Banyule City Council Minutes 20 October 2014

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

20 October 2014 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

REPORTS .............................................................................................................................. 4

1.1 Fairbank Way Petition - Tree Concerns .................................................................. 4 4.1 Paid Parking in Banyule .......................................................................................... 5 4.5 Cyril Cummins Reserve Indoor Hockey Feasibility Study ........................................ 7 4.6 Olympic Park Inline Speed Skate Track Feasibility Study ....................................... 8 4.4 Julinda Court, Greensborough - Proposed Discontinuance of Unused 'Road' ......... 9 6.3 Assembly of Councillors ........................................................................................ 10 7.1 Sealing of Documents ........................................................................................... 14 3.1 Metropolitan Landfill Services Contracts Extensions ............................................. 15 4.2 Laane Avenue, Rosanna - Traffic Investigation ..................................................... 15 4.3 Montmorency Railway Station - Additional Car Parking ........................................ 16 6.2 Annual Report 2013-2014 ..................................................................................... 17 6.5 Operating and Capital Financial Management Report for Period Ended

September 2014 ................................................................................................... 18 6.1 55-59, 61 and 63 Main Street, Greensborough - Hearing Submissions

following Notice of Intention to Sell ....................................................................... 18 6.4 Local Government Electoral Review - Submission ................................................ 19

8. NOTICES OF MOTION .................................................................................................. 20

8.1 Council Boundary Review ..................................................................................... 20 8.2 Naming Options - Haig Street Development Site .................................................. 21 8.3 Street Furniture Inspections .................................................................................. 22

MINUTES ORDINARY MEETING OF COUNCIL 20 OCTOBER 2014

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014

9. GENERAL BUSINESS .................................................................................................. 22

9.1 Clyde James Smith Award .................................................................................... 22 9.2 Youth Summit ....................................................................................................... 22 9.3 Last Meeting as Mayor. ......................................................................................... 23 9.4 Deputy Mayor ....................................................................................................... 23

10. URGENT BUSINESS ..................................................................................................... 23

10.1 Ivanhoe Redevelopment Site ................................................................................ 23 10.2 Signage ................................................................................................................ 24 10.3 Leave of Absence ................................................................................................. 24

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 25


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014 3

The Meeting opened at 7.45pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Cr Rick Garotti

Leave of Absence

Cr Wayne Phillips Cr Steven Briffa submitted a Leave of Absence form for the period of 29 October 2014 – 30 November 2014 (inclusive)

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 6 October 2014 Note: An error in General Business item 9.2 Vote of Thanks: Mayoral Ball, from the Ordinary Meeting of Council on 6 October 2014. The last sentence of names of those who Cr Craig Langdon would like to thank should read ‘Trish Hosking and Karen Taylor’.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

Disclosure of Interests

Nil

Presentation

Nil



PROCEDURAL MOTION

Resolution That the items 1.1, 4.1, 4.5 and 4.6 with speakers be moved to the beginning of the meeting. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

PROCEDURAL MOTION

Resolution That the items 4.4, 6.3 and 7.1 be considered and moved without discussion. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

PROCEDURAL MOTION

Resolution That item 6.2 and 6.5 be dealt with concurrently. Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED

REPORTS

1.1 FAIRBANK WAY PETITION - TREE CONCERNS

Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY A petition with 14 signatures has been received from the residents of Fairbank Way Viewbank. The petition raised a number of concerns with ten council street trees and the effect on council infrastructure. The petition prayer is as follows: We the undersigned would like to highlight our concerns as follows: • Potential for Injury to pedestrians from falling branches. • Branches, leaves and sap falling onto vehicles and houses, causing damage. • Size of trees is too big and variety is unsuitable for residential area. • Tree roots have caused ongoing damage to footpath pavers, which create a tripping

hazard for pedestrians.



1.1 FAIRBANK WAY PETITION - TREE CONCERNS cont’d • Roots causing damage to infrastructure, underground services and homes. • Driver visibility is obscured when leaving and entering driveways. An independent Arborist was commissioned to undertake an assessment and provide a Tree Management Plan. The report identified that nine trees contribute to the amenity and are in good health and should be retained and one tree be removed. There is some minor displacement to the paved footpath, kerb and channel, and the paved road. The displacement is not negatively impacting the drainage ability of the kerb and channel. This report presents the findings of the Tree Management plan, examines potential policy impacts and the financial implications.

