Banyule City Council Minutes 1 December 2014

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 15 December 2014 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

1 December 2014 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

5.2 Banyule Youth Summit ........................................................................................... 4 6.5 1 Stradbroke Avenue Heidelberg - Future use of site .............................................. 4

1. PETITIONS ...................................................................................................................... 5

1.1 1-5 Westley Avenue, Ivanhoe & 2 Ivanhoe Parade, Ivanhoe ................................... 5

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 6

Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6

3.1 The 2013-2014 State of the Environment Report .................................................... 6 3.2 The Environmental Stewardship Plan 2014 -2017 .................................................. 7 3.3 Biodiversity Plan 2014-17 ....................................................................................... 8

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 9

4.1 Banyule Planning Scheme Amendment C93 - Adoption of Amendment .................. 9 4.2 Introducing a new Special Building Overlay schedule into the planning

scheme ................................................................................................................. 10 4.3 Proposal to amend a Section 173 Agreement at 7 Edward Court, Ivanhoe ........... 11 4.4 Ivanhoe Primary School - Parking and Traffic Issues ............................................ 12 4.5 Formal naming of two unnamed right of ways (laneways) in Heidelberg

Heights and Ivanhoe ............................................................................................. 13

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 14

5.1 Disability and Inclusion Advisory Committee Meeting Membership ....................... 14 5.3 Macleod Recreation and Fitness Master Plan ....................................................... 14

MINUTES ORDINARY MEETING OF COUNCIL 1 DECEMBER 2014

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 15 December 2014

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 15

6.1 14 Scotts Parade Ivanhoe - Proposed Sale of Land .............................................. 15 6.2 27A Cherry Street Macleod - Proposed Sale of Land ............................................ 16 6.3 Assembly of Councillors ........................................................................................ 17 6.4 169 Liberty Parade Heidelberg West (north of Bell Street) - Proposed Licence

- Use of Helipad .................................................................................................... 21 6.6 9-13 Flintoff Street Greensborough - Proposed Sale of Land ................................ 21 6.7 Rear of 1045-1059 Heidelberg Road Ivanhoe - Proposed Road

Discontinuance and Sale of Land - Hearing of Submissions ................................. 22 6.8 Contract for Provision of Mobile Garbage Bins ...................................................... 23

7. SEALING OF DOCUMENTS ......................................................................................... 23

7.1 Sealing of Documents ........................................................................................... 23

8. NOTICES OF MOTION .................................................................................................. 24

Nil

9. GENERAL BUSINESS .................................................................................................. 24

9.1 White Ribbon Day ................................................................................................. 24 9.2 State Government Election 2014 .......................................................................... 24 9.3 Councillor Nominations in State Election ............................................................... 24

10. URGENT BUSINESS ..................................................................................................... 24

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 24

CLOSURE OF MEETING ..................................................................................................... 25


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 15 December 2014 3

The Meeting opened at 7.45pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Cr Rick Garotti

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 17 November 2014

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

Disclosure of Interests

Nil

Presentation

Council conducted a Youth Summit in October 2014 seeking young people’s input on a range of issues important to them. A representative group of young people presented a short video overview on the day together with key recommendations for Council’s consideration. PROCEDURAL MOTION

(CO2014/415) Resolution That the item 5.2 and 6.5 be moved as the first items of business. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED



5.2 BANYULE YOUTH SUMMIT

EXECUTIVE SUMMARY

At its ordinary meeting of the 17 March 2014 Council resolved to trial a Youth Council proposal which would involve participation from local schools. Council held a Youth Summit on the 14 October 2014. One hundred (100) young people from across Banyule schools participated to discuss issues identified by both themselves and their peers during pre-summit workshops. On the day, young people contributed to a ‘Questions and Answer’ session with a panel of experts, as well as topical round table discussions throughout the day. The young participants showed great insight in the development of key recommendations. The recommendations will be considered as part of the Youth Services Annual Planning processes. The Youth Summit is a powerful engagement tool and offers Council direct links to young people and their opinions. The model is consistent with the Banyule Youth Charter which Council endorsed in 2009. It is anticipated that the Youth Summit format will be embedded into Youth Services’ broader Youth Engagement and Consultation Strategy and that young people will report to Council annually on the work undertaken in the previous twelve months.

Resolution (CO2014/416)

That Council: 1. Receive and acknowledge the recommendations of the 2014 Youth Summit as

presented by young people. 2. Commits $15,000 as part of the 2015/16 budget for the Youth Summit in 2015. 3. Consider an ongoing financial commitment to the Youth Summit of $15,000 per annum

as part of the 2016/17 budget considerations. 4. Congratulate all staff and participants involved in the event.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED 6.5 1 STRADBROKE AVENUE HEIDELBERG - FUTURE USE OF SITE

Mr Lindsay Mitchell spoke on the item.

