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These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016 1 Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 30 May 2016 commencing at 7.45pm MINUTES PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 4 PRESENTATION ................................................................................................................... 4 1. PETITIONS ...................................................................................................................... 4 Nil 2.2 Spirit Walk & Babarrbunin Beek Activation: Employment of an Aboriginal and Torres Strait Islander Cultural Development Worker ............................................... 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 2.3 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options....... 5 4.3 Erect a carport within the front setback on a lot less than 500 sqm at 1/33 Coventry Street Montmorency (P1070/2012) .......................................................... 7 6.2 Assembly of Councillors.......................................................................................... 9 8.3 Banyule Theatre ................................................................................................... 12 5.1 Proposed City Plan & Budget - Consideration of Submissions Received .............. 13 2.1 Request for Over Mass Fire Truck Access on Local Roads .................................. 14 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 15 3.1 Resilient Melbourne - metropolitan strategy for a sustainable, liveable and prosperous Melbourne .......................................................................................... 15 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 16 4.1 Banyule Planning Scheme Amendment C110 - Results of Public Exhibition ......... 16 4.2 Status of Closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe ................................................................................................................. 17 4.4 Naming of the new public open space between Bonar and Haig Street, Heidelberg Heights ............................................................................................... 18 4.5 Heidelberg Road, Ivanhoe - New Pedestrian Crossing ......................................... 18 4.6 Grimshaw Street / Flintoff Street, Greensborough Intersection Improvement Funding................................................................................................................. 19

Banyule City Council Minutes 30 May 2016

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Text of Banyule City Council Minutes 30 May 2016

  • These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016 1

    Ordinary Meeting of CouncilCouncil Chambers, Service Centre

    275 Upper Heidelberg Road, Ivanhoe

    30 May 2016 commencing at 7.45pm

    MINUTES

    PRESENT ..............................................................................................................................3APOLOGIES..........................................................................................................................3LEAVE OF ABSENCE...........................................................................................................3CONFIRMATION OF MINUTES.............................................................................................3DISCLOSURE OF INTERESTS .............................................................................................4PRESENTATION ...................................................................................................................41. PETITIONS......................................................................................................................4

    Nil2.2 Spirit Walk & Babarrbunin Beek Activation: Employment of an Aboriginal and

    Torres Strait Islander Cultural Development Worker ...............................................4

    2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT ......................................52.3 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options.......54.3 Erect a carport within the front setback on a lot less than 500 sqm at 1/33

    Coventry Street Montmorency (P1070/2012) ..........................................................76.2 Assembly of Councillors..........................................................................................98.3 Banyule Theatre ...................................................................................................125.1 Proposed City Plan & Budget - Consideration of Submissions Received ..............132.1 Request for Over Mass Fire Truck Access on Local Roads ..................................14

    3. PLANET ENVIRONMENTAL SUSTAINABILITY .......................................................153.1 Resilient Melbourne - metropolitan strategy for a sustainable, liveable and

    prosperous Melbourne ..........................................................................................15

    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT..............................164.1 Banyule Planning Scheme Amendment C110 - Results of Public Exhibition.........164.2 Status of Closure of Myrtle Street, Linden Avenue and Forster Street,

    Ivanhoe.................................................................................................................174.4 Naming of the new public open space between Bonar and Haig Street,

    Heidelberg Heights ...............................................................................................184.5 Heidelberg Road, Ivanhoe - New Pedestrian Crossing .........................................184.6 Grimshaw Street / Flintoff Street, Greensborough Intersection Improvement

    Funding.................................................................................................................19

  • MINUTES ORDINARY MEETING OF COUNCIL 30 MAY 2016

    2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016

    4.7 Reallocation of 2015/2016 Local Roads Resurfacing Program Funding................19

    5. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................206. PERFORMANCE - USE OUR RESOURCES WISELY..................................................207. SEALING OF DOCUMENTS .........................................................................................21

    7.1 Sealing of Documents...........................................................................................21

    8. NOTICES OF MOTION..................................................................................................228.1 Banyule Mobile App and Smart-Device Functionality ............................................228.2 Access on to the M80 Ring Road from the Greensborough By-pass (north

    bound) ..................................................................................................................228.4 Stormwater Harvesting and Pollution Mitigation at Olympic Park ..........................23

    9. GENERAL BUSINESS ..................................................................................................249.1 Fund Raiser for Jacks Story .................................................................................249.2 Volunteers Celebrations........................................................................................249.3 Acknowledgement of Montmorency Traders' Association .....................................249.4 National Story Time ..............................................................................................249.5 Turning the Sod Pavilion in Ivanhoe......................................................................249.6 Sorry Day Flag Raising Ceremony and Plaque Unveiling......................................249.7 50th Birthday of Ivanhoe Chargrill Steak House.....................................................259.8 Mosque Open Day................................................................................................259.9 Staff Acknowledgements.......................................................................................25

    10. URGENT BUSINESS.....................................................................................................25CLOSURE OF MEETING TO THE PUBLIC.........................................................................25

  • MINUTES ORDINARY MEETING OF COUNCIL 30 MAY 2016

    These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016 3

    EXTENSION OF PUBLIC FORUM(CO2016/159)Resolution

    That the Public Forum be extended until 8.05pm

    Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

    EXTENSION OF PUBLIC FORUM(CO2016/160)Resolution

    That the Public Forum be extended until 8.10pm

    Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

    The Meeting opened at 8.13pm.

    Acknowledgement of the Traditional Owner, the Wurundjeri willam peopleThe Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willampeople.

    PresentMayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti,Cr Tom Melican, Cr Jenny Mulholland.

    ApologiesCr Steven Briffa

    Cr Mark Di Pasquale left the Chamber at 8.13pm.

    Cr Mark Di Pasquale returned to the Chamber at 8.15pm

    Leave of AbsenceNil

    Confirmation of MinutesThat the following Minutes be confirmed:

    Ordinary Meeting of Council held 9 May 2016

    Special Meeting of Council held 9 May 2016

    Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

  • MINUTES ORDINARY MEETING OF COUNCIL 30 MAY 2016

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    Disclosure of InterestsNil

    PresentationThe Mayor, Cr Craig Langdon, made a presentation acknowledging National ReconciliationWeek. This is a time when Council publically promotes its ongoing contribution to support,acknowledge and work alongside our Aboriginal and Torres Strait Islander communities.

    PROCEDURAL MOTION(CO2016/161)Resolution

    That items 2.2, 2.3, 4.3, 5.1, 6.1, 6.2 and 8.3 be considered before all other items to allow forspeakers.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

    Cr Wayne Phillips left the Chamber at 8.18pm.

    1. PETITIONSNil

    2.2 SPIRIT WALK & BABARRBUNIN BEEK ACTIVATION: EMPLOYMENT OF ANABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL DEVELOPMENTWORKER

    Mr Brian Grace and Mr Terry Makin spoke to the item.

    Cr Wayne Phillips returned to the Chamber at 8.20pm.

    EXECUTIVE SUMMARY

    Council has undertaken significant work to support the Aboriginal and Torres Strait Islandercommunity through the development of the Inclusion Access and Equity Framework, theestablishment of the Aboriginal and Torres Strait Islander Advisory Committee and capitalinvestment in the Babarrbunin Beek Aboriginal Gathering Place.

    Council is currently in its planning phases for the Commemorative Spiritual Walk atBabarrbunin Beek. Council will continue to hold a number of events in recognition ofReconciliation Week.

    In March 2016, Council employed an Aboriginal Cultural Development contractor in atemporary capacity to support the development and activation of Babarrbunin Beek. Sincethis appointment considerable outcomes have been achieved. A further investment over athree year period is recommended to support current projects and initiatives.

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    The Banyule Aboriginal & Torres Strait Islander Advisory Committee at its meeting of the 14April 2016, made a recommendation to Council to consider the employment of an Aboriginaland Torres Strait Islander Cultural Development worker which was considered by Council onthe 9 May 2016. Council resolved that officers prepare a report for consideration of theemployment of an Aboriginal and Torres Strait Islander Cultural Development worker toassist with the further development of the Commemorative Spiritual Walk and the furtheractivation of the Babarrbunin Beek Gathering Place

    Costings, benefits and opportunities of the Aboriginal and Torres Strait Islander CulturalDevelopment position are outlined in this report.

    Resolution (CO2016/162)

    That:1. Council support the allocation of $50,000 per annum, for a three year period, to employ

    an Aboriginal and Torres Strait Islander Cultural Development Officer for 20 hours perweek.

    2. A further report be presented to Council of the development of the CommemorativeSpiritual Walk once concepts for the design are established.

    3. Council receives a 6-monthly report providing updates and outcomes achieved by thisadditional resource.

    Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

    2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT

    2.3 RUSHWORTH STREET AND REEVES STREET, WATSONIA - POSSIBLETREATMENT OPTIONS

    Mr Bryan Kearney spoke to the item.

    EXECUTIVE SUMMARY

    At its meeting on 7 March 2016 Council resolved to investigate road safety concerns at theintersection of Rushworth Street and Reeves Street, Watsonia.

    Investigations found that the speed and volume of traffic in Rushworth Street are withinacceptable limits and consistent with other local residential roads of similar status within themunicipality. There are many locations in Banyule which have more significant traffic issuesand have a higher priority for road safety consideration.

    Notwithstanding, due to the width and alignment of the intersection, modifications can bemade to reduce the speed of turning vehicles and improve pedestrian facilities. It is proposedthat alterations to the intersection layout be trialled using rubber kerbing and line marking,funded at a cost of $12,000 as part of the 2016-17 budget.

    This item was originally listed for consideration at the 9 May 2016 Council meeting but wasdeferred.

  • MINUTES ORDINARY MEETING OF COUNCIL 30 MAY 2016

    6 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016

    Resolution (CO2016/163)

    That Council:

    1. Notes the concerns from residents regarding traffic and speeding in the area boundedby Grimshaw Street, Watsonia Road and Greensborough Highway.

    2. Notes that $12,000 has been allocated in the 2016/17 Capital Works budget for trialroad safety improvements at Rushworth Street and Reeves Street, Watsonia. Thescope of the project will include the redesign and modification of the intersection byinstalling temporary kerb outstands, a splitter island and line marking.

    3. Notes that VicRoads has indicated that it will approve 40km/h speed limits in NellStreet West and Knight Street adjacent to Watsonia Primary School.

    4. Seeks a meeting with VicRoads and the Local State Member to explore the long-termopportunity for an area based 40km/h speed zone in the area bounded by GrimshawStreet, Watsonia Road and Greensborough Highway.

    5. Informs residents adjacent to the intersection of Rushworth Street and Reeves Street,Watsonia of this resolution. The communication to residents is to occur in consultationwith the Ward Councillor and on the Ward Councillor's letterhead.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

    Cr Rick Garotti left the Chamber at 8.34pm.

    Cr Garotti returned to the Chamber at 8.34pm.