Resolution (CO2014/345)

That Council

1. Receives and notes the petition and residents are advised. 2. Undertakes the following actions:

a. removes the tree at number 3 and provides a replacement tree. b. retains the remaining healthy trees and consults resident to develop a species

transition plan. c. undertakes infrastructure repairs. d. that the trees continue to be maintained in accordance with councils two year

standard pruning cycle. e. continues to monitor the infrastructure.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED 4.1 PAID PARKING IN BANYULE

Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY

This report considers the performance of existing paid parking in Banyule; proposes new locations where paid parking could be introduced to better manage parking demand; and identifies future opportunities for paid parking. In particular, the report:

Identifies that the existing 206 paid parking spaces in Heidelberg and Greensborough are generally well utilised, with an average occupancy of 83%.

Proposes the introduction of paid parking in Martin Street, Heidelberg (between Darebin Street and Burgundy Street) and the Burgundy Street service road (between Martin Street and Stradbroke Avenue).



4.1 PAID PARKING IN BANYULE cont’d

Confirms the program for the introduction of paid parking in Norman Street, Ivanhoe and other approved locations.

Proposes that the introduction of paid parking at some locations recommended in the Council Report of 23 September 2013 be deferred as a result of further analysis and proposed alterations to public transport fares.

Proposes that the paid parking fee in Upper Heidelberg Road be reduced to $0.50/hour (maximum of $5/day) to improve turnover as the current 5% occupancy rate is very low.

Recommends that the parking fee in areas where the occupancy rate is more than 85% be reviewed as part of the annual review of fees and charges.


That Council: 1. Install paid parking on Martin Street, Heidelberg, between Darebin Street and Burgundy

Street funded through the Heidelberg Car Parking account and provide a payment exemption under the existing Residential Parking Permit Policy for residents holding a permit.

2. Install paid parking on the service road of Burgundy Street, Heidelberg, between Martin

Street and Stradbroke Avenue using the available funds in the Heidelberg Car Parking account.

3. Install paid parking on the south-east side of Norman Street, Ivanhoe, between

Waterdale Road and Seddon Street using the available funds in the Capital Works Program.

4. Inform residents of the proposed installation of paid parking identified in

Recommendations 1, 2 and 3 above. 5. Defer the installation of a paid parking system in Crissane Road, Heidelberg West. 6. Defer the installation of paid parking systems in Ivanhoe and Bellfield until the

Heidelberg Car Parking Plan is finalised. 7. Assess the demand for paid parking near railway stations in April 2015. 8. Adjust the parking fee for the parking in Upper Heidelberg Road, between Montgomery

Street and Darebin Street, Heidelberg, to $0.50/hour with a maximum daily fee of $5. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED



4.5 CYRIL CUMMINS RESERVE INDOOR HOCKEY FEASIBILITY STUDY

Mr Craig Lovel spoke on the item. EXECUTIVE SUMMARY

The Cyril Cummins Indoor Hockey Feasibility Study was undertaken to determine the demand for a regional indoor hockey facility and confirm if Cyril Cummins Reserve (home of the Yarra Valley Hockey Club) was an appropriate site for such a facility. The feasibility study was jointly funded by Sport and Recreation Victoria (SRV) and Council. The study suggests there is demand for a regional indoor hockey facility however the site cannot meet the preferred facility dimensions required of a regional indoor hockey facility. An alternative site layout plan has been prepared however it should be noted that the alternative site layout will displace existing tenants at Cyril Cummings Reserve and has a cost estimate of $7.1Million. A requirement of the SRV funding is that the draft feasibility study be considered by Council prior to finalising the project and claiming the final funding allocation. During the preparation of the feasibility study, the life of the existing outdoor pitch was considered. The main pitch is due for renewal within the next three years and the cost of this renewal work is estimated at $600,000. Maintenance and renewal is the Yarra Valley Hockey Club’s (YVHC) responsibility under the current lease agreement with Council. Earlier this year, tree roots have also begun to emerge under the main hockey pitch which has resulted in a risk for users. An allocation of $20,000 is included in the 2014/15 capital works budget to mitigate the risk. Further assessments have been conducted which confirm the short term repair cost is approximately $35,000, therefore a further $15,000 is required to complete this repair. The feasibility study confirms a regional indoor hockey facility that meets Hocky Victoria’s preferred number of indoor courts can not be accommodated at Cyril Cummins Reserve. The study also confirmed that an alternative site layout plan will displace existing tenants at Cyril Cummings Reserve if it were to be implemented. This report requests consideration that no further planning work be undertaken in relation to the development of indoor hockey pitches at Cyril Comings Reserve at this stage, as further works would be needed regarding site constraints and funding partners. Funding acquittal for the Cyril Cummins Indoor Hockey Feasibility Study should be undertaken with SRV for this project. This report recommends that the focus for Council and the YVHC should be on maintaining and renewing the existing assets at the Reserve. Resolution (CO2014/347)

That Council: 1. Note the draft Cyril Cummins Indoor Hockey Feasibility Study and acknowledge the

site layout plan included in the Study will displace existing tenants at Cyril Cummins Reserve.



