Banyule City Council Minutes 15 September 2014

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 6 October 2014 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

15 September 2014 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

1. PETITIONS ...................................................................................................................... 4

1.1 Petition - Chelsworth Park and Ivanhoe Grammar Proposed Lease ........................ 4

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5

2.1 Department of Transport, Planning and Local Infrastructure - Local Facilities for Local Clubs Program 2014 - 2015 funding program ........................................... 5

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 6

4.1 A Draft Vision for Watsonia Village ......................................................................... 6 4.2 Work Program for Strategic Planning Unit ............................................................... 7 4.3 Proposed Discontinuance of Section of Unused Road - Margaret Avenue,

Montmorency - Hearing of Submissions .................................................................. 8 4.4 Proposed Sale of 229 Banksia Street, Ivanhoe (former Bellfield Primary

School Site) ............................................................................................................ 9 4.5 McArthur Road, Ivanhoe East - Speed Limit Reduction .......................................... 9 4.6 Proposed Discontinuance of Section of Unused 'Road' - Willis Street,

Greensborough - Hearing of Submissions ............................................................ 10 4.7 Ivanhoe Grammar School Resident Interest Group - Replacement Resident ........ 11

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 12

5.1 Motions for Municipal Association Victoria (MAV) State Meeting........................... 12 5.2 Flag Raising Protocols at Banyule ........................................................................ 13

MINUTES ORDINARY MEETING OF COUNCIL 15 SEPTEMBER 2014

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 6 October 2014

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 14

6.1 Assembly of Councillors ........................................................................................ 14 6.2 Councillor Motions - Status Update ....................................................................... 16 6.3 Certification of the Statutory Statements: For the Year Ending 30 June 2014 ....... 17

7. SEALING OF DOCUMENTS ......................................................................................... 18

Nil

8. NOTICES OF MOTION .................................................................................................. 18

8.1 Monthly Financial Report ...................................................................................... 18 8.2 Rosanna Station and Lower Plenty Road pedestrian safety .................................. 18 8.3 "Resolve Rosanna Road" Petition ........................................................................ 19 8.4 Victoria Cross Estate ............................................................................................ 19 8.5 Ward Newsletter ................................................................................................... 20

9. GENERAL BUSINESS .................................................................................................. 20

9.1 Banyule District Scout Association ........................................................................ 20 9.2 Yarra Plenty Regional Library Event ..................................................................... 20 9.3 Heidelberg Central Traders Association ................................................................ 20 9.4 Principal For a Day ............................................................................................... 20 9.5 Eaglemont Village Traders Association ................................................................. 21 9.6 North Heidelberg Football Club ............................................................................. 21 9.7 Banyule Youth Festival ......................................................................................... 21 9.8 Suicide Awareness Ride ....................................................................................... 21 9.9 West Ivanhoe Roosters ......................................................................................... 21

10. URGENT BUSINESS ..................................................................................................... 21

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 22


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 6 October 2014 3

EXTENSION OF PUBLIC FORUM

Resolution That the Public Forum be extended until 8.00pm Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED The Meeting opened at 8.02pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Nil

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 1 September 2014

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland CARRIED

Disclosure of Interests

Nil

Presentation

A presentation was held to congratulate the winner of the ‘Watsonia 2050’ competition, Miss Grace Kumar from Watsonia North Primary School, which was held with local primary school students as part of the development of the draft ‘Picture Watsonia: A Vision for Watsonia Village’ document.



