of 20 /20
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 1 Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 2 December 2013 commencing at 7.45pm MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 4 PRESENTATION ................................................................................................................... 4 4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 5 4.2 East West Link - Comprehensive Impact Statement ............................................... 5 4.3 Options Available to Council to Address Development Sites with Issues ................ 7 4.6 Northern Infrastructure Report ................................................................................ 8 1. PETITIONS ...................................................................................................................... 9 1.1 Vesting of Reserve - 4A Abercorn Avenue Ivanhoe ................................................ 9 4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 10 4.1 Metropolitan Planning Strategy ............................................................................. 10 4.5 Proposed sale of discontinued road (Rose Street) adjacent to 1065 Heidelberg Road Ivanhoe ..................................................................................... 10 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 11 6.2 Review of Councillor Discretionary Funds ............................................................. 11 6.3 Assembly of Councillors ........................................................................................ 12 2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT .................................... 14 2.1 Alma Road, Bundoora - Investigation of Parking and Traffic Congestion .............. 14 2.2 Banyule Graffiti Summitt ....................................................................................... 15 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 16 3.1 Energy Saving Plan .............................................................................................. 16 3.2 Funding of the North East Healthy Waterways Waterwatch Program .................... 16 4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 17

Banyule Council 02 December 2013 Minutes

Embed Size (px)

DESCRIPTION

 

Citation preview

Page 1: Banyule Council 02 December 2013 Minutes

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

2 December 2013 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 4

PRESENTATION ................................................................................................................... 4

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 5

4.2 East West Link - Comprehensive Impact Statement ............................................... 5 4.3 Options Available to Council to Address Development Sites with Issues ................ 7 4.6 Northern Infrastructure Report ................................................................................ 8

1. PETITIONS ...................................................................................................................... 9

1.1 Vesting of Reserve - 4A Abercorn Avenue Ivanhoe ................................................ 9

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 10

4.1 Metropolitan Planning Strategy ............................................................................. 10 4.5 Proposed sale of discontinued road (Rose Street) adjacent to 1065

Heidelberg Road Ivanhoe ..................................................................................... 10

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 11

6.2 Review of Councillor Discretionary Funds ............................................................. 11 6.3 Assembly of Councillors ........................................................................................ 12

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT .................................... 14

2.1 Alma Road, Bundoora - Investigation of Parking and Traffic Congestion .............. 14 2.2 Banyule Graffiti Summitt ....................................................................................... 15

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 16

3.1 Energy Saving Plan .............................................................................................. 16 3.2 Funding of the North East Healthy Waterways Waterwatch Program .................... 16

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 17

Page 2: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

4.4 Balaka Place Bundoora Streetscape Improvements ............................................. 17

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 17

Nil

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 17

6.1 Audit Committee Charter....................................................................................... 17

7. SEALING OF DOCUMENTS ......................................................................................... 18

7.1 Sealing of Documents ........................................................................................... 18

8. NOTICES OF MOTION .................................................................................................. 18

8.1 Bully Free Australia ............................................................................................... 18 8.2 National Container Deposit Scheme ..................................................................... 18 8.3 School Crossing Supervision ................................................................................ 19 8.4 Deferment of Interest Charges on Second Instalment Rates and Charges ........... 19

9. GENERAL BUSINESS .................................................................................................. 20

9.1 Ward Fund Recipient ............................................................................................ 20 9.2 Community and Environment Grants .................................................................... 20

10. URGENT BUSINESS ..................................................................................................... 20

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 20

Page 3: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 3

EXTENSION OF PUBLIC FORUM

(CO2013/406) Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED EXTENSION OF PUBLIC FORUM

(CO2013/407) Resolution That the Public Forum be extended until 8.05pm Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED The Meeting opened at 8.06pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Cr Wayne Phillips

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 18 November 2013.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED That the following Minutes be reconfirmed due to a typographical error in the document:

Mayoral Election meeting held 11 November 2013. Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED

Page 4: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

4 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

Disclosure of Interests

Nil

Presentation

A presentation was made to Council by Daniel Kollmorgen on behalf of Womens Health in the North for Councils support of their Northern Region Preventing Violence against Women Strategy - “Building a Respectful Community – Preventing Violence against Women”. AMEND ORDER OF BUSINESS

(CO2013/408) Resolution A Procedural Motion to consider items 4.2, 4.3, 4.6, 1.1, 4.1, 4.5, 6.2 & 6.3 then revert back to order of Agenda Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED

Page 5: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 5

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.2 EAST WEST LINK - COMPREHENSIVE IMPACT STATEMENT

Mr Dennis O’Connell and Mr John D’Aloia spoke on the item.

