of both)can be levied for provision of awater supply, collection anddisposal or waste, and sewerageservices as outlined in The Act.

Banyule does not currently levy anannual service charge for the collectionand disposal of waste to all ratepayers.

However; Banyule does charge for thecollection and disposal of refuse fromnon-rateable properties and for thecollection of non-standard refuse fromrateable properties. These charges aredeclared in the Schedule of Fees andCharges.

SpecialRates

andcharges

A special rate or charge may bedeclared for purposes of:

Defraying any expenses or

Repaying with interest anyadvance made or debt incurred orloan raised by Council.

Banyule levies special rates and chargesfor promotional and marketing activities toassist Retail associations and for streetand drainage construction.

CulturalandRecreational Lands

In accordance with the Cultural andRecreational Lands Act 1963Council may levy an amount in lieuof rates on properties that meet thedefinition of cultural andrecreational lands.

Banyule does levy an amount in lieu ofrates for cultural & recreational definedlands. This is currently set at 84% of theresidential improved rate and levied onfour properties.





LEGAL CONSIDERATION





6.2

CONCLUSION

The terms and conditions as outlined in the Rating Strategy 2016/2017 as attachedare currently being applied.

The Rating Strategy is to be considered and reviewed by Council on an annual basis.

ATTACHMENTS

No. Title Page

1 Rating Strategy 2016/2017 414



6.36.3 ASSEMBLY OF COUNCILLORS

Author: Ellen Kavanagh - Governance Officer, Corporate Services

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor ispresent or;A planned or scheduled meeting of at least half of the Councillors and one memberof Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or;b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council isrequired to report as soon as possible to an Ordinary Meeting of Council a record ofany assemblies of Councillors held. Below is the latest listing of notified assembliesof Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 27 June 2016

Type of Meeting: Councillor Briefing

Matters Considered:Items on the Council Agenda for the OrdinaryMeeting of 27 June 2016 (excluding confidentialitems) as listed below:

1.1 Petition regarding the Residential ParkingPermit Scheme

4.1 Analysis of Proposed Traffic and Car ParkingInitiatives around Loyola College, Watsonia

4.2 Managing Construction Activity associatedwith Large Development Sites

4.3 44 Turnham Avenue, Rosanna - ProposedSupermarket (P1260/15)

4.4 Use and development of land at 29 HowardStreet and 2-6 Stubley Court, Greensborough,for a Car Park

4.5 Banyule Surveillance Policy6.1 Somers Avenue, Macleod - Review of paid

parking system6.2 Kindergartens - Proposed Leases6.3 Rear 7A Curzon Street, Ivanhoe - Proposed

licence of Council land6.4 Items for Noting6.5 Assembly of Councillors6.6 Submission to the Minister for Planning

in relation to the proposed Planning andEnvironment (Fees) Regulations and


ASSEMBLY OF COUNCILLORS cont’d


6.3

Subdivision (Fees) Regulations7.1 Sealing of Documents8.1 Hurstbridge Line Upgrade – Lower Plenty Road

Level Crossing Rosanna8.2 Access to Anthony Beale Reserve8.3 Banyule Horse Riders8.4 Road and drainage improvements of Bonds

Road, Lower Plenty8.5 Garage Sale Trail8.6 Tree Removal Process on Road Reserves8.7 Tribute to Eric Rosario8.8 Bell Street Mall - CCTV Upgrade

Councillors Present: Steven BriffaMark Di PasqualeRick GarottiCraig LangdonTom MelicanJenny MulhollandWayne Phillips

Staff Present: Simon McMillan – Chief Executive OfficerScott Walker – Director City DevelopmentMarc Giglio – Director Corporate ServicesGina Burden – Manager Governance andCommunicationKelllie O’Shea – Senior Governance OfficerJames Kelly – Manager Assets & InfrastructureJoel Elbourne – Manager Urban Planning andBuildingJoseph Tabacco – Manager Property & EconomicDevelopmentDaniel Kollmorgen – Manager Transport,Sustainability & Municipal LawsPaul Wood – Coordinator Statutory PlanningAndy Wilson – Team Leader Development Planner

Others Present: Nil

Conflict of Interest: Nil

RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS

Nil

Sealing of Documents


7.17.1 SEALING OF DOCUMENTS

Author: Ellen Kavanagh - Governance Officer, Corporate Services

RECOMMENDATION

That the Common Seal of the Banyule City Council be affixed to the Instrument ofAuthorisation for Jake McCarthy, Roger Wong and Paul Wood.

The following documents require the affixing of the Common Seal of Council:

1 PARTY\PARTIES: Banyule City CouncilOFFICER: Ellen KavanaghFILE NUMBER: F2015/1774DOCUMENT: Instrument of AuthorisationADDRESS: Banyule City CouncilWARD: Ellen KavanaghBRIEF EXPLANATION: Pursuant to section 224 of the Local Government Act

1989 a Council may appoint any person other than aCouncillor to be an authorised officer for the purposesof the administration and enforcement of any Act,regulations or local laws which relate to the functionsand powers of the Council.