1. PETITIONS

1.1 PETITION - CHELSWORTH PARK AND IVANHOE GRAMMAR PROPOSED LEASE

Ms Robyn Roberts and Mr Kevin Biaggini spoke on the item. EXECUTIVE SUMMARY An online petition with 70 entries has been received regarding the Chelsworth Park Lease to Ivanhoe Grammar School. The petition prayer is as follows: ‘Protect Chelsworth Park, Ivanhoe – for future generations - Say NO to 30 years of LEASE and CONTROL to a private business with no options for increased PUBLIC USE over that period.’ Council gave public notice on 4 August 2014 advertising the proposed lease. The consideration of submissions and proposed lease is due to be considered by Council in October. Currently the petition does not meet Council’s Petitions and Joint letter guidelines. The guidelines do not allow for e-mail petitions and require addresses and signatures. The petition has no addresses or signatures. The current guidelines are currently being reviewed to consider on-line petitions. Council will need to determine whether it will accept the petition.

Resolution (CO2014/291)

That Council notes the petition and that the petition does not meet Council guidelines.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED



2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

2.1 DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE - LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM

Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

The Local Facilities for Local Club Program is a Victorian Government funding program that encourages, rewards and recognises the role of community clubs and organisations who have worked hard to bring together resources to develop sport and recreation facilities. The Local Facilities for Local Clubs Program promotes the importance of developing more inclusive partnerships between clubs, local governments and State Government to build a more active Victoria. Councils can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000. The community contributions committed to a project must match or exceed the Victorian Government contribution requested from this program. Furthermore, community contributions must make up a minimum of 25 per cent of the total project cost. Council officers have been approached by a number of clubs in regards to this funding program and officers have held several discussions with Sport and Recreation Victoria representatives who have provided further advice regarding the criteria for funding. Based on outcomes of officer discussions with clubs, Sport and Recreation Victoria representatives and assessment against the Local Facilities for Local Clubs Program, selection criteria, officers consider the Ivanhoe Bowling Club Synthetic Upgrade project to be the best fit for this funding program. Applications for the Local Facilities Local Clubs Program close on 15th September 2014. Funding announcements and notification of outcomes are expected in mid-October. Successful projects can commence from November 2014 and must be completed by May 2016.


That Council: 1. Endorse the Ivanhoe Bowling Club Synthetic Green Upgrade project and request

officers submit a project proposal to Sport and Recreation Victoria through the Local Facilities for Local Clubs Program.

2. Refer other club nominated projects to the 2015/2016 budget process for further consideration.

3. Write to the sporting clubs that nominated projects for consideration under this funding program, of the outcome and that their project will be a consideration of future budgets.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



3. PLANET – ENVIRONMENTAL SUSTAINABILITY

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 A DRAFT VISION FOR WATSONIA VILLAGE

EXECUTIVE SUMMARY

Banyule Council has been working with the local community and other key stakeholders to prepare a draft vision for Watsonia called ‘Picture Watsonia: A Vision for Watsonia Village’. This draft vision document has been prepared to give direction to future change at Watsonia’s shopping street, railway station area and surrounds. The development of ‘Picture Watsonia’ has involved working with many people to understand what is truly valued in Watsonia Village, and what could change for the future. The draft can now be considered for further consultation. Responses to the draft will help inform the final vision. The final document will position Council to lead on shaping Watsonia’s future in line with local community aspirations.


That Council: 1. Approve the attached draft ‘Picture Watsonia: A Vision for Watsonia Village’ for further

consultation until 24 October 2014. 2. Receive a further report in December, to consider the final vision document.

3. Write to VicRoads seeking a 40km/hr speed limit along the Watsonia Road shopping

strip. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED



4.2 WORK PROGRAM FOR STRATEGIC PLANNING UNIT

EXECUTIVE SUMMARY

A four year work program has been prepared for Council’s Strategic Planning Unit. This unit has a purpose to develop, facilitate and support Council’s strategic land use planning in the City. The proposed program includes Council’s 2014/15 initiatives for this work team and gives future key initiatives up to 2017/18. Council’s 2014/15 priorities can now respond to the Government’s decision for introducing the new residential zones into the Banyule Planning Scheme. This outcome supports some of Council’s C100 proposal, however it did not support the details in the Neighbourhood Residential Zone Schedules. Council can now consider a response to the Minister on this matter and factor this into the four year work program.