4.5 CYRIL CUMMINS RESERVE INDOOR HOCKEY FEASIBILITY STUDY cont’d 2. Continue to liaise with Yarra Valley Hockey Club to further explore its plans for hockey

at Cyril Cummins Reserve, having regard to the strategic and budget framework of the Council; including resurfacing of the current pitch, the provision of a second outdoor pitch to cater for growth in YVHC numbers and the potential for an indoor facility to National standard when funding partners can be identified.

3. Addresses the needs of other current tenants of Cyril Cummins Reserve and options

available, whilst determining the preferred use for the site.

4. Complete the final funding acquittal with the Victorian State Government for this project.

5. Support a budget variation of $15,000 within the current 2014/15 capital works budget to address the immediate risk issues on the existing outdoor pitch caused by tree root invasion.

6. Conduct further discussion with the Yarra Valley Hockey Club Incorporated to confirm their capacity to renew the existing outdoor pitch within a three (3) year timeframe.

Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland CARRIED 4.6 OLYMPIC PARK INLINE SPEED SKATE TRACK FEASIBILITY STUDY

Mr Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY

A draft feasibility study for an InLine Speed Skate Track at Olympic Park has been completed. The feasibility study was jointly funded by Council, Skate Victoria and Sport and Recreation Victoria (SRV). The total cost of the proposed works identified within the feasibility study is $5.45 million. The proposal did not receive support from all stakeholders within the Olympic Park precinct. Officers are suggesting a higher level master plan be prepared for Olympic Park that will consider the current and future needs of all stakeholder’s, identify opportunities for multi-use and also identify a priority works plan for further consideration by Council. A requirement of the SRV funding is that the draft feasibility study for an InLine Speed Skate Track at Olympic Park be considered by Council prior to finalising the project and claiming the final funding allocation from Sport and Recreation Victoria.


That Council: 1. Note the attached draft InLine Speed Skate Track Feasibility Study.

2. Refer funding for the preparation of an Olympic Park Master Plan to the 2015/16

budget process for future consideration.



4.6 OLYMPIC PARK INLINE SPEED SKATE TRACK FEASIBILITY STUDY cont’d 3. Request officers to complete the final funding acquittal with the Victorian State

Government for InLine Speed Skate Track Feasibility Study. Moved: Cr Steven Briffa Seconded: Cr Craig Langdon CARRIED 4.4 JULINDA COURT, GREENSBOROUGH - PROPOSED DISCONTINUANCE OF

UNUSED 'ROAD'

EXECUTIVE SUMMARY

A section of Julinda Court, Greensborough, being the unused ‘road’ between 30 and 34 Paterson Crescent, Greensborough (unused ‘road’) has never been constructed as a ‘road’. The unused ‘road’ functions as an overland flow path for stormwater during large rainfall events and has the potential as an important dedicated walking/cycling link between off-road shared trail infrastructure and the Greensborough Activity Centre. The purpose of this report is for Council to determine whether or not to proceed with the discontinuance of the unused ‘road’ and retain the resultant land for municipal purposes. The discontinuance or removal of ‘road’ status requires Council to form the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use. In forming that view, Council must, in accordance with section 207A(a) and 223 of the Local Government Act 1989, give public notice of its intention to discontinue or remove ‘road’ status and retain for municipal purposes. The giving of public notice provides the opportunity for members of the public to make a written submission in relation to the proposal. Council, at its Ordinary Meeting of 7 July 2014 (Item CO2014/203), directed that the statutory procedures be commenced. Public notice was given in the “Diamond Valley Leader” on 30 July 2014, inviting submissions from the public. The submission period closed 27 August 2014. One written submission was received which included a request to be heard before a meeting of Council. At Council’s Ordinary meeting of 6 October 2014, it was recorded that the written submission was considered but the submitter failed to appear before Council to be heard. The proposal to discontinue the unused ‘road’ and retain the resultant land for municipal purposes has been considered having regard to current and potential future uses. The unused ‘road’ does not portray the physical characteristics of a road and is not used by the public as a means of vehicular access. Therefore there would appear to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use.