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    4.3 ERECT A CARPORT WITHIN THE FRONT SETBACK ON A LOT LESS THAN 500SQM AT 1/33 COVENTRY STREET MONTMORENCY (P1070/2012)

    Mr Kevin Biaggini spoke to the item.

    EXECUTIVE SUMMARY

    This report considers a planning permit application for the erection of a carport within thefront setback of a dwelling on a lot less than 500sqm. It is considered that the proposal failsto adequately address Councils Residential Neighbourhood Character local policy in respectto the bulk of a carport structure being located within the front setback of the dwelling.

    It is considered that the application should be refused.

    Resolution (CO2016/164)

    That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning andEnvironment Act 1987, resolves that a Planning Permit be issued in respect of ApplicationNo. P1070/2015 for Erect a carport at the front of the dwelling on a lot less than 500sqm at1/33 Coventry Street MONTMORENCY subject to the following conditions:

    Plans

    1. The development as shown on the endorsed plans or described in the endorseddocuments must not be altered or modified except with the written consent of theResponsible Authority.

    2. The carport shall remain an open structure on all sides except where it abuts theexisting dwelling.

    Landscape

    3. Within 3 months of the completion of the carport, the land owner shall plant a smallcanopy tree between the carport and the western side boundary.

    4. A landscape buffer a minimum of 2 metres high shall be maintained along the frontboundary to screen the carport from the street at all times and to the satisfaction of theresponsible authority.

    Time Limits

    5. In accordance with section 68 of the Planning and Environment Act 1987, this permitwill expire if one of the following circumstances applies:

    The development is not commenced within two years of the date of this permit;

    The development is not completed within four years of the date of this permit.

    In accordance with section 69 of the Planning and Environment Act 1987, theResponsible Authority may extend the periods referred to if a request is made inwriting:

    (a) Before the permit expires, or

    (b) Within six months afterwards, or

    (c) Within 12 months afterwards if the development started lawfully before the permitexpired.

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    PERMIT NOTES

    (A) Expiry of PermitIn the event that this permit expires or the subject land is proposed to be used ordeveloped for purposes different from those for which this permit is granted, there is noguarantee that a new permit will be granted. If a permit is granted then the permitconditions may vary from those included on this permit having regard to changes thatmight occur to circumstances, planning scheme provisions or policy.

    (B) Additional approvals requiredBuilding Permit RequiredA Building Permit must be obtained prior to the commencement of any worksassociated with the proposed development.

    Moved: Cr Wayne PhillipsSeconded: Cr Jenny Mulholland CARRIED

    6.1 ITEMS FOR NOTING

    Mr Roger Fyfe spoke to the item.

    Resolution (CO2016/165)

    1. That Council note the following minutes/reports:

    (a) Arts and Cultural Advisory Committee Meeting on 18 February 2016(b) Age Friendly City Advisory Committee Meeting on 11 March 2016(c) Arts and Cultural Advisory Committee Meeting on 5 April 2016(d) LGBTI Advisory Committee Meeting on 12 April 2016(e) Disability and Inclusion Advisory Committee Meeting on 13 April 2016(f) Aboriginal and Torres Strait Islander Advisory Committee Meeting on 14 April 2016(g) Age Friendly City Advisory Committee Meeting on 15 April 2016(h) Multicultural Advisory Committee Meeting on 18 April 2016

    2. That the Banyule Environmental Advisory Committee (BEAC) Notes for April 2016 andMay 2016 be referred to a future Council Meeting.

    Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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    6.2 ASSEMBLY OF COUNCILLORSMr Roger Fyfe spoke to the item.

    EXECUTIVE SUMMARY

    Under the Local Government Act 1989 an Assembly of Councillors is defined as:

    A meeting of an advisory committee of the Council, if at least one Councillor is present or;A planned or scheduled meeting of at least half of the Councillors and one member ofCouncil staff which considers matters that are intended or likely to be:

    a) the subject of a decision of the Council or;b) subject to the exercise of a function, duty or power of the Council that has been

    delegated to a person or committee.

    In accordance with Section 80A of the Local Government Act 1989 Council is required toreport as soon as possible to an Ordinary Meeting of Council a record of any assemblies ofCouncillors held. Below is the latest listing of notified assemblies of Councillors held atBanyule City Council.

    RECORD OF ASSEMBLIES

    1 Date of Assembly: 2 May 2016Type of Meeting: Confidential Councillor Briefing / Strategic PlanningMatters Considered: Confidential Matters considered:

    Proposed DevelopmentsContractual Matters

    Councillors Present: Steven BriffaMark Di PasqualeCraig LangdonTom MelicanJenny Mulholland

    Staff Present: Simon McMillan Chief Executive OfficerScott Walker Director City DevelopmentJoseph Tabacco Manager Property & EconomicMichael Hutchison School Sites Redevelopment ProjectCoordinator

    Conflict of Interest: Nil

    2 Date of Assembly: 2 May 2016Type of Meeting: Strategic PlanningMatters Considered: La Trobe Employment ClusterCouncillors Present: Steven Briffa

    Mark Di PasqualeCraig LangdonTom MelicanJenny Mulholland

    Staff Present: Simon McMillan Chief Executive OfficerScott Walker Director City DevelopmentMarc Giglio Director Corporate ServicesGeoff Glynn Director Assets & City ServicesJoseph Tabacco Manager Property & EconomicMichael Hutchison School Sites Redevelopment ProjectCoordinator

  • MINUTES ORDINARY MEETING OF COUNCIL 30 MAY 2016

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    Others Present: Members of the Metropolitan Planning Authority:Peter Seamer, Paul Byrne and Lucy Botta