That Council: 1. Approve the four year work program that is described in and attached to the report. 2. In light of the Department of Transport, Planning and Local Infrastructure’s website

recently being updated to advise that the Minister for Planning has referred a draft Banyule Amendment C125 to an early November public hearing for the Residential Zones Standing Advisory Committee:

a) Write to the Minister for Planning, acknowledging the decision on C100 and

formally request that C125 be abandoned so that Council can progress a new planning scheme amendment in the future

b) Write to all parties who gave written comments on Banyule’s proposed approach

to the new residential zones, advising of Council’s intention for a separate amendment and request to the Minister for C125 to be abandoned.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED



4.3 PROPOSED DISCONTINUANCE OF SECTION OF UNUSED ROAD - MARGARET

AVENUE, MONTMORENCY - HEARING OF SUBMISSIONS

EXECUTIVE SUMMARY

The northern end of Margaret Avenue, Montmorency, adjacent to Council owned land known as 1A Margaret Avenue, is unused and un-trafficable (unused ‘road’). It has not been used as a ‘road’ since Margaret Avenue was deviated and constructed in about 1970. The unused ‘road’ does not portray the physical characteristics of a ‘road’.

At its Ordinary Meeting of Council on 7 July 2014, Council: 1. Formed the view that the unused ‘road’ was no longer reasonably required as a ‘road’

for public use. 2. Authorised the commencement of statutory procedures to discontinue the section of

unused ‘road’. 3. Authorised the consolidation of the section of unused ‘road’ with its adjacent land

holding to create a reserve to be retained for municipal purposes, subject to the discontinuance of the unused ‘road’.

Public notice of Council’s intention to discontinue the unused ‘road’ was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. The submission period closed at 5:00 pm on 27 August 2014. No submissions were received.

Cr Jenny Mulholland left the Chamber at 8.47pm. Resolution (CO2014/295)

That Council: 1. Notes there were no submissions to be considered or heard in response to the public

notice given pursuant to Sections 207A(a) and 223 of the Local Government Act 1989 of Council’s intention to discontinue the un-trafficable northern end of Margaret Avenue, Montmorency, adjacent to Council owned land known as 1A Margaret Avenue (unused ‘road’).

2. Determine whether or not to proceed with the discontinuance of the unused ‘road’ at its

Ordinary Meeting of 6 October 2014. Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti CARRIED

Cr Jenny Mulholland returned to the Chamber at 8.50pm.

Cr Rick Garotti left the Chamber at 8.50pm, and returned at 8.56pm.



4.4 PROPOSED SALE OF 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD

PRIMARY SCHOOL SITE)

Mr Roger Fyfe and Mr Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY

This report will outline the statutory process followed to give public notice of Council’s intention to sell the Council-owned land at 229 Banksia Street, Ivanhoe (the former Bellfield Primary School), and recommend the proposed sale of this land.


That Council: 1. Notes that having given public notice of its intention to sell the land known as

229 Banksia Street, Ivanhoe, in accordance with Section 189(2) and section 223 of the Local Government Act 1989, and receiving no objections, there are no impediments to progressing with sale of the Land.

2. Directs that the Land be sold for development to a prospective purchaser to be determined after completion of the current Request for Tender.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 4.5 MCARTHUR ROAD, IVANHOE EAST - SPEED LIMIT REDUCTION

EXECUTIVE SUMMARY

Residents of McArthur Road and the surrounding area presented a petition to Council seeking a reduction in the speed limit along McArthur Road. Following an assessment of the traffic speeds and road condition, it is proposed to seek VicRoads approval to reduce the speed limit from 60km/h to 50km/h.


That Council: 1. Apply to VicRoads to reduce the speed limit on McArthur Road from 60km/h to 50km/h

to improve safety for motorists and pedestrians. 2. Install 50km/h signage on McArthur Road subject to VicRoads approval. 3. Install ‘No Stopping’ signs on McArthur Road, approximately 15 metres either side of

Veitch Street, to improve sight distance for motorists and pedestrians at the intersection, subject to consultation with adjacent residents.