EXECUTIVE SUMMARY

The City of Heidelberg Bowling Club (Club) leases Council-owned land on the north-western corner of Barclay Place and Stradbroke Avenue Heidelberg, known as 1 Stradbroke Avenue (Council land). The Club is currently holding over under an expired lease. A narrow strip of land along the northern boundary of the Council land is occupied by shelters and seating (occupied land). The balance of the Council land is not being used by the Club for bowling purposes. The Club is seeking to retain the structures on the occupied part of the Council land and seeks to enter into a new long term lease, or purchase the occupied land or exchange other land owned the Club for occupied land. This report considers the leasing, sale and exchange of the occupied land.



1. PETITIONS

1.1 1-5 WESTLEY AVENUE, IVANHOE & 2 IVANHOE PARADE, IVANHOE

Mr Kevin Biaggini spoke on the item Councillor Phillips left the Chamber at 8.35 pm. Councillor Phillips returned to the Chamber at 8.36 pm. EXECUTIVE SUMMARY A petition with 20 signatures has been received from residents most of who reside in Ivanhoe and some from further afield including Rosanna, and Templestowe. The petitioners have raised concerns regarding the reduction of car parking sought by for the development of 1-5 Westley Avenue and 2 Ivanhoe Parade, Ivanhoe. The petition prayer is identical to that on a petition received on 30 October 2014 with 68 signatures. The petition prayer is as follows: “We the undersigned respectfully pray that the Mayor and Councillors of the City of Banyule take into account our concerns regarding the reduction in parking spaces sought by the developer, when assessing Planning Application P849/2014 1-5 Westley Avenue and 2 Ivanhoe Parade Ivanhoe. It is already difficult obtaining parking in the vicinity.”


That Council: 1. In accordance with sections 189 and 223 of the Local Government Act 1989 (Act),

authorise the commencement of the statutory procedures relating to Council’s intention to exchange approximately 64m2 of land located along the northern boundary of the Council land known as 1 Stradbroke Avenue Heidelberg (Council land) for a similar area of land owned by the City of Heidelberg Bowling Club (Club) located adjacent to the western boundary of the Council land by giving public notice and inviting written submissions on the proposal in the “Heidelberg Leader” on 20 January 2015.

2. Receive written submissions and hear submissions on the proposal from persons who

have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 2 March 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

3. Authorises the Chief Executive Officer and the Director City Development to seek and

obtain agreement from the Club to meet Council’s costs in relation to the proposal prior to the commencement of the statutory procedures referred to in Item 1 above.

4. Will receive a further report on 2 February 2015 if no agreement is reached between

the Club and Council in relation to the proposal by 12 January 2015. In that event, the statutory procedures referred to in Item 1 will not be commenced.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED




That Council: 1. Receives and notes the petition. 2. Notes that a refusal to grant a permit has been issued for planning permit application

P849/14. 3. Advises the primary petitioner of Council’s position in reference to the application.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

3.1 THE 2013-2014 STATE OF THE ENVIRONMENT REPORT

Mr Dennis O’Connell spoke on the item.

EXECUTIVE SUMMARY

The 2013-2014 State of the Environment Report has now been completed. This report addresses Council’s City Plan Planet’s Key Strategic Indicators for year 1 of the 2013-2017 four year plan. The report is divided into the five key directions for PLANET:

Protect and enhance our natural environment

Conserve water and improve stormwater quality and impact

Deliver appropriate action on climate change

Avoid waste generation

Act as environmental stewards These areas help define five key directions around which data is collected to track Council’s progress against its key performance indicators (KPI’s). Results are outlined in the Table 1 below. For 2013-14 Council is performing better than in previous year 2012-2013 on the following KPI’s:

Number of Tree Plantings (streets and parks)

Council’s Water Use

Council’s Greenhouse Emissions

KPI Consumer Satisfaction Index (Customer Satisfaction Index - CSI)

Percentage of ‘Consumer’ Waste Diverted from Landfill

Performance against PLANET Action Plan (% of actions completed on time)

For 2013-2014 Council is performing below the previous year 2012-2013 on the following KPI’s:

Attendance at Council’s Rethink Education Programs

Environmental Sustainability (CSI)



3.2 THE ENVIRONMENTAL STEWARDSHIP PLAN 2014 -2017

EXECUTIVE SUMMARY

Banyule City Council is strongly committed to acting as an environmental steward. The Environmental Stewardship Plan provides an overview of Banyule City Council’s programs and activities related to environmental stewardship. Council aims to demonstrate leadership to ensure that these activities promote, encourage and increase community involvement in positive environmental actions, sustainability engagement and education.