SUMMARY

The State Government and the Linking Melbourne Authority have recently released the comprehensive impact statement for the eastern section of the proposed East West Link. The East West Link is intended to provide a freeway standard connection from the Eastern Freeway through to CityLink running through the north of Melbourne. The link will provide an alternate east west freeway connection to the busy M1 connection running south of the city. The Impact Statement includes the consideration of Traffic and Transport impacts from the proposal. Modelling of the future traffic network has been conducted to determine the future impacts both with and without the East West Link. Comparison of the two models has enabled an assessment of the projects potential future benefits. The modelling has highlighted that in general there are net traffic volume and travel time improvements evident throughout the study area that offer overall greater benefit to the metropolitan road network. The study also noted some general minor benefits to traffic in the southern Banyule area. Further advice highlighted around 5% improvements on anticipated 2031 traffic volumes on key arterial routes through Banyule through the provision of the project. There are some concerns with the possible detrimental impact the large cost of the East West Link project will have on the provision and timelines of other competing and highly beneficial transport projects around Melbourne. There are also concerns that the East West link has been considered in isolation and has not had its benefits compared with other projects so as to maximise tax payer and transport benefits for Melbourne. A submission highlighting these concerns and requesting commitment and timing from the Government on these other projects is proposed.

Cr Steven Briffa moved the following motion: “That Council provide a submission to the Linking Melbourne Authority on the East West

Link Project, acknowledging that the project will have minimal impacts to traffic congestion in Banyule but raising the following concerns:

i. The project may have detrimental funding implications on other important state transport

projects, such as: a. The Melbourne Metro project; b. The Doncaster Rail project; c. The North East Link project – with direct connection from the M80 to EastLink in

Ringwood; and d. Incremental improvements to the Hurstbridge Rail Line, including duplication of the

line between Rosanna and Heidelberg and from Greensborough to Eltham.

ii. This project has not been considered in comparison with these other projects and may not represent the best benefit for all of Melbourne.

iii. The State Government should provide a commitment, timeline and funding model for the

delivery of these other projects.”

Page 6: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

6 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale Cr Tom Melican moved an amendment to item ii.

“ii. This project has not been considered in comparison with these other projects and may not

represent the best benefit for all of Melbourne. Therefore Banyule Council does not support the commencement of the East West Link until full cost benefit comparisons with other transport projects, that could potentially have significant benefit for Banyule, have been completed.”

Moved: Cr Tom Melican Seconded: Cr Craig Langdon Amendment lost Cr Tom Melican called for a division:

FOR: Cr Tom Melican AGAINST: Cr Steven Briffa, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Jenny Mulholland, Cr

Craig Langdon The Mayor declared the amendment LOST

Cr Jenny Mulholland moved an alternate motion: “That: 1. Council resolves that it fully supports the East West link project.

2. The Resolution be forwarded to Premier, Minister for Transport, Minister for Planning

and Local Members of Parliament.” Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon Alternate Motion lost Cr Jenny Mulholland called for a division:

FOR: Cr Jenny Mulholland AGAINST: Cr Steven Briffa, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr

Craig Langdon The Mayor declared the motion LOST

Cr Rick Garotti moved an amendment to the substantive motion which was accepted by the mover and seconder of the substantive motion and was put.

Resolution (CO2013/409)

“That Council provide a submission to the Linking Melbourne Authority on the East West Link Project, acknowledging that the project will help to ease traffic congestion in Banyule

Page 7: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 7

marginally and to seek a response on the following important issues on behalf of our community: i. The degree to which the project may have detrimental funding implications on other

important state transport projects, such as: a. The Melbourne Metro project; b. The Doncaster Rail project; and c. Incremental improvements to the Hurstbridge Rail Line, including duplication of the

line between Rosanna and Heidelberg and from Greensborough to Eltham. ii. The extent to which this project has been considered in comparison with these other

projects and may genuinely represent the best benefit for all of Melbourne. iii. The submission should also urge the State Government to provide a firm commitment, on

the timeline and funding model for the delivery of these other projects.”