That Council: 1. In accordance with sections 207A(a) and 223 of the Local Government Act 1989,

having given notice of Council’s intention to discontinue the section of Julinda Court, Greensborough, between 30 and 34 Paterson Crescent (unused ‘road’) and having considered the written submission at its Ordinary Meeting of 6 October 2014, forms the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use for the following reasons:



4.4 JULINDA COURT, GREENSBOROUGH - PROPOSED DISCONTINUANCE OF

UNUSED 'ROAD' cont’d

a) the unused ‘road’ is not currently used by the public as a means of vehicular access; and

b) the unused ‘road’ is currently maintained by Council as an overland flow path for stormwater and a pedestrian link to the Plenty River Trail.

2. Notifies the submitter of the decision and the reasons for the decision. 3. Directs that the unused ‘road’ be discontinued and the land vest in Council for

municipal purposes. 4. Authorises the publication of its resolution in Victoria Government Gazette. 5. Acknowledges that upon publication of the resolution in the Victoria Government

Gazette the unused ‘road’ is discontinued and the land thereafter vests in Council for municipal purposes.

6. Authorises the amendment of Council’s Road Register to reflect the discontinuance of

the section of ‘road’, following publication of the resolution in the Victoria Government Gazette.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED 6.3 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 6 October 2014

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 6 October 2014 (excluding confidential items) as listed below:



6.3 ASSEMBLY OF COUNCILLORS cont’d

1.1 Stormwater overflow at 10 and 12 Cantala

Avenue, Rosanna

1.2 The lease of Part of Chelsworth Park to

The Ivanhoe Grammar School

2.1 Shelley Reserve Temporary Shipping

Containers

2.2 Proposed Netball Courts at Seddon

Reserve

3.1 Allocation of the 2014 Banyule

Environmental Sustainability Grants

4.1 Proposed multi dwelling development at

204 - 206 Lower Heidelberg Road, Ivanhoe

East

4.2 Multi Dwelling Development at 40

Liddesdale Grove, Eltham North

4.3 Banyule Flats and Warringal Parklands

Heritage Nomination

4.4 Willis Street, Greensborough - Proposed

Discontinuance of Section of Unused

'Road' - Determine Intention to Discontinue

4.5 Margaret Avenue, Montmorency -

Proposed discontinuance of section of

unused 'road' - Determine Intention to

Discontinue

4.6 Julinda Court Greensborough - Proposed

Discontinuance of Unused 'Road' - Hearing

of Submissions

4.7 Proposed multi-dwelling development at 47

Lower Plenty Road, Rosanna

5.1 Proposed Lease of Part of Chelsworth Park

to Ivanhoe Grammar School- Report on

Submissions

5.2 World Health Organisation's -Global

Network of Age Friendly Cities Membership

5.3 Proposed Lease for Shop 48 The Mall,

West Heidelberg, for the purpose of

Community Information and Support

Services

6.1 Contract No. 1212/1017 - Natural Gas &

Associated Services to all Sites

6.2 Assembly of Councillors

7.1 Sealing of Documents

8.1 Buy Local Campaign

8.2 Mayoral Duties and Attendances



6.3 ASSEMBLY OF COUNCILLORS cont’d 8.3 Mayoral Election 2014

Urgent Business Items 1. Advocacy on International Funds Transfers for the

Somali Community 2. Banyule’s Commitment to a Harmonious and

Multicultural Community 3. Rate Capping for Banyule City Council 4. Advocacy for a new police station for West

Heidelberg

General Business Item

Wellness Walk

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Jenny Mulholland Wayne Phillips Tom Melican

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Gina Burden – Manager Governance, Information & Laws Vivien Ferlaino – Coordinator Governance and Information Records Daniel Kollmorgen – Acting Manager Strategic Economic Joel Elbourne – Acting Manager Development Services Andy Wilson – Team Leader Development Planning

Others Present: Nil

Conflict of Interest: Nil


Type of Meeting: Banyule Environment Advisory Committee (BEAC)

Matters Considered: - SOE Report 2013-14 feedback session - Stewardship Plan feedback session - Balloons at Festivals/Events - STRATECO Restructure - Review BEAC Terms of Reference discussion - Significant Trees - Mayoral Election Date Change

Councillors Present: Cr Craig Langdon

Staff Present: Daniel Kollmorgen - Manager Strategic Economic Development Fleur Anderson - Environment Officer



