Banyule City Council Minutes 11 July 2016

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 July 2016 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

11 July 2016 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3

APOLOGIES..........................................................................................................................3

LEAVE OF ABSENCE...........................................................................................................3

CONFIRMATION OF MINUTES.............................................................................................3

DISCLOSURE OF INTERESTS .............................................................................................3

1. PETITIONS......................................................................................................................3

Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................4

2.1 Child, Youth and Family Plan..................................................................................42.2 Draft Banyule Tennis Strategy ................................................................................5

3. PLANET – ENVIRONMENTAL SUSTAINABILITY .........................................................6

3.1 Public Open Space Plan .........................................................................................63.2 Greening Banyule ...................................................................................................73.3 Appointment of Banyule Environment Advisory Committee (BEAC) 2016...............8

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................9

4.1 North East Link - Quarterly Update .........................................................................94.2 Construction of four dwellings at 14 & 14A Hodgson Street, Heidelberg

P89/2015 ................................................................................................................94.3 Olympic Park Draft Master Plan............................................................................174.4 Somers Avenue, Macleod - Review of Paid Parking .............................................184.5 Managing Construction Activity associated with Large Development Sites ...........194.6 Kalparrin Gardens Master Plan.............................................................................204.7 Ford Park Master Plan ..........................................................................................214.8 Transport Advocacy ..............................................................................................22

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................22

Nil

MINUTES ORDINARY MEETING OF COUNCIL 11 JULY 2016

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 July 2016

6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................23

6.1 Items for Noting ....................................................................................................236.2 Rating Strategy 2016/2017 ...................................................................................236.3 Assembly of Councillors........................................................................................25

7. SEALING OF DOCUMENTS .........................................................................................27

7.1 Sealing of Documents...........................................................................................27

8. NOTICES OF MOTION..................................................................................................27

8.1 The importance of Darebin Creek for the LaTrobe National EmploymentCluster ..................................................................................................................27

8.2 Bill Posting in Activity Centres...............................................................................27

9. GENERAL BUSINESS ..................................................................................................28

10. URGENT BUSINESS.....................................................................................................28

CLOSURE OF MEETING.....................................................................................................28


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 July 2016 3

EXTENSION OF PUBLIC FORUM

(Resolution (CO2016/225)

That the Public Forum be extended until 7.55pm

Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

The Meeting opened at 7.55pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willampeople.

Present

Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale,Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Cr Steven Briffa

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed:

Ordinary Meeting of Council held 27 June 2016

Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

Disclosure of Interests

Nil

1. PETITIONS

Nil



2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

2.1 CHILD, YOUTH AND FAMILY PLAN

EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to prepare theBanyule Child, Youth and Family Plan 2016 – 2020. The document has been prepared togive long-term strategic direction for the coordination and development of programs,activities, services and facilities to support children, youth and families across the0 – 25 years age continuum in the municipality.

The Child, Youth and Family Plan 2016 – 2020 has been shaped by community input andlocal expertise. Information collected through various consultation periods has been used todevelop the Plan’s objectives as well as the supporting strategic directions and actions.

The draft Child, Youth and Family Plan was placed on public exhibition from 10 May 2016 to10 June 2016. Community feedback from all levels of consultation was collated, analysedand incorporated into the final Child, Youth and Family Plan.

Resolution (CO2016/226)

That Council:

1. Adopt the Banyule Child, Youth and Family Plan 2016 – 2020 included asAttachment 1.

2. Provide a copy of the Banyule Child, Youth and Family Plan 2016 – 2020 on theCouncil’s website.

3. Advise all stakeholders and submitters to the Banyule Child, Youth and Family Plan2016 – 2020 of the adoption of the plan, thank them for their input and provide a copyof the plan for their future reference.

Moved: Cr Tom MelicanSeconded: Cr Rick Garotti CARRIED



2.2 DRAFT BANYULE TENNIS STRATEGY

EXECUTIVE SUMMARY

A review of the Banyule Tennis Strategy 2005 - 2010 has been undertaken to investigate thesuitability of existing tennis provision across the municipality and to guide Council’s futuredevelopment and investment in the sport.

Council has engaged Inside Edge Sport and Leisure Planning to prepare the Strategy inconsultation with key stakeholders and the broader community.

A number of tennis related issues and opportunities have been identified through researchand stakeholder consultation which will help shape the future provision, development andmanagement of tennis facilities in Banyule.

A Community Reference Group has been established and met in May to review the Issuesand Options Paper and provide feedback.

The draft strategy is now ready for the final consultation phase and this report recommendsthat Council adopt the draft strategy for the purpose of public consultation between 12 Julyand 9 August 2016 and invite written submissions during this period.


That Council:

1. Adopt the Draft Tennis Strategy for the purpose of community consultation between 12July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draftstrategy via communication in the Leader Newspaper (Banyule in brief), Council’swebsite, Facebook page and direct email to Tennis Clubs within Banyule.

3. Receive a further report following the community consultation period.

Moved: Cr Mark Di PasqualeSeconded: Cr Tom Melican CARRIED



3. PLANET – ENVIRONMENTAL SUSTAINABILITY

3.1 PUBLIC OPEN SPACE PLAN

Mr Roger Fyfe, Mr Dennis O’Connell, Mr Brian Grace, Ms Jane Crone,Mr Rowan Harrison and Ms Robyn Roberts spoke to the item.

EXECUTIVE SUMMARY

The draft Public Open Space Plan was prepared following extensive public consultation,includes a series of strategic actions that are intended to guide Council’s decision making inrelation to public open over the next 15 years and includes an open space levy analysis.