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED 4.3 OPTIONS AVAILABLE TO COUNCIL TO ADDRESS DEVELOPMENT SITES WITH

ISSUES

Ms Jane Crone and Mr Roger Fyfe spoke on the item.

SUMMARY

Investigation into the options that are available to Council to ensure that development sites are developed in accordance with relevant approvals and in a timely manner, that appropriate development around Activity Centres and Public Transport is promoted and that property owners and landlords provide upkeep and maintenance of their properties to minimum standards.

Resolution (CO2013/410)

That Council:

1. Pursues opportunities to better manage building sites and unsightly properties as part of the Local Law Review currently underway and a review and updating of the associated Building Site Code of Practice.

2. Identify and pursue opportunities to educate the community on the issues associated with development sites and the role of Council and other agencies through the media and Banyule Banner, direct mail to real estate agents and managing agents and the preparation of an information booklet and pamphlet to be made available on Council’s website and customer service centres.

3. Focused enforcement of the Local Law on key building site issues with the resources available within the Local Law Team and particularly following the review of the Local Law and Building Site Code of Practice and increased education.

4. Request the Municipal Association of Victoria through the State Council meeting to advocate for State wide legislation to better manage and control the amenity of development sites and move a Notice of Motion at next years State Conference.

5. Preparation and implementation of Planning and Building Enforcement Policy and further consideration of options to improve Statutory Planning enforcement

6. Continued Building enforcement in line with recent service improvements to enforce Building Requirements.

Page 8: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

8 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

7. Ongoing updates of the Local Planning Policy Framework and planning requirements to support and encourage the redevelopment of parts of the municipality in line with the Strategic Direction being pursued and identified in the Housing Strategy/framework and Activity Centre Plans. This will include the use of the new residential zones.

8. Consideration of options for direct development support through an enhanced Economic Development and project support service which may include additional resources to be considered as part of future budgets.

9. Further refinement and streamlining of the development planning approvals process to facilitate timely redevelopment outcomes in line with Council’s Strategies identified in the Local Planning Policy Framework.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED

4.6 NORTHERN INFRASTRUCTURE REPORT

Mr Dennis O’Connell and Mr John D’Aloia spoke on the item.

SUMMARY

The Northern Horizons – 50 Year Infrastructure Strategy for Melbourne’s North report provides a long term plan for investment in the region’s infrastructure, supporting Council’s advocacy to State and Federal Governments.

Resolution (CO2013/411)

That: 1. Council supports the Northern Horizons – 50 Year Infrastructure Strategy for Melbourne’s

North report with the qualification that references to the North East Link are amended as detailed in point 2 below.

2. Council requests that references to the North East Link in the Northern Horizons – 50

Year Infrastructure Strategy for Melbourne’s North report are amended to recognise Council’s position. Council supports a metropolitan ring road solution that provides a freight and traffic direct connection from the M80 to the eastern side of the Mullum Mullum tunnel and East Link.

3. The Melbourne Metro Rail Tunnel and Airport Rail should be added as priority projects for

the region in the 50 Year Infrastructure Strategy for Melbourne’s North. 4. Council Advocates for priority projects in the Northern Horizons – 50 Year Infrastructure

Strategy for Melbourne’s North report to State and Federal governments.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti CARRIED

Page 9: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 9

1. PETITIONS

1.1 VESTING OF RESERVE - 4A ABERCORN AVENUE IVANHOE

Ms Nola Fitzgerald spoke on the item.

A petition with 25 signatures has been received from residents of Abercorn Avenue Ivanhoe. The petition prayer is as follows: “We the undersigned, hereby notify Banyule Council that we object to the transferring of land, that is 4A Abercorn Avenue, Ivanhoe, otherwise known as “Vesting” in to Council’s name. An outline of the reasons for the objections include but are not limited to the following:

1. The owners of 4, 6-8 Abercorn Avenue, believed that the ownership of 4A as shown in the accompanying map was on their respective titles and factored into their purchase price when they acquired the respective properties;

2. The lengthy objection written by land owner in Abercorn Avenue [name removed for privacy reasons], submitted to Council’s officers, was not actually submitted to Council itself despite being told that this would happened and that further opportunities for consultation would arise from this;