    Conflict of Interest: Nil

    3 Date of Assembly: 9 May 2016Type of Meeting: Councillor BriefingMatters Considered: Items on the Council Agenda for the Special and Ordinary

    Meetings of 9 May 2016 (excluding confidential items) aslisted below:

    Special Meeting:6.1 Councillor Code of Conduct review

    Ordinary Meeting:1.1 Request for Council to fund the continuation of JETS

    Programs and Services.2.1 Rushworth Street and Reeves Street,

    Watsonia - Possible Treatment Options2.2 Draft Child Youth and Family Plan 2016-20202.3 2016-2017 Community Sports Infrastructure Fund

    Application Outcome2.4 Disability Review - Provision of services within the

    National Disability Insurance Scheme (NDIS)4.1 Residential Parking Permit Policy 2016-20204.2 Progress report for a Development

    Contribution Plan4.3 Chandler Highway Widening4.4 Metropolitan Over-Dimensional Vehicle Routes4.5 Draft Banyule Safe Travel Plan 2016 - 20264.6 Watsonia Railway Station Infrastructure and

    Amenity Improvements4.7 54-62 Main Street, Greensborough - proposed mixed

    use development (P1024/2015)4.8 Proactive Enforcement of Replacement Tree Planting

    - Results4.9 Public Open Space Plan4.10 Greensborough War Memorial Sculptures5.1 Olympic Park - Sports Field Training Lights Upgrade5.2 Seniors festival morning tea5.3 Defence Force School of Signals (DFSS) to exercise

    its right to march in Banyule City by Granting ofFreedom of Entry (FOE)

    6.1 Items for Noting6.2 Quarterly Financial Management Report - 31

    March 20166.3 Assembly of Councillors6.4 Sale of 14A Bannerman Avenue, Greensborough6.5 Extension for Banyule Support and Information Centre

    's (BANSIC) use of 80 Hawdon Street until 31 July2016

    7.1 Sealing of Documents8.1 Spirit Walk Babarrbunin Beek8.2 Managing amenity impacts and construction activity

    for large development sites

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    8.3 Safety and Amenity Improvements - Rosanna Roadand Station Street, RosannaDedication and launch of new reserve celebratingMargaret Heathorn OAM

    General Business:Youth SummitIvanhoe Ladies Golf Club 80th Birthday LuncheonAida Ivanhoe Girls GrammarDuplication of the Rosanna and Heidelberg RailwayLine

    Councillors Present: Steven BriffaMark Di PasqualeRick GarottiCraig LangdonTom MelicanJenny MulhollandWayne Phillips

    Staff Present: Simon McMillan Chief Executive OfficerAllison Beckwith Director Community ProgramsScott Walker Director City DevelopmentGeoff Glynn Director Assets & City ServicesMarc Giglio Director Corporate ServicesVivien Ferlaino Governance Co-ordinatorGina Burden Manager Governance and CommunicationJoel Elbourne Manager Urban Planning and BuildingBailey Byrnes Transport Planning Team LeaderJoseph Tabacco Manager Property & EconomicDevelopmentDaniel Kollmorgen Manager Transport,Sustainability & Municipal LawsPeter Benazic Manager Parks and GardensJeff Parks Open Space Planning Co-OrdinatorStephanie Neville Executive Customer Support Officer

    Others Present: NilConflict of Interest: Nil

    Resolution (CO2016/166)

    That the Assembly of Councillors report be received.

    Moved: Cr Rick GarottiSeconded: Cr Mark Di Pasquale CARRIED

    Cr Mark Di Pasquale left the Chamber at 8.48pm.

    Cr Mark Di Pasquale returned to the Chamber at 8.50pm.

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    12 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016

    8.3 BANYULE THEATRE

    Mr Dennis OConnell spoke to the item.

    Cr Steven Briffa and Cr Craig Langdon submitted a joint Notice of Motion.

    Resolution (CO2016/167)

    That Council:

    1. Seek a report from Council officers on the status of the Banyule Theatre site located offBeverley Road, Viewbank. The report to consider:

    (a) the State Government's position on the site - ie. is it surplus land or to be used fora future Government use?;

    (b) the State Government's position on possible uses which enhance the local artscommunity for which this area is well known;

    (c) The State Government's proposal to protect the community asset from vandalismand prevent damage to the buildings whilst vacant noting Council concern of pastexamples of excessive damage which occurred at the three school sites inOlympia Ward; and

    (d) whether or not the Education Department is prepared to commence negotiationson the Banyule Theatre site which may become surplus to the requirements ofViewbank College after 2018/19.

    2. Advocate its position by:

    (a) writing to all State Members of Parliament seeking their support in transferring thissite to the Banyule Council for Community use.

    (b) Seeking grants to upgrade the facility;(c) writing to the Viewbank College and local Primary Schools that may use the

    facility confirming this resolution; and(d) writing to local residents within the catchment area of Viewbank College (east of

    Rosanna Road and south of Yallambie Road to the Plenty River) - note costsassociated with this point to be included in the report outlined in 1 above.

    3. Write to the Federal Member and all Candidates for the Federal Seat of Jagajagaseeking:

    a. their support to keep the Banyule Theatre and associated buildings in publichands;

    b. assurance that the buildings will be protected from vandalism in any interimperiod;

    c. advocate for Federal Funding to enhance the facility; andd. the opportunity to present the views of the local Federal (including all

    Candidates) and State Members in a report to Council.