4. Advise the primary petitioner accordingly. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



4.6 PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD' - WILLIS

STREET, GREENSBOROUGH - HEARING OF SUBMISSIONS

EXECUTIVE SUMMARY

Near the southern end of Willis Street, Greensborough, adjacent to the access road to Council owned land known as Andrew Yandell Habitat Reserve, 37 St Helena Road (Yandell Reserve) there is a section of un-trafficable ‘road’ (unused ‘road’). It has not been used as a ‘road’ since the access road to Yandell Reserve was constructed in 1967. The unused ‘road’ does not portray the physical characteristics of a ‘road’. At its Ordinary Meeting of Council on 7 July 2014, Council: 1. Formed the view that the unused ‘road’ was no longer reasonably required as a ‘road’

for public use. 2. Authorised the commencement of statutory procedures to discontinue the section of

unused ‘road’. 3. Authorised the creation of a reserve to be retained for municipal purposes, subject to

the discontinuance of the unused ‘road’. Public notice of Council’s intention to discontinue the unused ‘road’ was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. The submission period closed at 5:00 pm on 27 August 2014. No submissions were received.


That Council: 1. Notes there were no submissions to be considered or heard in response to the public

notice given pursuant to Sections 207A(a) and 223 of the Local Government Act 1989 of Council’s intention to discontinue the ‘un-trafficable’ section of Willis Street, Greensborough, adjacent to the access road to the Council owned land known as Andrew Yandell Habitat Reserve, 37 St Helena Road, Greensborough (unused ‘road’).

2. Determine whether or not to proceed with the discontinuance of the unused ‘road’ at its

Ordinary Meeting of 6 October 2014. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED



4.7 IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT

RESIDENT

Ms Robyn Roberts spoke on the item.

EXECUTIVE SUMMARY

This report outlines a recommendation to appoint 2 replacement residents to join the Ivanhoe Grammar School Resident Interest Group following the resignation of 2 members of the group, one from the south and one from the west of the school. This will ensure the number of residents on the group remains 10 and a balance is maintained between residents from the south, east and west. This report also acknowledges the contribution made to the Resident Interest Group by Roger Trowbridge, prior to his recent passing.


That Council: 1. Appoint Richard Peterson and Jacqueline Lewis to be the replacement residents on the

Ivanhoe Grammar School Resident Interest Group. 2. Acknowledge the contribution to the group made by Roger Trowbridge and that the

Mayor and Ward Councillor send a letter to Roger’s family noting this. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

5.1 MOTIONS FOR MUNICIPAL ASSOCIATION VICTORIA (MAV) STATE MEETING

EXECUTIVE SUMMARY

The Municipal Association of Victoria (MAV) is holding its next State Council Meeting on 24 October 2014. Councils are encouraged to submit motions to the State Council Meeting for voting on by other member Councils. Any motions submitted must be approved by Council and provided to the MAV by 26 September 2014. This report proposes that Banyule submits two motions to the MAV for inclusion on the agenda of the October State Council Meeting relating to Environment Protection Authority – Cost Shifting and Graffiti Management Strategy – Statewide Approach.


That Council adopt the following motions for submission to the MAV State Council Meeting to be held on 24 October 2014: 1. “Environment Protection Authority – Cost Shifting

That the MAV advocate on behalf of Councils to request that the Environment Protection Authority (EPA) consult and consider the implications on Local Government before changing any noise policies and related information that relate to Councils.

2. Graffiti Management Strategy – Statewide Approach

(a) That the MAV lobby the State Government to adopt a state wide approach to better manage and control the issues of graffiti impacting on Councils and the community. Specifically, consideration should be given to introducing legislation that address key common issues, specifically:

Management of graffiti on private property;

Management of graffiti on property owned by private utility companies.