The draft Public Open Space Plan was placed on public exhibition on 16 May and wasexhibited until 20 June following consideration by Council at its meeting of9 May 2016.


That Council:

1. Adopt the Public Open Space Plan.

2. Supports the preparation and exhibition of Amendment C111 to the Banyule PlanningScheme to specify a 5% municipal wide contribution rate in the schedule toClause 52.01.

3. Requests the Minister for Planning authorise the preparation and exhibition ofAmendment C111.

4. Receive a six monthly report identifying all land acquired, transferred, exchanged orsold by Council.

Moved: Cr Wayne PhillipsSeconded: Cr Mark Di Pasquale CARRIED



3.2 GREENING BANYULE

Mr Dennis O’Connell, Ms Jane Crone and Mr Rowan Harrison spoke to the item.

EXECUTIVE SUMMARY

The residents of the City of Banyule are fortunate to live, work and play in a green and leafymunicipality. The green spaces have an important role for natural biodiversity, public healthand wellbeing. Our trees and open spaces contribute to the community wellbeing byproviding areas for recreation, relaxation, and contact with nature, crucial habitat for fauna,flora and respite from the urban heat island effect in summer.

Banyule City Council has a long and proud history of supporting and undertaking activitiesand programs that benefit our environment. Our reserves, parks, and linear corridors arepopulated with trees, shrubs and ground covers as a direct result of the toil and effort ofcouncil and community members.

Significant greening activities occur annually by council staff and community membersresulting many thousands of plants being planted within our parks and streets. This reportrecognises that there is an opportunity to herald and promote the works through a variety ofcommunication channels. Further it is important that the community is informed on theprogress against predetermined greening targets.


That:

1. Council launch the “Greening Banyule” in a "one off" Banner highlighting the Council'sgreening achievements such as water harvesting, the Public Open Space Plan, therecent increase in parklands.

2. A report be presented to Council annually on the achievements of Greening Banyuleat the conclusion of every planting season. A graphic depicting the cumulative numberof plants could be considered for the report and the Banner.

3. Every effort is made by Council to encourage the community to participate in treeplanting.

4. Council officers explore options to consolidate existing data bases that can be used todistribute greening information electronically to interested groups and individuals.

5. Council commence discussions with relevant land owners and managers (includingState Authorities) to agree on opportunities for greening Banyule. This includes seekingfunding, assistance with planting and other resources available.

6. Council encourage Local Schools and Sporting Clubs and relevant community groupsto explore greening sites and possible participation in planting days.

7. Council confirm the status of the Federal Governments “Green Army” announcementand where possible establish opportunities for its involvement in Greening Banyule.The State Government is encouraged to match the contribution.

8. Council aim to meet its target of 200,000 plants (and where possible stretch target upto 250,000 plants) over the next 10 years. This however is dependent on suitableweather conditions and the assistance as outlined in points 3, 5, 6 & 7.



9. Council write to all its Local Members of Parliament outlining this policy andencouraging their level of Government to assist Banyule Council in its endeavours.

Moved: Cr Tom MelicanSeconded: Cr Craig Langdon CARRIED

3.3 APPOINTMENT OF BANYULE ENVIRONMENT ADVISORY COMMITTEE (BEAC)2016

EXECUTIVE SUMMARY

This Report makes recommendations to Council regarding the appointment of the 2016Banyule Environment Advisory Committee (BEAC), following public advertising forapplications in January 2016.


That:

1. Four new two-year appointments of Jane Oldfield, Katherine Shields, Dr Chris Pitockand Julie Fechner are made to the Banyule Environment Advisory Committee (BEAC)in 2016, commencing at the July meeting.

2. Four existing BEAC members (Peter Castaldo, Denise Fernando, Maree Keenan andKate Roberts) terms are extended for one year to July 2017.

3. The BEAC Terms of Reference reflect the annual recruitment process with half of themembers recruited each year.

4. Council thanks retiring BEAC members John D’Aloia, Matt Hall, Jonathan Thom andAlan Leenarts for the highly valued expert advice they have provided over the course oftheir term.

Moved: Cr Mark Di PasqualeSeconded: Cr Rick Garotti CARRIED



4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 NORTH EAST LINK - QUARTERLY UPDATE

Mr Dennis O’Connell spoke to the item.

EXECUTIVE SUMMARY

There has been no indication by the State Government and VicRoads of any progress onplanning for the proposed North East Link in the three months since last reported to Council.However, continued advocacy has resulted in significantly increased media, industry andresident pressure for government action and funding commitments being made during theFederal election campaign for an investigation into the North-East Link.

Infrastructure Victoria has identified the North East Link as a high cost option which wouldimprove traffic flow in this orbital corridor. Council’s submission to Infrastructure Victoriahighlighted that the Banyule Integrated Transport Plan (BITP) advocates for a North-EastLink as a direct orbital link from the Metropolitan Ring Road to Eastlink.

As part of its consideration of the North East Truck Curfew, VicRoads commissioned a roadsafety audit and an acoustic report into the safety, amenity and noise impacts along RosannaRoad and Greensborough Highway.


That Council note that the State Government and VicRoads have not progressed planningfor the proposed North East Link, however funding commitments have been made during theFederal election campaign for an investigation into the North East Link.

Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

4.2 CONSTRUCTION OF FOUR DWELLINGS AT 14 & 14A HODGSON STREET,HEIDELBERG P89/2015

Mr Kevin Biaggini and Ms Heather Hero spoke to the item.

EXECUTIVE SUMMARY

A Notice of Decision to Grant a Planning Permit should be issued for the development of fourdouble storey dwellings and associated tree removals on the two lots at 14 and 14AHodgson Street, Heidelberg, subject to conditions.

A total of eleven (11) objections were received to the application. A public consultationmeeting was held post advertising to discuss those concerns raised.

There are concerns in relation to the overall height and scale of aspects of the proposal anda discussion plan submitted by the applicant has indicated that the upper levels can bereduced in scale to improve the presentation to the streetscape and the south-east corner ofthe subject site. This includes a reduction to the overall height of all dwellings by 600mm.



The removal of vegetation on site is considered acceptable. No high retention value treeswill be removed and a majority of medium retention value trees that are not environmentalweeds will be retained. The removal of trees on the site is to be compensated for byreplacement planting which will ensure the site positively contributes to the established andpreferred neighbourhood character.


That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning andEnvironment Act 1987, issue a Notice of Decision to Grant a Planning Permit in respect ofApplication No. P89/2015 for Construction of Four Double Storey Dwellings and associatedtree removal at 14 Hodgson Street HEIDELBERG, 14A Hodgson Street HEIDELBERGsubject to the following conditions:

Plans

1. Before the development permitted by this permit starts, amended plans to thesatisfaction of the Responsible Authority must be submitted to and approved by theResponsible Authority. When approved, the plans will be endorsed and will then formpart of the permit. The plans must be drawn to scale with dimensions and three copiesmust be provided. The plans must be generally in accordance with the advertisedplans submitted with the application but modified to show:

(a) Dwelling 4 reduced to single storey in height and the ground floor setback at least3 metres from the eastern boundary. Any increase in the ground floor footprintmust not result in a reduced setback to the southern boundary and must notresult in encroachment of more than 10% to any Tree Protection Zone;

(b) Bedroom 1 of dwelling 2 deleted and a setback of at least 4.5 metres maintainedfrom the northern boundary at the upper level;

(c) Modifications reflected in amended plans received 28 April 2016 prepared by

Garden City Architects which include:

(i) Northern ground floor wall setback of dwelling 1 increased to 1.6m from theboundary with associated internal rearrangement.

(ii) Southern ground floor wall of Dwelling 3 increased to 1.6m from theboundary with associated internal rearrangement.

(iii) All floor levels reduced by 200mm;

(iv) All roof pitches reduced to 18 degrees;

(v) Overall reduction in building heights to 600mm;

(vi) Bins and storage sheds relocated to service areas for each dwelling;

(vii) Additional gate provided to Dwelling 1 side fence;

(d) Reduction in the paved surface area within the internal access way servicinggarages to the minimum necessary for vehicle movements and introduction ofadditional landscaping.

(e) A timber awning applied to the western street facing elevation of Dwellings 1 and2 extending forward of living rooms and porch entrances of each dwelling for awidth of 1.0m and for a length of 5.0m for Dwelling 1 and 6.0m for Dwelling 2.



(f) The western elevation street facing windows serving the living room windowsserving Dwelling 1 to be increased in width and to Dwelling 2 to be increased inheight.

(g) The external vertical grooved cladding panel proposed on the upper floor forDwellings 1 and 2 on the western street front elevation to be timber panelling.

(h) Landscaping as required by Condition 2 of this permit;

(i) Engineering plans showing a properly prepared design with computations for theinternal drainage and method for of disposal of stormwater from all roofed areasand sealed areas including:

(i) The use of an On-site Stormwater Detention (OSD) system;

(ii) The connection to the Council nominated legal point of discharge;

(iii) The outfall drainage works necessary to connect the subject site to theCouncil nominated Legal Point of Discharge;

Please note the Engineering plans must show all protected and/or retained trees on thedevelopment site, on adjoining properties where tree canopies encroach thedevelopment site and along proposed outfall drainage and roadway alignments (whereapplicable) and every effort must be made to locate services away from the canopydrip line of trees and where unavoidable, details of hand work or trenchless installationmust be provided.

(j) The Tree Preservation Fencing in accordance with Condition 12 of this permit;

(k) A schedule of external building materials and colours, including details of

cladding and roofing materials, timber awnings, timber panelling and driveway;

the schedule should be presented on a separate sheet and must include colour

samples.

(l) The provision of a rainwater storage tank for each of the dwellings including its

location, sizing and a notation of the connections and end use.

(m) All sustainable design features indicated in the submitted Sustainable Design

Assessment (SDA). Where sustainable design features outlined in the SDA

cannot be visually shown, include a notes table providing details of the

requirements (i.e. energy and water efficiency ratings for heating/cooling systems

and plumbing fittings and fixtures, etc).

2. The development permitted by this permit must not be commenced until a satisfactorydetailed landscaping plan is submitted to and approved by the Responsible Authority.Such plan must be prepared by a person suitably qualified or experienced in landscapedesign and shall include:

(a) Details of planting within the front setback, common property and secludedoutdoor living areas;

(b) The identification of existing vegetation (which is not intended to be removed),and nomination of vegetation for removal throughout the site;

(c) Provision of formed garden beds with edging around the landscape zone withinthe front setback to prevent cars parking within those areas.



(d) Planting adjacent to driveways and within landscaping zones to consist of varyingheights and species;

(e) Provision of replacement planting for vegetation that is to be removed including aminimum of (1) large canopy trees (mature height of at least 12m) planted at asemi-advanced state (minimum pot size 40 litre) and (1) medium canopy trees(mature height of at least 10m) planted at a semi-advanced state (minimum potsize 16 litre) and (4) small canopy trees (mature height of at least 8m) plantedthroughout the site.