That Council: 1) Adopt the Environment Stewardship Plan 2014 - 2017 and the following targets and

actions:

Allocation of Banyule Environmental Sustainability Grants

Maintenance or increase in Customer Satisfaction Survey rating for environmental performance

Council Certification to ISO14001 Standards

Community engagement in flagship environmental education programs on City Plan Planet themes including: -- Water sustainability -- Climate change mitigation and adaptation -- Biodiversity protection -- Waste avoidance -- Environmental stewardship

2) Promote the Environmental Stewardship Plan via The Banner and Greenwrap,

Council’s quarterly sustainability newsletter. Councillor Briffa left the Chamber at 8.59pm. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED

The Appearance of Public Areas (CSI) Resolution (CO2014/419)

That Council: 1. Endorse the 2013-14 State of the Environment Report; 2. Publishes the 2013-14 State of the Environment Report on Council’s website; and 3. Publicises the availability of the 2013-14 State of the Environment Report via the

website, The Banner and our quarterly environmental newsletter ‘Greenwrap’.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED



3.3 BIODIVERSITY PLAN 2014-17

EXECUTIVE SUMMARY

To inform Council about the development of the Biodiversity Plan 2014-17 to manage biodiversity within the municipality, ensuring no loss of biodiversity. Council defines Biodiversity as the diversity of living things. It can be measured at:

Genetic levels (diversity of genes within a species)

Species levels (number of different species)

Ecosystem levels (number of functioning habitat types of different successional stages and ecological vegetation classes)

All three levels of biodiversity are intertwined and should be protected. The Biodiversity Plan provides an overview of Banyule’s biodiversity assets and lists actions and indicators to justify, direct and monitor our management of biodiversity within the municipality. These actions and indicators address issues such as pest plants, pest fauna urbanisation, climate change and knowledge and capacity building. The Biodiversity Plan has ten appendices providing technical and background material to assist in its implementation.


That Council:

1) Adopt the Biodiversity Plan 2014-17 for implementation with the following actions and targets:

Improve vegetation quality in key bushland reserves

Increase the number of flora species planted

Monitor rare and threatened species population health

Implement local laws and planning scheme requirements for biodiversity protection

Engage community in biodiversity education programs

2) Promote the Biodiversity Plan via The Banner and Greenwrap, Council’s quarterly sustainability newsletter.

Councillor Briffa returned to the Chamber at 9.01pm. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED



4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 BANYULE PLANNING SCHEME AMENDMENT C93 - ADOPTION OF AMENDMENT

Mr Chris Dixon, Mr Dennis O’Connell, Mr Kevin Biaggini and Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

Council is completing a process to introduce the Ivanhoe Structure Plan into the Banyule Planning Scheme with Amendment C93. This proposal includes two schedules to the Design and Development Overlay (DDO). Schedule 11 to the DDO is for the core areas and Schedule 12 is for the accessible residential area that is in the structure plan’s area. Following a Planning Panel hearing and supply of subsequent Panel Report recommendations, on 18 August 2014 Council resolved to Accept, Partially Accept or Not Accept the various Panel recommendations for Amendment C93. Council also resolved to prepare a final amendment for consideration at a future Council meeting. After considering all the Panel’s recommendations, this report summarises the work done to prepare the final amendment documents, with a matching structure plan. This included consulting with various landowners affected by the Panel recommendations. The outcome of this consultation is also summarised in the report. The report gives the final Amendment C93 proposal and recommends that Council can adopt it, so it can be sent to the Minister for Planning for approval to go into the Banyule Planning Scheme. To ensure consistency the report also recommends some refinements to the Ivanhoe Structure Plan, so it can also be part of the adoption by Council.


That Council: 1. Adopts the revised Ivanhoe Activity Centre Structure Plan (1 December 2014) as

shown in Attachment 3. 2. Adopt Planning Scheme Amendment C93 as shown in Attachment 2. 3. Request the Minister for Planning’s approval to Amendment C93 to introduce

permanent planning scheme controls for the Ivanhoe Activity Centre into the Banyule Planning Scheme.

4. Request the Minister for Planning complete the process of gazetting Amendment C93

before the temporary schedule 11 and 12 to the Design and Development Overlay expires on 31 May 2015.

5. Requests all State local members of Parliament representing Ivanhoe be advised and offered a briefing and requested to support Councils position.

Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips CARRIED



4.2 INTRODUCING A NEW SPECIAL BUILDING OVERLAY SCHEDULE INTO THE PLANNING SCHEME

EXECUTIVE SUMMARY

A stormwater catchment analysis has been done to identify significant stormwater inundation areas where a new Special Building Overlay (SBO) in the planning scheme may be appropriate. This SBO would apply to local drainage catchments where Council is the local drainage authority. There is already an SBO in the planning scheme for Melbourne Water’s regional drainage catchments. The SBO will assist in improving the safety of people and property by making future developments better designed to avoid the detrimental impacts of overland flow paths created during an extreme severe storm. Community information workshops are currently being progressed to help inform property owners and occupiers included within the SBO, on the stormwater catchment analysis and work done to prepare the SBO. Individual information sessions for Councillors have also been held. Planning scheme maps and a new schedule to the SBO are being prepared. The Schedule has local content for planning permits, application requirements and referrals. Council can now write to the Minister for Planning and seek authorisation to prepare planning scheme amendment C101 and publically exhibit the proposed maps and new SBO schedule.