(b) That the MAV take a leadership role in the strategic and collaborative approach in dealing with issues of graffiti in local communities.”

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED



5.2 FLAG RAISING PROTOCOLS AT BANYULE

EXECUTIVE SUMMARY

This report is in response to a Notice of Motion raised at the Council Meeting held on 3 February 2014, regarding the half-masting of the Australian flag on the Town Hall as a tribute following the death of a former Councillor (Banyule or its predecessors), local State or Federal Member, or prominent citizens on the day of their funeral. Council half-masts Australian flag on the Town Hall throughout the year in accordance with notifications received from the Department of the Prime Minister and Cabinet and the Department of Premier and Cabinet – Victoria. Benchmarking undertaken on other Councils’ flag raising policies indicated each Council was very similar in their approach. This report proposes criteria that may be applied for half-masting the flag beyond the existing protocols, and discusses the difficulties in applying the criteria, particularly the notification of such deaths to Council in the first instance and the requirement to confirm identities. Council currently acknowledges the passing of such people at Council’s Meetings during General Business. This is an appropriate form of respect for those considered suitable for official recognition by Council in the event of their passing away, and the additional half-masting of the flag may not be required. A draft policy is presented for consideration.


That Council adopt the attached ‘Flying of Flags at Banyule City Council’ Policy. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED



6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 1 September 2014

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 1 September 2014 (excluding confidential items) as listed below:

2.1 Municipal Emergency Management Plan Endorsement

2.2 Order of Australia Honours - Banyule Recipients

3.1 Environmental Communications

4.1 Enforcement of Illegal Dumping of Rubbish in Public Places

4.2 Proposed Multi-dwelling development at 47 Lower Plenty Road, Rosanna

4.3 Education site opportunity advocacy progress and school sites redevelopment project update

5.1 Disability Action Plan

6.1 State and Federal Funding Cost Shifting 2014 Update

6.2 27A Cherry Street, Macleod - Proposed Sale of Land

6.3 Assembly of Councillors

6.4 Audit Committee Charter

7.1 Sealing of Documents

8.1 Willa Avenue, Viewbank - Flooding issues and potential for survey regarding drainage scheme in the area

9. General Business

Ivanhoe Bowls and Spring Fair

10. Urgent Business

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland



6.1 ASSEMBLY OF COUNCILLORS cont’d Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Gina Burden – Manager Governance, Information & Laws Vivien Ferlaino – Governance and Information Coordinator Joel Elbourne – Acting Manager Development Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development Russell Darling – Operations Manager Jacinta Elliot – Emergency management Coordinator

Others Present: Nil

Conflict of Interest: Nil


Type of Meeting: Confidential Councillor Briefing

Matters Considered: Confidential Matters:

Contractual Matters

Proposed Developments

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development Peter Utri – Manager Organisational Performance John Milkins – Coordinator Environmental Sustainability Clayton Simpson – Resource Conservation Officer David Cox – Coordinator Strategic Planner Klover Apostola – Strategic Planner Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Nil



Type of Meeting: Councillor Briefing

Matters Considered: Inclusions Access & Equity Framework

Watson Future Vision Plan

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican



6.1 ASSEMBLY OF COUNCILLORS cont’d Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development David Cox – Coordinator Strategic Planner Klover Apostola – Strategic Planner Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Nil



That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 6.2 COUNCILLOR MOTIONS - STATUS UPDATE

EXECUTIVE SUMMARY

Councillors wishing to raise a matter before Council currently have three options including: 1. Notice of Motion (Council report and forms part of the Agenda paper) 2. General Business 3. Urgent Business A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. This report provides the current status of Councillor initiated motions.


That Council note the Councillor Motions Status Report. Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED



6.3 CERTIFICATION OF THE STATUTORY STATEMENTS: FOR THE YEAR ENDING

30 JUNE 2014

EXECUTIVE SUMMARY

Request ‘in principle’ approval of the statutory statements as at 30 June 2014 comprising the: 1) Financial Statements; 2) Standard Statements; and 3) Performance Statement.