(f) An indigenous and/or drought tolerant planting theme;

(g) A schedule of all proposed trees, shrubs and ground cover, which includes thelocation and size at maturity of all plants, the botanical names of such plants andthe location of all areas to be covered by grass, lawn or other surface material asspecified;

(h) Location and details of paving, steps, retaining walls, water tanks, clotheslines,fence design details and other landscape works including cut and fill.

(i) Location, details and cross section drawings of all Water Sensitive Urban Designfeatures in accordance with the endorsed Sustainable Design Assessment andSTORM report, with reference to connection details on the engineering plans.

General

3. The development as shown on the endorsed plans or described in the endorseddocuments must not be altered or modified except with the written consent of theResponsible Authority.

4. Unless otherwise agreed in writing by the Responsible Authority the developmentpermitted by this permit must not be commenced until:

(a) The tree protection measures required by Condition 12 are installed to thesatisfaction of the Responsible Authority.

5. Unless otherwise agreed in writing by the Responsible Authority the developmentpermitted by this permit must not be occupied until the development has beencompleted to the satisfaction of the Responsible Authority in accordance with thepermit and endorsed plans (including, but not limited to built form and layout, parking,landscaping, drainage, street numbering, replacement of street trees).

Urban Design / External Appearance

6. The walls of the development on the boundary of adjoining properties must be cleanedand finished in a manner to the satisfaction of the Responsible Authority.

Car Parking / Access

7. Areas set aside for the parking of vehicles together with the aisles and access lanesmust be properly formed to such levels that they can be utilised in accordance with theendorsed plans and must be drained and provided with an all-weather seal coat. Theareas must be constructed, drained and maintained in a continuously useable conditionto the satisfaction of the Responsible Authority.

8. Areas set aside for the parking and movement of vehicles as shown on the endorsedplan(s) must be made available for such use and must not be used for any otherpurpose.



9. Vehicular access or egress to the subject land from any roadway or service lane mustbe by way of a vehicle crossing constructed in accordance with Council’s VehicleCrossing Specifications to suit the proposed driveway(s) and the vehicles that will usethe crossing(s). The location, design and construction of the vehicle crossing(s) mustbe approved by the Responsible Authority. Any existing unused crossing(s) must beremoved and replaced with concrete kerb, channel and naturestrip to the satisfaction ofthe Council prior to occupation of the building. All vehicle crossing works are to becarried out with Council Supervision under a Memorandum of Consent for Works whichmust be obtained prior to commencement of works.

Tree Protection / Landscaping

10. Except with the further written consent of the Responsible Authority, no vegetation(other than that indicated on the endorsed plan, or exempt from planning permissionunder the provisions of the Banyule Planning Scheme) shall be damaged, removed,destroyed or lopped.

11. The section of the existing driveway and crossover within the TPZ of Tree #2 must beretained during the construction phase. Upon the completion of the development, or atthe time of the construction of the new crossover, this section of the drivewaycrossover can be removed under the supervision of the project arborist and theapproved treatment for that section installed. There must at no stage be any excavationin footprint of the existing driveway. All sections of new driveway proposed within theTPZ of a retained tree must be:

12. Unless otherwise agreed in writing by the Responsible Authority, prior to thecommencement of works (including demolition) on the site Tree Preservation Zonesand associated fencing must be established around Trees #1, #2, #4, #5, #7 #18, #19,and #20. At least 7 days prior to the commencement of works you must contactCouncil’s Development Planning Unit on 9457 9808 so that an inspection of the TreePreservation Fencing can be carried out. Once installed and inspected the TreePreservation Zones must be maintained until the conclusion of works to the satisfactionof the Responsible Authority, and must meet the following requirements:

(a) Extent

Tree Preservation Zones shall be provided in the following locations:

i) Trees #1 and #2: to the extent of the calculated Tree Protection Zone(TPZ) where it occurs within the subject site and nature strip;

ii) Trees #4, #5, #7, #18, #19 and #20: to the extent of the calculated TreeProtection Zone (TPZ) where it occurs within;

iii) The fencing can be realigned and suitable ground protection provided toallow any construction approved within a TPZ only to the satisfaction ofthe project arborist and only when approved by the Responsible Authority.

(b) Management of Works

(i) A suitably qualified arborist must supervise or undertake all approvedactivity within the calculated TPZ of a retained tree. Any root severancewithin the TPZ must be undertaken to their satisfaction using a cleansharp and sterilised pruning saw. There must be no root pruning withinthe SRZ unless consent is received in writing by the ResponsibleAuthority, and there must be no root pruning within the TPZ for worksother than those endorsed by the Responsible Authority.



(ii) All and any excavations within the TPZ of retained trees must beundertaken by hand or by approved non-destructive techniques suitable inthe vicinity of trees, and must only be undertaken by, or directed andsupervised by, a suitably qualified arborist for endorsed works or forworks subsequently approved by the Responsible Authority.

(b) Weed control

Any weeds located within the Tree Preservation Zone are to be removed and thearea mulched with 100mm of composted coarse grade woodchips.

(c) Fencing

(i) Protective fencing must consist of chain wire mesh panelsheld in place withconcrete feet. Fencing must comply with Australian Standard AS 4687-2007 Temporary fencing and hoardings.

(ii) The fences must not be removed or relocated without the prior consent ofthe Responsible Authority.

(d) Signage

Fixed signs are to be provided on all visible sides of the Tree PreservationFencing, stating “Tree Preservation Zone – No entry without permission from theCity of Banyule”.