Officers who undertake the Statutory role of Plannerand Planning Enforcement Officers requireAuthorisation pursuant to the Local Government Actand Planning and Environment Act. Authorisationpursuant to the Planning & Environment Act must beexercised by Council.

An authorised officer has the power to:

• Demand the name and address of a person whohas committed, or who the authorised officerreasonably suspects has committed or is about tocommit, an offence against any Act, regulation orlocal law in respect of which he or she isappointed.

• To enter land at any reasonable time and toenforce the Planning and Environment Act.

The Instrument of Authorisation for Jake McCarthy,Roger Wong and Paul Wood requires the CouncilSeal.

ATTACHMENTS

Nil

Notice of Motion


8.18.1 THE IMPORTANCE OF DAREBIN CREEK FOR

THE LATROBE NATIONAL EMPLOYMENTCLUSTER

Author: Cr Craig Langdon

Ward: Olympia

TAKE NOTICE that it is my intention to move:

“That Council receives a report about the Metropolitan Planning Authority’s (MPA)ideas brochure for the LaTrobe Cluster. In particular the report is to consider theimportance of Darebin Creek’s aboriginal history and environmental merits, andsuggest opportunities for the MPA’s ongoing planning to more clearly acknowledgethe importance of these issues.”

Explanation

The Metropolitan Planning Authority (MPA) does planning for metropolitan significantlocations in the Metropolitan Planning Strategy, Plan Melbourne. This includes theLaTrobe National Employment Cluster, which is taking shape as a planning conceptfor parts of Darebin and Banyule. Darebin Creek runs through the Cluster. TheMPA’s recently released newsletter about the Cluster is attached.

Darebin Creek, and its surrounds, is an important community asset. It has valuedenvironmental attributes and is important to the aboriginal community. Whilst theMPA’s work is welcomed, the Government’s planning must also ensure localinterests are affectively addressed – this includes Darebin Creek’s aboriginal historyand environmental merits.

Now the MPA has released a newsletter for comment, Council can receive a futurereport about the MPA’s ideas for the Cluster’s future. This motion is prompting afuture council report to consider Darebin Creek, so Council’s formal response to theMPA’s newsletter can highlight the importance of this waterway corridor.

CR CRAIG LANGDONOlympia Ward

ATTACHMENTS

No. Title Page

1 MPA Newsletter for the LaTrobe Cluster 437

Notice of Motion


8.28.2 BILL POSTING IN ACTIVITY CENTRES

Author: Cr Jenny Mulholland

TAKE NOTICE that it is my intention to move:

“That Council:

1. Advocate to the State Government for changes to relevant legislation soCouncil can fine entities for Bill Posting enabling:

(a) An infringement for each offence; and(b) A recharge for the removal expenses and repair of Council assets (where

applicable).

2. Submit a motion to the next Municipal Association of Victoria (MAV) StateCouncil on this matter.

Explanation

Bill Posting is a marketing tactic where flyers are placed in public places. Generallylocations are chosen due to their high visibility. Bill Posting has been increasinglyproblematic in Banyule’s Activity Centres over the last five years, particularly inHeidelberg Central which has experienced several recent instances.

Commonly, the entities responsible for the activity include universities, politicalparties and music festival organisers. In most instances the offenders use highstrength glue which, more often than not, damages the asset when the poster isremoved.

Bill Posting removal poses a high impost to Council from a financial and resourceperspective, degrades Council assets and results in increased resident complaints.

Bill Posting is covered in State Legislation including the Summary Offences Act 1966– Section 10 (1) which states that:

“Any person who posts any placard bill sticker or other document on or writes orpaints on or otherwise defaces any road bridge or footpath or any house buildinghoarding wall fence gate tree tree-guard post pillar hydrant fire-alarm petrol pump orother structure whatsoever without the consent of the occupier or owner of thepremises concerned or of any person or body having authority to give such consentshall be guilty of an offence”.

The Penalty for the offence is 15 penalty units or imprisonment for three months.

Notice of Motion

BILL POSTING IN ACTIVITY CENTRES cont’d


8.2

The current State Legislation has several limitations including:

• The person in commission of the offence can only be prosecuted, not theresponsible entity;

• To be prosecuted, the person needs to be caught in the act and detained;• Only Victoria Police have the power to detain the offender; and• In order to penalise the offender, Court proceedings need to be issued.

The current process for prosecuting offenders is onerous from both a Council andPolicing perspective. Changes to legislation are required to facilitate the efficientrecovery of costs and deter offenders, so that bill positing activity is reduced acrossCouncil’s Activity Centres.