That Council: 1. Note the completed stormwater catchment analysis and the proposed Special Building

Overlay (SBO) map. 2. Note that pre-exhibition consultation for the SBO is currently underway. 3. Write to the Minister for Planning requesting authorisation to prepare a planning

scheme amendment to introduce Schedule 2 of the Special Building Overlay and its associated maps into the Banyule Planning Scheme.




4.3 PROPOSAL TO AMEND A SECTION 173 AGREEMENT AT 7 EDWARD COURT, IVANHOE

Mr Anthony Famularo and Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

This report requests that Council consider whether or not it agrees ‘in principle’ to the amending of a Section 173 agreement (X261842C) which is an agreement between Council and the owners of 7 Edward Court, Ivanhoe. It is not proposed to amend the Agreement from the titles of Units 1-6, 7A Edward Court. The agreement relates to Planning Permit P709/1998 (5 dwellings in addition to the existing) which has been acted upon, with the dwellings approved having been constructed a number of years ago. The purpose of the agreement was to enable an approved subdivision of the land on the basis that the land created was only developed in accordance with Planning Permit P709/98, and to limit development on the front allotment, which contains the original dwelling. The amendment of the agreement on their property is requested by the landowner of the front allotment to facilitate sale of the property, in that it would provide greater diversity of options for future purchasers of the land. The amendment sought would allow the construction of second storey additions to the existing dwelling, or replacement of the dwelling with a double storey dwelling subject to a planning permit if desired by any future owner of the land. While request for Council’s in-principle support for the removal of Agreements have been referred to Council in the past where there have been neighbourhood character considerations, or modified requirements as a result of changes in zoning provisions, this request is being referred to Council as at present no delegation is in place to allow officers to consider the request.


That Council: 1. Pursuant to Section 178A(3) of the Planning and Environment 1987, agree, ‘in

principle’ to the amendment of Section 173 Agreement X261842C dated 15 January 2001 that is registered on the Certificate of Title (Volume 08666, Folio 884) for 7 Edward Court, Ivanhoe to delete reference to the requirement for the front dwelling on the property to be single storey; and

2. Notify the applicant in writing.

Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips CARRIED



4.4 IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC ISSUES

EXECUTIVE SUMMARY

At the Council meeting on 23 June 2014, the report concerning traffic and parking issues in the vicinity of Ivanhoe Primary School, Ivanhoe was deferred to allow a meeting with School Council representatives and residents in Ailsa Grove, Lowe Street and Tate Street. A public meeting was conducted on 8 October 2014, participants at this meeting included:

Ivanhoe Primary School representatives;

Residents of Ailsa Grove, Lowe Street and Tate Street;

The Ward Councillor; and

Engineering Services staff.

A number of issues and potential solutions were identified relating to access, congestion, parking restrictions, signage and enforcement. Some of the initiatives coming out of the meeting have already been implemented. This report considers in more detail potential solutions that required further investigation.


That Council:

1. Note that the following solutions identified at the public meeting have been implemented:

Extended the ‘No Stopping’ restriction around the bend on North side of Lowe Street to improve sight visibility.

Installed signage to identify Tate Street as a no through road.

Installed ‘No Stopping’ parking restrictions near the intersection of Tate Street and Livingstone Street.

Installed four ‘2-minute’ parking spaces at the northern end of Tate Street on the school side.

Line marked parking spaces in Tate Street on the school side.

Increased enforcement of existing parking restrictions. 2. Install ‘No Stopping, 6am – 8am, Thursday’ parking restrictions on the north side of

Lowe Street, between the school waste bin collection area and the existing ‘No Stopping’ parking restrictions at the bend.

3. Relocate the existing 2-minute parking zone in Ailsa Grove further west to the third

section of indented parking which is currently 1/4 P parking zone and relocate the 1/4P parking zone to the existing 2-minute zone.

4. Undertake community consultation to determine the level of support by residents in

respective streets, to the following changes to parking:

The replacement of 2-hour parking ‘9am - 6pm, Mon – Fri’ on the south side of Lowe Street with 1-hour parking ‘9am - 6pm, Mon – Fri’.

Installation of ‘Permit Zone’ parking restrictions on Saturday and Sunday on south side of Lowe Street, as a trial for one year period.

Installation of 2-hour parking restrictions to restrict all day parking, in Ailsa Grove. 5. Consult with the abutting property owners and occupiers on the installation of a



rounded cul-de-sac in Ailsa Grove, at the Tate Street close point, where vehicles can turn around in one forward movement.