6.3 ASSEMBLY OF COUNCILLORS cont’d Others Present: John D’Aloia

Alan Leenaerts Matt Hall Kate Roberts Denise Fernando Maree Keenan Peter Castaldo



Type of Meeting: Councillor Briefing

Matters Considered: 1. Meet the Candidates – Greens Representatives 2. Northern Alliance for Greenhouse Action 3. Montmorency RSL – Renovations and Gaming

Machines 4. Assets Management Policy 5. Olympic Park Skate Facility Study 6. Cyril Cummins Hockey Facility Study 7. Community Garden Guidelines

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Daniel Kollmorgen – Acting Manager Strategic Economic Kevin Gallagher – Assets Coordinator Clayton Simpson – Resources Conservation Officer Ben McManus – Coordinator Leisure and Cultural Services Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Clement Stanyon – Greens Party Paul Kennedy – Greens Party Liezl Shnookal – Greens Party David Meiklejohn– Northern Alliance for Greenhouse Action



Type of Meeting: Confidential Councillor Briefing

Matters Considered: Proposed Developments

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican



6.3 ASSEMBLY OF COUNCILLORS cont’d Staff Present: Simon McMillan – Chief Executive Officer

Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Daniel Kollmorgen – Acting Manager Strategic Economic Ben McManus – Coordinator Leisure and Cultural Services Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Nil



That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED 7.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the Variation of Lease between Banyule City Council and East Ivanhoe Bowling Club Inc to amend the maintenance schedule of the lease to provide for the Club to be responsible for undertaking, and the costs associated with, the ongoing maintenance of the photovoltaic solar system installed on the roof of the Council-owned building at 151-153 The Boulevard Ivanhoe East. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED



3.1 METROPOLITAN LANDFILL SERVICES CONTRACTS EXTENSIONS

EXECUTIVE SUMMARY

The initial term for the provision of landfill services under the current agreements that Metropolitan Waste & Resource Recovery Group (MWRRG) and council have with Hanson Landfill Services and Sita Environmental Solutions expires on 1 April 2015. Under the terms of the agreements council must provide written notice to MWRRG and the landfill service providers by the 31 December 2014 if it wishes to extend the contracts for a further term. This report assesses the performance of the existing providers and options for landfill services for the next two years.


That Council: 1. Approve the extension of the agreements for landfill services with Hanson Landfill

Services and Sita Environmental Solutions for a further term of two years. 2. Authorise the Chief Executive Officer or delegate to negotiate more favourable terms if

available. 3. Authorise the Chief Executive Officer to approve future extensions under the existing

agreements. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED 4.2 LAANE AVENUE, ROSANNA - TRAFFIC INVESTIGATION

EXECUTIVE SUMMARY

A petition was received in July 2014 from residents of Laane Avenue and Coorie Crescent requesting Council to change traffic conditions along these streets. An independent investigation of traffic flows in Laane Avenue identified motorists using Laane Avenue as an alternate connection to Banyule Road during and outside of peak times. There is also a reasonable level of local traffic accessing the area via the right turn into Laane Avenue. The investigation also identified an opportunity to improve traffic signal efficiency at the intersection of Banyule Road and Rosanna Road. Providing greater efficiency at this intersection may reduce the instances of motorists using the local road network to avoid congestion at this location. Signal changes should be investigated, implemented and monitored to determine their effectiveness at reducing rat running in Laane Avenue before any further turn ban restrictions are considered.



4.2 LAANE AVENUE, ROSANNA - TRAFFIC INVESTIGATION cont’d Resolution (CO2014/353)

That Council: 1. Write to VicRoads requesting a review of the signal phasing at Banyule Road and

Rosanna Road with the view of providing addition ‘green time’ to vehicles entering / exiting Banyule Road from Rosanna Road during the PM peak (3pm onwards).

2. Receive a report on the results of an Origin/Destination survey of vehicles using Laane

Avenue, conducted six months after the implementation of traffic signal timing changes.

3. Include the issue on the agenda for the meeting with VicRoads on 27 October 2014 and request VicRoads to create a project team to work on a plan for Rosanna Road at this meeting.

4. Write again to the Minister for Transport and Shadow Minister with copies to all

Ivanhoe candidates requesting their policies on Rosanna Road after the State election.

5. That necessary land owner consents and approvals be sought to install a sign on Rosanna Road or nearby land which advocates for action in relation to Rosanna Road safety and amenity concerns. The sign could potentially read: “Who will fix Rosanna Road? Banyule Council wants a plan” and be funded by Council.