CR JENNY MULHOLLANDGriffin Ward

ATTACHMENTS

Nil

ATTACHMENTS

ORDINARY MEETING OF COUNCIL ON 11 JULY 2016Page 97

2.1 Child, Youth and Family Plan

Attachment 1 Banyule Child, Youth and Family Plan 2016-2020........................... 99

2.2 Draft Banyule Tennis Strategy

Attachment 1 Draft Tennis Strategy..................................................................... 181

3.1 Public Open Space Plan

Attachment 1 Public Open Space Plan................................................................ 223

Attachment 2 Summary of Community Feedback................................................ 283

Attachment 3 Banyule Planning Scheme Ammendment Draft ExplanatoryNote .............................................................................................. 290

3.3 Appointment of Banyule Environment Advisory Committee (BEAC) 2016

Attachment 1 Banyule Environment Advisory Committee (BEAC) Terms ofReference 2016............................................................................. 296

4.1 North East Link - Quarterly Update

Attachment 1 Infrastructure Victoria Options Book - Extract ................................ 301

Attachment 2 Road Safety Audit - Rosanna Road............................................... 303

Attachment 3 Acoustic Report - Rosanna Road .................................................. 344

Attachment 4 RRR Letter To Jenny Macklin MP.................................................. 358

4.2 Construction of four dwellings at 14 & 14A Hodgson Street, Heidelberg P89/2015

Attachment 1 14 & 14A Hodgson Street - Advertised Plans ................................ 363

Attachment 2 14 -14A Hodgson Street - Background Report............................... 369

Attachment 3 14 - 14A Hodgson Street - Neighbourhood CharacterAssessment................................................................................... 382

Attachment 4 14 - 14A Hodgson Street - Clause 55 Assessment........................ 387

4.5 Managing Construction Activity associated with Large Development Sites

Attachment 1 Managing Development in Banyule ............................................... 391

Attachment 2 Occupation of Council Land........................................................... 394

Attachment 3 Construction Management Plans................................................... 395

4.6 Kalparrin Gardens Master Plan

Attachment 1 Kalparrin Master Plan .................................................................... 401

Attachment 2 Kalparrin Master Plan Zoom.......................................................... 402

4.7 Ford Park Master Plan

Attachment 1 Ford Park Master Plan................................................................... 403

6.1 Items for Noting

Attachment 1 Chandler Highway - City of Yarra Response.................................. 404

Attachment 2 Banyule Arts and Cultural Advisory Committee (BACAC) -Meeting Minutes - 2016/06/07 ....................................................... 405

Attachment 3 Age-friendly Banyule Advisory Committee Meeting 10 June2016 .............................................................................................. 409

ATTACHMENTS (Cont’d)


6.2 Rating Strategy 2016/2017

Attachment 1 Rating Strategy 2016/2017 ............................................................ 414

8.1 The importance of Darebin Creek for the LaTrobe National Employment Cluster

Attachment 1 MPA Newsletter for the LaTrobe Cluster........................................ 437

Item: 2.1 Attachment 1: Banyule Child, Youth and Family Plan 2016-2020


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Item: 2.2 Attachment 1: Draft Tennis Strategy


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Item: 3.1 Attachment 2: Summary of Community Feedback


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Item: 3.1 Attachment 3: Banyule Planning Scheme Amendment Draft Explanatory Note


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Item: 3.3 Attachment 1: Banyule Environment Advisory Committee (BEAC) Terms ofReference 2016


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Item: 4.1 Attachment 1: Infrastructure Victoria Options Book - Extract


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Item: 4.1 Attachment 1: Infrastructure Victoria Options Book - Extract


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Item: 4.1 Attachment 2: Road Safety Audit - Rosanna Road


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Item: 4.1 Attachment 3: Acoustic Report - Rosanna Road


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Item: 4.1 Attachment 4: RRR Letter To Jenny Macklin MP


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Item: 4.2 Attachment 1: 14 & 14A Hodgson Street - Advertised Plans


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Item: 4.2 Attachment 2: 14 -14A Hodgson Street - Background Report


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Item: 4.2 Attachment 3: 14 - 14A Hodgson Street - Neighbourhood Character Assessment


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Item: 4.2 Attachment 4: 14 - 14A Hodgson Street - Clause 55 Assessment


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Item: 4.5 Attachment 1: Managing Development in Banyule


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Item: 4.5 Attachment 2: Occupation of Council Land


Item: 4.5 Attachment 3: Construction Management Plans


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Item: 4.6 Attachment 1: Kalparrin Master Plan


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Item: 4.6 Attachment 2: Kalparrin Master Plan Zoom


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Item: 4.7 Attachment 1: Ford Park Master Plan


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Item: 6.1 Attachment 1: Chandler Highway - City of Yarra Response


Item: 6.1 Attachment 2: Banyule Arts and Cultural Advisory Committee (BACAC) - MeetingMinutes - 2016/06/07


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Item: 6.1 Attachment 3: Age-friendly Banyule Advisory Committee Meeting 10 June 2016


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Item: 6.2 Attachment 1: Rating Strategy 2016/2017


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Item: 8.1 Attachment 1: MPA Newsletter for the LaTrobe Cluster


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Item: 8.1 Attachment 1: MPA Newsletter for the LaTrobe Cluster


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