6. Consider funding as part of future Capital Works budget, the installation of a rounded

cul-de-sac in Ailsa Grove, at the Tate Street closure point, where vehicles can turn around in one forward movement.

Councillor Di Pasquale left the Chamber at 9.50 pm. Councillor Di Pasquale returned to the Chamber at 9.51 pm. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 4.5 FORMAL NAMING OF TWO UNNAMED RIGHT OF WAYS (LANEWAYS) IN

HEIDELBERG HEIGHTS AND IVANHOE

EXECUTIVE SUMMARY

This report proposes the naming of two Right of Ways (laneways). The first is in Heidelberg Heights and the second in Ivanhoe. In both instances Council has previously resolved to name these Right of Ways only to have the recommended name rejected by the Office of Geographic Names, which is the authority that approves naming proposals for entry in VICNAMES. Council’s earlier naming proposals were rejected because they were either similar in name or phonetic sound to other roads within 5kms of the laneways. Following the completion of consultation with residents and property owners, which elicited no objections to the proposed names, and with the “in principle” support of the Office of Geographic Names, this report proposes the formal naming of:

1. the Right of Way (laneway) running off Elliott Street, Heidelberg Heights as “Pimelea Lane”; and

2. the Right of Way (laneway) running between Jellicoe and Beatty Streets, Ivanhoe as “Cassinia Lane”.


That Council 1. Assign the name “Pimelea Lane” to the Right of Way (laneway) running off Elliott Street

in Heidelberg Heights. 2. Assign the name “Cassinia Lane” to the Right of Way (laneway) running between

Jellicoe and Beatty Streets in Ivanhoe. 3. Lodge the necessary submissions to the Office of Geographic Names (OGN). 4. Upon the outcome of the submissions to the OGN, thank all persons and community

groups involved in the consultation, notify them of Council’s decision and the result of the OGN submission.

5. Where required, advise relevant authorities of any address changes on behalf of

residents and property owners in the affected area; and 6. Erect appropriate signage.



Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

5.1 DISABILITY AND INCLUSION ADVISORY COMMITTEE MEETING MEMBERSHIP

EXECUTIVE SUMMARY

The aim of the Banyule Disability and Inclusion Advisory Committee is to provide Council with advice on disability and inclusion issues, to assist with the implementation of the Disability Action Plan 2014-15 and with the development of Council’s Disability Action Plan 2015-2017 and the Inclusion, Access and Equity (IAE) Framework. Council resolved to establish a Banyule Disability and Inclusion Advisory Committee with membership consisting of Councillors, residents and community groups. An expression of interests has been sought and 11 expressions have been received. The terms of reference allow for fifteen (15) positions on the Committee from residents and community groups. The membership is initially for one year.

The expressions of interest received for the Disability and Inclusion Advisory Committee is presented for Council consideration.


That the item be deferred to a future meeting.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 5.3 MACLEOD RECREATION AND FITNESS MASTER PLAN

EXECUTIVE SUMMARY

Macleod Recreation and Fitness Centre (MRFC) is located in Wungan Street Macleod. The land at Wungan Street Macleod is Crown land and is leased to Banyule City Council. The buildings located on the site are owned by Banyule City Council and leased to Victoria. The current lease expires in June 2015. The original facility was constructed in the 1980s, is currently at programming capacity and there are a number of universal access and design issues limiting its functionality and ability to serve its community. In November 2013 Council engaged HM Leisure Planning to complete a master plan for the Macleod Recreation and Fitness Club. The analysis of the facility catchment and catchment demographics indicates that the facility draws from a highly concentrated catchment and that it draws a very small proportion of the population living in that catchment. It further indicates that more specialised programs (such



as gymnastics) are likely to draw clients from a wider market. This analysis suggests that new and upgraded facility, programming and service initiatives are needed at MRFC both now and over the coming years if the venue’s reach is to be extended and if its role and viability are to be secured. Three core principles within the draft Master Plan have emerged:

Avoid competing with Council’s regional WaterMarc venue at Greensborough however, where appropriate, complements that venue or provide program opportunities not available at WaterMarc

Building on the Centre’s local and sub-regional strengths, and

Pursuing a “community hub” approach to the Centre’s redevelopment so as to bring in a range of other opportunities and through this, broaden its attractiveness to the wider community and to those suburbs and demographic groups it does not presently serve well.

The master plan process recommends an increase in facility size by 760 square meters (sqm) taking the proposed new building to 3875 sqm. The concept plans are set in the confines of the current building foot print and address current accessibility issues. The estimated project cost of the proposed master plan is $9.8 million. This report outlines community consultation undertaken as part of the master plan process to date, key findings and recommends Council adopt the draft Master Plan to allow further community consultation to occur.


That Council: 1. Release the draft Macleod Recreation and Fitness Centre Master Plan for the purpose

of community consultation until the 6 February 2015. 2. Place an advertisement in the Heidelberg Leader and on Council’s website inviting

community members to submit written proposals in relation to the draft master plan. 4. Distribute the one page summary to all existing members of the Macleod Recreation

and Fitness Centre, local traders and service providers within the Macleod area. 5. Receive a further report following the community consultation period.


6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 14 SCOTTS PARADE IVANHOE - PROPOSED SALE OF LAND

EXECUTIVE SUMMARY

Further to direction from Council at its Ordinary Meeting of 18 August 2014 (CO2014/263), and having carried out the statutory procedures pursuant to Part 4 of the Planning and Environment Act 1987 and Section 24A of the Subdivision Act 1988, Permit No. P1001/2014 has been issued to vest the former drainage reserve land, known as 14 Scotts Parade, Ivanhoe (the subject land), in Council’s name and remove the reserve status.



The subject land has an area of 48m2 and is located adjacent to the north-eastern boundary of the property at 12 Scotts Parade, Ivanhoe. The subject land is currently enclosed within the fence line of that property. A request to purchase the subject land has been received, from the owners of 12 Scotts Parade, for Council to consider. Pursuant to Sections 189 and 223 of the Local Government Act 1989 (Act), public notice of Council’s intention to sell the subject land was given in the “Heidelberg Leader” on 9 September 2014, with submissions on the proposal invited in accordance with section 223 of the Act. No submissions were received. This was recorded at Council’s Ordinary Meeting of 10 November 2014 (CO2014/375). This report seeks to determine whether or not to sell the subject land to the owners of 12 Scotts Parade by private treaty and to consider a further report in relation to confirming the final negotiated price and sale of the subject land.


That Council:

1. Having complied with sections 189 and 223 of the Local Government Act 1989:

a. by giving public notice;

b. providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 10 November 2014 to be heard at that meeting;

c. and no submissions having been received;

approves the sale of the former drainage reserve known as 14 Scotts Parade, Ivanhoe (the subject land) to the owners of 12 Scotts Parade.

2. Consider a further report in relation to confirming the final negotiated price and sale of the land.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 6.2 27A CHERRY STREET MACLEOD - PROPOSED SALE OF LAND

EXECUTIVE SUMMARY

Council is the owner of 62m2 of land, known as 27A Cherry Street, Macleod (subject land). The subject land was ‘road’ and formed part of the right of way at the rear of both 27 Cherry and 29 Joynt Streets, Macleod, which was discontinued in 1972 by the former Heidelberg Council, and remains unsold. The subject land comprises two (2) separate titles of 31m2 each. A request to purchase the subject land has been received from the owner of 29 Joynt Street, Macleod. Council, at its Ordinary Meeting of 1 September 2014 (CO2014/283), considered a report in relation to the proposal to sell the subject land to an abutting owner by private treaty. Council resolved to commence the statutory procedures in accordance with section 189 of the Local Government Act 1989, by giving public notice of this proposal.



Public notice of Council’s intention to sell the subject land was given in the “Heidelberg Leader” on 9 September 2014. One written submission was received, which included a request to be heard before a meeting of Council. At Council’s Ordinary Meeting of 10 November 2014 (CO2014/382) it was recorded that the submission was considered and the submitter heard. The purpose of this report is for Council to determine whether or not to proceed with the sale of the subject land to an abutting owner or both abutting owners and to then consider a further report in relation to confirming the final negotiated price and sale of the subject land.


That Council: 1. Having complied with sections 189 and 223 of the Local Government Act 1989:

a. by giving public notice; b. providing an opportunity to those who have requested to be heard at Council’s

Ordinary Meeting of 10 November 2014 to be heard at that meeting; and c. having considered and heard the submission; approves the sale of the land known as 27A Cherry Street, Macleod (the subject land).

2. Consider a further report in relation to confirming the final negotiated price and the

party to whom the subject land should be offered for sale.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED 6.3 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 17 November 2014

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of



17 November 2014 (excluding confidential items) as listed below: 1.1 1-5 Westley Avenue, Ivanhoe and 2 Ivanhoe

Parade Ivanhoe in Relation to Deficient Parking Spaces

2.1 Festive Celebrations 2.2 Banyule Bullying Forum 2.3 Heidelberg Stars Soccer Club 4.1 Asset Management Policy 4.2 School Crossing Supervisor Program Update 6.1 Proposed General Local Law No. 1 (2015) 6.2 Assembly of Councillors 7.1 Sealing of Documents 9. General Business

Malahang Festival Acknowledgements 10. Urgent Business 10.2 Appointment of Acting Mayor

Councillors Present: Mark Di Pasquale Rick Garotti Tom Melican Jenny Mulholland

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communication Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Emily Outlaw – Council Governance Liaison Officer Peter Utri – Manager Organisational Systems Brad McMahon – Team Leader Local Laws Jan Richardson – Cemeteries Coordinator

Others Present: Nil

Conflict of Interest: Nil


Type of Meeting: Confidential Councillor Briefing

Matters Considered: 1. Contractual Matters 2. Contractual Matters

Councillors Present: Mark Di Pasquale Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Darren Bennett – Manager Leisure, Recreation & Culture Services



Peter Utri – Manager Organisational Systems Tom Zappulla – Coordinator Leisure Facilities, Place & Partnership Nic Hall – Manager Banyule Leisure Facility Management

Others Present: 1. Drew Hillderbrant – Belgravia Leisure Gary Cole – Belgravia Leisure Nic Cox – Belgravia Leisure Anthony Macintosh – Belgravia Leisure

2. Pam Wheately (arrived 5.30pm)

Tim Angel (arrived 5.30pm)



Type of Meeting: Councillor Briefing

Matters Considered: Macleod Recreation & Fitness Centre

Appointment of Jackie Bernoth as the Development Planning Coordinator

Watsonia Vision – “Picture Watsonia”

Biodiversity Plan

Car Parking Meetings

Councillors Present: Mark Di Pasquale Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Scott Walker – Director City Development Tom Zappulla – Coordinator Leisure Facilities, Place & Partnership Joel Elbourne – Manager Urban Planning Nic Hall – Manager Banyule Leisure Facility Management Peter Utri – Manager Organisational Systems

Others Present: Nil



Type of Meeting: Assembly of Councillors

Matters Considered: Multicultural Plan – Achievements, Activities, Events and Future Plans

Councillors Present: Mark Di Pasquale Rick Garotti Tom Melican



Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Scott Walker – Director City Development Gina Burden – Manager Governance & Communication Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Emily Outlaw – Council Governance Liaison Officer Peter Utri – Manager Organisational Systems Jan Richardson – Cemeteries Coordinator Joel Elbourne – Manager Urban Planning Theonie Tacticos – Team Leader Community and Social Planning India Mortlock – Community and Social Planner Darren Bennett – Manager Leisure, Recreation & Culture Services Ben McManus – Coordinator Leisure & Cultural Services Sherryn Prinzi – Youth & Family Services Strategic Development Officer Giovanna Failla – Manager Youth & Family Services

Others Present: Hussein Haraco Abdirizak Mohamed Sahra Abdinasir Zahra Ahmed Ahmed Tohow Abdi Siad Mohamed Serar Abdi Salad Abdulkadir Khalif Mahad Mohamed Darren Harris – Acting Superintendent Victoria Police Justin Goldsmith – Senior Sergeant Victoria Police Kelly Lawson – Senior Sergeant Victoria Police Peter Koger – Senoir Sergeant Victoria Police Lindsay Cook – Acting Inspector Victoria Police Cindy Suhan – Acting Sergeant Victoria Police



That the Assembly of Councillors report be received.




6.4 169 LIBERTY PARADE HEIDELBERG WEST (NORTH OF BELL STREET) - PROPOSED LICENCE - USE OF HELIPAD

EXECUTIVE SUMMARY

A Planning Permit exists for the use of the helicopter landing site, constructed in Liberty Parade, Heidelberg West, just north of Bell Street, located on the southern section of the Council-owned land known as 233 Southern Road, Heidelberg West. The permit allows the helipad to be used for medical emergencies only. The Austin Hospital, through their consultant, has notified Council of its intention to use the helipad landing site “for the transport of organs for the organ transplant unit for life saving organ transplant operations”. The consultant has indicated that the Austin Hospital would like to make an official announcement of its intended future use of the helipad landing site for transportation of organs. This official announcement may include an on-site ribbon cutting ceremony. The purpose of this report is for Council to consider the proposal and any terms and conditions which might be imposed.


That: 1. Council authorise the Chief Executive Officer and the Director City Development to

negotiate with the Austin Hospital appropriate terms and conditions for a licence for the Austin Hospital to use the helipad at 169 Liberty Parade, Heidelberg West, just north of Bell Street, located on the southern section of the Council-owned land known as 233 Southern Road, Heidelberg West for medical emergencies only, which includes the transportation of organs for the organ transplant unit for life saving organ transplant operations.

2. A further report comes back to Council for final decision on this matter.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 6.6 9-13 FLINTOFF STREET GREENSBOROUGH - PROPOSED SALE OF LAND

EXECUTIVE SUMMARY

In October 2014 Council authorised the commencement of the statutory procedures to give public notice of its intention to sell the subject land in accordance with section 189 of the Local Government Act 1989 (Act). Public notice was given in the “Diamond Valley Leader’ on 15 October 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 12 November 2014. The purpose of this report is for Council to determine whether or not to proceed with the sale of the subject land and to then consider a further report in relation to offering the subject land for sale by private treaty.