The above statements form part of Council’s Annual Report 2013-2014. Council is required by the Local Government Act 1989 to prepare an Annual Report including the Financial Statements, Standard Statements and a Performance Statement – the “Statutory Statements”. These statutory statements are subject to external audit by the Victorian Auditor-General and must be submitted to the Minister for Local Government within three-months of the end of the financial year (i.e. by 30 September 2014). Prior to submission to the Minister the Statutory Statements are required to be audited by the Victorian Auditor-General. The detailed audit of the Statutory Statements for the year ended 30 June 2014 was undertaken by an agent of the Victorian Auditor-General during August 2014. The Audit Committee held its meeting on Friday, 5 September 2014, to review the Statutory Statements for the year ended 30 June 2014. Subject to Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Statutory Statements as forming part of the Annual Report 2013-2014. In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining:

the availability of the Annual Report and Audit Reports for inspection, and

the meeting of Council on Monday, 20 October 2014 to consider the Annual Report.


That Council: 1. Endorses the recommendation of the Audit Committee including:

a. Approval, in principle, the Financial Statements as at 30 June 2014; b. Approval, in principle, the Standard Statements as at 30 June 2014; c. Approval, in principle, the Performance Statement as at 30 June 2014;

2. Notes the Chairman of the Audit Committee has commended the Council for its very

detailed and professional presentation of the Financial, Standard and Performance Statements. The comment by the Audit Committee was also supported by Councils External Auditor and VAGO representatives.

3. Authorise its Councillor representatives on the Audit Committee, being Cr Craig

Langdon, Cr Tom Melican and in either of their absence, Cr Rick Garotti, and Cr Mark Di Pasquale respectively, as substitutes to approve the Financial Statements, Standard Statements and Performance Statement as at 30 June 2014 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made;



6.3 CERTIFICATION OF THE STATUTORY STATEMENTS: FOR THE YEAR ENDING

30 JUNE 2014 cont’d 4. Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial

Statements, Standard Statements and Performance Statement, a Report to Council be prepared as soon as is practicable to consider and adopt the Annual Report 2013-2014, inclusive of the Financial Statements, Standard Statements and Performance Statement; and

5. Officers submit a copy of the Annual Report 2013-2014, including the Financial

Statements, Standard Statements and Performance Statement to the Minister on or before 30 September 2014.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED

7. SEALING OF DOCUMENTS

Nil

8. NOTICES OF MOTION

8.1 MONTHLY FINANCIAL REPORT

Cr Rick Garotti submitted a Notice of Motion.


That Councillors receive the financial report on the state of Council's finances that is currently provided to the Banyule Executive Management Team (EMT) each month. This report should be provided to Councillors within one week of its presentation to EMT. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED 8.2 ROSANNA STATION AND LOWER PLENTY ROAD PEDESTRIAN SAFETY

Cr Craig Langdon submitted a Notice of Motion.


That Council investigate the safety of pedestrian movements at the Lower Plenty Road railway crossing and provide a report back to Council which sets out recommendations for the safe management of pedestrian movements. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED



8.3 "RESOLVE ROSANNA ROAD" PETITION

Cr Tom Melican submitted a Notice of Motion. Resolution (CO2014/307)

That Council write to Resolve Rosanna Road Incorporated to express support for their proposed petition to State Parliament which demands action to resolve the traffic problems on Rosanna Road including large traffic volumes, trucks, noise, safety and congestion. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED 8.4 VICTORIA CROSS ESTATE



That: 1. Council investigate and work with the appropriate authorities regarding how better to

honour and recognise the recipients (the recipients being Jacka, Cherry, Dunstan, McNarmara, Joynt, Grieve, Ruthvern, Dwyer and Kenna) of the Victoria Cross (VC) in namely World War 1 (known then as The Great War) in the area locally known as the Victoria Cross Estate”.