6. Advise the primary petitioner of this resolution. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED 4.3 MONTMORENCY RAILWAY STATION - ADDITIONAL CAR PARKING

EXECUTIVE SUMMARY

This report provides an update on the assessment of additional car parking opportunities near Montmorency Railway Station. Council has written to the Secretary of the Department of Transport, Planning and Local Infrastructure requesting support and action to increase the amount of commuter parking available at Montmorency Railway Station. A further report on this matter will be prepared in the near future.

Cr Jenny Mulholland left the Chamber at 9.00pm.


That the item be deferred to a future meeting. Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland CARRIED

Cr Jenny Mulholland returned to the Chamber at 9.02pm.



6.2 ANNUAL REPORT 2013-2014

EXECUTIVE SUMMARY

In accordance with Section 134 of the Local Government Act 1989, Council is required to consider the Annual Report 2013-2014 (as attached) for the 12 months ended 30 June 2014. The Annual Report contains:

The audited Financial Statements, Standard Statements and Performance Statement (the Statutory Statements) of Council for the financial year ended 30 June 2014.

A Report of Council’s Operations, including the Mayor and CEO Statement, information about the Council, corporate governance and the organisation, and a summary of Council’s services, achievements and performance.

The Annual Report is an important part of Banyule’s ongoing reporting to its Community. The report highlights achievements during 2013-2014 in line with the first year of Council’s City Plan 2013-2017. Prior to consideration at this Council Meeting, the Annual Report has been:

subject to audit of the statutory statements by the Victorian Auditor-General’s agent and review by the Audit Committee during August-September 2014

presented to Council for ‘in principle’ approval at the 15 September 2014 Council Meeting

lodged with the Victorian Auditor-General and the formal Audit Report received

submitted to the Minister for Local Government by 30 September 2014, and

made available for the mandatory minimum 14 days to enable public inspection of the report. A Public Notice was placed in ‘The Age’ newspaper and on Council’s website on Wednesday, 1 October 2014.

The document has been available for inspection via Council’s Service Centres and website, and at local libraries.


That Council adopt the Annual Report 2013-2014 for the year-ended 30 June 2014. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED



6.5 OPERATING AND CAPITAL FINANCIAL MANAGEMENT REPORT FOR PERIOD

ENDED SEPTEMBER 2014

EXECUTIVE SUMMARY

The Operating and Capital Financial Management (OCFM) Report for September 2014 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date The Operating performance for the 3 months to September 2014 is favourable to the year to date budget by $5,065,067 and indicates that Council is managing well against the year to date budget. Some of the variances identified year-to-date are yet to be fully assessed to determine if a permanent adjustment to forecast is required. The projected forecast is $6,094,519 - $86,608 favourable (1.4%) due mainly to additional:

supplementary income received to date against budget, partially offset by

expenditure that has been incurred against that budgeted. At the end of September 2014 a total of $6.151 million has been spent on capital works and initiatives with the full year forecast projected to be in line with budget. The next OCFM report to Council will be presented to the 2 February 2015 Council meeting.


That the Operating and Capital Financial Management Report for the period September 2014 be received. Moved: Cr Tom Melican Seconded: Cr Steven Briffa CARRIED 6.1 55-59, 61 AND 63 MAIN STREET, GREENSBOROUGH - HEARING SUBMISSIONS

FOLLOWING NOTICE OF INTENTION TO SELL

EXECUTIVE SUMMARY

At its Ordinary Meeting of Council on 7 July 2014, Council authorised the commencement of the statutory procedures to give public notice of its intention to sell the Council owned land and buildings known as 55-59, 61 and 63 Main Street, Greensborough, in accordance with section 189 of the Local Government Act 1989 (Act). Public notice was given in the “Diamond Valley Leader’ on 20 August 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. The submission period closed at 5:00pm on 16 September 2014. No submissions were received.



6.1 55-59, 61 AND 63 MAIN STREET, GREENSBOROUGH - HEARING SUBMISSIONS

FOLLOWING NOTICE OF INTENTION TO SELL cont’d Resolution (CO2014/357)

That Council:

1. Records that there were no submissions to be considered or heard in response to the public notice given pursuant to Section 223 of the Local Government Act 1989 of Council’s intention to sell the Council-owned land and buildings known as 55-59, 61 and 63 Main Street, Greensborough (subject land).

