Overview

Basic EditingLesson 2 Part 11Software OrientationWord offers several ways to view a document, locate text or objects quickly, and manipulate windows. After opening a document, you can access related commands on the View tab, shown below. Use this figure as a reference throughout this lesson as well as the rest of the book.

2Software OrientationWord provides options to change a documents onscreen appearance by viewing the document in Full Screen, Web Layout, Outline, and Draft view. Adding horizontal rulers, vertical rulers, or gridlines; increasing or decreasing the documents page size; arranging the document windows; viewing the document side by side; or splitting the document can also change the view on the screen. In addition, the Navigation Pane provides options for browsing and conducting a search in a document.3Changing Document ViewsThe View tab on the Ribbon has groups of commands for Document Views, Show, Zoom, Window, and Macros. 4Changing Document ViewsWord has five Document View options:1) Print Layout (default view) - displays how it will looked printed2) Full Screen Reading -for reading documents onscreen. 3) Web Layout -look as a Web page.4) Outline displays as an outline 5) Draft view is strictly for editing text.

5Using Show CommandsThe Show command group offers options for displaying onscreen features that can help you create, edit, and navigate your document. In the following exercise, you display the ruler and gridlines. You also use the Navigation Pane to browse by headings and by page and to search for text.6Using Show CommandsRulers are measuring tools to align text, graphics, and other elements used within a document. The top and bottom margins of a document can be easily adjusted manually using the vertical scroll bar. The horizontal ruler can be used to change a documents first-line indent, hanging indent, and left and right indents. The markers display on the ruler as hanging indent ,left indent , and right indent . Manual tab settings can be set on the horizontal ruler without launching the dialog box.

7Using Show CommandsGridlines help align graphics - displayed only in Print Layout view.The Navigation Pane appears in the left side of the window when you select its command in the Show group. The Navigation Pane has three tabs: Browse Headings, displays the structure of your document by levelsBrowse Pages, displays Browse the results from the current search, displays a list of search results when you have usedTabs are discussed in greater detail in Lesson 4.

8Using Show CommandsThe search box lists the text or objects found in the document in the order those elements appear in the document. The document appears highlighted in yellow and the text is bolded in the Browse the results from the current search tab. To clear the search box, click the X in that box. 9Use Show Commands

10Using ZoomThe Zoom group of commands zoom in to get a closer view of a page zoom out to see more of the document at a smaller size. determines how many document pages Word displays within a single screen. 11Using ZoomWithin the Zoom group, the Page Width button expands your document to fit the width of the window. The Zoom button launches the Zoom dialog box, where you have more options for zooming in and out. In the Zoom to section, you can expand the document by clicking a specific zoom amount up to 200%. The Zoom slider can also be used to zoom in and out; located in the bottom right of your screen on the status bar.

12Step-by-Step: Use Zoom

13Changing Window ViewsThe commands in the Window command group enable you to open and arrange multiple document windows. The New Window button opens a new window displaying the current document; this window shows the document name in the title bar followed by the number 2. 14Changing Window ViewsThe Arrange All button displays two or more windows on the screen at the same time. (useful when comparing documents)The Split command divides one document window into two windows that scroll independently. (view two parts of a single document at the same time)

15Changing Window ViewsThe View Side by Side button allows you to view two documents next to each other--uses the Synchronous Scrolling command to move through both at the same time. The Reset Window Position command repositions two side-by-side documents to appear equally sized on the screen.16Changing Window ViewsThe Switch Windows button select the active document (the one ready for editing). Its appears on the title bar.

17Window Views

18Split

19Navigating and Searching Through a DocumentFind command options, the mouse, scroll bars, and various keystroke and keyboard shortcut commands to navigate through Word documents. 20Navigating and Searching Through a DocumentScroll bars - move up or down or side to side within a document. the scroll buttons - move up or down one line at a time, or you can click and hold a scroll button to scroll more quickly. scroll box to moves through a document even faster

21Using the Mouse and Scroll Bar to NavigateUsing the mouse in combination with the scroll bar is a simple way to scroll through a document.22Use the Mouse and Scroll Bar to Navigate

23Use the Mouse and Scroll Bar to NavigateClick the Select Browse Object button. A menu appears with various commands you can use to browse for specific text or elements within your document as shown below.

24Use Keystrokes to Navigate

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