    Moved: Cr Tom MelicanSeconded: Cr Craig Langdon CARRIED

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    5.1 PROPOSED CITY PLAN & BUDGET - CONSIDERATION OF SUBMISSIONSRECEIVED

    Mr Jeremy Richards, Mr Mark Baigent, Ms Amy Coote and Mr Roger Fyfe spoke to the item.

    EXECUTIVE SUMMARY

    This report is to enable Council to formally hear and consider written submissions receivedregarding the Proposed Budget 2016/2017 and the Proposed City Plan 2013-2017 (Year 4).

    At the Council Meeting on 18 April 2016, Council resolved to give notice for Preparation ofBudget for period 1 July 2016 to 30 June 2017 and Preparation of City Plan 2013-2017(Year 4). Subsequently, Council commenced the public exhibition period in accordance withthe Local Government Act 1989.

    Copies of the proposed Budget 2016/2017 and City Plan 2013-2017 (Year 4) were madeavailable for community consideration from 19 April 2016 to 19 May 2016, enabling membersof the community to provide formal written submissions. Copies of the plans were availablevia Councils website, customer service centres, local libraries and neighbourhood houses.Two public information sessions were held during this period, in Greensborough andIvanhoe.

    The public notice informed the community of Councils intention to adopt Banyules City Plan2013-2017 (Year 4) and Budget 2016/2017 at a Council Meeting on Tuesday, 14 June 2016.

    Formal submissions were received until close of business on Thursday 19 May 2016, withthirty five (35) formal submissions received in relation to the Budget and City Plan.

    This report provides summary information on the submissions received to date. Full copies ofall submissions have been provided to Councillors for their information and review prior tothe 30 May 2016 Council Meeting.

    All eligible submitters have been informed of their right to be heard regarding theirsubmission, on the night they are considered by Council.

    Resolution (CO2016/168)

    That:

    1. Council receives, hears and considers the submissions in respect of Councils intentionto adopt the proposed Budget 2016/2017 and proposed City Plan 2013-2017 (Year 4)in accordance with sections 125, 129, and 223 of the Local Government Act 1989.

    2. Following the adoption of the Budget 2016/2017 and Banyule City Plan 2013-2017(Year 4), Council write to submitters advising of the outcomes of their submissions.

    3. Council acknowledges the three (3) additional submissions received since the issue ofthe report and includes these for consideration (thirty eight (38) submissions beingreceived in total to 30 May 2016).

    Moved: Cr Tom MelicanSeconded: Cr Rick Garotti CARRIED

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    ADJOURNMENT(CO2016/169)Resolution

    That the Meeting be adjourned for 5 minutes.

    Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

    The meeting was adjourned at 9.20pm.

    The Meeting resumed at 9.26pm.

    Crs Wayne Phillips and Tom Melican were not present at resumption of the meeting.

    2.1 REQUEST FOR OVER MASS FIRE TRUCK ACCESS ON LOCAL ROADSEXECUTIVE SUMMARY

    A request has been received from VicRoads for the Department of Environment, Land, Waterand Planning (DELWP) to use Unimog 4000M fire trucks in emergency situations onCouncils local roads. The vehicles will be the primary mode of transport in emergencysituations, mainly in rural bush fire areas, and the last mile access on local roads is critical.However, they exceed the mass axle limit that VicRoads would normally allow for a specialpurpose fire truck of this type.

    Investigations have found that in terms of effects on bridges, the vehicle has no greaterimpact than a Higher Mass Limit (HML) vehicle. Currently there are no local roads withinBanyule that have been granted approval for HML access, in accordance with a Councilresolution of 4 February 2008.

    Resolution (CO2016/170)

    That Council:

    1. Grants approval for the Department of Environment, Land, Water and Planning(DELWP) to use Unimog 4000M fire truck vehicles in emergency situations on all localroads within Banyule, except for Henty Road, Lower Plenty, which has a 2 tonne bridgeload limit.

    2. Notifies VicRoads of this resolution.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

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    3. PLANET ENVIRONMENTAL SUSTAINABILITY

    3.1 RESILIENT MELBOURNE - METROPOLITAN STRATEGY FOR A SUSTAINABLE,LIVEABLE AND PROSPEROUS MELBOURNE

    EXECUTIVE SUMMARY

    Resilient Melbourne is Melbournes first metropolitan wide strategy for a viable, sustainable,liveable and prosperous Melbourne. The strategy presents the synthesis of over 12 monthswork developing the evidence base for how to improve the resilience of metropolitanMelbournes in ways that benefit our communities, relevant to local government. This hasinvolved research into existing and emerging shocks and stresses, understanding resiliencebuilding efforts already underway and the identification of opportunities as a result offacilitating and liaising with a dynamic network of resilience practitioners.

    Banyule was a lead partner in the development of the healthier environment focus areawhich resulted in the Resilient Melbourne flagship action for the development of ametropolitan wide urban forest strategy, and a further key action to develop an integratedwater management framework. There are further flagship and supporting actions in thestrategy under the themes of Adapt, Survive and Embed.

    The purpose of this report is to seek Councils endorsement of the Resilient MelbourneStrategy.

    Resolution (CO2016/171)

    That Council:

    1. Endorse the Resilient Melbourne strategy.

    2. Consider future opportunities for involvement in, and resourcing implications for theimplementation of the Resilient Melbourne strategy beyond the first year, as they arise.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

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    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

    4.1 BANYULE PLANNING SCHEME AMENDMENT C110 - RESULTS OF PUBLICEXHIBITION

    EXECUTIVE SUMMARY

    In February 2014 Council resolved to review the Greensborough Structure Plan by re-examining the development guidelines for Precincts 2, 5 and 6 and translating them intobetter controls in the planning scheme. This review is strengthening the Vision for theCentre with clearer opportunities for development in these precincts.

    A review of Precincts 2, 5 and 6 has been completed and guidelines were adopted byCouncil on 30 November 2015.

    Banyule Planning Scheme Amendment C110 proposes to translate the reviewed guidelinesinto planning scheme provisions, with changes to the details in the Activity Centre Zone(ACZ). These changes were publicly exhibited from 22 March to3 May 2016. Nine submissions raising issues and seven supporting submissions werereceived. A summary of submissions is in Attachment 1. It is considered that Council shouldcontinue discussions with submitters until the end of June 2016 to address issues raised withremaining unresolved submissions then referred to an Independent Planning Panel.

    Resolution (CO2016/172)

    That Council:

    1. Determines that public exhibition of Amendment C110 is now complete, and no furthersubmissions will be considered for this Amendment.

    2. Continue discussions with submitters to determine final, unresolved submissions andexplore beneficial refinements to the exhibited proposal to address issues raised withdiscussions to be completed by 30 June 2016.

    3. Refer any unresolved submissions remaining after 30 June 2016 to an IndependentPlanning Panel.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

    Crs Wayne Phillips and Tom Melican returned to the Chamber at 9.28pm

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    4.2 STATUS OF CLOSURE OF MYRTLE STREET, LINDEN AVENUE AND FORSTERSTREET, IVANHOE

    EXECUTIVE SUMMARY

    At its meeting on 8 February 2016, Council considered a Notice of Motion in relation to thestatus of the closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe andwhether they were formally gazetted as permanent road closures.

    There are no Council records or Titles Office records to indicate that the closure of MyrtleStreet, Linden Avenue and Forster Street, Ivanhoe, were formally gazetted.

    Notwithstanding, Schedule 11 of the Local Government Act 1989 does not require a notice inthe Government Gazette for a road closure to be carried out.

    Community consultation was undertaken at the time and the road closures wereimplemented following Council resolution in February 1991. Given the above, it is consideredthat all necessary steps were undertaken for the closure of Myrtle Street, Linden Avenue andForster Street, Ivanhoe, and as such they are recognised as permanent road closures.

    Resolution (CO2016/173)

    That Council:

    1. Notes that there are no records of the road closures of Myrtle Street, Linden Avenueand Forster Street, Ivanhoe, being formally gazetted.

    2. Notes that the road closures of Myrtle Street, Linden Avenue and Forster Street,Ivanhoe are recognised as permanent road closures, as necessary steps wereundertaken prior to closures as per Schedule 11 of the Local Government Act 1989.

    Moved: Cr Mark Di PasqualeSeconded: Cr Craig Langdon CARRIED

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    4.4 NAMING OF THE NEW PUBLIC OPEN SPACE BETWEEN BONAR AND HAIGSTREET, HEIDELBERG HEIGHTS

    EXECUTIVE SUMMARY

    At its meeting on 2 February 2015, Council resolved to Initiate a consultative exercise toname the public open space between Bonar Street and Haig Street, Heidelberg Heightsnearer to the finalisation of its construction and present finding to a future meeting ofCouncil.

    Consistent with the resolution and content of the Council report the local community wasconsulted on the proposal to name the new reserve in honour of the late Vin Heffernan OAM.Consultation closed on 15 April 2016.

    This report provides an overview of the consultation undertaken and seeks Council supportfor naming the new reserve Vin Heffernan Park.

    Resolution (CO2016/174)

    That:

    1. At the appropriate time, a formal submission be lodged with the Office of GeographicNames to name the new public open space between Haig Street and Bonar Street,Heidelberg Heights, Vin Heffernan Park.

    2. Following the outcome of the submission to the Office of Geographic Names the localcommunity and relevant authorities be advised of the renaming.

    3. Appropriate identification signage be placed at Vin Heffernan Park after the parklandscape works are completed.

    Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

    4.5 HEIDELBERG ROAD, IVANHOE - NEW PEDESTRIAN CROSSINGEXECUTIVE SUMMARY

    Council wrote to the Minister for Roads and Road Safety and VicRoads on22 March 2016 requesting that consideration be given to the provision of a new formalisedpedestrian crossing facility on Heidelberg Road, Ivanhoe, in the vicinity of The Boulevard.The Minister has responded, confirming that VicRoads will investigate the provision of a newpedestrian crossing facility on Heidelberg Road, Ivanhoe, near The Boulevard.

    Resolution (CO2016/175)

    That Council note that a letter has been received from the Minister for Roads and RoadSafety confirming that VicRoads will investigate the provision of a new pedestrian crossingfacility on Heidelberg Road, Ivanhoe, near The Boulevard.

    Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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    4.6 GRIMSHAW STREET / FLINTOFF STREET, GREENSBOROUGH INTERSECTIONIMPROVEMENT FUNDING

    EXECUTIVE SUMMARY

    At its meeting on 30 November 2015 Council resolved to approve a design for thereconfiguration of the intersection of Grimshaw Street and Flintoff Street, Greensborough,including the installation of pedestrian operated signals. Council included $400,000 in thedraft 2016-17 budget ($300,000 Council and $100,000 Transport Accident Commission(TAC) funding) to part fund the project.

    Council sought financial support from the State Government for the delivery of the project ona 50/50 basis given that Grimshaw Street is a declared Main Road under the care andresponsibility of VicRoads. The project was not included within the Victorian State Budget for2016-17, which means that Council must now decide how to proceed.