2. A report be presented back to Council and include:

a. Using the Victoria Cross symbol (see Figure 1) and the expression "Victoria Cross Estate" on all the street signs within the estate. Approval maybe required.

b. Creating billboards to be located in the various public places within the Victoria

Cross Estate with pictures of all those honoured and the details of actions and life stories. The possible locations being the large roundabout outside the Railway Station, Cherry Street Avenue of Honour (approval from the City of Darebin will be required), the parks/playgrounds, shopping centre, the YMCA etc.

c. Constructing a pathway along the Darebin Council side of Cherry Street. There is

currently a "goat track" and seating along the roadway. This is within the City of Darebin and funding should be sought from them. Banyule may contribute like it did along Kingsbury Drive.

d. Whether the VC Estate was designed by Walter Burley Griffin and whether we

should honour him at the same time. e. The ability for some proposed works to be completed by ANZAC next year and

the remainder in the future budgets. Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED



8.5 WARD NEWSLETTER



That: 1. Council issue the final Ward Newsletters for 2014 prior to the caretaker period of the

State Election to avoid any appearance of political interference and ensure as always Council continues to advocate on behalf of local residents on issues of importance.

2. A report be prepared, giving consideration to future Ward Newsletters being delivered

by Australia Post.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

9. General Business

9.1 BANYULE DISTRICT SCOUT ASSOCIATION

Cr Jenny Mulholland congratulated the Banyule District Scout Association’s Annual General Meeting on Wednesday, 3 September 2014. 9.2 YARRA PLENTY REGIONAL LIBRARY EVENT

Cr Jenny Mulholland acknowledged the Yarra Plenty Regional Library event “Chinese Moon Month - Mid Autumn Festival” on 9 September 2014.

9.3 HEIDELBERG CENTRAL TRADERS ASSOCIATION

Cr Jenny Mulholland noted the Heidelberg Central Traders Association’s Annual General meeting that was held on Tuesday, 9 September 2014.

9.4 PRINCIPAL FOR A DAY

Cr Jenny Mulholland noted that she participated in “Principal for a Day” at Streeton Primary School on Wednesday, 10 September 2014 and thanked everyone from the school for welcoming her and participating in the great day.



9.5 EAGLEMONT VILLAGE TRADERS ASSOCIATION

Cr Jenny Mulholland further congratulated the Eaglemont Village Traders Association on the Annual General Meeting which was held on 11 September 2014.

9.6 NORTH HEIDELBERG FOOTBALL CLUB

Cr Craig Langdon congratulated the North Heidelberg Football Club on their success in winning 2 premierships on Saturday. The Premiership in the 2nd Division and in the Reserves.

Cr Langdon congratulated everyone at the club including the committee, coaches, and most importantly the players, for their great success in 2014.

9.7 BANYULE YOUTH FESTIVAL

Cr Tom Melican congratulated all staff and volunteers involved in the Youth Festival on a magnificent job. This event is growing every year and provides a great opportunity for Council to engage with our younger members of the community.

9.8 SUICIDE AWARENESS RIDE

Cr Tom Melican acknowledged the Suicide Awareness Bike Ride organised by Banyule Residents on 10 September 2014 from Geelong to Melbourne. Cr Melican also thanked the Mayor of Geelong for starting the event and Professor Patrick McGorry for his presentation at the completion of the ride.

Cr Briffa further noted his attendance at the Van Lam Jam last week, an event held to raise awareness for suicide.

9.9 WEST IVANHOE ROOSTERS

Cr Craig Langdon acknowledged the West Ivanhoe Roosters Family Day held on 6 September and congratulated them for running a successful event raising money for netball facilities.

10. Urgent Business

Nil



Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2, 11.3, 11.4 and 11.5. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED The Meeting was adjourned at 9.50pm. The Meeting was closed to the public at 9.55pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR