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Because Scouting should be all about spending time with your scouts.

Because Scouting should be all about spending time with your scouts

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Because Scouting should be all about spending time with your scouts. What is TroopWebHost?. A dedicated website for your troop. Hosted on our secure server. That every member of your troop can log on to. With access appropriate to each member’s position. - PowerPoint PPT Presentation

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Page 1: Because Scouting should be all about spending time with your scouts

Because Scouting should be all about spending time with your scouts.

Page 2: Because Scouting should be all about spending time with your scouts

A dedicated website for your troop.

Hosted on our secure server.

That every member of your troop can log on to.

With access appropriate to each member’s position.

To maintain and access all of your troop’s information.

www.TroopWebHost.com

What is TroopWebHost?

Page 3: Because Scouting should be all about spending time with your scouts

Public Web Pages

Home Page• Information about your troop• Photos• Announcements• Upcoming Events

About Our Troop

Adult Leaders

Download Forms

Resource Links

www.TroopWebHost.com

Custom Pages – can be private

Photo Gallery - can be private

Video Gallery - can be private

Page 4: Because Scouting should be all about spending time with your scouts

Logon To Your Site

Each member of the troop has their own User ID and password.

www.TroopWebHost.com

Each member of your troop can be assigned one or more roles:• Scout• Adult• Advancement Chair• Membership Chair

The menu the user sees is limited to what is appropriate to his/her roles.

• Event Planner• Treasurer• Webmaster• …and many more (you can define your own roles, if you’d like)

Page 5: Because Scouting should be all about spending time with your scouts

My StuffView and update information about yourself:• View your account balance and transaction history

• Submit payments on-line using PayPal

• View your advancement status

• Update your contact information and password

• Sign up for events and shifts

• Buy merchandise from the troop

• Subscribe to the troop calendar

• Enter orders for troop fundraisers and select your incentive prize

• View and contribute to the Scout Forum

• View library materials and equipment you’ve checked out

• View the merit badges you support as a merit badge counselor

www.TroopWebHost.com

Parents can view information about their scouts’ advancement and accounts, and can update their contact information.

Page 6: Because Scouting should be all about spending time with your scouts

E-Mail and SMS Text Messages

www.TroopWebHost.com

Send messages from your web site to:• Individual members• The entire troop• All members of a patrol• All members signed up for an event• Custom e-mail groups that you create

Special e-mail functions:• Send User ID and Password to selected members• Send account balances• Send invitation to upcoming event to all who haven’t yet decided

Page 7: Because Scouting should be all about spending time with your scouts

CalendarView all troop events on the Troop Calendar:• Meetings• Campouts

www.TroopWebHost.com

Set up event locations for places you visit often, with:• Address• Photograph

• Fundraisers• Community Service

• Distance & Directions• Google Map coordinates

• Phone Number• Web Site Link

Schedule activities, meal plans, and rank and merit badge requirements.

Take attendance to give credit for camping nights, hiking miles and service hours.

After the event, upload photos to share with the troop.

Subscribe to the troop calendar from Google Calendar and other calendar applications, including those on tablets and smart phones, including iPad and iPhone.

Page 8: Because Scouting should be all about spending time with your scouts

Rank Advancement

View detailed requirements for all ranks and merit badges.

Print “Blue Cards” for merit badges.

Check off scouts who completed requirements that were offered at an event.

Automatically complete community service requirements based on participation at service events.

Automatically complete “months in rank” requirements.

www.TroopWebHost.com

Print reports, labels and award cards for Court of Honor.

Compute eligibility for Order of the Arrow.

Identify who needs which requirements for next advancement.

Page 9: Because Scouting should be all about spending time with your scouts

Managing Your Troop’s Funds

Makes your treasurer’s job much easier!

PayPal payments are automatically posted to the member’s account.

Enter group transactions for dues and campouts (participants are pre-selected).

Reconcile your monthly bank statement by checking off the checks & deposits.

www.TroopWebHost.com

Generate e-mails to all troop members with their current account balances.

Every member can view their account history on-line. No more printing and mailing statements every month!

Page 10: Because Scouting should be all about spending time with your scouts

Fund Raisers

Create a sales campaign for each fund raiser.

Scouts enter their own orders directly into the system.

Scouts promote Internet sales using their Personal URL at ScoutSales.org.

The public can purchase items from scouts on-line and pay via PayPal.

Your fundraiser coordinator can manage inventory, payments, and distribution using on-line functions and reports.

Payments are posted directly to your troop accounts as they are deposited.

This same capability may be used to sell merchandise, like troop t-shirts, to your scouts and parents.

www.TroopWebHost.com

Page 11: Because Scouting should be all about spending time with your scouts

Leadership and Training

Adult and scout leadership positions.

Saves history of positions held by each member of the troop.

www.TroopWebHost.com

Record training completed by each adult and scout.

Expiration dates are computed automatically.

Page 12: Because Scouting should be all about spending time with your scouts

Automated Electronic Newsletter

Automatically e-mail a newsletter to every member of your troop (unless they opt out).

www.TroopWebHost.com

Newsletter is automatically generated from information you’ve already entered into the system:• Announcements• Upcoming events

Personalized to each recipient to show:• Whether or not they’ve signed up for each upcoming event• Training about to expire• Account balances• Library materials and equipment that are currently checked out• Requirements needed for next rank advancement

Page 13: Because Scouting should be all about spending time with your scouts

But Wait, There’s More!

www.TroopWebHost.com

Upload forms and documents for easy retrieval.

Check in and check out troop library materials.

Check in and check out camping equipment.

Download complete database backup as XML document.

Display videos you’ve uploaded to YouTube.

Support for merit badge counselors, including those from other troops.

Configure the system to fit your troop’s requirements, including color scheme and banner image.

Page 14: Because Scouting should be all about spending time with your scouts

Getting Started

www.TroopWebHost.com

Order a subscription at TroopWebHost.com.

Only $99 per year for your entire troop.

Excellent customer support and comprehensive on-line user guide.

Implementation checklist is provided in the User Guide.

Troop roster, completed merit badges, and completed rank requirements may be uploaded from TroopMaster.

Troop roster may be uploaded from ScoutTrack.

Page 15: Because Scouting should be all about spending time with your scouts

Technical Details for I.T. Professionals

www.TroopWebHost.com

Dedicated server managed by LiquidWeb at secure data center in Lansing, MI.

Server configuration:• Dual quad core Xeon processor• Primary storage: two SSD disks in RAID 1 (mirrored) configuration• Third disk for SQL backups• Microsoft SQL Server 2008 R2

Full database backups daily, with hourly incremental backups.

Backups copied off-site daily for two week retention.

SSL encrypted communications.

Integrated user guide. Tool tips on all data entry fields. Export any grid to Excel.