    The high concentration of trip attractors in the area generates a great number of pedestrianand cyclist movements. This, coupled with the high volume and speed of vehicles onGrimshaw Street and Flintoff Street, increases the risk and severity of pedestrian and cyclistcrashes.

    It is considered appropriate that Council continue to pursue the delivery of the project duringthe 2016-17 financial year due to the importance of the project to the Activity Centre.

    Resolution (CO2016/176)

    That the item be deferred to a future meeting.

    Moved: Cr Mark Di PasqualeSeconded: Cr Rick Garotti CARRIED

    4.7 REALLOCATION OF 2015/2016 LOCAL ROADS RESURFACING PROGRAMFUNDING

    EXECUTIVE SUMMARY

    Council, through the 2015/2016 Capital Works Budget process allocated a total of$1,992,000 to the resurfacing of local roads. To date $1,751,229 has been spent leaving$240,770 currently underspent. This under expenditure is mainly due to the requirement todefer two roads while utility works are being completed.

    In conjunction to the above funding Council receives funding under the Roads to Recoveryprogram each year from The Department of Infrastructure and Transport, the funding awardfor the 2016/2017 totals $1,276,388. Council has an obligation to fully expend all allocatedfund received within the allocated year.

    The purpose of this report is to seek Council approval for the reallocation of the underspent$240,770 of Local Roads resurfacing funding within 2015/16 Capital Works Budget to roadsidentified in the 2016/17 capital works resurfacing program. It further seeks to approve theconsideration of additional roads in the draft 2016/17 capital works budget.

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    Resolution (CO2016/177)

    That Council:

    1. Reallocate the available funds from the 2015/2016 Local Roads Resurfacing Programto the following resurfacing projects:

    a. Beverley Road, Heidelbergb. Bonds Road, Lower Plentyc. Carmichael Street, Ivanhoe Eastd. Clifton Grove, Ivanhoee. Derwent Place, Watsonia Northf. Russell Street, Greensboroughg. Sherbourne Road, Montmorency

    2. Consider the inclusion in the draft 2016/2017 Local Roads Resurfacing Program thefollowing Roads:

    a. Milton Court, Heidelberg Heightsb. Tobruk Avenue, Heidelberg Westc. Leonard Crescent, Bundoorad. Mountain View Road, Montmorencye. Eileen Street, Viewbankf. Leslie Court, Lower Plentyg. Rhonda Court, Bundoorah. Paragrene Court, Montmorency

    Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

    5. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFEPlease refer to Procedural Motion on page 4.

    6. PERFORMANCE - USE OUR RESOURCES WISELY

    Please refer to Procedural Motion on page 4.

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    7. SEALING OF DOCUMENTS

    7.1 SEALING OF DOCUMENTSResolution (CO2016/178)

    That the Common Seal of the Banyule City Council be affixed to the following documents:

    1. Deed of Variation of Lease between Banyule City Council and Bellfield CommunityCentre Inc for the Premises located at 96 Oriel Road, Bellfield, to reflect the installationof a bin storage area adjacent to the existing building.

    2. Lease and Service Level Agreement between Banyule City Council and HeidelbergOccasional Child Care Inc in respect of the Council-owned land and improvements at26 Leicester Street, Heidelberg Heights, for the two year period expiring on 30 June2017.

    3. Lease and Service Level Agreement between Banyule City Council and WatsoniaOccasional Child Care Inc in respect of the Council-owned land and improvements at56 Gabonia Avenue, Watsonia, for the two year period expiring on 30 June 2017.

    Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

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    8. NOTICES OF MOTION

    8.1 BANYULE MOBILE APP AND SMART-DEVICE FUNCTIONALITYCr Craig Langdon submitted a Notice of Motion.

    Resolution (CO2016/179)

    That a report be prepared which reviews the current functionality available to residentsthrough their mobile phones and tablets as well as the potential costs and benefits in Councildeveloping a Banyule App.

    Moved: Cr Rick GarottiSeconded: Cr Craig Langdon CARRIED

    8.2 ACCESS ON TO THE M80 RING ROAD FROM THE GREENSBOROUGH BY-PASS(NORTH BOUND)

    Cr Mark Di Pasquale submitted a Notice of Motion.

    Resolution (CO2016/180)

    That Council discuss with VicRoads facilitating the allowance of dual turning lanes to enterthe M80 Ring Road from the Greensborough By-pass (north bound) instead of a single entrylane that is currently in place.

    Moved: Cr Mark Di PasqualeSeconded: Cr Rick Garotti CARRIED

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    8.4 STORMWATER HARVESTING AND POLLUTION MITIGATION AT OLYMPIC PARKCr Craig Langdon submitted a Notice of Motion.

    Resolution (CO2016/181)

    That Council:

    1. Consider the opportunity for stormwater harvesting in the draft Olympic Park MasterPlan;

    2. Consider opportunities to reduce pollution and improve the quality of stormwater runofffrom the Preston Industrial Estate and the Heidelberg West Industrial Estate flowinginto the Darebin Creek as part of the Darebin Creek Masterplan;

    3. Advise the Darebin Creek Management Committee and associated community groups,and the tenants of Olympic Park of Councils consideration of stormwater harvesting inthe Olympic Park Masterplan and pollution mitigation measures as part of the DarebinCreek masterplan;

    4. Advocate to the Metropolitan Planning Authority to include stormwater harvesting andpollution mitigation measures for the Darebin Creek as part of the LaTrobe NationalEmployment Cluster planning;

    5. Advocates by writing to:

    (a) Darebin City Council, LaTrobe University and Melbourne Water seeking theirsupport for including stormwater harvesting and pollution mitigation measures inthe Olympic Park Masterplan and Darebin Creek Masterplan;

    (b) The State Minister for Environment, Climate Change and Water and the StateMinister for Employment identifying the opportunities for stormwater harvestingand pollution mitigation along the Darebin Creek and seeking support andfunding for the specific projects that will be identified as a result of the currentplanning work;

    (c) All local Federal and State Members of Parliament seeking their commitment toimproving the Darebin Creek and the Olympic Park area by reducing stormwaterpollution and harvesting stormwater in a similar way to the successful projects atKalparrin Gardens, Chelseworth Park and Dewinton Park;

    (d) All candidates for the Federal Seats of Jaga Jaga and Batman seeking theirsupport for stormwater harvesting and pollution mitigation along the DarebinCreek and funding for the specific projects that will be identified as a result of thecurrent planning work;

    6. Receive a report collating the response received on the advocacy actions in resolutions4 and 5 above.

    Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

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    9. General Business

    9.1 Fund Raiser for Jacks StoryCr Jenny Mulholland advised that a Fundraising event was held on 10 May 2016 in Ivanhoefor the launch of Jack - A story of bullying and the effects on individuals and families alike. Thisshort film will be distributed to schools to bring attention to this issue.

    9.2 Volunteers CelebrationsCr Jenny Mulholland recognised The Banyule Volunteer Celebration held at The CentreIvanhoe on 11 May 2016 incorporating presentations for the Banyule Volunteer and Citizenof the Year awards. The event, held during National Volunteer Week, recognises and thanksvolunteers working in the Banyule community for their contributions to making Banyule agreat place to work, live and play. Apart from the Citizen of the Year Award, there were sixvolunteer award categories, with recipients coming from across Banyule.

    9.3 Acknowledgement of Montmorency Traders' AssociationCr Jenny Mulholland wanted to recognise the Montmorency Traders Association for theirpartnership with Council in hosting an event for International Day Against Homophobia andTransphobia on Tuesday, 17 May 2016.

    In previous years, Council has hosted an IDAHOT cocktail party in Ivanhoe and this year theMontmorency Traders Association volunteered to partner with Council and host the IDAHOTevent at a number of venues in Were Street.

    In addition, the Traders Association took the initiative of running a local photographycompetition exploring the diversity of modern day families, including same sex parentedfamilies. All the photography entries were then displayed in the shopfront window of Hairand Body Works in Montmorency at the same time as the IDAHOT party.

    Cr Mulholland would again like to congratulate the Montmorency Traders Association on agreat achievement with the IDAHOT event and the photography competition.

    9.4 National Story TimeCr Jenny Mulholland noted National simultaneous Story Time held 25 May 2016.Crs Jenny Mulholland, Tom Melican and The Mayor Craig Langdon also read stories as partof the event.

    9.5 Turning the Sod Pavilion in IvanhoeOn 25 May 2016 Cr Jenny Mulholland also attended the Ivanhoe Junior Football Club for theofficial turning of the sod for the new club rooms.

    9.6 Sorry Day Flag Raising Ceremony and Plaque UnveilingOn 26 May Cr Jenny Mulholland acknowledged National Sorry Day and to mark thebeginning of National Reconciliation Week. The ceremony was held out the front of theCentre Ivanhoe to acknowledge members of the Stolen Generations. A Wurundjeri Elderconducted a Welcome to Country and Smoking Ceremony. The ceremony concluded with amorning tea held at Hatch Contemporary Arts Space, where all could view the NhalingguBagung (Come Gather) Aboriginal Art Exhibition.

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    9.7 50th Birthday of Ivanhoe Chargrill Steak HouseCr Jenny Mulholland acknowledged that an all day event was put on for the community tocelebrate the 50th Birthday of the Ivanhoe Chargrill Steak House on 29 May 2016.

    9.8 Mosque Open DayCr Craig Langdon acknowledged the Mosque Open Day held on Saturday 28th May 2016.Cr Langdon along with Crs Garotti, Melican and Mulholland attended the Mosque Open Day.Cr Langdon thanked the Elsedeaq Islamic Society and in particular the President FaisalSheheta for opening the Mosque to the public to better enhance community understanding.Also in attendance was the Federal Member and two other candidates as well as membersof Victoria Police, Banyule Interfaith Network, Spectrum Migrant Resource Centre and public.Cr Langdon further thanked the Project 3081 staff and in particular Rob Ball for all theregreat work to ensure this event is successful.

    9.9 Staff AcknowledgementsCr Craig Langdon acknowledged the following achievements by staff:

    Allison BeckwithThat Council acknowledges that Allison Beckwith has finished her final exam of a 3 yearMasters of Business Administration course. That Council appreciates that Allison hasachieved this outstanding effort while never waiving from her duties and Manager and thenDirector.

    Peter UtriThat Council extends its appreciation to Peter Utri for all his work as Manager and manymonths of acting Director of Corporate Services and wishes him well on his promotion at theWarrnambool Council. Peter should also be acknowledged for his great work at establishingWaterMarc and One Flintoff Street.

    10. Urgent BusinessNil

    Closure of Meeting to the PublicThat in accordance with Section 89(2) of the Local Government Act 1989, Council close theMeeting to members of the public and adjourn for five minutes to allow the public to leave theChamber prior to considering confidential item 11.1.

    Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

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    The Meeting was adjourned at 9.48pm.

    The Meeting was closed to the public at 9.53pm.

    DATED:........................... DAY OF ........................... 2016

    .............................................MAYOR