2. Determine whether or not to proceed with the sale of the subject land at its Ordinary Meeting of 10 November 2014.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED 6.4 LOCAL GOVERNMENT ELECTORAL REVIEW - SUBMISSION

EXECUTIVE SUMMARY

The Local Government Electoral Review Panel (The Panel) was established to review and provide advice to the Minister for Local Government on the following:

1. Electoral process 2. Participation 3. Integrity 4. Electoral representation.

A public consultation process was undertaken with thirteen (13) public hearings held, a survey was sent to all Chief Executive Officers, and one hundred and sixty four (164) written submissions were received including a submission from Councillor Jenny Mulholland, who was also heard at a public hearing on the 14 October 2013. A written submission was also lodged by Banyule Council. The independent Panel has carried out a comprehensive review of Victoria's local government electoral system. The Victorian Government released the reports in September 2014 and is now seeking feedback on the Panel's fifty five (55) recommendations. 1. The Panel's Stage 1 - report examines the electoral process, participation and integrity. 2. The Panel's Stage 2 - report examines electoral representation. Feedback closes on Monday 3 November 2014. The Municipal Association of Victoria has provided each Council with their comments and feedback on the Panel’s Recommendations and has sought feedback from Councils by the 20 October 2014. This report provides an overview of the recommendations of the report and seeks comments and feedback to be submitted to Local Government Victoria.

http://www.dpcd.vic.gov.au/__data/assets/pdf_file/0020/232247/Stage-1-report-Local-Government-Electoral-Review.pdf

http://www.dpcd.vic.gov.au/__data/assets/pdf_file/0004/232249/Stage-2-report-Local-Government-Electoral-Review.pdf



6.4 LOCAL GOVERNMENT ELECTORAL REVIEW – SUBMISSION cont’d Resolution (CO2014/358)

That Council:

1. Provides feedback to Local Government Victoria that it generally supports the recommendations of the Local Government Electoral Review and requests further consideration be given to: a) Councils having the opportunity to choose between postal and attendance voting. b) Council’s preference is that the Local Government sector move to attendance

voting (including pre-poll) consistent with State and Federal Governments. c) Reconsidering the suggested upper limit for the number of Councillors (being 15),

and that odd number of Councillors be considered noting that in case of Banyule seven (7) Councillors operates well.

d) The Municipal Association of Victoria response. 2. Provides feedback to the Municipal Association of Victoria that it supports their

submission and re-affirms Council’s position on the matters raised in point 1 above. 3. Write to the MAV to express its disappointment that it does not support the inclusion of

How to Vote cards in postal packs. 4. Write to the Minister for Local Government, Parliament Secretary and Shadow Minister

and all local members of parliament and candidates for the upcoming election with our views.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

8. NOTICES OF MOTION

8.1 COUNCIL BOUNDARY REVIEW

Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/359)

1. That Council calls on the State Government, State Opposition, Municipal Association of Victoria, and the Victorian Local Governance Association to support:

a. An independent review of the boundaries of all the Municipalities every 20 - 25

years to ensure communities of interest are maintained, Councils remain financial viable, population growth within Councils do not become unmanageable. This review be based on the Australian & Victorian electoral review process where boundaries are open to submissions, independently reviewed and then open for public comment and further submissions before they are finalised.

b. That natural and major built structures such as rivers & freeways be considered

as municipal boundaries. c. Keeping Councils, except for major Regional Cities, within a reasonable and

manageable population size taking into consideration of growth areas.



8.1 COUNCIL BOUNDARY REVIEW cont’d

d. Addressing the many anomalies which occurred with the 1994 Council

amalgamations. 2. That the Council write to all the State Members of Parliament and candidates within

Banyule, Municipal Association of Victoria and Victorian Local Governance Association seeking their support for the review.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED 8.2 NAMING OPTIONS - HAIG STREET DEVELOPMENT SITE

Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/360)

That Council officers investigate and prepare a report to Council on the naming of the public open space located on the site between Haig Street and Bonar Street, and streets within the development, which considers: 1. Dedicating the reserve to the former students, parents, School Council, Principals,

teachers and staff of the Haig Street Primary School, and naming of the public open space on this site recognise Vin Heffernan OAM the former Councillor - City of Heidelberg (1966-1985) Mayor (1979-80) State Member for Ivanhoe (1985 - 1996) Minister for Small Business and Youth Affairs (1992-1996) with the name Vin Heffernan Walk.

2. Providing a plaque to be erected in the reserve stating:

"Vin Heffernan Walk is dedicated to all the former students, parents, School Council, Principals, teachers, and staff of the Haig Street Primary School (1925-2011). This park is named after Vin Heffernan OAM Councillor - City of Heidelberg (1966-1985) Mayor (1979-80) State Member for Ivanhoe (1985 - 1996) Minister for Small Business and Youth Affairs (1992-1996). The School recognised his commitment and support for students and the local community by naming their Library in his honour."