3. The home at number 2 is unoccupied and there is no evidence to show that new owners were notified;

4. The owner of number 4, was not notified by Council; 5. The land in question has been in continuous use by the owners of 2, 4, 6-8. The

previous owner of 6-8 cultivated and maintained the land as is the current owner; 6. No opportunity has been afforded to the residents of the above mentioned properties

for consultation about purchasing the easement from the original owner or, if he is deceased, then from his beneficiaries;

7. Once this area of land is transferred onto Council’s title, the owners of the aforementioned properties will lose the enjoyment of the land that is at the rear of their property;

8. Once the area of land is transferred into Council’s name, its use may well be irrevocably changed;

9. Paucity of time to respond.”

Resolution (CO2013/412)

That Council:

1. Receives and notes the petition.

2. Formally amends Planning Application P845/2013 to remove 4A Abercorn Avenue, Ivanhoe from the application and advises the relevant objector once this has occurred.

3. Advises the primary petitioner accordingly.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

Page 10: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

10 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 METROPOLITAN PLANNING STRATEGY

Mr John D’Aloia spoke on the item.

SUMMARY

The Victorian Government has released the draft Metropolitan Planning Strategy (Plan Melbourne) and has requested response submissions. This gives a further opportunity to influence the shaping of the final Strategy before it is released.

Resolution (CO2013/413)

That Council:

1. Approves the Banyule submission to the draft new metropolitan planning strategy that is an attachment to this report, and for it to be sent to the Victorian Government.

2. Supports ongoing work being done for shared submissions with the Eastern Metropolitan Group of Councils and the La Trobe Cluster, and for them to be sent to the Victorian Government.

3. Writes and pursues further discussion with the Minister for Planning and Minister for Transport on the key priorities described in the report.

4. Receives a future Council report, after the Victorian Government has announced a final new metropolitan planning strategy.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

4.5 PROPOSED SALE OF DISCONTINUED ROAD (ROSE STREET) ADJACENT TO 1065 HEIDELBERG ROAD IVANHOE

Mr Roger Fyfe spoke on the item.

SUMMARY

To consider whether the section of ‘road’ (Rose Street), adjacent to 1065 Heidelberg Road, Ivanhoe, being an area of approximately 50m2 on the northern boundary, should be discontinued and sold to the adjoining owner.

Resolution (CO2013/414)

That Council: 1. Having complied with the provisions of section 223 of the Local Government Act 1989,

by giving public notice, forms the view that the section of ‘road’, adjacent to 1065 Heidelberg Road, Ivanhoe, being 50m2 on the northern boundary, is no longer reasonably required as a ‘road’ for public use for the following reasons: (i) the section of unconstructed ‘road’ is not currently used by the public as a means

of vehicular or pedestrian access; and (ii) the section of unconstructed ‘road’ has been landscaped and/or is currently

maintained as part of the property at 1065 Heidelberg Road;

Page 11: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 11

and resolves to discontinue the section of ‘road’ and directs that notice of Council’s resolution be published in the Victoria Government Gazette.

2. Acknowledges that upon publication of the resolution in the Victoria Government

Gazette the section of ‘road’ (Rose Street) is discontinued and the land thereafter vests in Council until sold to the abutting owner.

3. Consider a report in relation to confirming the final negotiated price for the sale of the

section of discontinued road.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

6. PERFORMANCE - USE OUR RESOURCES WISELY

6.2 REVIEW OF COUNCILLOR DISCRETIONARY FUNDS

Ms Beverley Moss spoke on the item.

SUMMARY

To advise Council of the Victorian Local Government Investigations and Compliance Inspectorate’s report on the Review of Councillor Discretionary Funds (attached). Following a long investigation into the practices of Victorian Councils relating to Councillor Discretionary Funds, the Inspectorate recently released its report which analyses the findings from its investigation and puts forward recommendations to the Minister for Local Government regarding the future operation of CDFs.

Resolution (CO2013/415)

That Council note the Local Government Investigations and Compliance Inspectorate’s report on the Review of Councillor Discretionary Funds.

Moved: Cr Rick Garotti Seconded: Cr Steven Briffa CARRIED Cr Tom Melican moved: “That Council suspends Ward Fund allocations until the Minister has made a decision.” Lapsed for want of a seconder

Page 12: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

12 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

6.3 ASSEMBLY OF COUNCILLORS

Ms Beverley Moss spoke on the item.

SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 18 November 2013

Type of Meeting: Strategic Property Group

Matters Considered: Confidential Matters – Property and Proposed Developments

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican

Staff Present: Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Daniel Kollmorgen, Acting Manager – Strategic & Economic Development Michael Hutchison, Projects Co-Ordinator – City Development Ben McManus – Acting Co-Ordinator – Leisure & Culture Services

Others Present: Nil

Conflict of Interest: Nil

2 Date of Assembly: 18 November 2013

Type of Meeting: Councillor Briefing

Matters Considered: East West Link Road Project

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Daniel Kollmorgen, Acting Manager – Strategic &

Page 13: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 13

Economic Development Joel Elbourne, Acting Manager – Development Services Cameron Baird, Co-Ordinator – Engineering Services

Others Present: Matt Phelan Shaun Smedley Both from Linking Melbourne Authority

Conflict of Interest: Nil

3 Date of Assembly: 18 November 2013

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 18 November 2013 (excluding confidential items) 1.1 195 Para Road Greensborough - Noise Complaint

1.2 Redevelopment of the Former Haig Street Primary School Site in the Olympia Ward

1.3 45-47 Warwick Road Greensborough - Construction of 13 Dwellings

2.1 Notification of the submission for the Inquiry into the supply and use of methamphetamines in particular 'ice'.

3.1 MAV Submission to the Office of Living Victoria's Melbourne's Water Future

4.1 Drainage Improvement Works - 121 Maltravers Road Ivanhoe

4.2 School Crossing Update

4.3 New Residential Zones

4.4 Draft Banyule Rights of Way Policy and Strategy 2013-2023

4.5 Chelsworth Park and Proposed Leases with Ivanhoe Grammar School

4.6 Extension of Time to Planning Permit P760/2006 - 40 Upper Heidelberg Road, Ivanhoe

4.7 Proposed Medical Centre - 25 Banksia Street Eaglemon

4.8 Drainage Investigation Cressy Street and Orr Lane Montmorency

5.1 Proposed Sale of Rosanna Service Centre Office Site

5.2 Yarra Plenty Regional Library Meeting Procedures Local Law 2013

5.3 Ward Fund Allocations

6.1 Assembly of Councillors

8.1 Walter Burley Griffin - Proposal - An Honorary Australian Citizen

8.2 Request for Changes to the Zone Ticketing System – MYKI General Business Queen Scouts Award Bell Street Mall

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Gina Burden, Manager – Governance, Information and Laws Daniel Kollmorgen, Acting Manager – Strategic & Economic Development Joel Elbourne, Acting Manager - Development Services Emily Outlaw – Senior Governance Officer

Page 14: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

14 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

Cameron Baird, Co-Ordinator – Engineering Services Shaun Barber, Manager – School Sites Redevelopment

Others Present: Nil

Conflict of Interest: Cr Jenny Mulholland declared a conflict of interest in item 4.6 Left the room at 7.09pm Returned 7.14pm after discussion regarding the item concluded.

Resolution (CO2013/416)

That the Assembly of Councillors report be received.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

2.1 ALMA ROAD, BUNDOORA - INVESTIGATION OF PARKING AND TRAFFIC CONGESTION

SUMMARY

A Notice of Motion brought to Council in December 2012 moved that an investigation be undertaken into possible parking and congestion issues in Alma Road, Bundoora. Alma Road is situated just north of Grimshaw Street and east of Plenty Road and close to a number of traffic and parking generators – Aldi Supermarket, Yulong Reserve, St Peters Anglican Church and various local businesses. During the site observations it was observed that vehicles were parked on both sides of Alma Road. Following the investigation, it is considered that the most appropriate parking restrictions for Alma Road is the conversion of the existing ‘No Stopping, 9am – 4pm, Sat’ parking restrictions on the east side of the street to ‘No Stopping, 8.30am – 6pm’, for all seven (7) days. Also, the extension of the ‘No Stopping’ parking restrictions 20m further south than the existing is considered appropriate, to allow for movements in and out of the Council car park. As an overwhelming majority of the residents supported this proposal, it is considered appropriate to proceed with the installation of the parking restrictions. This will alleviate concerns with traffic congestion in the street. No other major traffic safety or congestion issues were identified in the street. Council’s Local Laws department will be advised to enforce the parking restrictions in the street more frequently, including on weekends. Resolution (CO2013/417)

That:

1. ‘No Stopping’ parking restrictions for all seven days between 8.30am – 6pm, be installed on the east side of Alma Road replacing the existing parking restrictions.

