Click here to load reader

Banyule Council Meeting 4 August 2014 Agenda

  • View
    213

  • Download
    1

Embed Size (px)

DESCRIPTION

 

Text of Banyule Council Meeting 4 August 2014 Agenda

  • Ordinary Meeting of Council Council Chambers, Service Centre

    275 Upper Heidelberg Road, Ivanhoe

    4 August 2014 commencing at 7.45pm

    Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

    AGENDA

    The Mayors Acknowledgement of the Wurundjeri People Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.

    Apologies and Leave of Absence Cr Jenny Mulholland

    Confirmation of Minutes Ordinary Meeting of Council held 21 July 2014

    Disclosure of Interests

    1. Petitions 1.1 Proposed Lease of Chelsworth Park to Ivanhoe Grammar School .......................... 3

    REPORTS:

    2. People Community Strengthening and Support 2.1 St Helena Secondary College - Sports Precinct Masterplan.................................... 5

    3. Planet Environmental Sustainability Nil

    4. Place Sustainable Amenity and Built Environment 4.1 Upper Heidelberg Road, Heidelberg - Paid Parking Meter Fees ............................. 9 4.2 Public Notice advertising period of the proposed Lease of Part of

    Chelsworth Park to Ivanhoe Grammar School ..................................................... 13 4.3 Proposed Apartment Building at 20 Morwell Avenue, Watsonia ............................ 19 4.4 Development Planning Activities Report 2013/2014 .............................................. 37

  • AGENDA (Contd)

    Ordinary Meeting of Council - 4 August 2014 Page 2

    5. Participation Community Involvement in Community Life Nil

    6. Performance - Use Our Resources Wisely 6.1 Engineering Services Activities Report 2014 ......................................................... 55 6.2 Assembly of Councillors ........................................................................................ 59 6.3 Review and Update of Delegations ....................................................................... 62 6.4 Councillor Report on Conferences Attendance ..................................................... 66 6.5 Proposed MAV WorkCare Insurance Scheme ..................................................... 68

    7. Sealing of Documents Nil

    8. Notices of Motion 8.1 Victorian Local Government Association (VLGA) Forward Action

    Plan ..................................................................................................................... 71 8.2 Heidelberg Stars Soccer Club .............................................................................. 72 8.3 Netball Courts at Seddon Reserve ........................................................................ 73

    9. General Business

    10. Urgent Business

    Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters.

    11. Confidential Matters 11.1 contractual matters

    Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

    Closure of Meeting

  • 1.1

    Petitions

    Ordinary Meeting of Council - 4 August 2014 Page 3

    1.1 PROPOSED LEASE OF CHELSWORTH PARK TO IVANHOE GRAMMAR SCHOOL

    Author: Tom Zappulla - Leisure Facilities, Place & Partnership Co-Ordinator, Community Programs

    File: D14/33812 EXECUTIVE SUMMARY A petition with 30 signatures has been received from residents of Banyule regarding the proposed lease between Banyule City Council and Ivanhoe Grammar School (IGS) for Chelsworth Park. The petition prayer is as follows: We the undersigned residents of Banyule, request Banyule City Council, through its community programs and parks and recreation staff, to:- Limit any potential lease of Chelsworth Park to Ivanhoe Grammar School with;

    1. A maximum lease/rental duration of 5 years, with a maximum renewable period of 5 years with such renewal subject to public review of community requirements for space and access to Chelsworth Park and to compliance of the tenant with the full terms and conditions of the pervious lease/rental agreement.

    2. Terms of any lease/rental agreement to be established at a commercial market rate, with annual adjustment for CPI, in recognition of the value of this community asset.

    3. Lease/Rental Agreement time to be for specified school hours only and other bookings (after school/weekends) to be assessed by Council staff against other requests from other users annually with priority to local clubs and residents.

    4. Payments by IGS through in kind services for lease or access to Chelsworth Park to be considered by Council but formally valued and publically recorded.

