These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014 1
Ordinary Meeting of Council
Council Chambers, Service Centre
275 Upper Heidelberg Road, Ivanhoe
20 October 2014 commencing at 7.45pm
MINUTES
THE MAYORS ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3
PRESENT .............................................................................................................................. 3
APOLOGIES .......................................................................................................................... 3
LEAVE OF ABSENCE ........................................................................................................... 3
CONFIRMATION OF MINUTES ............................................................................................. 3
DISCLOSURE OF INTERESTS ............................................................................................. 3
PRESENTATION ................................................................................................................... 3
REPORTS .............................................................................................................................. 4
1.1 Fairbank Way Petition - Tree Concerns .................................................................. 4 4.1 Paid Parking in Banyule .......................................................................................... 5 4.5 Cyril Cummins Reserve Indoor Hockey Feasibility Study ........................................ 7 4.6 Olympic Park Inline Speed Skate Track Feasibility Study ....................................... 8 4.4 Julinda Court, Greensborough - Proposed Discontinuance of Unused 'Road' ......... 9 6.3 Assembly of Councillors ........................................................................................ 10 7.1 Sealing of Documents ........................................................................................... 14 3.1 Metropolitan Landfill Services Contracts Extensions ............................................. 15 4.2 Laane Avenue, Rosanna - Traffic Investigation ..................................................... 15 4.3 Montmorency Railway Station - Additional Car Parking ........................................ 16 6.2 Annual Report 2013-2014 ..................................................................................... 17 6.5 Operating and Capital Financial Management Report for Period Ended
September 2014 ................................................................................................... 18 6.1 55-59, 61 and 63 Main Street, Greensborough - Hearing Submissions
following Notice of Intention to Sell ....................................................................... 18 6.4 Local Government Electoral Review - Submission ................................................ 19
8. NOTICES OF MOTION .................................................................................................. 20
8.1 Council Boundary Review ..................................................................................... 20 8.2 Naming Options - Haig Street Development Site .................................................. 21 8.3 Street Furniture Inspections .................................................................................. 22
MINUTES ORDINARY MEETING OF COUNCIL 20 OCTOBER 2014
2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014
9. GENERAL BUSINESS .................................................................................................. 22
9.1 Clyde James Smith Award .................................................................................... 22 9.2 Youth Summit ....................................................................................................... 22 9.3 Last Meeting as Mayor. ......................................................................................... 23 9.4 Deputy Mayor ....................................................................................................... 23
10. URGENT BUSINESS ..................................................................................................... 23
10.1 Ivanhoe Redevelopment Site ................................................................................ 23 10.2 Signage ................................................................................................................ 24 10.3 Leave of Absence ................................................................................................. 24
CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 25
MINUTES ORDINARY MEETING OF COUNCIL 20 OCTOBER 2014
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014 3
The Meeting opened at 7.45pm.
The Mayors Acknowledgement of the Wurundjeri People
The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.
Present
Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.
Apologies
Cr Rick Garotti
Leave of Absence
Cr Wayne Phillips Cr Steven Briffa submitted a Leave of Absence form for the period of 29 October 2014 30 November 2014 (inclusive)
Confirmation of Minutes
That the following Minutes be confirmed: Ordinary Meeting of Council held 6 October 2014 Note: An error in General Business item 9.2 Vote of Thanks: Mayoral Ball, from the Ordinary Meeting of Council on 6 October 2014. The last sentence of names of those who Cr Craig Langdon would like to thank should read Trish Hosking and Karen Taylor.
Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED
Disclosure of Interests
Nil
Presentation
Nil
MINUTES ORDINARY MEETING OF COUNCIL 20 OCTOBER 2014
4 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014
PROCEDURAL MOTION
Resolution That the items 1.1, 4.1, 4.5 and 4.6 with speakers be moved to the beginning of the meeting. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED
PROCEDURAL MOTION
Resolution That the items 4.4, 6.3 and 7.1 be considered and moved without discussion. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED
PROCEDURAL MOTION
Resolution That item 6.2 and 6.5 be dealt with concurrently. Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED
REPORTS
1.1 FAIRBANK WAY PETITION - TREE CONCERNS
Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY A petition with 14 signatures has been received from the residents of Fairbank Way Viewbank. The petition raised a number of concerns with ten council street trees and the effect on council infrastructure. The petition prayer is as follows: We the undersigned would like to highlight our concerns as follows: Potential for Injury to pedestrians from falling branches. Branches, leaves and sap falling onto vehicles and houses, causing damage. Size of trees is too big and variety is unsuitable for residential area. Tree roots have caused ongoing damage to footpath pavers, which create a tripping
hazard for pedestrians.
MINUTES ORDINARY MEETING OF COUNCIL 20 OCTOBER 2014
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 10 November 2014 5
1.1 FAIRBANK WAY PETITION - TREE CONCERNS contd Roots causing damage to infrastructure, underground services and homes. Driver visibility is obscured when leaving and entering driveways. An independent Arborist was commissioned to undertake an assessment and provide a Tree Management Plan. The report identified that nine trees contribute to the amenity and are in good health and should be retained and one tree be removed. There is some minor displacement to the paved footpath, kerb and channel, and the paved road. The displacement is not negatively impacting the drainage ability of the kerb and channel. This report presents the findings of the Tree Management plan, examines potential policy impacts and the financial implications.
Resolution (CO2014/345)
That Council
1. Receives and notes the petition and residents are advised. 2. Undertakes the following actions:
a. removes the tree at number 3 and provides a replacement tree. b. retains the remaining healthy trees and consults resident to develop a species
transition plan. c. undertakes infrastructure repairs. d. that the trees continue to be maintained in accordance with councils two year
standard pruning cycle. e. continues to monitor the infrastructure.
Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED 4.1 PAID PARKING IN BANYULE
Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY
This report considers the performance of existing paid parking in Banyule; proposes new locations where paid parking could be introduced to better manage parking demand; and identifies future opportunities for paid parking. In particular, the report:
Identifies that the existing 206 paid parking spaces in Heidelberg and Greensborough are generally well utilised, with an average occupancy of 83%.
Proposes the introduction of paid parking in Martin Street, Heidelberg (between Darebin Street and Burgundy Street) and the Burgundy Street ser