Page 15: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 15

2. Existing ‘No Stopping’ parking restrictions be extended a further 20m south to allow

for movements in and out of the Council car park.

3. Council’s Local Laws department consider additional regular enforcement of Alma Road, including weekends, as required.

Councillor Mulholland left the Chamber at 10.00pm.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED 2.2 BANYULE GRAFFITI SUMMITT

SUMMARY

To report to Council on the outcomes of the Banyule Graffiti Summit “Getting a Grip on Graffiti” held on the 15th October, 2013.

Resolution (CO2013/418)

That Council:

1. Note the six key themes arising from the Graffiti Summit being: Holistic Approach; Youth Engagement; Communication; Cost and Resources; Engaging Stakeholders; and Perception of Community Safety which will inform the finalisation of the Graffiti Management Strategy to be submitted to Council for approval in early 2014.

2. Write to the Municipal Association of Victoria outlining the outcomes of the Banyule

Graffiti Summit and seeking its support for a strategic and collaborative approach to tackling graffiti in local communities.

3. Consider holding future forums to continue to engage with key stakeholders and

community members on this issue and to monitor progress in implementing agreed actions between stakeholders in addressing graffiti.

Councillor Mulholland returned to the Chamber at 10.02pm.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED

Page 16: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

16 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

3.1 ENERGY SAVING PLAN

SUMMARY

To consider the adoption of an Energy Saving Plan to help reduce Council’s energy use and costs.

Resolution (CO2013/419)

That Council:

1. Adopt the Energy Saving Plan to achieve the City Plan goal of carbon neutrality by 2019/20 and prepare an appropriate document to communicate the plan. Any ongoing costs to be considered during the budget process.

2. Consider the allocation of $350,000 for solar photo-voltaic panels on Council buildings in the 2014/15 budget

3. Consider the allocation of $11,000 for carbon offsets in the budget for 2014/15 and annually thereafter

4. Consider further budget allocations in the ten year capital works plan towards further solar photovoltaic panels, energy efficient building measures, Ivanhoe Aquatic cogen, fuel efficient fleet measures and purchasing GreenPower and further carbon offsets

5. Consider 5% to 10% budget allocations for energy saving and other environmental (or ‘ESD’ – environmentally sustainable design) measures for the Council offices above WaterMarc, refurbishment of the basketball stadium of the former Banksia College, Ivanhoe Community Learning Hub, future stages of the Ivanhoe Aquatic Centre refurbishment and the Watsonia Hub

6. Adequately account for the full range of activities undertaken by Council to achieve our carbon reduction targets, including the carbon reduction benefits provided by the trees in our parks, reserves and nature strips.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED

3.2 FUNDING OF THE NORTH EAST HEALTHY WATERWAYS WATERWATCH PROGRAM

SUMMARY

To allow Council to consider options with regard to the future of the North East Healthy Waterways Waterwatch Program, hosted by Banyule City Council on behalf of Melbourne Water.

Resolution (CO2013/420)

That Council: 1. Advise Melbourne Water, local government partners and volunteers that, due to a lack

of funding from Melbourne Water, Banyule City Council is unable to continue hosting the North East Healthy Waterways Waterwatch Program for Melbourne Water.

2. Write to the The Honourable Peter Walsh MLA, Minister for Water and Melbourne

Water and all appropriate state MPs to express Banyule City Council’s disappointment

Page 17: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 17

in the lack of funding for the North East Healthy Waterways Waterwatch Program across the Cities of Banyule, Darebin, Yarra, Whittlesea and the Shire of Nillumbik.

3. Continues to support the State level Waterwatch program and the 12 monitoring

groups within Banyule in 2013/14.

4. Reviews the local Waterwatch program outcomes and considers its ongoing support in the 2014/15 budget.

Moved: Cr Steven Briffa Seconded: Cr Tom Melican CARRIED

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.4 BALAKA PLACE BUNDOORA STREETSCAPE IMPROVEMENTS

SUMMARY

The opportunity to improve the streetscape at Balaka Place Bundoora has been investigated and works have been identified that will benefit the local shopping environment. Consideration of the funding of the works is recommended for the 2014/15 budget process.

Resolution (CO2013/421)

That the proposed streetscape works for Balaka Place at a cost of $12,000 be considered for funding as a ward fund application in accordance with Council’s Ward Fund Policy at a future Council Meeting.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

Nil

6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 AUDIT COMMITTEE CHARTER

SUMMARY

To review the appointment term for Hugh Parkes, Independent Representative and Chairperson, on Council’s Audit Committee.

Resolution (CO2013/422)

That Council reappoint Hugh Parkes as an Independent Representative and Chairperson on Council’s Audit Committee for a two-year period effective from the 1 January 2014.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti CARRIED

Page 18: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

18 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

7. SEALING OF DOCUMENTS

7.1 SEALING OF DOCUMENTS

Resolution (CO2013/423)

That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Lease between Banyule City Council and Ivanhoe Endoscopy Centre Pty Ltd for the

premises located at 3/226 Upper Heidelberg Road, Ivanhoe for a period commencing 9

December, 2013 and expiring 8 June 2014.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

8. NOTICES OF MOTION

8.1 BULLY FREE AUSTRALIA

Ms Beverley Moss spoke on the item. Cr Steven Briffa submitted a Notice of Motion

Resolution (CO2013/424)

“That Council:

1. Write to all primary and secondary schools in Banyule as follows:

(a) to encourage their ongoing commitment to making schools bully free and to thank them for their efforts to date in tackling this important social issue;

(b) schools can contact the relevant Council business units to seek advice on links into support services and to seek advice as required.

2. Hold a forum in 2014 on the issue of bullying, the forum will invite a range of key stakeholders to discuss a range of strategies that will encourage a bully free Banyule community.”

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED

8.2 NATIONAL CONTAINER DEPOSIT SCHEME

Cr Craig Langdon submitted a Notice of Motion

Resolution (CO2013/425)

“That Council Officers provide a briefing to Council on the implications of a national container deposit system in order for Council to consider its position on potential systems.”

Moved: Cr Steven Briffa Seconded: Cr Craig Langdon CARRIED

Page 19: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013 19

8.3 SCHOOL CROSSING SUPERVISION

Cr Rick Garotti submitted a Notice of Motion

Resolution (CO2013/426)

“That: 1. Council conduct a recount of the warrants for ongoing crossing supervision at the

following school crossing sites:

Greenwood Drive, Bundoora;

the Grimshaw Street and Plenty Road Intersection, Bundoora; and

at Dundee Street, Watsonia North. 2. Council should consult with the respective Primary and Secondary Schools associated

with each school crossing to ensure that the recount of the warrants occurs during the times of peak pedestrian and vehicle usage.

3. Upon the recount information being received, Council organise consultation meetings

involving the Mayor and Ward Councillor with the schools associated with the crossings that have failed to meet the warrants to discuss potential funding options.”

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED

8.4 DEFERMENT OF INTEREST CHARGES ON SECOND INSTALMENT RATES AND CHARGES

Cr Rick Garotti submitted a Notice of Motion

Resolution (CO2013/427)

“That: 1. Interest charges on the 2013/14 financial year second instalment due on 30 November

2013 be deferred until Friday, 20 December 2013. 2. A reminder letter be sent to all ratepayers regarding outstanding second instalment

payments and advise that payment needs to be made by 20 December 2013 to avoid penalty interest.

3. On or after 21 December 2013 penalty interest be charged on outstanding accounts from the 30 November 2013.”

Moved: Cr Rick Garotti Seconded: Cr Steven Briffa CARRIED

Page 20: Banyule Council 02 December 2013 Minutes

MINUTES ORDINARY MEETING OF COUNCIL 2 DECEMBER 2013

20 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 December 2013

9. General Business

9.1 WARD FUND RECIPIENT

Cr Jenny Mulholland noted and congratulated Brendan Smith, a former recipient of Ward Funding for his efforts in winning a 4 week scholarship in Paris with Couture designers.

9.2 COMMUNITY AND ENVIRONMENT GRANTS

Cr Jenny Mulholland congratulated all recipients of Community Grants and Environment Grants and thanked all staff involved in the night held on Thursday 28 November 2013.

10. Urgent Business

Nil

Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 & 11.2. Moved: Cr Steven Briffa Seconded: Cr Rick Garotti CARRIED The Meeting was adjourned at 10.48pm. The Meeting was closed to the public at 10.53pm.

DATED:........................... DAY OF ........................... 2013

............................................. MAYOR