    5. Other municipal sports fields in Banyule offered to IGS and other schools in the municipality, outside required for community access, on the same basis- including potential new basketball stadiums at Banksia St and Macleod.

    6. IGS to demonstrate that it uses the times allocated in the lease or rental agreement efficiently and does not exclude other users by overbooking.

    7. Hard court tennis facilities to be maintained by Council and kept open to the public when IGS bookings dont apply.

  • 1.1

    Petitions PROPOSED LEASE OF CHELSWORTH PARK TO IVANHOE GRAMMAR SCHOOL contd

    Ordinary Meeting of Council - 4 August 2014 Page 4

    OFFICER COMMENT

    Council has a current lease arrangement with the Ivanhoe Grammar School (IGS) for the six playing surfaces and two pavilions located at Chelsworth Park which expires in November 2014. In July 2012, Council resolved (Resolution CO2012/212) to negotiate a new 20 year lease (with a further 10 year option) with the IGS. A number of reports and briefings in relation to the lease with IGS have been presented since this date. Since Council resolved to negotiate a new lease arrangement with the IGS a number of key concerns have been raised by the community. The proposed lease has been developed taking into consideration key concerns that have been raised during the community consultation processes to date. Council is obliged to publicly advertise Councils intention to enter into a proposed lease with Ivanhoe Grammar School in respect of the Council-owned land, tennis courts and improvements known as Chelsworth Park located at 18-28 Irvine Road, Ivanhoe, a report is presented at item 4.2 seeking to commence the statutory process and give public notice. Once Council resolves to advertise its intention to enter into a proposed lease, members of the public wishing to view the proposed lease will have the opportunity to do so during the 28 day public notice period. On completion of the public notice period, Council will be required to consider any submissions received in relation to the proposed new lease in accordance with section 223 of the Local Government Act 1989 at a future meeting of the Council. RECOMMENDATION

    That Council:

    1. Receives and notes the petition.

    2. Considers the petition as a submission in relation to the proposed lease of Chelsworth Park to Ivanhoe Grammar School

    ATTACHMENTS Nil

  • 2.1

    People Community Strengthening and Support

    Ordinary Meeting of Council - 4 August 2014 Page 5

    2.1 ST HELENA SECONDARY COLLEGE - SPORTS PRECINCT MASTERPLAN

    Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs

    File: F2014/492

    Previous Items Council on 21 July 2014 (Item 8.1 - St Helena Secondary College - Sports Precinct

    Masterplan) EXECUTIVE SUMMARY

    At the Ordinary Meeting of Council held on the 21 July 2014, Council resolved the following: That officers prepare a report for Councils consideration at the next meeting of Council on the proposed contribution of $4,000 towards funding the development of the Master Plan of the community/school sporting precinct at the St Helena Secondary College. Such report to consider the merits of the proposal and the funding contribution. Council has been invited to participate on a Project Committee to explore the possibility of developing a sporting precinct on the school grounds at St Helena College for community and school use. Although St Helena and Glen Katherine are located in the Banyule municipality, students are drawn equally from Nillumbik and Banyule. The Schools are seeking financial assistance from the Shire of Nillumbik, Banyule City Council and other potential project partners to assist with the development of the Master plan which has a total cost of approximately $20,000. Whilst it is acknowledged that this is a long term proposition, the outcomes of this project has the potential to increase school/community partnerships and facilitate community use of facilities outside of school hours which will assist in our provision of sporting facilities for local sporting groups. In this area of Banyule there are high levels of participation (particularly in junior sports) and unmet demand for soccer and netball facilities. Key facilities that will be further investigated within the proposed sporting precinct will include a synthetic soccer facility and outdoor netball courts to accommodate training and competition. Given the geographic location of the St Helena Secondary College and Glen Katherine Primary School (within Banyules municipal boundary) it is important that Banyule City Council support the preparation of the Master Plan and be a key stakeholder in its development to ensure that outcomes deliver on community need. Officers are recommending

Search related