3. The streets within the development being dedicated to former City of Heidelberg

Mayors and long serving Councillors. 4. Council seeking permission of the various families and the Office of Geographic Names

to name the reserve and streets. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



8.3 STREET FURNITURE INSPECTIONS

Cr Craig Langdon submitted a Notice of Motion.


That Council officers investigate and refer funding for budget consideration in the 2015 /16 budget process for undertaking proactive inspections of all street furniture across the municipality.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

9. GENERAL BUSINESS

9.1 CLYDE JAMES SMITH AWARD

Cr Craig Langdon stated that on Tuesday, October 7, he was honoured to present the inaugural Clyde James Smith Leadership Award. There were 3 finalists, Acting Sgt. Damien Mein from Heidelberg Criminal Investigation, Leading Senior Constable Cynthia Suhan from Banyule Crime Office and the ultimate winner, Sgt Warren Anderson from the Heidelberg Police Station. The Leadership Award is named after Clyde James Smith who died on duty at the first Baden-Powell Jamboree to be held in Australia. Clyde Smith's sons and other family members have subsequently served over 200 years of duty for Victoria Police. Members of the family were in attendance including children Len & Kathy; as was David Southwick, Parliamentary Secretary for Police and Emergency Services; Acting Commander Brett Guerin; Superintendent Sharon Cowden; Insp. Darren Harris; Neil Soullier, CEO Blue Ribbon Foundation; and Noel & Valda Henry, who lost their son while on duty. It was an honour to present the inaugural award to the quietly spoken Warren Anderson who has served the local community with distinction for over 20 years. Council was represented by Councillors Tom Melican and Jenny Mulholland, and the CEO Simon McMillan. Cr Langdon thanked the Council Staff for their assistance in establishing the Award, including Rozlyn Williams, Frances Gianinotti, Sarah Mulholland and Giovanna Failla. 9.2 YOUTH SUMMIT

On Tuesday, 14 October, Banyule Council held its first Youth Summit which was well attended by every secondary college and NMIT. Cr Craig Langdon thanked Allison Beckwith and the team from Banyule Youth Services for an outstanding event.



9.3 LAST MEETING AS MAYOR.

Cr Craig Langdon noted this as his final meeting as Mayor for the 2013 – 2014 Mayoral Period. Cr Langdon also thanked the staff and in particular the CEO, Directors, Managers, Sue Sayle & Emily Outlaw. Cr Langdon explained that in the last 12 months he discovered the role as Mayor is about leadership, both in the Chamber and with Council but more importantly in the public. Cr Langdon noted that to become Mayor is a great honour and the position should be treated as such. 9.4 DEPUTY MAYOR

Cr Steven Briffa further congratulated and thanked Cr Craig Langdon and noted it was his last night as deputy Mayor. He commented that he looks forward to working with the Mayor and Council again in the future.

10. URGENT BUSINESS

10.1 IVANHOE REDEVELOPMENT SITE

Resolution

That Council consider an item of Urgent Business regarding the Ivanhoe redevelopment site. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED Resolution (CO2014/362)

That upon the signing of contracts for the sale of the Ivanhoe redevelopment site at 229 Banksia Street, Ivanhoe, the successful purchaser and sale price is formally announced via a media release. Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED



10.2 SIGNAGE

Resolution

That Council consider an item of Urgent Business regarding signage. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED Resolution (CO2014/363)

That

1. Council seeks approval from the responsible authorities where relevant to install billboards with the following messages and at the following locations:

"Banyule Council supports a Police Station in West Heidelberg" - Southern Road near the Darebin Creek; "We need a new school" - the corner of Banksia Street and Oriel Road; "Banyule Council supports a 40k Zone for this Shopping Centre but we need VicRoads Approval" - East Ivanhoe, Ivanhoe and Rosanna Shopping Centres.

2. The costs for the boards be included in Councils Communications budget. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 10.3 LEAVE OF ABSENCE

Resolution

That Council consider an item of Urgent Business regarding Cr Steven Briffa’s request for a Leave of Absence.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED Resolution (CO2014/364)

That Council endorse the Councillor Request for Leave of Absence by Councillor Steven Briffa for the period of 29 October 2014 to 30 November 2014 (inclusive). Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED



Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 and 11.2. Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED The Meeting was adjourned at 9.49pm. The Meeting was closed to the public at 9.54pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR

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