(e) Irrigation

The area must be irrigated during the summer months with 10 litres of cleanwater for every 1cm of trunk girth measured at the soil/trunk interface on amonthly basis during summer (or a percentage thereof equivalent to thepercentage of TPZ area occurring within the subject site).

(f) Access to Tree Preservation Zone

(i) No persons, vehicles or machinery are to enter the Vegetation ProtectionZone except with the consent of the Responsible Authority;

(ii) No fuel, oil dumps or chemicals are allowed to be used or stored within theVegetation Preservation Zone and the servicing and re-fuelling ofequipment and vehicles must be carried out away from the root zones;

(iii) No storage of material, equipment or temporary building is to take placewithin the Vegetation Preservation Zone;

(iv) Nothing whatsoever, including temporary services wires, nails, screws orany other fixing device, is to be attached to any tree.

(g) Underground Services

Any underground service installations transecting a Tree Protection Zone of anyretained tree must be bored beneath the entire TPZ to a depth of at least 600mm.Any excavation within the calculated TPZ of a retained tree required for theconnection of services must be:

(i) Undertaken after written approval is received from the ResponsibleAuthority; and,

(ii) Undertaken by hand or by approved non-destructive techniques suitable inthe vicinity of trees under the supervision of the project arborist



NOTE:

Requests for consent of the Responsible Authority (City of Banyule) pursuant tothis Condition should be directed to Council’s Arborist – Development Planningon 9457 9808. Consent for the conduct of further works within a Tree ProtectionZone, where granted, may be subject to conditions. Such conditions may includea requirement that:

• Any further works that are approved are to be supervised by the projectarborist, and a written component may be required also;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;

• Canopy and Limb protection is provided in accordance with the guidelinesdetailed in AS4970-2009 Protection of Trees on Development Sites.

Or other conditions, as relevant, to ensure the ongoing health and stability of thesubject tree/s

13. Unless otherwise agreed in writing by the Responsible Authority, the landscaping areasshown on the endorsed plans must used for landscaping and no other purpose and anylandscaping must be maintained to the satisfaction of the Responsible Authority,including that any dead, diseased or damaged plants are to be replaced.

Time Limits

14. In accordance with section 68 of the Planning and Environment Act 1987, this permitwill expire if one of the following circumstances applies:

(a) The development is not commenced within two years of the date of this permit;

(b) The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, theResponsible Authority may extend the periods referred to if a request is made inwriting:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully before the permitexpired.

PERMIT NOTES

(A) Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used ordeveloped for purposes different from those for which this permit is granted, there is noguarantee that a new permit will be granted. If a permit is granted then the permitconditions may vary from those included on this permit having regard to changes thatmight occur to circumstances, planning scheme provisions or policy.

(B) Additional approvals required

Building Permit Required

A Building Permit must be obtained prior to the commencement of any worksassociated with the proposed development.



Building over Easements

No structure (including but not limited to sheds, retaining walls, eaves, water tanks,paving and landings) shall be built over any easement on the subject land except withthe consent of the relevant Responsible Authority.

Access to Council Reserve

No permission can be granted either temporary or otherwise by Council and/or itsemployees with respect to access to the adjacent Council owned land (including theroad reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles,delivery of materials etc.), without application being made for the requisite permit (ie.Local Law Permit).

Supervision of works undertaken on Council Assets

Council’s Construction Department must supervise all works undertaken on Councilassets within private property, Council Reserves, easements, drainage reserves and/orroad reserves, including connection of the internal drainage system to the existingCouncil assets. Prior to the commencement of any works, an application must bemade and a permit received for:

• A “Memorandum of Consent for Works” for any works within the road reserve;and/or

• A “Drainage Connection Permit” for any works other than within a road reserve.

Asset Inspection Fee

Prior to the commencement of building works on site in accordance with Local Law 1, anon-refundable Asset Inspection Fee is payable to Council for the inspection of existingCouncil assets. For further information in relation to this process and the relevant feeplease contact Council’s Construction Department on 9490 4222.

(C) Ongoing restrictions

Tree Protection Zones

Requests for the consent or approval of tree protection measures pursuant to Condition12 should be directed to Council’s Arborist – Development Planning on 9457 9878.Consent for the conduct of works within the Tree Protection Zone, where granted, maybe subject to conditions. Such conditions may include a requirement that:

• Any underground service installations within the Tree Protection Zone be boredto a depth of 1.5 metres;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;

• Roots required to be cut are to be severed by saw cutting and undertaken by aqualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of thesubject tree/s.

(D) Action on/for completion

Completion of Development

Immediately upon completion of the development permitted by this permit, the owner ordeveloper of the subject land must notify Council’s Development Planning Section thatthe development is complete and complies with all requirements of the permit. Thedevelopment will then be inspected to ensure compliance.



An early inspection process will ensure that the subdivision approvals including theStatement of Compliance can be issued without delay.

Street Numbering

Please note that property addresses are allocated by Council. This is usuallyformalised at the time of the issue of a certified plan, however it is Council’s intention tonumber the proposed allotments as follows:

Dwelling 1 1/14 Hodgson Street HEIDELBERG,Dwelling 2 2/14 Hodgson Street HEIDELBERG,Dwelling 3 4/14 Hodgson Street HEIDELBERG,Dwelling 4 3/14 Hodgson Street HEIDELBERG.


4.3 OLYMPIC PARK DRAFT MASTER PLAN

EXECUTIVE SUMMARY

In December 2015, Council appointed Inside Edge Sport and Leisure Planning to work withthe community and Council to develop a master plan for Olympic Park, Heidelberg West.

The objective of the project was to prepare a master plan for Olympic Park to ensure the bestoutcomes for the community, with improved facilities, better linkages and access from bothsides of Darebin Creek, and a long term sustainable plan for the precinct.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users and determinefuture improvements and development opportunities at Olympic Park.

The draft plans are now ready for the final consultation phase and this report recommendsthat Council adopt the draft master plan for the purpose of public consultation between12 July and 9 August 2016 and invite written submissions during this period.


That Council:

1. Adopt the Olympic Park Draft Master Plan for the purpose of community consultationbetween 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draft planvia communication in the Leader Newspaper (Banyule in Brief), Council’s website,Facebook page, direct email to the user groups at Olympic Park and primary andsecondary stakeholders.


Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED



4.4 SOMERS AVENUE, MACLEOD - REVIEW OF PAID PARKING

Mr Roger Fyfe spoke to the item.

EXECUTIVE SUMMARY

At its meeting on 22 June 2015, Council resolved to install a paid parking system in SomersAvenue, Macleod. In addition, at its meeting on 9 November 2015, Council resolved to stagethe paid parking implementation in two stages, assessing the impacts of the first one prior toproceeding with the second.

Stage one of the paid parking system was implemented in Somers Avenue in December2015. In the last months the occupancy rate has been low, with an average transaction oftwo to three vehicles per weekday, resulting in the displacement of approximately 22 vehiclesto the surrounding street network.

Residents, commuters and traders have raised their concerns in relation to theimplementation of paid parking; with displacement of parking and increase in total cost oftravel being the major concerns.

The report was deferred at the Council Meeting of 27 June 2016.


That Council:

1. Retain the stage one paid parking restrictions installed in Somers Avenue, Macleod,and reduce the fee to $2 per day.

2. Postpone the implementation of stage two paid parking restrictions proposed inSomers Avenue, Macleod, until further assessment is undertaken in 12 months, whencommuter parking is expected to have settled.

3. Receive a report in relation to the utilisation of the stage one paid parking restrictions inSomers Avenue, Macleod, following the assessment in12 months.

4. Undertake regular enforcement of the short term parking restrictions in the streets nearthe Macleod railway station and Macleod Village shopping precinct.

5. Investigate the possibilities of jointly funding a Parkiteer bicycle cage at Macleodrailway station, with Public Transport Victoria.

6. Undertake a survey of Macleod railway station commuters to understand where theylive so that Council can advocate for improved bus services to those areas.




4.5 MANAGING CONSTRUCTION ACTIVITY ASSOCIATED WITH LARGEDEVELOPMENT SITES

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

Development within Banyule has been growing over recent years with a significant increasein larger development sites resulting in amenity impacts on residential and commercial areas.Construction activity impacts include noise, mud, dust, parking of construction vehicles andplant and equipment located on public land. The Development Planning, Engineering,Municipal Laws, Building and Asset Protection Units of Council are all involved in theapprovals and construction monitoring process. Many of the systems and processes havebeen in place for some time and were not set up to deal with the amount and scale ofdevelopment that is now taking place across the municipality. In order to provide the level ofprotection that the community expects, a review of the processes and systems is needed toensure compliance with the appropriate legislation and requirements.

Council’s General Local Law contains many relevant amenity clauses that can be used aspermit requirements for asset protection. Construction Management Plans are an importanttool that can also be used at the Planning Permit stage, however, they are best enforcedthrough the Local Law and other associated legislation.

Additional resources are required to assist with establishing an effective system forconstruction activity permits, approvals and monitoring associated with developments. Sucha system should include changes in delegation to staff, the implementation of streamlinedapplication processes, and the use of “in field” technology.

It is expected that the increased costs to establish and run the new system can be coveredthrough permit and approval fees and enforcement activities. The revised system is expectedto improve stakeholder management, provide enhanced levels of customer service andclearer roles for those involved.


That the process and system for undertaking the issuing of construction activity permits,approvals and monitoring associated with development in Banyule is reviewed and enhancedto ensure that amenity impacts are appropriately managed.

The changes should be in accordance with the following principles and parameters:

i. Processes are streamlined, including the use of technology to improve transactionsbetween developers and Council, timely feedback to stakeholders and improvedcustomer service levels;

ii. A clear enforcement framework is developed which supports the issuing ofinfringements for breaches of the Local Law and other relevant legislation;

iii. Processes, systems and resource are aligned to ensure that the various roles withinthe organisation are clear and unambiguous in terms of responsibility;

iv. Delegations are broadened to enable a range of legislation and enforcement tools to beused by staff involved;

v. Fees associated with approvals are increased to improve the quality of applications,reduce unnecessary activity and recover costs associated with additional resources;



vi. A cost neutral or positive net return to Council is achieved taking into considerationadditional income and additional resource costs expected.

A report outlining the new system including process changes and associated fees and costsis to be brought back to Council by the end of 2016.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

4.6 KALPARRIN GARDENS MASTER PLAN

EXECUTIVE SUMMARY

In February 2016, Council appointed Hanson Partnership to work with the community andCouncil to develop a master plan for Kalparrin Gardens, Greensborough.

The objective of the project was to prepare a Masterplan for Kalparrin Gardens to guide thefuture planning and development of the Park to ensure improved facilities, better linkages,access and sustainability in line with its status as a Regional Park. Following the initialconsultation process a draft masterplan has been prepared for Kalparrin Gardens whichhighlights its potential to become a major destination park. It will potentially feature a range offamily friendly facilities, which will make the Park conducive for families spending a half-day,or longer together enjoying a park based experience.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users and determinefuture improvements and development opportunities at Kalparrin Gardens.

The draft plans are now ready for the final consultation phase and this report is seekingCouncil’s endorsement of the draft masterplan so that next phase of consultation mayproceed. It is proposed to conduct a public exhibition/consultation process in relation to thedraft masterplan between 12 July and 9 August 2016 and invite written submissions duringthis period.

Cr Jenny Mulholland left the Chamber at 9.57pm


That Council:

1. Endorse the draft Kalparrin Gardens Master Plan for the purpose of communityconsultation between 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draft planvia communication in the Leader Newspaper (Banyule in Brief), Council’s website,Facebook page, direct email to the user groups at Kalparrin Gardens and primary andsecondary stakeholders.


Moved: Cr Mark Di PasqualeSeconded: Cr Rick Garotti CARRIED



4.7 FORD PARK MASTER PLAN

EXECUTIVE SUMMARY

In March 2016, Council appointed ACLA Consultants to work with the community andCouncil to develop a master plan for Ford Park Reserve, Bellfield.

The objective of the project was to prepare a master plan for Ford Park to ensure the bestoutcomes for the community, with improved facilities, better linkages, access and a long termsustainable plan for the precinct.

An extensive and targeted consultation process was undertaken with key internal andexternal stakeholders to gather information, identify the needs of key users and determinefuture improvements and development opportunities at Ford Park.

The draft Plan is now ready for the final consultation phase and this report seeks Council’sendorsement of the draft Master Plan for the purposes of public exhibition/consultationbetween 12 July and 9 August 2016. This phase of the consultation process will invite writtensubmissions and include a community information session.


That Council:

1. Endorse the draft Ford Park Master Plan for the purpose of community consultationbetween 12 July – 9 August 2016

2. Invite community members to submit written submissions in relation to the draft planvia communication in the Leader Newspaper (Banyule in Brief), Council’s website,Facebook page, direct email to the user groups at Ford Park and primary andsecondary stakeholders.


Moved: Cr Rick GarottiSeconded: Cr Craig Langdon CARRIED

Cr Jenny Mulholland returned to the Chamber at 10.01pm.



4.8 TRANSPORT ADVOCACY

EXECUTIVE SUMMARY

The level of community concern with transport within Banyule has risen to an intolerably highlevel, and as a result significant projects are proposed for the region and for specific areaswith millions of dollars of funding already allocated and potentially billions for their delivery.Getting the absolute best outcomes for the Banyule community is by:

• Being involved at the earliest possible moment in these projects;• Developing our own ideas to feed into processes;• Engaging with and activating our communities on the issues; and• Fostering relationships and advocating strongly to influence decision makers.

The Hurstbridge Railway line duplication and level crossing removal project has alreadycommenced and Council’s input is required immediately. It is also time to influence thinkingand developing advocacy strategies and alliances for the NE Link. Otherwise the Banyulecommunity will most likely have to accept the solutions offered by the various authorities withlittle or no changes.

The time for this action is now.

A new high level 12 month position ‘Transport Advocacy Manager’ will help guide Council’sresponse to the critical transport projects which are currently in progress and being planned.

Funding for the position is sought as an additional allocation of $100,000 over and above the2016/17 budget. Resulting advocacy actions, planning and consultant support could becontributed to by a combination of sources including Council’s allocation towards advocacy,the streetscape works funding for Turnham Avenue and the Grimshaw Street / Flintoff Streetproject in the 2016/17 capital works program, as well as operational budgets from within theCity Development Directorate.


That Council:

1. Approve funding of $100,000 for the creation of a new 12-month role ‘TransportAdvocacy Manager’ over and above the 2016/17 budget;

2. Allocate funds within the existing 2016/17 budget to provide planning and consultantsupport and facilitate advocacy actions as part of the new 12-month role.

Moved: Cr Tom MelicanSeconded: Cr Mark Di Pasquale CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

Nil



6. PERFORMANCE - USE OUR RESOURCES WISELY

Cr Tom Melican left the Chamber at 10.09pm and returned at 10.10pm.

6.1 ITEMS FOR NOTING

Mr Roger Fyfe spoke to the item.


That Council note:

1. The response from the Mayor of the City of Yarra to the Mayor’s letter regardingChandler Highway widening consistent with Council’s resolution of 9 May 2016.

2. The Banyule Arts and Cultural Advisory Committee minutes from7 June 2016.

3. The Age-friendly Banyule Advisory Committee meeting minutes from 10 June 2016.


6.2 RATING STRATEGY 2016/2017

EXECUTIVE SUMMARY

The Local Government Act 1989 (Part 8 Division 1) outlines the permissible ratingmechanisms and valuation bases to be applied to calculate property owners’ liability for rates.The rating system selected by a Council under the Local Government Act 1989 thendetermines how Council will raise money from properties within the municipality. The ratingsystem does not influence the total amount of rate revenue to be raised, only the share ofrevenue contributed by each property.

Rates are a significant part of Councils revenue. A Rating Strategy is therefore a keyelement in the Council exercising sound financial management by which Councilsystematically considers factors of importance that informs its decisions about the ratingsystem.

Some key principles that Banyule City Council adopt are noted below and are explainedin further detail within the report attached:

• Capital improved value is used for rating valuation purposes (section 4).• Differential rating has been adopted (section 6).• A Municipal Charge is levied on all ratable properties (section 9).• Banyule City Council does not currently levy an annual service charge for the collection

and disposal of waste to all ratepayers. A standard service is provided to residentialratable properties and is funded from general rates (section 10).

• Banyule City Council currently has 12 Special Rate and or Charge schemes inoperation, 11 are Promotional Schemes and one is a Constructional Scheme (section11).

• No further rebates or concessions than those afforded by the State GovernmentPensioner Rebate scheme are provided (section 12).



• A rate rebate is not provided to support the provision of affordable housing byregistered agencies (section 13).

• No incentives are offered for the payment of rates and charges before the dates.Banyule City Council does provide support via deferment or payment arrangements forthose experiencing financial hardship (section 14).

The State Government has introduced the Fair Go Rates System (FGRS) which sets out themaximum amount councils may increase rates in a year. For 2016/2017 the FGRS cap hasbeen set at 2.50%. The cap applies to both general rates and municipal charges and iscalculated on the basis of council’s average rates and charges. The Rating Strategy hasbeen amended to include the introduction of the Fair Go Rates System.

The strategy has remained largely unchanged from 2015 with the notable exception of theintroduction of Rate capping.

This report seeks consideration and adoption of Council’s Rating Strategy.


That:

1. Council adopt the 2016/2017 Rating Strategy

2. Council officers when reviewing the 2017/2018 Rating Strategy consider the following:

(a) evaluation of the objectives set for differential rating of various property types

(b) the merits of introducing an annual service charge e.g. municipal waste

(c) introducing incentives for early payment of rates.

3. Include Council’s Rate Hardship Policy as an attachment to 2016/2017 RatingStrategy.

Moved: Cr Rick GarottiSeconded: Cr Craig Langdon CARRIED



6.3 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or;A planned or scheduled meeting of at least half of the Councillors and one member ofCouncil staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or;b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required toreport as soon as possible to an Ordinary Meeting of Council a record of any assemblies ofCouncillors held. Below is the latest listing of notified assemblies of Councillors held atBanyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 27 June 2016

Type of Meeting: Councillor Briefing

Matters Considered:Items on the Council Agenda for the Ordinary Meeting of27 June 2016 (excluding confidential items) as listedbelow:

1.1 Petition regarding the Residential Parking PermitScheme

4.1 Analysis of Proposed Traffic and Car ParkingInitiatives around Loyola College, Watsonia

4.2 Managing Construction Activity associated withLarge Development Sites

4.3 44 Turnham Avenue, Rosanna - ProposedSupermarket (P1260/15)

4.4 Use and development of land at 29 Howard Streetand 2-6 Stubley Court, Greensborough, for a CarPark

4.5 Banyule Surveillance Policy6.1 Somers Avenue, Macleod - Review of paid parking

system6.2 Kindergartens - Proposed Leases6.3 Rear 7A Curzon Street, Ivanhoe - Proposed licence

of Council land6.4 Items for Noting6.5 Assembly of Councillors6.6 Submission to the Minister for Planning in

relation to the proposed Planning andEnvironment (Fees) Regulations andSubdivision (Fees) Regulations

7.1 Sealing of Documents8.1 Hurstbridge Line Upgrade – Lower Plenty Road

Level Crossing Rosanna8.2 Access to Anthony Beale Reserve8.3 Banyule Horse Riders



8.4 Road and drainage improvements of Bonds Road,Lower Plenty

8.5 Garage Sale Trail8.6 Tree Removal Process on Road Reserves8.7 Tribute to Eric Rosario8.8 Bell Street Mall - CCTV Upgrade

Councillors Present: Steven BriffaMark Di PasqualeRick GarottiCraig LangdonTom MelicanJenny MulhollandWayne Phillips

Staff Present: Simon McMillan – Chief Executive OfficerScott Walker – Director City DevelopmentMarc Giglio – Director Corporate ServicesGina Burden – Manager Governance and CommunicationKellie O’Shea – Senior Governance OfficerJames Kelly – Manager Assets & InfrastructureJoel Elbourne – Manager Urban Planning and BuildingJoseph Tabacco – Manager Property & EconomicDevelopmentDaniel Kollmorgen – Manager Transport,Sustainability & Municipal LawsPaul Wood – Coordinator Statutory PlanningAndy Wilson – Team Leader Development Planner

Others Present: Nil

Conflict of Interest: Nil


That the Assembly of Councillors report be received.




7. SEALING OF DOCUMENTS

7.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the Instrument ofAuthorisation for Jake McCarthy, Roger Wong and Paul Wood.


8. NOTICES OF MOTION

8.1 THE IMPORTANCE OF DAREBIN CREEK FOR THE LATROBE NATIONALEMPLOYMENT CLUSTER

Cr Craig Langdon submitted a Notice of Motion.


That Council receives a report about the Metropolitan Planning Authority’s (MPA) ideasbrochure for the LaTrobe Cluster. In particular the report is to consider the importance ofDarebin Creek’s aboriginal history and environmental merits, and suggest opportunities forthe MPA’s ongoing planning to more clearly acknowledge the importance of these issues.


8.2 BILL POSTING IN ACTIVITY CENTRES

Cr Jenny Mulholland submitted a Notice of Motion.


That Council:

1. Advocate to the State Government for changes to relevant legislation so Council canfine entities for Bill Posting enabling:

(a) An infringement for each offence; and(b) A recharge for the removal expenses and repair of Council assets (where

applicable).

2. Submit a motion to the next Municipal Association of Victoria (MAV) State Council onthis matter.




9. General Business

Nil

10. Urgent Business

Nil

Closure of Meeting

The Meeting was closed at 10.32pm.

DATED:........................... DAY OF ........................... 2016

.............................................MAYOR