That Council: 1. Records that no submissions were received in relation to Council’s intention to sell the

Council-owned land and buildings known as 9-13 Flintoff Street Greensborough (subject land), in accordance with sections 189 and 223 of the Local Government Act 1989.

2. Directs that a valuation be obtained prior to the sale of the subject land.

3. Consider a further report in relation to the offering of the subject land for sale by private

treaty.

Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED 6.7 REAR OF 1045-1059 HEIDELBERG ROAD IVANHOE - PROPOSED ROAD

DISCONTINUANCE AND SALE OF LAND - HEARING OF SUBMISSIONS

Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

A section of unused ‘road’ known as RW437 on Council’s Road Register, at the rear and enclosed within the fence line of 1045-1059 Heidelberg Road, Ivanhoe (unused ‘road’), has never been constructed as a ‘road’. Immediately adjacent to the unused ‘road’ and also enclosed within the fence line of the 1045-1059 Heidelberg Road (adjacent property), is land set aside as a reserve on LP6670 (reserve land). Council at its Ordinary Meeting of 23 June 2014 (Item CO2014/161) considered a report in relation to the proposal to discontinue and sell the unused ‘road’ and the vesting, removal of reserve status and sale of the reserve land. Council resolved to commence the statutory procedures in accordance with sections 189, 207A(a) and 223 of the Local Government Act 1989 (the Act) by giving public notice of this proposal. The purpose of this report is for Council to consider the written submission received from Public Transport Victoria, in response to the public notice given in the “Heidelberg Leader” on 30 September 2014. The submission period closed on 28 October 2014.


That Council: 1. Record that one submission was received in response to the public notice given in

accordance with sections 207A(a) and 223 of the Local Government Act 1989, having given notice of Council’s intention to discontinue and sell 145m2 of unused ‘road’ and 54m2 of reserve land at the rear of 1045-1059 Heidelberg Road, Ivanhoe, and that this submission was considered by Council at its Ordinary Meeting of 1 December 2014.

2. Determine whether or not to proceed with the discontinuance and sale of the unused

‘road’ and reserve land referred to in item 1 above at a future meeting of Council.




6.8 CONTRACT FOR PROVISION OF MOBILE GARBAGE BINS

EXECUTIVE SUMMARY

A public tender for the provision of Mobile Garbage Bins was undertaken by Procurement Australia due to one of the current suppliers appointed under a previous panel of Suppliers going into receivership. This report is to consider the awarding of Contract 1801/0503 to appoint a panel of Suppliers for the provision of Mobile Garbage Bins to Council for a period of three (3) years with the option to extend the contracts for a further two (2) years. The procurement of mobile bins and associated parts is for the routine maintenance and replacement of bins damaged through wear and tear.


That the following contracts be awarded for the provision of Mobile Garbage Bins (and associated spare parts): 1. Contract No. 1801/0503 for Mobile Garbage Bins to Sulo MGB Australia and, to Trident

Plastics (SA) Pty Ltd upon it attaining AS4123 accreditation by 30 April 2015. 2. That the Procurement Australia Opt In letters be signed by Chief Executive Officer 3. That extension options available under the contract be exercised under delegation by

the Chief Executive Officer if required.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED

7. SEALING OF DOCUMENTS

7.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the following documents: 1. The Deed of Renewal of Lease between Banyule City Council and Visy Paper Pty Ltd

for the renewal of the lease for Materials Recovery Facility located on part of the Council owned land known as 325 Waterdale Road Ivanhoe for the term of three years commencing on 1 July 2014.

2. The Agreement between Banyule City Council and Montmorency South Primary School consenting to the construction of the multipurpose centre on the western title boundary of the Council-owned land at 97 Reichelt Avenue Montmorency.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED



8. NOTICES OF MOTION

Nil

9. General Business

9.1 WHITE RIBBON DAY

Cr Jenny Mulholland thanked Councillors and staff that attended the White Ribbon Day event held at WaterMarc on Tuesday 25 November 2014. She also acknowledged the speakers that spoke on violence against women and its impact.

9.2 STATE GOVERNMENT ELECTION 2014

Cr Jenny Mulholland made a number of comments relating to her disappointment about the behaviour at some polling booths during the State Election held on Saturday 29 November 2014.

9.3 COUNCILLOR NOMINATIONS IN STATE ELECTION

In response to the queries raised about the Councillor candidates who were nominated for the recent State Government Elections, Cr Craig Langdon clarified that he did not use Council resources during this period.

10. Urgent Business

Nil Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 to 11.4. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED The Meeting was adjourned at 10.18pm. The Meeting was closed to the public at 10.23pm.



Closure of Meeting

The Meeting was closed at 10.55pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR