bhartiya post july 2009

1BHARTIYA POST JULY, 2009

As we have no other option except to embracethe three ACP scheme, applicable to all CentralGovernment employees at this juncture and evenopted for that too, We could not answer to thequestions such as will it be the salvation for the longawaited promotional avenues which is lacking in thepostal services or will it replace the existing TBOP,BCR which were earlier called as regular promotionsas per the agreement made with the service unionsthen. Yes. ACP cannot be equated with the regularpromotions. They are only financial up gradations withmany riddles and riders.

What is the position of promotional avenuesexisting in the Postal? Will it be sufficient or at leastequivalent to the extent of 50% available in other Govtdepartments like Income tax, Railways etc? Will itbe at least equal to the extent available in the PostalAccounts in our same organization? Not at all.Promotional avenues are plenty everywhere includingthe Postal accounts except others in postaldepartment. Promotional avenues are too meagerpalpably very low in the case of postal employees.During 1974, the 20% LSG scheme was introducedwith the good intention to provide minimum of 20%operative staff shall be elevated to the LSG to avoidstagnation and frustration in the minds of theemployees in the absence of required regularpromotions. To improve the position further, the staffunions accepted the TBOP and BCR promotionswhich were equated with the regular LSG and HSG IIpromotions by accepting the staff cut to the extent of20% in the supervisory and 6% in the operative sides.It was the accepted on the basis of agreement madeafter discussions in the JCM.

The Postal department violating theagreement made with the Staff side had declared in1999 that the TBOP and BCRs are not regularpromotions and they are only financial up gradationsat par with ACP ignoring the fact that the schemeswere part of cadre reviews with the acceptance ofstaff cut at the time of its implementation which shouldnot be equated with the two ACP promotions schemeintroduced by the Govt to all its employees withoutany staff cut. We have miserably failed to counter thesame and the department had once again revived theold LSG, HSG II schemes during 2002 and diggingout the old files to grant notional promotions right from1983 resulting in chaos and confusions which is stilla never ending process.

Now what is the position on promotions? Isthe assured 20% LSG vacancies available or restoredafter rolling back to the pre 1983 position? No. The

WHAT WILL HAPPEN?present posts available in LSG are less than 9 percentof the total basic posts. As a model employer, will itnot be the responsibility of the department to restorepre 1983 position while rolling back and deviatingunilaterally the agreement at least by ensuring 20%LSG posts. Will it not its responsibility to revive theposts abolished at the time of implementation of TBOPand BCR promotions since it were equated with thenormal ACP promotions available for others. The ironyin this case, even after 1999, the perennial staff cutagreed for TBOP and BCR in establishment reviewevery time is continuing till today and there are noorders to stop the review so far.

Much water have flown under the bridges andwe were the mute spectators because of the negativeattitude of the postal board in deciding the promotionalavenues for the lower cadres even though they haveimplemented five cadre reviews for the higher officers.Since the TBOP and BCR are now equated as ACPs,virtually there is no cadre review exercised for theoperative staff. After adopting the three ACP promotionswhich are only financial up gradations, what is the wayout to restore pre 1983 position by reviving 20% LSGand reviving the post surrendered earlier.

The Cadre review is the only option availablebefore us after adopting the three ACP promotions.Promotional posts should be enhanced in the serviceto off shoot the matching savings we alreadysurrendered at the time of TBOP and BCR schemes.We should not allow the department to shut its eyesover the operative toiling employees of the departmentafter the implementation of the three ACP withoutrestoring the staff cut and 20% LSG but exertpressures and compulsions to make them to discusswith the Staff side seriously for a cadre restructuringby providing more regular promotions to theemployees and settle the issues like PO & RMSAccountants, Systems Administrators etc.

The Central working committee is meetingshortly to take stock of the situation and decide futurecourse of action and it is the time to act to wrest ourforemost demand of cadre review by our concertedmoves of the rank and file at all levels. We must involveall the workers and muster their strength to wrest thesame. We must challenge the decisions of thedepartment taken unilaterally without any discussionswith the respective representative trade unions like inthe case of Postmasters cadres etc duly ignoring thetheory of collective bargaining.

If this is not done, we will forfeit our credibility.What will happen if we fail to do this?

Trade unions will be rendered irrelevant.

Editorial


The General Secretary Com. K. V. Sridharan hasattended the Union Network International - Asia PacificRegional Organization (UNI - APRO) sponsored seminarson Posts & logistics held at Bangkok and Ayottaya as arepresentative of NFPE on the invitation. The Seminarswere held at Bangkok on 08.06.09 & 09.06.09 and atAyottaya from 10.06.09 to 11.06.09. The delegates fromIndia, Indonesia, Korea, Singapore, Nepal, Phillipines,Vietnam. Srilanka and Vietnam. The members of the UNISecretariat, Japan also participated.

On 08.06.09, the Joint Seminar organized by UNIAPRO Post & Logistics & Appear began with the inauguraladdress of Mr. Somchai Reopanichkul Director, APPUBureau who dealtelaborately about theinternational Dimension ofPost and the need for betterunderstanding betweenthe manager of PostalServices with the TradeUnion representatives. Mr.Chandrasekear, Director ofIndia Post on deputation at APPC which in the trainingcentre for Postal Managers under APPU has dealt thesubject of 'Changing Scenario of Postal business andthe Business Excellence'. In the after noon he explainedabout the Mail parcel & logistics management.

There was a group discussions of participantsalongwith the Managers, IT personnel of variouscountries deputed to APP college for training etc on thesubject of how to make the Post profitable under theEconomic crisis. It lasted for two hours and Mr. Chandra& Mr. Wasim, Lecturers of APPU College hold thediscussions and made the Seminar as useful andpurposeful.

The Participants of the Seminar visited the LaksiMail Centre Bangkok in the evening to know about theirSorting and the logistic services.

On 09.06.09, Mr. Lim, Profesional Expert onPostal Services has dealt about the reforms in KoreaPost. Thereafter Mr. Wasim, lecturer of APPC covered boththe topics of operationalExcellence & Humanresource managementelaborately which was veryuseful to know about theservices of variouscountries in the region. Thedetails collected duringgroup discussions,interactions, with the participants are furnished in thisissue for the academic interest of all.

On 10.06.09, the participants moved toAyotthaya, the former capital of Thailand and around 70Kms away from Bangkok to take part in the UNI Apro

GENERAL SECRETARY'S PARTICIPATION IN UNI APRO SEMINARS

Posts & Logistics/SEWU - THP Joint seminar which wasalso sponsored by UNI Japan Post. Morethan 25 Unionmembers of SEWU- THP and UNI - TLC officialsparticipated the Seminar. The debates, on 'EconomicCrisis and Labour Movement in Thailand and the lectureof Prof. Lac Dilokvidhyarat, Faculty of Economis.Chulalangkorn University of Thailand was note worthy. Inthe after noon Br. Rah Joon-hwan, Coordinator for sector& Research Activities, UNI APRO has delat the topic of'Economic Crisis impact on UNI affiliates and PostalBusiness in Asean.

Thereafter, the participants were divided in toregional groups (Aseam, East Asia, South Asia &Thailand) and discussed to make presentations on 'Whatthe impacts of Economiccrisis on Post & Logisticservices & How can post &Logistics services tacklewith the Economic crisis.On behalf of India, Nepal &Sri Lanka forming theSouth Asian Contingent,General Secretary Com. K.V. Sridharan made the presentation.

On 11.06.2009 morning the Representation ofThailand Post explained about the improvement onPostal logistic Services and its three fold expansion withinsix years. Interactions revealed many facts about theThailand Posts.

In the afternoon,the representatives werepresented their groupdiscussions on the topicand it was the uniqueexperience to present ourstrong views to keep thePostal as GovernmentService in the midst of many advocates of privatization,corporatization policies.

The General Secretary made a powerfulpresentation about our organizational status in the IndiaPost, challenges, the impact of globalization on Indianworking class, our future plans etc. The adverse impactof globalization could be very well seen in the Postalservices adopting its policies in other countries.

On 11.06.09, Broter Eiichi, ITO Director of UNIApro Post & logisticsparticipated in the farewelldinner and exchanged theviews of the UNI with allparticipants on all issues.The services of sister YokoMarikawa, Staff of UNI AproTokyo office is simplysuperb and ever


rememebrable.The participation of the seminars is no doubt

very purposeful to exchange the views of other countriesparticipants and to know about their services and the roleof Postal Trade Unions in protecting the interest of thetheir workers.

OUR OBSERVATIONS ABOUT THE FUNCTIONS OFPOST OFFICES IN OTHER COUNTRIES

KOREAAt present, the Postal Service is a Government

organization and the New Government has recentlyannounced the necessity of corporatization of PostalServices. Letter mails is the monopoly of Post officesand brought under universal service with reasonablerates. Korea post is under the Ministry of Knowledge.Korea post set up the price of Postal products andGovernment set up the basic Postal rates.

Basic Standard of the speed of the Delivery: -Non priority D+3 Priority D+1 Korea Post is a governmentprofit making organization. During 2007, it had the earningof 24300 billion won by Postal business and Rs.20901billion won by Financial Business. The expenditure was22857 & 19914 billion Won. It was 25409 & 24336 BillionWon earning during 2008 while the expenditure was25010 & 24192 billion Wons in Postal & financialbusiness respectively.INDONESIA

Postal Service has been corporatized since 20June 1995. It is being considered for privatization in 2010.However 100% share still belongs to Government.Monopoly of letters is retained upto 500 grams. Ministryof Information of Communication is the regulatoryauthority. Same Day delivery & Next Day delivery (D+O &D+I) is in existence. During 2008, it was having the netloss to the extent of IDR 57.90 billions.PHILIPPINES

The Postal is corporatized on 03.04.1992 andnow it is included in the privatization list of Governmentoffices/agencies. It operates 60% and the private couriersare controlling 40% of remaining traffic. The employeesof the Phil Post are treated as civil servants enjoying allbenefits, rights and privileges like other Governmentemployees. In the total work force, 88% are rank & fileemployees and 12% are supervisors & managers.Commission on Information and communicationTechnology (CKT) is the main regulator of Phil Post. Thebasic standard of delivery is prescribed as D+1 for local& intra region mails and D+3 for inter - regional mails.SINGAPORE

The Service is corporatized since 2003 andfurther liberalized from 01.04.2007. The monopoly ofdelivery has been reserved for the articles weighting500gms and below for domestic & international mails.Singpost is designated as Public Postal Licensee andthe Info - Communications Development Authority ofSingapore will be the regulator of Singpost. It was havingthe revenue of 5 $ 472.6 Million and operating profit of $

175.3 M for the financial year ending 31.03.2008. 99%mails are delivery by next working day within & outsideCBD areas.THAILAND

It is corporatized during 2003 under the name ofThailand Post Co. Ltd. Privatization is under consideration.Now Thai Government is 100% share holder and it is aState owned enterprise. It is under the Ministry ofInformation & Communication technology. Thai Post isthe monopoly in communication market in respect ofletters and Post cards. After corporatization it has 300%revenue increase and more profits in logistic services.The standard of delivery stipulated as D+1 for local,Regional to regional D+2. Allowance for child Birth is thenew area introduced to the employees as one of the fringebenefits.VIETNAM

Postal Service of Vietnam is corporatized during1990. There is no consideration for its privatization.Vietnam Post works under the Law on companies &Ministry of Information & Communication is the regulatorof Postal Services. However the Vietnam Post allowsprivate agents to deliver Postal articles to end-usersthroughout the country. This is having only 50% marketonly. The remaining traffic are handled by Viettel & SaigonPost Private operators. Under the Law, Vietnam Post hasto pay a part of its income to the state. The Governmentalso facilitates financial assistance (as soft loans) forinfrastructure and for the favourable policies to theVietnam Post.

Basic standard for delivery is D+1 for local & D+2for others. Rewards on the Occasion of Festivals, NewYear, cash prizes for increase in the production are the twonew areas in respect of fringe benefits to its employees.NEPAL

There is a proposal for corporatization of PostalServices. Now it is a Government department. TheExpenditure for last financial year was 86, 25, 73, 675whereas the revenue stands as 23,10,50,729. The Postalworkers have no additional holidays. However they arereceiving one month extra salary per year. The ExtraDepartmental Employees are the most exploited labourwith lesser pay equal to Rs.1000/- to 1500/- per monthwithout any other benefits.SRI LANKAIt is the Government owned Department and there is noproposal for privatization or Corporatization. For lettermails, Postal Service is retaining the total monopoly. Totalincome $ 39.82 (Million) Expenditure $ 62.76 & Deficit $22.94 & (Million).

SOME INTERESTING INFORMATIONS - WITHOUTCOMMENTS

v Thailand Post is not recruiting any workers overthree years. Temporary workers sponspored by privatecompanies are being engaged for two months andthereafter by subsequent renewals for same periods of twomonths. More Temporary employees are now in the rolls.


v Collective bargaining is applied only for 'breadand butter' issues in Thailand. Right for collectivebargaining and freedom of association is not applied forCivil Servants, Schools and university staff.v Sri Lanka Postal Service is launching its owntelegraph service to compete with the Sri Lanka Telecom.Both are Government departments.v As a National Policy, Sri Lanka Governmentannounced that the Postal Service is a State Service andthere will not be any corporatization or privatization.v In Thailand, total number of Post offices is 1233.Whereas it is having 3364 licensed Post offices; Postagestamp agencies 2188; Franchise Post offices 23.v There are 657,000 Post offices world wide; 191member countries: 5.549 million Postal Employees. USAhandles top in the mail volumes; France stands second.v Rationalization plan in philiphines starts inOctober 2009 and 2000 employees will be effected byretrenchment or voluntary retirement. This is due torecession of economic policy.v Thailand Post outsourced the Track & TraceSystem. For each transaction, money is disbursed to thecompanies.v Korea Post introduced internet banking during2000. Now Korea Post Bank is number 1 while comparingother leading banks of its country.v In Pakistan, for recruitment of Postman, arunning test will be conducted among the candidatesand one has to run 1 Km. within six minutes. Similarly heshould possess a motor cycle licence.v 'Post Foundations' was formed during 1981 byPostal pensioners in Pakistan. Now this is the biggestorganization than postal and deals printing, Steels,Fabrications, Furnitures, wools etc. it started it functionby supplying uniforms to Army and Furniture to schools.v Now the Director General, Pakistan Post is thehonorary Chair person of the Postal Foundations and thePakistan Post & its employees are being subsidized by thePost Foundations. The employees are given marriage gift

free furnitures for marriage, Education fees to children etc.v The Post Foundation of Pakistan provided jobsto the wards of the Postal employees to the extent of45%. It provided free housing to the Postal officials; Oldage pension to discharged ED Agents.v The Extra Departmental Employees of Pakistanare being paid Rs.2000/- per month. No leave; Nomedical; No pension; No civil status; No DA. It is only theconsolidated amount. The EDAs may opt to for to workcommission basis at the same Bo by quitting from thepost if it is advantageous.v Thailand post has outsourced its transport. Thevehicles being used by the contractors should not bemore than 7 years old. But in Philippines, the departmentalvehicles are used and managed on their own. Sri Lankais planning to ply more public services on its own.v In Korea Post, there is no recruitment over twoyears. The workers are engaged on contract basis.v In Pakistan, the Post was corporatized during1992. Business went down. There was huge expenditureafter corporatization. It was brought back as GovernmentService during 1996. Six to seven months, the postmenwere asked to work for 4 hours on Government duty forhalf pay and remaining period in private job. Ban oncreation of posts is continuing in Pakistan over ten years.v In the survey conducted on health hazard topostmen, it was found that 16% postmen are sufferingwith tuberculosis; 12% Hepatitis B, 7% Hepatitis C, 16%throat problems. Therefore Postal Foundation is providingone glass of milk in the morning and one glass lemonjuice in the evening to all postmen.v In Pakistan, providing security guards, workrelated to conveyance of cash and upkeep of office wereoutsourced in the Postal department.

In the process of workforce planning, to reducethe labour supply, 'inducement to quit' is one of the option(i.e.) making the employees to fed up due to overwork orbad environment and make them to decide quitting theorganization.

List of office bearers elected for Uttarakhand Circle in the Circle Conferenceheld on 07.06.2009 at Dehradun

President : Sh. L. D. Tiwari, SPM, Almora CourtVice Presidents : Sh. S. M. Bhatt, SPM, Ranichori

Sh. J. C. Joshi, SPM Collectorate, PithorgarhSh. H. B. Semwal, APM A/cs Pauri H.O

Circle Secretary : Sh. K. S. Panwar, Postmaster, Rudraprayag (Chamoli)Assistant Circle Secretaries : Sh. Ram Sharan Bhatt, P.A, Dehradun GPO

Sh. Rajesh Kapil, P.A, Roorkee H.OSh. M. S. Samant, P.A, Pithorgarh H.OSh. A. P. Dhyani, P.A, Gopeshwar H.OSh. Brijesh Kumar Mamgain, P.A, Pauri H.O

Financial Secretary : Sh. B. S. Dhpola, SPM, Kota Bagh NainitalAssistant Financial Secretary: Sh. Ashok Kumar Verma, P.A, Dehradun GPOCircle Organizing Secretaries: Sh. Suresh Chander Joshi, Ranikhet GPO

Sh. S. C. Bhatt, Tehri H.OSh. Vinay Kumar Sharma, Roorkee H.O

CHQ Congratulates the newly elected Office Bearers of Uttarkhand Circle


MODIFIED ACP PROMOTIONSModified ACP scheme ensures three Financial upgradations on completion of 10, 20 & 30 years ofservice with effect from 01.09.2008. We have opted for the modified ACP scheme and communicatedour consent to the Department on 28.05.08. The DOPT OM No. 35034/3/2008-Estt (D) dt. 19.0509 onMACPs is reproduced hereunder: -

OFFICE MEMORANDUM

l MODIFIED ASSURED CAREER PROGRESSIONSCHEME (MACPS) FOR THE CENTRAL GOVERNMENTCIVILIAN EMPLOYEES.

The Sixth Central Pay Commission in Para6.1.15 of its report , has recommended Modified AssuredCareer Progression Scheme (MACPS). As per therecommendations, financial upgradation will be availablein the next higher grade pay whenever an employee hascompleted 12 years continuous service in the samegrade. However, not more than two financial upgradationsshall be given in the entire career, as was provided in theprevious Scheme. The Scheme will also be available toall posts belonging to Group "A" whether isolated or not.However, organized Group "A" services will not be coveredunder the Scheme.

2. The Government has considered therecommendations of theSixth Central Pay Commissionfor introduction of a MACPS and has accepted the samewith further modification to grant three financialupgradations under the MACPS at intervals of 10, 20 and30 years of continuous regular service.

3. The Scheme would be known as "MODIFIEDASSURED CAREER PROGRESSION. SCHEME (MACPS)FOR THE CENTRAL GOVERNMENT CIVILIANEMPLOYEES. This Scheme is in supersession ofprevious ACP Scheme and clarifications issued thereunder and shall be applicable to all regularly appointedGroup "A", "B", and "C" Central Government CivilianEmployees except officers of the Organised Group "A"Service. The status of Group "D" employees would ceaseon their completion of prescribed training, asrecommended by the Sixth Central Pay Commission andwould be treated as Group "C" employees. Casualemployees, including those granted 'temporary status'and employees appointed in the Government only onadhoc or contract basis shall not qualify for benefits underthe aforesaid Scheme. The details of the MACP Schemeand conditions for grant of the financial upgradation underthe Scheme are given in Annexure-1.

4. An Screening Committee shall be constituted ineach Department to consider the case for grant of financialupgradations under the MACP Scheme. The ScreeningCommittee shall consist of a Chairperson and twomembers. The members of the Committee shallcomprise officers holding posts which are at least onelevel above the grade in which the MACP is to beconsidered and not below the rank of Under Secretaryequivalent in the Government. The Chairperson should

generally be a grade above the members of theCommittee.

5. The recommendations of the ScreeningCommittee shall be placed before the Secretary in caseswhere the Committee is constituted in the Ministry/Department or before the Head of the organisation/competent authority in other cases for approval.

6. In order to prevent undue strain on theadministrative machinery, the Screening Committee shallfollow a time-schedule and meet twice in a financial year- preferably in the first week of January and first week ofJuly of a year for advance processing of the casesmaturing in that half. Accordingly, cases maturing duringthe first-half (April-September) of a particular financial yearshall be taken up for consideration by the ScreeningCommittee meeting in the first week of January. Similarly,the Screening Committee meeting in the first week ofJuly of any financial year shall process the cases thatwould be maturing during the second-half (October-March) of the same financial year.7. However, to make the MACP Schemeoperational, the Cadre Controlling Authorities shallconstitute the first Screening Committee within a monthfrom the date of issue of these instructions to considerthe cases maturing upto 30th June, 2009 for grant ofbenefits under the MACPS.8. In so far as persons serving in The Indian Auditand Accounts Departments are concerned, these ordersissue after consultation with the Comptroller and AuditorGeneral of India.9. Any interpretation/clarification of doubt as to thescope and meaning of the provisions of the MACPScheme shall be given by the Department of Personneland Training (Establishment-D). The scheme would beoperational w.e.f. 01.09.2008. In other words, financialupgradations as per the provisions of the earlier ACPScheme (of August, 1999) would be granted till 31.08.2008.10. No stepping up of pay in the pay band or gradepay would be admissible with regard to junior gettingmore pay than the senior on account of pay fixation underMACP Scheme.11. It is clarified that no past cases would be re-opened. Further, while implementing the MACP Scheme,the differences in pay scales on account of grant offinancial upgradation under the old ACP Scheme (ofAugust 1999) and under the MACP Scheme within thesame cadre shall not be construed as an anomaly.

ANNEXURE - I

MODIFIED ASSURED CAREER PROGRESSION SCHEME


(MACPS)

1. There shall be three financial upgradation asunder the MACPS, counted from the direct entry grade oncompletion of 10, 20 and 30 years service respectively.Financial upgradation under the Scheme will beadmissible whenever a person has spent 10 yearscontinuously in the same grade-pay.

2. The MACPS envisages merely placement in theimmediate next higher grade pay in the hierarchy of therecommended revised pay bands and grade pay as givenin Section 1, Part-A of the first schedule of the CCS(Revised pay) Rules, 2008. Thus, the grade pay at thetime of financial upgradation under the MACPS can, incertain cases where regular promotion is not betweentwo successive grades, be different than what is availableat the time of regular promotion. In such cases, the highergrade pay attached to the next promotion post in thehierarchy of the concerned cadre/organization will begiven only at the time of regular promotion.

3. The financial upgradations under the MACPSwould be admissible up-to the highest grade pay of Rs.12000/- in the PB-4.

4. Benefit of pay fixation available at the time ofregular promotion shall also be allowed at the time offinancial upgradation under the Scheme. Therefore, thepay shall be raised by 3% of the total pay in the pay bandand the grade pay drawn before such upgradation. Thereshall, however, be no further fixation of pay at the time ofregular promotion if it is in the same grade pay as grantedunder MACPS. However, at the time of actual promotion ifit happens to be in a post carrying higher grade pay thanwhat is available under MACPS, no pay fixation would beavailable and only difference of grade pay would be madeavailable. To illustrate, in case a Government Servantjoins as a direct recruit in the grade pay of Rs. 1900 inPB-1 and he gets no promotion till completion of 10years of service, he will be granted financial upgradationunder MACPS in the next higher grade pay of Rs. 2000and his pay will be fixed by granting him one incrementplus the difference of grade pay (i.e. Rs. 100). Afteravailing financial upgradation under MACPS, if theGovernment servant gets his regular promotion in thehierarechy of his cadre, which is to the grade of Rs.2400, on regular promotion, he will only be granted thedifference of grade pay between Rs. 2000 and Rs. 2400.No additional increment will be granted at this stage.

5. Promotions earned/upgradations granted underthe ACP Scheme in the past to those grades which nowcarry the same grade pay due to merger of pay scales/upgradations of posts recommended by the Sixth PayCommission shall be ignored for the purpose of grantingupgradations under Modified ACPS.

Illustration-I

The pre-revised hierarchy (in ascending order)in a particular organization was as under :-

Rs. 5000-8000, Rs. 5500-9000 & Rs. 6500-10500

(a) A Government servant who was recruited in thehierarchy in the pre-revised pay scale Rs. 5000-8000 andwho did not get a promotion even after 25 years of serviceprior to 1.1.2006, in his case as on 1.1.2006 he wouldhave got two financial upgradations under ACP to thenext grades in the hierarchy of his organization, i.e., to thepre-revised scales of Rs. 5500-9000 and Rs. 6500-10500.

(b) Another Government servant recruited in thesame hierarchy in the pre-revised scale of Rs. 5000-8000has also completed about 25 years of service, but he gottwo promotions to the next higher grades of Rs. 5500-9000 and Rs. 6500-10500 during this period.

In the case of both (a) and (b) above, thepromotions/financial upgradations granted under ACP tothe pre-revised scales of Rs. 5500-9000 and Rs. 6500-10500 prior to 1.1.2006 will be ignored on account ofmerger of the pre-revised scales of Rs. 5000-8000, Rs.5500-9000 and Rs. 6500-10500 recommended by theSixth Pay Commission. As per CCS (RP) Rules, both ofthem will be granted grade pay of Rs. 4200 in the payband PB-2. After the implementation of MACPS, twofinancial upgradations will be granted both in the case of(a) and (b) above to the next higher grade pays of Rs.4600 and Rs. 4800 in the pay band PB-2.

6. In the case of all the employees granted financialupgradations under ACPS till 01.01.2006, their revisedpay will be fixed with reference to the pay scale granted tothem under the ACPS.

6.1 In the case of ACP upgradations grantedbetween 01.01.2006 and 31.08.2008, the Governmentservant has the option under the CCS (RP) Rules, 2008to have his pay fixed in the revised pay structure either (a)w.e.f. 01.01.2006 with reference to his pre-revised scaleas on 01.01.2006; or (b) w.e.f. the date of his financialupgradation under ACP with reference to the pre-revisedscale granted under ACP. In case of option (b), he shallbe entitled to draw his arrears of pay only from the date ofhis option i.e. the date of financial upgradation underACP.

6.2 In case where financial upgradation had beengranted to Government servants in the next higher scalein the hierarchy of their cadre as per the provisions of theACP Scheme of August, 1999, but whereas as a result ofthe implementation of Sixth CPC's recommendations,the next higher post in the hierarchy of the cadre hasbeen upgraded by granting a higher grade pay, the pay ofsuch employees in the revised pay structure will be fixedwith reference to the higher grade pay granted to the post.To illustrate, in the case of Jr. Engineer in CPWD, whowas granted 1st ACP in his hierarchy to the grade ofAsstt. Engineer in the pre-revised scale of Rs. 6500-10500 corresponding to the revised grade pay of Rs.4200 in the pay band PB-2, he will now be granted grade


pay of Rs. 4600 in the pay band PB-2 consequent uponupgradation of the post of Asstt. Enggs. In CPWD bygranting them the grade pay of Rs. 4600 in PB-2 as aresult of Sixth CPC's recommendation. However, fromthe date of implementation of the MACPS, all thefinancial upgradations under the Scheme should bedone strictly in accordance with the hierarchy of gradepays in pay bands as notified vide CCS (Revised Pay)Rules, 2008.

7. With regard to fixation of his pay on grant ofpromotion/financial upgradation under MACP Scheme, aGovernment servant has an option under FR22 (I) (a) (I)to get his pay fixed in the higher post/grade pay eitherfrom the date of his promotion/upgradation or from thedate of his next increment viz. 1st July of the year. The payand the date of increment would be fixed in accordancewith clarification no.2 of Department of Expenditure'sO.M.No.1/1/2008-IC dated 13.09.2008.

8. Promotions earned in the post carrying samegrade pay in the promotional hierarchy as per RecruitmentRules shall be counted for the purpose of MACPS.

8.1 Consequent upon the implementation of SixthCPC's recommendations, grade pay of Rs. 5400 is nowin two pay bands viz., PB-2 and PB-3. The grade pay ofRs. 5400 in PB-2 and Rs. 5400 in PB-3 shall be treatedas separate grade pays for the purpose of grant ofupgradations under MACP Scheme.

9. 'Regular service' for the purposes of the MACPSshall commence from the date of joining of a post indirect entry grade on a regular basis either on directrecruitment basis or on absorption/re-employment basis.Service rendered on adhoc/contract basis before regularappointment on pre-appointment training shall not betaken into reckoning. However, past continuous regularservice in another Government Department in a postcarrying same grade pay prior to regular appointment ina new Department, without a break, shall also be countedtowards qualifying regular service for the purpose ofMACPS only (and not for the regular promotions). However,benefits under the MACPS in such cases shall not beconsidered till the satisfactory completion of the probationperiod in the new post.

10. Past service rendered by a Governmentemployee in a State Government/statutory body/Autonomous body/Public Sector organization, beforeappointment in the Government shall not be countedtowards Regular Service.

11. 'Regular service' shall include all periods spenton deputation/foreign service, study leave and all otherkind of leave, duly sanctioned by the competent authority.

12. The MACPS shall also be applicable to workcharged employees, if their service conditions arecomparable with the staff of regular establishment.

13. Existing time-bound promotion scheme,including in-situ promotion scheme, Staff Car Driver

Scheme or any other kind of promotion scheme existingfor a particular category of employees in a Ministry/Department or its offices, may continue to be operationalfor the concerned category of employees if it is decidedby the concerned administrative authorities to retain suchSchemes, after necessary consultations or they mayswitch-over to the MACPS. However, these Schemes shallnot run concurrently with the MACPS.

14. The MACPS is directly applicable only to CentralGovernment Civilian employees. It will not getautomatically extended to employees of CentralAutonomous/Statutory Bodies under the administrativecontrol of a Ministry/Department. Keeping in view thefinancial implications involved, a conscious decision inthis regard shall have to be taken by the respectiveGoverning Body/Board of Directors and the administrativeMinistry concerned and where it is proposed to adopt theMACPS, prior concurrence of Ministry of Finance shall beobtained.

15. If a financial upgradations under the MACPS isdeferred and not allowed after 10 years in a grade pay,due to the reason of the employees being unfit or due todepartmental proceedings, etc. this would haveconsequential effect on the subsequent financialupgradation which would also get deferred to the extentof delay in grant of first financial upgradation.

16. On grant of financial upgradation under theScheme, there shall be no change in the designation,classification or higher status. However, financial andcertain other benefits which are linked to the pay drawnby an employee such as HBA, allotment of Governmentaccommodation shall be permitted.

17. The financial upgradation would be on non-functional basis subject to fitness, in the hierarchy ofgrade pay within the PB-1. Thereafter for upgradationunder the MACPS the benchmark of 'good' would beapplicable till the grade pay of Rs. 6600/- in PB-3. Thebenchmark will be 'Very Good' for financial upgradation tothe grade pay of Rs. 7600 and above.

18. In the matter of disciplinary/penalty proceedings,grant of benefit under the MACPS shall be subject to rulesgoverning normal promotion. Such cases shall, therefore,be regulated under the provisions of the CCS(CCA)Rules, 1965 and instructions issued there under.

19. The MACPS contemplates merely placement onpersonal basis in the immediate higher Grade pay/grantof financial benefits only and shall not amount to actual/functional promotion of the employees concerned.Therefore, no reservation orders/roster shall apply to theMACPS, which shall extend its benefits uniformly to alleligible SC/ST employees also. However, the rules ofreservation in promotion shall be ensured at the time ofregular promotion. For this reason, it shall not bemandatory to associate members of SC/ST in theScreening Committee meant to consider cases for grant


of financial upgradation under the Scheme.

20. Financial upgradation under the MACPS shallbe purely personal to the employee and shall have norelevance to his seniority position. As such, there shallbe no additional financial upgradation for the senioremployees on the ground that the junior employee in thegrade has got higher pay/grade pay under the MACPS.

21. Pay drawn in the pay band and the grade payallowed under the MACPS shall be taken as the basis fordetermining the terminal benefits in respect of the retiringemployee.

22. If Group "A" Government employee, who wasnot covered under the ACP Scheme has now becomeentitled to say third financial upgradation directly, havingcompleted 30 year's regular service, his pay shall be fixedsuccessively in next three immediate higher grade paysin the hierarchy of revised pay-bands and grade paysallowing the benefit of 3% pay fixation at every stage. Payof persons becoming eligible for second financialupgradation may also be fixed accordingly.

23. In case an employee is declared surplus in his/her organization and appointed in the same pay-scale orlower scale of pay in the new organization, the regularservice rendered by him/her in the previous organizationshall be counted towards the regular service in his/hernew organization for the purpose of giving financialupgradation under the MACPS.

24. In case of an employee after getting promotion/ACP seeks unilateral transfer on a lower post or lowerscale, he will be entitled only for second and third financialupgradations on completion of 20/30 years of regularservice under the MACPS, as the case may be, from thedate of his initial appointment to the post in the neworganization.

25. If a regular promotion has been offered but wasrefused by the employee before becoming entitled to afinancial upgradation, no financial upgradaion shall beallowed as such an employee has not been stagnateddue to lack of opportunities. If, however, financialupgradation has been allowed due to stagnation and theemployees subsequently refuse the promotion, it shallnot be a ground to withdraw the financial upgradation. Heshall, however, not be eligible to be considered for furtherfinancial upgradation till he agrees to be considered forpromotion again and the second the next financialupgradation shall also be deferred to the extent of periodof debarment due to the refusal.

26. Cases of persons holding higher posts purelyon adhoc basis shall also be considered by the ScreeningCommittee alongwith others. They may be allowed thebenefit of financial upgradation on reversion to the lowerpost or if it is beneficial vis-à-vis the pay drawn on adhocbasis.

27. Employees on deputation need not revert to theparent Department for availaing the benefit of financial

upgradation under the MACPS. They may exercise a freshoption to draw the pay in the pay band and the grade payof the post held by them or the pay plus grade payadmissible to them under the MACPS, whichever isbeneficial.

28. Illustrations

A. (i) If a Government servant (LDC) in PB-1in the Grade Pay of Rs. 1900 gets his first regularpromotion (UDC) in the PB-1 in the Grade Pay of Rs.2400 on completion of 8 years of service and thencontinues in the same Grade Pay for further 10 yearswithout any promotion then he would be eligible for 2ndfinancial upgradation under the MACPS in the PB-1 in theGrade Pay of Rs. 2800 after completion of 18 years (8+10years).

(ii) In case he does not get any promotionthereafter, then he would get 3rd financial upgradation inthe PB-II in the Grade Pay of Rs. 4200 on completion offurther 10 years of service i.e. after 28 years (8+10+10).

(iii) However, if he gets 2nd promotion after5 years of further service in the pay PB-II in the Grade Payof Rs. 4200 (Asstt. Grade/Grade "C") i.e. on completion of23 years (8+10+5 years) then he would get 3rd financialupgradation after completion of 30 years i.e. 10 yearsafter the 2nd ACP in the PB-II in the Grade Pay of Rs.4600.

In the above scenario, the pay shall be raised by3% of the total pay in the Pay Band and Grade Pay drawnbefore such upgradation. There shall, however, be nofurther fixation of pay at th time of regular promotion if it isin the same Grade Pay or in the higher Grade Pay. Onlythe difference of grade pay would be admissible at thtime of promotions.

B. If a Government servant (LDC) in PB-I in theGrade Pay of Rs. 1900 is granted 1st financialupgradation under the MACPS on completion of 10 yearsof service in the PB-I in the Grade Pay of Rs. 2000 and 5years later he gets 1st regular promotion (UDC) in PB-I inthe Grade Pay of Rs. 2400, the 2nd financial upgradationunder MACPS (in the next Grade Pay w.r.t. Grade pay heldby Government servant) will be granted on completion of20 years of service in PB-I in the Grade Pay of Rs. 2800.On completion of 30 years of service, he will get 3rd ACPin the Grade Pay of Rs. 4200. However, if two promotionsare earned before completion of 20 years, only 3rd financialupgradation would be admissible on completion of 10years of service in Grade Pay from the date 2nd promotionor at 30th years of service, whichever is earlier.

C. If a Government servant has been granted eithertwo regular promotions or 2nd financial upgradationunder the ACP Scheme of August, 1999 after completionof 24 years of regular service then only 3rd financialupgradation would be admissible to him under the MACPSon completion of 30 years of service provided that he hasnot earned third promotion in the hierarchy.


We sought application of modified ACP scheme in lieu of TBOP/BCR besides processing theCadre Restructuring Proposal

Ref: P/1-2/CWC Kurukshetra Dated - 29 May 2009Under the provision contained in article 25 of

the Constitution of All India Postal Employees UnionGroup 'C', notice is hereby given to all concerned that ameeting of the Central Working Committee of All IndiaPostal Employees Union Group 'C' will be held from 14July 2009 to 15 July 2009 at Jat Dharmashala, BirlaMandir Chowk, Kurukshetra (Haryana) - 136118 (BirlaMandir Post Office Campus).

The meeting of the Central Working Committeewill commence at 10:00 hours on 14.07.2009 sharp. Allmembers of Central Working Committee are requestedto attend the meeting in time. The following shall be theitems of Agenda for the Central Working CommitteeAGENDA1. Organisational Review.2. Verification of membership.

i. Assessment of actual membershipii. Complaints over denial of membership by divisions.

3. Developments since All India Conference &Review of strike call & its withdrawal.

4. Sectional Demands & charting out Programme.i. Cadre restructuring & Postmaster's cadreii. Shortage of Staff & Allied Problemsiii. Filling up of norm based posts & residual

vacanciesiv. PO & RMS Accountants & Filling up of APM

Accounts Posts.v. Systems Administrators & Marketing Executives.

5. Review Postal Department Activities and ourposition on

a. Project Arrowb. e Mo & other new servicesc. Business Activities

6. Dada Ghosh Bhawan7. Bhartiya Post8. Any other Subject with the permission of the Chair

(K. V. Sridharan)General Secretary

ALL INDIA POSTAL EMPLOYEES UNION GROUP 'C'[Federated with the "National Federation of Postal Employees"]

Central Head Quarters

NOTICE

46003 A C P o ncompletion of 30years

r d

ILLUSTRATIONS

Para 28(A)&(ii)

2400 24001 RegularPromotion oncompletion of

8 years

st

2 ACP oncompletion of

10 years in thesame GradePay (i.e.8+10

yrs =18 years).

nd

2800 2800

3 A CP oncompletion of10 years in thesame GradePay (i.e.18+10yrs =28 years).

r d

4200 4200

Officer gets 2p ro m ot i o n oncompletion of 5years from 2ndACP (i.e. 18+5 yrs 2 3 y e a r s o fservice).

n d

1 A C P o ncompletion of 10years.

s t

Pay Grade1900

Para 28(iii)(B)

1 Promotion oncompletion of 15years (i.e. 10+5)

st

2000

Para 28(B)

2400

2800Officer gets 2ACP oncompletion of 20years.

n d

Officer gets 3ACP oncompletion of 10years i.e. in 30thyears.

r d

4200

2 ACP oncompletion of 10y e a r s in t h esame Grade Pay(i.e. 8+10 yrs =18 years).

n d

1 regularpromotion oncompletion of 8years

st


Letter No.: P/2-4/Raipur Dated - 06.05.2009 addressed

to Sri. Subhash Chander, Director (SR & Legal),

Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Entrusting of sorting work to Post offices - case

of Chhattisgarh Circle

Ref: - Yr. Letter No. 16/26/2008-SR dt. 04.05.2009

Apropos reference, I wish to inform that exceptin Chattisgarh Circle, the work related to Speed PostCentres are being entrusted only with the RMS in order toensure cent percent perfection in sorting & dispatchingarticle. But work has been totally entrusted with the Postoffice staff only in this Circle.

As there is acute shortage of staff alreadyprevailing in the Postal operative offices, the attachmentof sorting office work of post offices has further aggrevatedthe sufferings of Postal staff due to unbearable work load.If the work is transferred to RMS, it will not only ensurebetter and effective control of operation but also to givesome relief to the operative staff of Post offices who aresuffering with heavy work brunt. It will further ensure theuniform observation of the work related to Speed Postcentres throughout the nation.

It is therefore requested to kindly consider theissue and cause appropriate orders at the earliest.

Letter No.: P/4-1/System Administrator Dated - 28th May

'2009 addressed to Sri. S. Samant, Member

(Development), Department of Posts, Dak Bhawan, New

Delhi - 110001.

lllll Problems of System Administrators - Reg.

While appreciating the kind gesture of theDepartment in taking up a proposal for augmentation ofseparate establishment of System Administrators andrecognise the services of the existing SystemAdministrators, it is requested to consider the followingon a war footing basis.

1. Issue uniform Duties & responsibilities to the

System Administrators:-

At the transition stage of introduction ofcomputers in post offices, the Circle heads wereinstructed to fix duties and responsibilities for their circleson their own. This has resulted in various contradictionsand this varies even among the regions in the same circle.The voluminous duty and responsibilities assigned toSystem Administrators by PMG, Tamil Nadu SouthernRegion and the copy of which is enclosed for your kindperusal. There are some impractical responsibilities,which are given to the System Administrators with a soleintention of fixing the System Administrator in the event ofany shortcomings. It should be noted that this order hasbeen given after the SB fraud reported from the Region inVedasandur P.O, Dindigul division. A uniform viable duties

LETTERS TO DEPARTMENT& responsibilities across the country may be circulatedfrom the directorate.

2. Avoid harassing the System Administrators:-

All the work pressure given to the divisional heads due tothe implementation of eMO and for the project arrowoffices are directly pushed into the System Administratorsby the divisional heads and in some cases by the regionaldirectors. All this responsibility should be shouldered bythe middle level management officers but which aredirectly passed on to the System Administrators. Forinstance the delivery of eMOs was asked to monitor bythe System Administrator for the sole reason it appearsin the web site. This leads to a lot of pressure &unbearable work load to the System Administrators.Suitable instructions may be issued to all circle headsthat the responsibilities fixed on the Aspos/IPos/Postmasters should not be transferred unofficially to theSystem Administrators.

3. Providing laptop to the SystemAdministrators:-

The department is issuing a lot of software andpatches very frequently and there is already shortage ofcomputers in all the post offices. The system managersfind it very difficult to download & test the given patchesand software with the non-availability of the systems. Alaptop may be provided to the System Administrator whichwill not only ensure smooth facilitation of the aboveprocess but also facilitates the mobility aspect.

4. Provide installation / upgradation incentives tothe System Administrators:-

New software and upgradation of new modulesare frequently released by the department and this has tobe installed in all the computerised offices and this hasto be done only after the closing hours of the office whichin many cases is 7 pm. In the above scenario theinstallation / upgradation gets completed by 11pm to 12pm. There is no monetary or any other compensationgiven for this work in late night hours. Worst part is it isnot even noticed by the divisional administration or by thePost masters concerned since this work is done in thereabsence. An installation / upgradation incentives or someother feasible monetary compensations should beworked out and communicated to all circles which willmotivate the above process & will also avoid the backlogof the updated versions prevailing in the various offices.

5. Provide training allowance / honorarium to theSystem Administrators for imparting training atWCTCs:-

The System Administrators are engaged by theregional & divisional administration to impart variouscomputer related trainings at the respective WCTCs. No


kind of monetary compensation in the form of trainingallowance / honorarium is paid for them. Suitableinstructions may be issued to the circle heads to puruseon this issue and provide the feasible to the SystemAdministrators who are deputed for imparting training atWCTCs.

6. Provide accidental insurance to the SystemAdministrators :-

The System Administrators in the divisions travelextensively through two-wheelers to attend the technicalproblems irrespective of the climatic conditions. Thiscannot be compared with some other field staff alreadyin the department considering the account of the urgencyof the issues. There are many cases where the SystemAdministrators meeting with minor & major accidents. Anaccidental insurance package by the department may begiven to the System Administrators.

It is therefore requested to cause necessaryorders to this effect at the earliest convenience.

Letter No.: P/4-3/Exam Dated - 29.05.2009 addressed to

Sri. R. K. Singh, Member (P), Department of Posts, Dak

Bhawan, New Delhi - 110001

lllll Non issue of calendar of Examination for theyear 2009

Even after the lapse of four months after the NewYear, the calendar of Examination for the current year 2009has not been released from the Directorate so far. Everyyear, it was released well in advance. As such, the reasonfor non issue of calendar of examination is not known tothis union.

It is requested to expedite the release of thesame or intimate the reasons for non circulation of thesame this year.

Letter No.: P/2-19/Kovilpatti Dated - 29.05.2009 addressed

to the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Non grant of Child care leave to womenemployees - Case of Tamilnadu Circle

Despite clear orders and clarifications that inthe absence of EL at credit, the women employees maybe granted child care leave; this is being denied in manydivisions.

Instances are being brought from Tambaram &Kovilpatti Divisions in Tamilnadu Circle. The Divisionalheads have not granted child care leave to the employeesdespite fulfilling the conditions. It is further learnt that somedivisional heads are insisting the women employees toproceed on EXOL in continuation of maternity leave insteadof granting Child care leave which is highly irregular.

Suitable instructions may please be caused tocircle heads not to deny the child care leave if theemployees have no leave at their credit.

A line in reply about the action taken is highlyappreciated.

Letter No.: P/2-18/Rajasthan Dated - 29.05.2009

addressed to the Secretary, Department of Posts, Dak


lllll Undue delay in disposal of petitions by theCircle Head, Rajasthan Circle - Request intervention.

While attending the Circle Conference ofRajasthan Circle on 27.05.2009, it was brought to mynotice that petitions submitted by the officials over threeyears to the Circle Head have not been disposed yet andthere are many petitions lying indisposed. This causes aconcern. The delay in disposal of petition will lead eitherto delay or to deny justice to the aggrieved officials awaitingfor years with hope after submission of the petitions.

It is therefore requested to cause suitableinstructions to the Circle head, Rajasthan Circle todispose all the petitions at the earliest possible.

A line in reply about the action taken is highlyappreciated.

Letter No.: P/2-7/Ambala Dated - 29.05.2009 addressed


Delhi - 110001

lllll Non restoration of GPF facilities to thosereceiving stipend as on 01.01.2004 - case of Ambala

Division.

Consequent upon the clarification issued by theDOPT that the officials who are put on induction trainingbefore 01.01.2004 and received the stipend, will becovered under the CCS (Pension) Rules 1972, the officialswho were on training before 01.01.2004 were broughtunder the old pension scheme.

This clarification will apply for the conversionfrom CPF to General Provident fund also. Those officialswho have been brought now under the CCS Pensionrules should also be brought back under the GPF Actalso. However this has not been applied in some circles.For instance, the officials working at Ambala Division aredenied of such benefits.

It is therefore requested to cause appropriateinstructions to all to cover such officials under the GPFscheme also.

A line in reply about the action taken is highlysolicited.

Letter No.: P/2-7/Ambala Dated - 29.05.2009 addressed

to the DDG (P), Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Non grant of BCR promotion - case of Smt.Premlatha, SPM, Babyal in Ambala Division.

The above said official was proceded underdisciplinary rules in a fraud case and she had beenawarded with the punishment of recovery of Rs.15000/- tobe recovered in 15 installments under the contributoryfactors. But to her dismay, the due BCR promotion hasnot been accorded but denied to the official for the reasons


that the recovery is under current and not eligible forpromotion which is irregular. This is against to the spiritof Directorate letter No. 35/7/37 - SPB II dated 22.12.67.

The recovery from pay of the officials for thepecuniary loss caused to the department is not a bar tothe official for his being promoted while the recovery is inprogress as envisaged in the letter cited in Para supra.

It is therefore requested to cause suitableinstructions to the concerned to consider the promotionand cause appropriate orders at the earliest.

Letter No.: P/2-13/Chandrapur Dated - 28.05.2009

addressed to the ADG (Medical), Department of Posts,

Dak Bhawan, New Delhi - 110001

lllll Grant of Medical advance - case of Sri. S. K.Kuhite, P.A, Kampttee HO - reg.

The wife of the said official has been badlyinjured in road accident and she has been admitted in ahospital approved by the CGHS. The estimate for thetreatment has around Rs. Five Lakhs.

Since the Heads of Circle are empowered tosanction only up to two lakhs as per the Dte. orders dt.12.10.04, the Chief PMG, Maharashtra Circle hasforwarded his case to the Directorate on 13.05.09 forapproval of medical advance.

The patient is still in very critical condition andshould be treated at once and it is therefore requested tocause immediate sanction to save the life of the official'swife.

Soliciting immediate response,

Letter No.: P/2-7/Hissar Dated - 29.05.2009 addressed to

the DDG (Technology), Department of Posts, Dak


lllll Shortage of Printers - case of Hissar Divisionin Haryana Circle.

It is brought to our notice that in Sirsa HO whichis fully computerized is not having sufficient printers. Onlyone printer is available at this HO which causes practicaldifficulties in taking print outs.

It therefore requested to cause supply ofadequate printers to this HO for the smooth anduninterrupted functioning.

Letter No.: P/2-19/Namakkal Dated - 30.05.2009

addressed to the Postmaster General, Western region

Coimbatore - 641002

lllll Request for action on war-footing to rein the

divisional head of Namakkal divison - reg.

This union is constrained to note that themisdeeds and misdemeanous of the divisional head ofNamakkal division are crossing all levels of toleranceand limits. The irregular appointments of GDS that invitedwrath from the R.O which directed cancellation of suchappointment orders is a print in case.

The criss-cross R. T. orders issued has createddiscontentment amongst officials. Even the DivisionalPresident was transferred out of the divisional union'sjurisdiction and posted to Tiruchengodu sidelining therequirements of the organization. He has appealedagainst this unjust orders which is yet to be disposed of.

His various acts of setting right the grievancesof the employees routed through certain employees whoact as his power agents by way of behind the sceneoperations is creating lot of suspicion in the minds ofemployees.

The long list of his misdeeds demandsimmediate action by the administration to ensure checkand prevent such acts of commission and omission ofthe divisional head.

It is requested to cause necessary enquiry onall the irregularities and in particular on the irregular GDSappointments and take appropriate action against theofficer who is running amuck in the division.

Letter No.: P/2-16/Chennai South Dated - 30.05.2009



lllll Ordering all Holidays and Sundays as Workingdays against the ILO norms - case of divisions underChennai City region in Tamilnadu Circle.

Recently, the regional administration of ChennaiCity region has ordered to deliver Speed Post articles onSundays and Holidays. Accordingly, many designatedPost offices are being kept open on Sundays andHolidays. Simultaneously, certain offices were orderedto keep open of MPCM Counters too. When the matterwas taken up by the circle Unions with the RegionalAdministration explaining the non-viability of MPCMcounters financially, it was accepted that the countertransactions would be exempted. Some offices got therelief too. But, as far the delivery branch is concerned, theRegistered articles are also now ordered to be issuedfor delivery even on Sundays and holidays. For thispurpose, a supervisor, system administrator, couple ofclerical staff and Group 'D' staff along with delivery staffare being brought to office on Sundays and holidays.

This effectively makes that the Post Office tofunction throughout the year without a break. This is verymuch against the labour laws of our country and the muchhyped ILO norms as the recent move snatches away theweekly off from the employees. The grant of C-OFF isonly on paper as its implementation creates furtherproblems on week days owing to acute andunmanageable staff strength.

It is therefore requested to review the entirethings and cause appropriate action to drop such delivery/counter work on Sundays and holidays except the speedPost as a special case in the interest of the departmenttill the normal staff strength is restored in the operative


offices to grant weekly off to the officials.

A line in reply about the action is highly solicited

Letter No.: P/2-19/Chennai South Dated - 30.05.2009



lllll Request to take stock of the situation arisingout of issuance of OAP M. O. as eMO and to prevent theproblems faced by employees - case of Tamilnadu Circle

- reg.

It is intimated that in offices under Chennai CityRegion, the OAP money orders are ordered to be bookedand delivered as eMOs. At booking point no majorproblem is witnessed. But at delivery point many problemsare being faced. We list below the problems.

1. Owing to non-availability of high speed printers, thethousands of MOs received for payments underthe OAP could not be printed quickly resulting indelay in payment of Mos. Hence, the recipients ofsuch Mos who are the beneficiaries of Govt'sbenevolent scheme are agitated over the delaycaused.

2. The over workload on the existing printers makethem jammed and other branch work also suffersdue to this.

3. As nearly 35% of such MOs are withdrawn, thesame has to be redirected. Redirection is timeconsuming and tedious because long hours haveto be spent on the systems for this work.

4. The compulsion imposed to effecting paymentwithout delay and so many impractical instructionslike returning the MOs to the sender after 3 daysand issuing only those MOs which could be paidare very much against customer interest and ourmotive to serve them better. The aged beneficiarieswho are receiving the money sent by the StateGovernment to alleviate their poverty are beingdenied their benefit if they could not receive thepayment within 3 days thereby defeating thebenevolent scheme of the Government

5. 18 digits of eMO involves exhaustive work whiletaking returns. It consumes more hours to feed thereturns resulting need of more man power

6. Deposit Money Orders are shown only asDESPATCHED and the MO disappears in thescreen. During the days acute shortage this workinvolved unnecessary repetition of work on thesystem.

7. The sub standard quality of papers used to takeprint out would prove preserving it very difficult.

8. The flimsy portion of acknowledgement makes it acasualty and the senders seldom get theacknowledgment portion.

9. The font size on the eMO is so small and print is

invisible

10. Above all, it incurs perennial loss to the Departmentin the means of stationary, printing cost etc sincethe OAP money orders are now supplied on E formby the State Government. A huge exchequer of theDepartment will be drained in booking of such OAPmoney orders through e-MOs.

It is requested to intervene and ensure thatspeedy action may be taken to mitigate the problemslisted above and drop the system of booking of OAPmoney orders under e-MOs.


Letter No.: P/2-16/Orissa Dated - 30.05.2009 addressed

to the DDG (P), Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Recasting of LSG Notional Promotion - case ofOrissa Circle.

I would like to draw your kind attenditon on thisissue and Directorate letter No. 137-04/2008-SPB II dated09.02.2009 addressed to Chief PMG Circle directing torectify the errors in the grant of notional LSG Promotions.

It is constrained to note that instead ofimplementing the instructions issued based after theperusal of records in person by the Director (SPN) at theCircle office, the Chief PMG has sought clarification inorder to protract the issue on one pretext or the other.This causes a concern.

When the officials working in other Circles couldavail the second time relaxation of recruitment rules ofHSG I etc and granted adhoc promotions, the issue ofset right the mistakes in the grant of notional promotionin Orissa Circle has not been carried out yet despitecrystal clear directions from the Directorate.

It is therefore urged upon to cause effectiveaction to implement the directorate guidelines containedin the letter dt. 09.02.2009 with true spirit and without anyfurther delay.

A kind attention to this major issue is highlysolicited.

Letter No.: P/4-3/Recruitment Dated - 30.05.2009

addressed to the DDG (P), Department of Posts, Dak


lllll Recruitment Rules for Postal Assistants - reg.

According to Postal Assistant Recruitment Rules2002, the eligibility service for appearing the LGOexamination by the Postmen/Group D has beenprescribed either as permanent or should not have lessthan three years continuous service.

After the abolition of Quasi permanency andconfirm all after completion of two years service, thecondition of three years continuous service becomeinfructous. However this has not been amended in the


Recruitment Rules of 2002.

Secondly after delinking the confirmation forpromotion etc and confirm all after completion of twoyears, the existence of confirmation of Exam still in thedepartment requires reconsideration. It was assured todrop the confirmation exam during the talks held in April2007.

It is therefore requested to consider both theissues since the redrafting of recruitment rules is in theoffing.

Letter No.: P/4-4/Incentive Dated - 01.01.2009 addressed


Delhi - 110001

lllll Incentive scheme for the Post offices retailingMutual Funds and Bonds along with funds for marketing

& publicity and suggested strategies.

Ref: - This Union letter of even no. dt. 01.01.2009

Apropos reference, it is constrained to note thatneither this union letter is acknowledged nor replied sofar.

In accordance with the letter No.95-25/2003-SBC (P) (FS Division) dt. 28.11.03 the incentive for retailingMutual Funds and Bonds granted to the Postal Assistant& Supervisor has been restricted to the individualemployees to the extent of not exceeding 1/3 of his Basicpay plus DA in a year.

Similarly in respect of individual employees, whomobilized more threshold will not be granted any incentiveup to 1.5 lakh per year.

Further, it is dismayed to note that even after thereceipt of commission from the Mutual fund companiesto Department of Post like SBI, MIF, Reliance M/F, PrincipalM./F, the commission due to the officials over three yearshave not been paid to the officials so far causingdemotivation and a concern.

It is pertinent to note that the officials whopossess AMFI certificate for dealing mutual funds andbonds are entitled for the commission to the extent of25% and out of which, the above said two conditions arecurtailed their due incentives which is one of the factorsdemotivating the employees who are denied of their duesbecause of these conditions.

There is no such condition is in existence inrespect of PLI Development officers. They are entitled forfull commission. As such restricting the due incentive byimposing such conditions is arbitrary and unjust.

It is requested to consider the same and removethe two conditions stated is pre paras and pay dueincentives to the employees without any restriction as ifpaid to PLI Development officers which will motivate theemployees to canvas more business in this area.

It is therefore requested to cause considerationof our request in removing the ceiling and also effect

payment of commission bills to the officials for the workperformed on mutual funds.


Letter No.: P/2-21/Nainital Dated - 02.06.2009 addressed


Delhi - 110001

lllll Request transfers - Insistence of undertaking

for consideration by deviating rules & procedures -case of Nainital division in Uttarakhand Circle.

It is rather dismayed to note that the SSPOs,Nainital has circulated to all offices that he will consideronly the request transfers for those submitting thedeclaration of undertaking, the copy of which is enclosedherewith for your information.

The declaration contains that the official willforego TA/DA and bear own expenditure; will securebusiness to the extent of lakhs of rupees on PLI;thousands of Divyayag; thousands of BSNL coupons andif the official could not secure business as assured, hemay be transferred for which he should have no objection.

This is highly ridiculous and causing a seriousconcern. The SSPOs has flouted all the norms and orderson the subject. When the officials completing tenure areentitled for TA/DA even on own requests as per the MOForders, seeking such declarations is arbitrary, unjust andagainst to the provisions of Government orders.

It is requested to intervene and set right mattersand if such insistence of undertaking for transfer &postings is sought for, this will disturb the peace andamity prevailing hitherto and cause immediate action toarrest such unwarranted autocrat stylish attitude of suchdivisional administrations.


Letter No.: P/2-20/Allahabad Dated - 02.06.2009

addressed to the DDG (P), Department of Posts, Dak


lllll Irregular Computation of tenure for those

working in single handed offices - case of Allahabad,Varanasi East Divisions in U. P. Circle

Despite clear Directorate orders vide letter No.69/15/79-SPB I dt. 14.02.1980 that the tenure of nonGazetted Sub Postmasters (Time Scale) will be four years,some of the divisional heads like Allahabad, Varanasietc. in U. P. Circle have disturbed the SPMs of single anddouble handed offices after completion of three years.

This is highly irregular and against to the spiritof Directorate orders.

Suitable instructions may please be caused tothe Circle Head to set aside the irregularities forth with.

Letter No.: P/2-5/N. D. South West Dated - 02.06.2009




lllll Atrocities and in human behavior of SSPOs,New Delhi South West Division - Delhi Circle

Ref: - (i) This Union letter of even no. dt. 09.09.2008

(ii) Yr. Letter No. 16/81/2008-SR dt. 06.03.09

A kind attention is invited to the Dte. letter dt.06.03.09 cited above in the reference in which it wasstated that the SSPOs, New Delhi South West Divisionhas been asked to discuss the issue with the Circle/Divisional Secretaries of the Union and sort it out amicably.

But to our dismay, no discussion has been heldso far with the Divisional/Circle Secretary so far. However,the SSPOs is running amuck and resorted all repressivemeasure against the officials including frequent issue ofDies-non and non grant of leave.

In the recent rotational transfer, as an vindictivemeasure and to settle score against the Circle Secretaryof Delhi Circle who is completing tenure as SPM. R. K.Puram has been transferred as Postal Assistant,Chattarpur, a tail end of the division in order to arrest hismobility. Things are becoming bad to worst and theunbridled horse style functioning of the said officer hasnot been arrested so far. There is a total panic and unrestprevailing in the division.

It is therefore requested to cause immediateaction to arrest the menace and cancel the vindictivetransfer order issued to office bearers of this union.


Letter No.: P/4-2/Salary Dated: - 03.06.2009 addressed

to Shri R. K. Singh, Member (P), Department of Posts

Dak Bhawan, New Delhi-110001.

Arbitrary insisting of officials to open BankAccounts for payment of Salary through Banks

A kind attention is invited to the discussions, thestaff side had informally on 01.06.09 evening on thesubject.

The Directorate vide its letter No. 2-1/2007-08PA (Tech I) dt. 14.05.09 caused instructions to all CircleHead that hereafter the payment of salary to the officialsshould be made either through cheque or by banktransfer.

This is arbitrary and against to the FinanceMinistry's instructions contained in letter No. G I MF (CGA)OM No. 1 (1)/2005/TA/42-45 dt. 24.01.2006 where in it isclarified that the salary of the government employees shallbe allowed to be drawn and paid in cash irrespective oftheir grade and scale.

This union is of the considered opinion that thepresent system of salary payment through Post officetreasury is practicable and viable. Further, there are manyofficials working in rural Post offices including GDS andfor them, the switch over to Bank will result many

COM. V. S. JOSHI, FORMER R3PRESIDENT BREATHED HIS LOST

Com. V. S. Joshi, former President, CHQ, R3 andCircle Secretary of R3 Karnataka Circle passed awayon 14.06.09. He was an ardent and committed tradeunion leader. We dip our banner in respect andmemory of this senior departed leader.

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problems. Further, the new system will involve more workto the accounts branch besides treasury in checking &tallying the Bank reconciliation statements etc.

The present system is practicable andpurposeful. Any deviation will cause many difficulties tothe staff and the same is also against to the spirit of MOForders.

It is therefore requested to withdraw theinstructions forthwith and allow status quo ante inpayment of salary to the officials.


Com. P. J. Patel, Divisional Secretary,Mahesana sought information under RTI Act aboutthe norm based LSG and its present position of hisdivision. The PIO, the SPOs, Mahesana refused tofurnish such informations as they are not in publicinterest and further commented that calling informationunder RTI Act is sheer misuse of the Act and alsotried to abuse his position of staff representative ashe used union letter head. He further cautioned theDivisional Secretary to refrain from such act ofmisconduct thereafter.

Com. P. J. Patel appealed to Chief PMG andthe Appellete Authority has directed the SPOs to

UNION REPRESENTATIVES CAN SOUGHT INFORMATIONS UNDER RTI ACTfurnish the required informations. He observed thatas per OM No.1/69/2007-IR dt. 27.02.2008, anapplication made by a citizen of India who is anemployee or office bearers of any Corporation,Association, Company, NGO etc. indicating his nameis to be replied. For non furnishing the informationand usage of undiplomatic language in letter of thePIO (i.e SPOS, Mahesana), that will be noticedsuitably.

Finally the SPOs Mahesana has furnishedall the information sought for under the RTI Act to theDivisional Secretary.

Kudos to Com Patel!

Imprudent Utilisation of the GOODWILL of DOPfor selling M/s RML gold coins

World Gold council had approached theDepartment of Posts for selling gold through the PostOffices. However, instead of selling Gold coins directly bythe Department of Post (by importing the same throughWorld Gold Council as being done by M/s MMTC,Nationalised/Scheduled Banks etc.) the Dept of Postshad chosen to sell the gold coins imported by privatefirms.

It was stated that the DOP had sought 'BusinessPresentation' from some companies, and the offer of M/sRML was acceptable.The DOP is selling the Gold coins imported by M/s RMLat the rates fixed by RML and in turn, the DOP is getting4% as commission/service charges for the same.However, the DOP is advertising that DOP is selling Goldcoins "in association with M/s RML and with World GoldCouncil" through Post offices which gives theimpression to the General Public that the DOP itself isselling the Gold coins by importing directly inassociation with M/s RML as "Business Partner".However in actual terms, the role of DOP was limited onlyto the level of selling the Gold coins supplied by M/s RML.

The trust of the general public with the Postoffices as well as the "Good will" earned by the Post Officesare utilized for the sale promotion of M/s RML's Gold coins,for which the proceeds earned by the DoP in the form of'commission' at 4% on the sale value of the gold coinswas not commensurate in realistical values of the "GoodWill" of the DoP. It seemed the sharing of revenue (betweencurrent Indian market rate and selling rate fixed by M/sRML) was 3:1 ie 3/4th revenue taken by M/s RML and 1/4the revenue only earned by DoP.

The huge profit margin was shared by M/s RMLunreasonably by the company. The effort of the RML wasonly importing and distributing the Gold coins to thedesignated Post offices only.

Had the DOP taken decision for selling the gold

SALE OF GOLD COIN AT POs - KNOW THE FACTS

coins by directly importing the same from the world goldcouncil like MMTC/Nationalised banks, the Departmentcould have full benefited and earned the gross profit onthe sales. The Department's Good will is beingimprudently utilized for the undue benefit of M/s RML.

Contract agreement entered by DoP with M/sRML and World Gold Council was not available in thePost Offices as well as with the Circle Office.The Sivakasi HO had sold 759gms of gold coins from13.3.2009 to 07.05.09. The difference in price for 1 gm ofpure gold (24crt) between Indian market rate and RML'srate was Rs. 200/- and hence DOP was deprived ofpotential revenue of Rs 151,800/-(759 X 200) [Differencein cost Rs. 277-discount given to DOP Rs. 70-Avg takenas Rs 200/-].

The quantity of gold coins sold by all the 51designated post offices in Tamil Nadu Circle during"Akshya tirthiya" alone i.e. during 14.4.2009 to 04.05.2009was 11299.5 gms. The potential loss of revenue on thisquantity worked out Rs. 22.599 lakh (11299.5 X 200).

(Excerpts from the report of P&T Audit)

RENDER HELPING HANDS TO DISTRESSEDGDS AFFECTED DUE TO AILA

Due to the recent ill effect of Aila and itsdestruction in the area of Barasat in West Bengal,59 BOs are totally swept out. The GDS officials ofthe following offices are badly affected and they arenow staying in open sky.

Hat Gachha - 24; Sandesh khali - 16; N.Hatthuba - 10, Hingalganj -5, Total 59 BOs.

Let our readers come forward withsympathetic heart and arrange to help thedistressed and homeless GDS officials ofBarasat division through the Circle Union ofWest Bengal to the following address.

Circle Secretary, 37 Ganesh ChandraAvenue, Kolkatta - 700013


LETTERS FROM DEPARTMENT TO CHQu Review of Short Duty Staff Scheme introducedw.e.f. 14.08.2008-regarding

I am directed to refer to your representation No.P/4-I/Staff dated 11-4-2009 on the subject noted above andto say that it has been decided by the competent authoritythat the Short Duty Staff Scheme re-introduced w.e.f. 14-08-2008 will be reviewed after completion of one year.Your suggestion (s) in question would be consideredwhen the Scheme is reviewed.(No.37-40/2007-SPB.I Dated:- 6-5-2009)

u Continued grant of HRA to the Postal Staffworking at(1) MIDC, Gokul Shitgaon (2) MIDC, Shiroli (3)R.D. Nagar and (4) Ganganagar Post offices nearKolhapur and Ichalkaranji Division in MaharashtraCircle.

I am directed to refer to refer to this office letter ofeven number dated 19-9-2008 and subsequent reminderdated 01-01-2009 on the subject noted above. Requiredreport has not been received from your office till date. Youare, therefore, requested to submit the same withoutfurther delay to process the case at this end, ads theA.I.P.E. Union Group 'C' is pressing hard for early issue ofthe sanction Photocopy of a letter dated 28-02-2009received from the General Secretary, A.I.P.E.U. Group 'C'is also enclosed.

(No.4-49/2008-PAP Dated:- 11-5-2009 addressed to ChiefPMG Maharashtra Circle, copy to CHQ)

u Alleged arbitary recovery from innocentofficials on contributory factor towards irregularpayment of interest on non eligible of TPF accounts atPalakal HO. Narsapur and Royepet in BhimavaramDivision, A. P. Circle-reg.

I am directed to enclose a copy of letter No. P/2-1/Bhimavaram dated 4-5-2009 received from the GeneralSecretary. All India Postal Employees Union Group 'C' onthe above mentioned subject.2. It is requested to look into the matter and furnisha detailed report to this office at the earliest.(No.16-23-2009-SR Dated:- 13-5-2009 addresed to ChiefPMG, AP Circle, copy to CHQ)

u Training on Computer Operations to non-matriculate Gr.D Employees-Reg.

While acknowledging the receipt of your lettercited, I am to state that the matter is receiving attention.

(No.1-55/2009-Trg Dated:- 11-5-2009)

u Revised syllabus for LGO examination-reg.

Ref: Your letter No.P/3-4/Deptl. exam dt. 04-05-09

While acknowledging the receipt of your lettercited, I am to state that the said letter has been forwardedto DDG (P), Postal Directorate for further action.(No.56-4-2006-Trg Dated:- 13-5-2009)

u Recognition of Bollimeni Super SpecialityHospital, Nellore for Medical treatment to postalemployees.

I am directed to refer to your letter No. P/2-1/

Gudur dated 24-4-09 on the subject mentioned aboveand to enclose herewith Ministry of Health and FamilyWelfare O.M.No. S. 14025/7/2000-MS dated 28-3-2000regarding permission to avail of medical facilities in anyof the Central Government, State Government Hospitalsand the hospitals recognized by the State Government/CGHS rules, CS (MA) rules, 1944 for your reference.(No.24-21/2009-Medical Dated:- 19-5-2009)

u Hospitals recognised by the State Govts ./CGHS/CS(MA) Rules, 1944-Grant of permission fortreatment in any of the hospitals -Regarding.

The undersigned is directed to say that the issuefor grant of permission for treatment of Central Govt.employees and the members of their family in any of thehospitals recognised by the State Govt./CGHS Rules/CS(MA) Rules, 1944, had been under consideration of theGovt. for some time past. It has now been decided thatthe Central Govt. employees and the members of theirfamilies may be permitted to avail of medical facilities inany of the Central Govt., State Govts. haspitals and thehospitals recognised by the State Govt./CGHS Rules/CS(MA) Rules, 1944 as well as the hospitals fully funded byeither Central Govt., or the State Govt. subject to thecondition that they will be reimbursed the medicalexpenditure at the rates fixed by the Govt. under the CGHSRules/CS (MA) Rules, 1944 or the actual expenditureincurred, whichever is less. In other words, the permissioncan be granted by the Head of the Ministry/Department/Office to the Central Govt. employees/members of theirfamilies to obtain medical services from any of the privatehospitals recognised under CGHS in the 18 CGHScovered cities also.2. If the treatment for a particular disease/procedure is available in the same city where the Govt.servant is employed, he may be permitted to avail of themedical services in any other city of his choice but insuch cases, he will not be eligible for sanction of TA/DA.In case the treatment for a particular disease/procedureis not available at the same station, the beneficiary willbe eligible for sanction of TA of his entitled class for takingtreatment in a different city.

3. These orders will be effective from the date ofissue.4. This issues with the concurrence of FinanceDivision vide their dy. no. 757/2000-JS FA(H) dated 16-2-2000.

5. Hindi version of the O.M. will follow.(No.S. 14025/7/2000-MS Dated:- 28-3-2000 of Ministry ofHealth & Family Welfare)

u Hospitals recognized by the state Govts. /CGHS/CS (MA) Rules, 1944 -Grant of permission fortreatment in any of the hospitals.

I am directed to forward herewith a copy ofMinistry of Health & Family Welfare (Deptt. of Health )New Delhi O.M. S-14025/7/2000-MS dated 28-3-2000 on


the above subject for your information guidance andnecessary action.(DG(P) No.30-12/2000-PAP Dated:- 8-7-2000)

u Medical Reimbursement Claim underrelaxation of rules-C/o Sri V.P. Gurav, P.A. Bandra(W) inMumbai City.

I am directed to refer to your letter no P/2-13/Mumbai North dated 30.4.2009 on the above mentionedsubject. A copy of letter no. AC/4-01/43/2005 ® dated 10/12.02.2009 received from Circle Office, Mumbai intimatingthe action taken in the matter is enclosed for your readyreference.(No.21-3/2009-Medical Dated:- 21-5-2009)

u MR Claim under relaxation of Rules-Case ofShri VP Gurav, Postal Assistant, Bandra West PO,Mumbai-50

Ref:- Your letter No 21-3/2009-Medical dated 28-01-2009.

With reference to your above cited letter, on thesubject, I am directed to inform you that, the official ShriV.P. Gurav is residing at Vakola, Santacruz East, Mumbai.On 26-07-2005 and 27-7-2005 there was a heavy rainfalland heavy water was accumulated in the Vakola areas.The house of the official was totally under water. Theofficial along with his two friends have helped to saveand rescued many lives of the locality. On 07-08-2005,the official had Fever, hence he approached to his familyDoctor, and after some preliminary treatment, he felt better.

On 10-08-2005, at around 8.30 hours,he suddenly felt restless and hence he once againapproached to his family Doctor, who advised him forimmediate medical treatment at Nanavati Hospital. Butdue to non-availability of bed in the Nanavati Hospital, hewas admitted in the R.K. Hospital, Santacruz West, foremergency Medical treatment. He was admitted in ICU.By taking into consideration the seriousness of the case,and request of the Family members, medical advancewas sanctioned in the case. However, the condition ofthe patient was worsened, he was shifted to PD HindujaHospital and Medical Research Center, Mumbai on 13-8-2005. The said hospital had given on estimate ofRupees 150000/- for medical treatment on'LEPTOSPIROSIS'. Since this is being a Private Hospitaltreatment, the case was received in the Circle Office,requesting for grant of Medical Advance on the basis ofemergency, which was approved by this office as per rules.

On receipt of MR Claims underrelaxation of rules, both claims were scrutinized as perlatest orders of the Chief PMG at CS (MA) rates and claimswere sanctioned for an amount of Rs. 48617/- againstthe amount claimed by the official Rs. 93845/-. But theofficial has represented the case in the followingcircumstances.

During the period of flood, his whole belongingswere rush out in the flood and himself and his familywere alive only with cloth, which were wearing and had tosurvive with the help of charitable people, and had tomake purchases of utensils, cloth and all other things

required for living again from the savings and help of therelatives.

In the light of above information, the official hadrequested to consider his case as a special case withhumanitarian ground and sanction total amount of claim.However by taking into consideration, the gravity of thesituation, as well as life saving aspect, the case wassubmitted to the competent authority for consideration ofclaims at CGHS rates, where the official will be somehowbeneficial. The same has been considered and orderedthat the difference can be met from Welfare Fund, if it isnot high.

As per orders of the Chief PMG, both claims hasbeen got calculated as per CGHS rates and differencebetween CGHS rates and CS (MA) rates amounting toRupees 17206/- was put up for approval of the Chief PMG,Mumbai. The Chief Postmaster General, MaharashtraCircle, Mumbai has approved for Payment of differenceof Medical bills from the Welfare Fund of the Circle OfficeMumbai. As per orders of the Chief Postmaster General,Maharashtra Circle, Mumbai-400001, the Welfare sectionof the Circle office has sanctioned for an amount ofRupees 10000/- Rupees (Ten Thousand) only, Videsanction order No. Wlf/14-01/Corr/ 2008-09 dated 16-01-2009, from Maharashtra Circle Welfare Fund, being theamount of financial assistance. This is for your kindinformation.(No.AC/4-01/43/2005 (R) Dated:-10/12-2-2009 ChiefPMG Maharashtra Circle)

u RD fraud at Lakshmangudi SO in Thanjavurdivision in Tamil Nadu Circle-Alleged fixing responsibilityagainst innocent officials on contributory factors

I am directed to refer to your letter No. P/2-19/Mannargudi dated 2-8-2008 on the above mentionedsubject.2. The matter has been examined in consultationwith the Circle Office. As reported, disciplinary action hadbeen taken against the main/subsidiary offenders. Thereview of punishment in respect of these offenders wascarried out during July 2008 by the PMG, CR, Trichy. All theofficials have appealed against the punishment orderand their appeals are under review by the appellateauthority.(No. 16-5-2008-SR Dated:- 25-5-2009)

u Entrusting of sorting work to Post Office- caseof Chhattisgarh Circle.

I am directed to refer to your letter No. Mails/2-30/Speed Post 15-1-2009 on the above mentionedsubject. On the basis of information received from youroffice, reply was given to the Union. Now, the Union videletter. No. P/2-4/Raipur dated 6-5-2009, have expressedtheir dissatisfaction over the reply. A copy of this letter isenclosed.

2. It is requested to look into the matter afresh andfurnish a detailed report to this office at the earliest.

(No.16-26-2008-SR Dated:- 25-5-2009 addressed toChief PMG Chattisgarh, copy to CHQ)

u Change of Head Quarters of Bardoli Divisional


Office to Vyara, Tapi district, Gujarat- forwarding ofrepresentation/letter 28th April, 2009 from All IndiaPostal Employees Union Group 'C', New Delhi-reg.

Ref.: This office letter dated 11th February, 2009

I am directed to forward herewith a copy of theletter dated 28th April, 2009 received from All India PostalEmployees Union Group 'C', New Delhi for necessaryaction at your end under intimation to this office.

2. Please expedite the matter.(No.13-3/2009-PE-I Dated:- 26-5-2009 addressed toChief PMG Gujrat Circle, copy to CHQ)

u Grant of HRA to the postal staff working atOkkiyam, Doraipakkam, Korapapakkam andSholinganallur Post offices near Chennai city in TamilNadu Circle.

Kindly find enclosed photocopy of a letter No. P/2-19/Chennai South dated 13-4-2009, received from theGeneral Secretary, All India postal Employees, Group 'C',on the subject noted above. You are requested to submitthe proposal of initial grant of HRA to the postalemployees of the above Post Offices along with allrelevant documents, to process the case at thisDirectorate. The Proposal accompanied with the latesestablishment review may be duly examined/concurredby the Circle IFA and approved by the Chief PostmasterGeneral, as desired by the JS&FA (Posts). A certificate tothe effect that all efforts for rationalizing of the staff of theabove Post Office has been made, may also be submittedafter getting approval of Chief PMG.(No.4-17/2009-PAP Dated:- 26-5-2009 addressed to ChiefPMG Tamilnadu Circle copy to CHQ)

u Grant of HRA to the postal staff working atPallikaranai and Medavakkam Post offices nearChennai city in Tamil Nadu Circle.

Kindly find enclosed photocopy of aletter No. P/2-19/Tambaram dated 15-4-2009, receivedfrom the General Secretary, All India postal Employees,Group 'C', on the subject noted above. You are requestedto submit the proposal of initial grant of HRA to the postalemployees of the above Post Offices along with allrelevant documents, to process the case at thisDirectorate. The Proposal accompanied with the latesestablishment review may be duly examined/concurredby the Circle IFA and approved by the Chief PostmasterGeneral, as desired by the JS&FA (Posts). A certificate tothe effect that all efforts for rationalizing of the staff of theabove Post Office has been made, may also be submittedafter getting approval of Chief PMG.(No.4-16/2009-PAP Dated:- 26-5-2009 addressed to ChiefPMG Tamilnadu Circle copy to CHQ)

Modified Assured Career ProgressionScheme (MACPS) for the Central Government Civilianemployees.

I am directed to refer to you joint letter No. Postal/ACP/2008 dated 19th September, 2008 regardingacceptance of ACP Scheme for postal employees.2. Your Federation has given consent to theintroduction of 3 ACP Scheme to the postal employees

presently covered by TBOP/BCR schemes. Ministry ofPersonnel, PG & Pensions, Deptt. of Personnel & Trghave issued OM No. 35034/3/2008-Estt (D) dated May19,2009, on the Macps, (Copy of the Scheme is enclosed).Your are requested to go through the Scheme and itsimplications and confirm your consent for switching overto the ACP Scheme for the employees of Department ofPosts at the earliest. Preferably by 5th June, 2009.

(No.22-1/2009-PE.I(PCC) Dated:- 26-05-2009)

Grant of HRA to the postal staff working atRajannaguda Post Office near Hyderabad South EastDivision in A.P. Circle.

Kindly find enclosed photocopy of a letter No. P/2-1/Hyderabad South East dated 24 -4-2009, receivedfrom the General Secretary, All India postal Employees,Group 'C', and on the subject noted above. You arerequested to submit the proposal of initial grant of HRA tothe postal employees of the above Post Offices alongwith all relevant documents, to process the case at thisDirectorate. The Proposal accompanied with the latesestablishment review may be duly examined/concurredby the Circle IFA and approved by the Chief PostmasterGeneral, as desired by the JS&FA (Posts). A certificate tothe effect that all efforts for rationalizing of the staff of theabove Post Office has been made, may also be submittedafter getting the approval of chief PMG.

(No.4-18/2009-PAP Dated:- 27-05-2009 addressed to

Chief PMG, AP Circle, copy to CHQ)

Communication technology that India needs today.

In fact, the context of changes in the field ofInternational Mail Transmission sector that formulatedby the Union Government will encourage the privateCourier like "DHL" to expand their international market inthe field of Communications. On the other hand the aimand object of the state to enable common man tocommunicate at an affordable price will be diminishedgradually on withdrawn of Foreign Parcel booking facilityand on discontinuing of establishment thereto, asrecommended by Geethakrishnan Commission, yearsback. Further, such direct delivery system of incomingforeign articles/parcels may cause "DANGER" when Indiafacing acts of violent terrorism in different corner of thestate.

In conclusion, this may therefore urges to theUnion Government to reconsider their policies in the fieldof International Mails Services in a lenient view whichprotect the right and privileges of common people. Thepolicy of diversion of International Mails (both Export andImport) from Foreign Post Offices as enumerated inparagraphs ante should also be withdrawn in the interestof public and for sake of the staff of Foreign Postestablishments, since the International Postal businessboth Parcel and Letter Mails are monitored and regulateby Foreign Post Manual only.

(Contd. from page 32)


President : Sh. H. L. Mann (Faridkot)

Vice Presidents : 1. Sh. Kamikar Singh (Ludhiana City)

2. Sh. Sham Lal, R. D. Niwas P.O (Amritsar)

3. Sh. Gurnam Singh, SPM Sector-11, Chandigarh- 160011

Circle Secretary : Sh. Hazara Ram Chumber, Lajpat Nagar P.O (Jalandhar)

Asst. Circle Secretaries : 1. Sh. Laxman Singh, SPM, Macchiwara, Ludhiana Moffussil

2. Sh. Rakesh Chander (Chandigarh H.O)

3. Sh. Ripu Daman Singh (Chandigarh H.O)

4. Sh. Karnail Singh, SPM, M/E Patiala

5. Sh. Bahadur Singh (Patiala)

Financial Secretary : Sh. N. S. Dhir (Ludhiana Mofussil)

Asst. Financial Secretary : Sh. Gurmeet Singh, PA, (Jalandhar H.O)

Organizing Circle Secretaries: 1. Sh. Surinder Singh Rakkar, PRO (Chandigarh Division)

2. Sh. Makhan Lal, APM A/c (Bathinda)

3. Sh. Babu Singh Mummi, APM. Sangrur H.O

CHQ congratulates the newly elected office bearers of Punjab Circle

List of office bearers elected for Punjab Circle in the circle conferenceheld on 24.05.2009 at Amritsar

The Comptroller and Auditor General said in areport that the government had been overstating

expenditure on anti-poverty and development schemes.

Over Rs. 51,000 crore allocated for theseschemes in 2007-2008 was transferred to the bank

accounts of NGOs autonomous bodies and districtauthorities whereas it was not aware of the actual

expenditure by these organizations.

"The aggregate amount of the unspent balances in theaccounts of the implementing agencies kept outside

government accounts is not readily ascertainable. Thegovernment expenditure as reflected in the accounts to

that extent is, therefore, overstated, "the CAG report said.

LEAKY FLAG SHIPS? (Proposals in interim Budget for

2009-10)

- Over Rs. 51000 cr allocated for flagship schemesin 2007-08 transferred to bank accounts of NGOs,

autonomous bodies and district authorities.

- Govt. has told CAG it was not aware of actualspending by these organizations.

- CAG report says diverted to cultural programes likecelebration of 150th year of First War of

Independence.

- Of Rs. 20,000 cr collected under Universal ServiceObligation Fund in 2003-08 for subsidizing rural

telephony, only Rs. 6,000 cr has been spend.

- Rs. 30,100 cr National Rural EmploymentGuarantee Scheme.

- Rs. 13,100 cr Sarva Shiksha Abhiyan

- Rs. 8,000 cr Did Day Meals Scheme

- Rs. 6,705 cr Integrated Child Development Scheme

- Rs. 11,842 cr JN National Urban Renewal Mission

- Rs. 7,400 cr RG Rural Drinking Water Mission

- Rs. 40,900 cr Bharat Nirman

- Rs. 12,070 cr National Rural Health Mission

The official auditor also made it clear that it

would not be held accountable for any misrepresentationof facts in Union accounts.

It also pointed out how the Social &

Infrastructure Development Fund (SIDF)-created in 2006for funding initiatives such as the employment of

physically challenged, insurance cover for rural poor, etc- was diverted to unspecified programmes and towards

grants to various cultural organizations.

The government had transferred Rs. 6,500

crore in 2007 and Rs. 6,000 crore in 2008 to the SIDF. Anexamination of Rs. 3,500 crore expenditure under this

account by the CAG revealed that atleast Rs. 1500 crorein 2006-07 and a similar amount the following year was

diverted to celebrations and giving aid to NGOs and otherexpenditure rather than creating infrastructure.

Pointing out the CAG report said of the Rs.

20,000 crore collected under the Universal Service

Obligation Fund between 2003-08 towards subsidizing

rural telephony, only Rs. 6,000 crore was spent; the

remaining amount was not there in the fund.

The Government levies 5% from the gross

revenue of a telecom licensee under the USO to be usedfor subsidizing rural telephony. It is believed that the

government used the remaining money to fund its deficit.

GOVT. HAS NO IDEA HOW MONEY GIVEN TO NGOs WAS USED-CAG


19.1 The Scheme for Joint Consultation andCompulsory Arbitration for the Central GovernmentEmployees was introduced in the year 1966 on the linesof the Whitely Councils in the U.K. This is a declaration ofjoint intent regarding the common approach of theGovernment of India on the one hand and the employees'organistions on the other for joint consultation andsmooth working.

The basic objectives of the Joint ConsultativeMachinery (JCM) are as under:-v To promote harmonious relations between theGovernment and its employees.v To secure the greatest measure of cooperationbetween the Government in its capacity as employer andthe general body of its employees in matters of commonconcern; andv To increase the efficiency of the public services,through a collaborative endeavour, narrow the area of"unresolved differences" and widen the ambit ofagreement on substantive issues of common concern.19.2 The JCM Scheme provides for a three tiermachinery:-

(i) the National Council as the apex body; (Chairedby the Cabinet Secretary)

(ii) Departmental Councils at the level of individualMinistries/Departments including their attachedand subordinate offices and (chaired byrespective Secretaries)

(iii) Regional/Office Councils to deal with mainly thelocal problems at the level of each individualoffice, depending on its structure. (chaired byHead of office of respective organizations)

19.3 The scope of the JCM scheme includes allmatters relating to:v Conditions of service and work,v Welfare of the employees andv Improvement of efficiency and standards of work,Provided, however, that

(i) in regard to recruitment, promotion anddiscipline, consultation is limited to matter ofgeneral principles; and

(ii) individual cases are not considered.19.4 Under the JCM Scheme, there have beencontinuous interactions with staff unions at the Nationallevel as well as at the Departmental level and a numberof important issues have been resolved amicably throughmutual discussions. 45 meetings of the National Council(JCM) have been held since the inception of the Schemein 1966. The last meeting of the National Council washeld on 14th October, 2006. In 2007 three meetings withthe Staff Side were held to discuss the pending Board ofArbitration Awards.

19.5 Standing Committee- There have been frequent

Machinery for Joint Consultation and Compulsory Arbitration(Excerpts from the DOPT Annual Report of 2007 -2008)

interactions with the staff side through the meetings ofthe Standing Committee of National Council (JCM). Manyissues of the employees of the major Ministries/Departments like Ministry of Railways, Ministry ofDefenses and Department Unions/Federations at theDepartmental level.

During the year 2007, a meeting of StandingCommittee of the National Council (JCM) has been heldon 14.12.2007.

19.6 Arbitration- An important feature of the JCMScheme is the provision for Arbitration in cases wherethere is no agreement on an issue between the OfficialSide and the Staff Side on matters relating to:-

v Pay and allowances;

v Weekly hours of work' and

v Leave

of a class or grade of employees.

19.7 Board of Arbitration (BOA)- A Board of Arbitration(BOA) comprising of a chairman (who is an independentperson) and two members, (nominated one each by staffside and official side) is functioning under theadministrative control of the Ministry of Labour. Awards ofthe Board of Arbitration are binding on both the sides,subject to the over-riding authority of Parliament to rejectof modify the awards.

19.8 Under the JCM Scheme, 259 references havebeen made to Board of Arbitration, so far, for settlement ofdisagreement cases. Out of these 259 references, 257have been decided by BOA. Most of the awards whichwere in favour of the employees have been implemented,except a few which could not be accepted due to adverseaffect on National economy/ social justice. Detailedposition of the references made to Board of Arbitration isgiven in the table at Annexure.

POSITION OF THE CASES REFERRED TO

THE BOARD OF ARBITRATION (BOA)

(i) Total number of case referred to the BOA= 259

(ii) Total number of case disposes of by BOA=257

(iii) Number of cases pending with the BOA=2

TABLE-1

BREAK-UP OF 257 CASES DECIDED BY BOA

POSITION OF THE CASES REFERRED TO

THE BOARD OF ARBITRATION (BOA)

(i) Total number of case referred to the BOA= 259

(ii) Total number of case disposes of by BOA=257

(iii) Number of cases pending with the BOA=2

Demands of Staff Side accepted partially of fully

by board of Arbitration

Demands of Staff Side rejected by

BOA

Withdrawn by Staff Side

Amicably settled/

dismissed

Disposed of by BOA

without any Award

177 49 19 7 5


TABLE-2ACTION TAKEN BY THE GOVERNMENT ON 177 CASES

(mentioned in first Col. of Table.1 above)

POSITION OF THE CASES REFERRED TOTHE BOARD OF ARBITRATION (BOA)

(i) Total number of case referred to the BOA= 259(ii) Total number of case disposed of by BOA=257(iii) Number of cases pending with the BOA=2

TABLE-1BREAK-UP OF 257 CASES DECIDED BY BOA

No. of Awards accepted and

implemented by the Govt.

No. of Awards proposed to be rejected by the

Govt. (pending with the Parliament/Pending with Govt. for discussion with

Staff side)

No. of Awards rejected with

the approval of Parliament

156 16 5

Claims accepted

Claims partly

accepted

Claims Rejected

Cases with

drawn

Cases amicably settled

Cases dismissed for

non prosecution

Cases otherwise disposed

of 139 24 68 14 4 3 5

CIC/AD/A/09/00396 Dated May 1, 2009

Name of the Applicant : Mr. R. Madhavan

Name of the

Public Authority : Dept. of Posts, Mayiladuthurai

Background

1. The Applicant filed an RTI application dt.11.11.08 with CPIO, DoP, Mayiladuthurai. Herequested for photocopy of valued English DictationAnswer paper w.r.t. the Postman Examination heldon 28.9.08. On not receiving any reply, he filed anappeal dt. 24.12.08 reiterating his request forinformation. The Appellate Authority replied on19.1.2009 stating that the CPIO has already repliedvide his letter dt. 8.12.08 denying the information u/s8(1)(j). The Applicant filed a second appeal dt.12.3.2009 before CIC.

2. The Bench of Mrs. Annapurna Dixit,Information Commissioner, scheduled the hearing on

May 1,2009.

3. Mr. R. Saminathan, CPIO represented thePublic Authority.

4. The Applicant was not present during thehearing.

Decision

5. Taking recourse to decision of theCommission of 16.4.07 in appeal Nos. CIC/WB/A/2006/00469 and 00394, CIC/OK/A/2006/00266/00058/00066 and 00315 Rakesh Kumar Singh & others Vs.Lok Sabha Secretariat, the Commission directs theCPIO to furnish the certified copy of the Appellant'sown answer sheet while ensuring that the name andidentity of the examiner, supervisor or any other personassociated with the process of examination is in noway disclosed (Under Section 10 (1) of the RTI Act)so that their lives are not in any way endangered.This information is to be provided before May 20, 2009.

ANSWER SHEET SHOULD BE SUPPLIED IF SOUGHT FORCentral Information Commission

D/8/2009 Dated:9.5.20909Dear Com. Sridharan,

Kindly refer to your letter dated 24th Feb.2009. We regret for the delay in responding to yourcommunication. This was due to the fact that wehad been finalizing the national anomaly itemscomprehensively and we thought that the points madeby you could be considered for preparation of suchitems. We have placed the anomaly items introducedin the national council in our website.

The question of grant of family planningallowance to the pensioners as has been demandedby the Tirunelveli unit of the Pensioners Associationhas been found to be infeasible. Therefore, this matterwould be difficult to be pursued. Regarding grant ofchildren education allowance to the persons who arein receipt of family pension (due to the death ofGovernment servants in harness). It has been decidedto take up this issue as an item in the NationalCouncil, not as an anomaly item. We shall preparean item and a copy thereof would be sent to you indue course. We have been informed that such facilitieshas been granted by the Government to the Ex-Servicemen family pensions where the armedpersonnel had been killed in action. We are trying toget a copy of the said order and shall prepare theitem on the basis of the said order.

K.K.N. Kutty, Secretary General

LETTER FROM CONFEDERATIONHEAD QUARTERS

TABLE-1

BREAK-UP OF 257 CASES DECIDED BY BOA

Demands of Staff Side accepted partially of

fully by board of Arbitration

Demands of Staff Side rejected by

BOA

Withdrawn by Staff

Side

Amicably settled/

dismissed

Disposed of by BOA

without any Award

177 49 19 7 5

- DOPT Annual Report 2007-08


nnnnn Allotment of Govt. accommodation on the basisof the revised pay scales in pursuance of therecommendation of the Sixth Pay Commission

I am directed to enclose a copy of GazetteNotification No. GSR-20 dated 14-02-2009 on the subjectmentioned above for necessary action.2. This order will be applicable for all postal poolquarters.3. It may be circulated to all the concerned unitsimmediately for necessary action at their end.

MINISTRY OF URBAN DEVELOPMENT(DIRECTORATE OF ESTATES)

New Delhi, the 3rd February, 2009G.S.R.-20- In pursuance of the provisions of rule

45 of the Fundamental Rules, the President herebymakes the following rules further to amend the Allotmentof Government Residences (General Pool in Delhi) Rules,1963, namely:-1. Short Title & Commencement:- (1) These rulesmay be called the Allotment of Government Residences(General Pool in Delhi) Amendment Rules, 2009.(2) They shall come into force from the 1st day of April,20092. Substitution of new SR fro SR-317-B-5:- In theAllotment of Government Residence (General Pool inDelhi Rules, 1963 for Supplementary Rule SR-317-B-5,the following rule shall be substituted namely:-CLASSIFICATION OF RESIDENCES SR-317-B-5:-(1) Saveas otherwise provided by these rules, an officer shall beeligible for allotment of a residence of the type shown incolumn-1 of the Table below:-

Table

Where accommodation higher than type-VI-B isavailable, eligibility of allotment shall be such as shownin the Table below:

Table

An officer of All India Service in the Grade Pay ofRs. 12,000/- shall also be eligible for Type-VIIaccommodation provided his/ her pay plus Grade Payreaches Rs. 75,000 or above.(2) Hostel Accommodation:- Save as otherwise

GOVERNMENT ORDERS

Type of Residences

Grade Pay

(1) (2) I II III IV

IV (Spl.) V-A (D-II) V-B (D-I)

VI-A (C-II) VI-B (C-I_

Rs. 1,300, Rs.1,400, Rs. 1,600, Rs. 1,650 and 1,800 Rs. 1,900, Rs.2,000, Rs. 2,400, and Rs. 2,800 Rs. 4,200, Rs. 4,600 and 4,800 Rs. 5,400 to Rs. 6,600 Rs. 6,600 Rs. 7,600 Rs. 8,700 and Rs. 8,900 Rs. 10,000 Rs. 12,000

Type of Hostel Category of officer or his Grade Pay as on such date as may be specified by the Central Government for the purpose

(1) (2) Single Suite (Without Kitchen)

single Suite (with Kitchen) Double Suite

Working Girl Hostel

Rs. 4,200 and above Rs. 4,200 and above Rs. 5,400 and above All lady officers without limit of emolument shall be eligible.

Explanation:-(a) For the removal of doubt it is, hereby, declaredthat the eligibility of an officer for Governmentaccommodation shall be determined as per the GradePay of such officer in his present post held in theGovernment of India,(b) the date of priority in respect of lower typeaccommodation i.e. Type-I to Type-IV shall be the dateof joining the Government service and for the highertype the date on which the officer starts drawing therelevant grade Pay in the basic pay. If basic pay isalso the same then the date of retirement may beconsidered on the principle that the officer retiringearlier may be accorded higher priority over the officerretiring later(c) where Type-V and Type-VI accommodationhas not been classified as Type-V-A and Type V-Band Type-VI-A and type-VI-B respectively, all theofficers eligible for type-V shall be grouped togetherand similarly those eligible for type-VI shall also begrouped together,(d) in the case of Secretaries to the Govt. of Indiaand Additional Secretaries to the Government of India,the date of joining in the Government of India at Delhishall determine their inter-se seniority subject to (f)below. Provided that where the date of joining is thesame, the date of retirement shall determine their inter-se seniority on the principal that the earlier date shallbe given priority over the later date. Other than All IndiaServices (AIS), the date of joining the Government ofIndia, irrespective of the place of posting shalldetermine the inter-se seniority.(e) officer entitled for Type-V and aboveaccommodation-shall also be eligible to apply foraccommodation below entitlement subject to thecondition that such accommodation shall not be belowType-IV Special accommodation.(f) no junior batch officer of the same service shallget priority over senior batch officer of the same service.(DG(P) No. 2-2/2009-Bldg.Dated-20-05-09)

provided by these rules, an officer shall be eligible forallotment of type of hostel accommodation as shown incolumn-1 of the Table below:

Type of Residences

Grade Pay

(1) (2) VII VIII

Rs. 75,000 to Rs. 80,000 Rs. 80,000 and above


Sixth Central Pay Commission -Revisionof Pay Scales in respect of Group 'A', 'B', 'C' and'D'

Statement showing information containingnames of posts of each category/grade/group that areexisted in the Department of Posts, pay scales duringFifth CPC and corresponding pay bands + grade pay

granted consequent upon implementation of SixthCentral pay Commission are enclosed. It is requestedto verify the particulars in respect of each post andalterations if any, regarding designation, posts thatare omitted in the statement, pay scales etc may beintimated within a fortnight.

Pay Scales of Officers/Staff working in the Department of Posts Pay scale granted by Govt. during 6

th CPC S.

No Post Pay Scale during

5th

CPC (in Rupees)

Pay Band (In Rupees)

Grade Pay (In Rupees)

Pay Band

No

Gazetted Group “A” 1 Secretary 26000 Fixed 80000 Fixed - 2 HAG + Member Postal Service Board 24050-650-26000 75500-80000 - 4 HAG CPMG/Sr.DDG/CGM 22400-525-24500 37400-67000 12000 4 5 SAG JS&FA/PMG/DDG/GM (Fin.)/Chief Engineer 18400-500-22400 37400-67000 10000 4 6 JAG in NFSG Director/DA (P)/Director MV/Director (OL)/

Superintending. Engineer 14300-400-18300 37400-67000 8700 4

7 JAG Director/DA(P)/ Sr. PPS/ Superintending Engineer/ Sr. Architect

12000-375-16500 15600-39100 7600 3

8 SR. Supdt. of POs/ADG (STS)/PPS/Exe. Engineer/ Dy Architect

10000-325-15200 15600-39100 6600 3

9 SR. Supdt. of POs/ADG (JTS)/ACAO/ Architect 8000-275-13500 15600-39100 5400 3 Gazetted Group “B” 10 Sr. AO 8000-275-13500 15600-39100 5400 3 11 Accounts Officers 7500-250-12000 9300-34800 5400 2 12 Section Officer/PS in Dte. 7500-250-12000 9300-34800 4800 &5400

after 4 years 2 3

13 Postal Superintendent/Sr. Postmaster Sr. Private Secretary in subordinate offices/Dy Manager MMS

7500-250-12000 9300-34800 4800 &5400 after 4 years

2

14 AAO Group “B”/French Translator 7500-250-12000 9300-34800 4800 2 15 Assistant Superintendent of Posts/AE (Civil/Electrical)/AD

(Rectt.)/PS in subordinate offices/ Supdt. Sorting 6500-200-10500 9300-34800 4600 2

Non-Gazetted Staff :- (Group “B”) 1 JAO 6500-200-10500 9300-34800 4800 2 2 Asstt. Manager (MMS) 5500-175-9000 9300-34800 4600 2 3 HSG-I Postmaster/Head Record Officer/Manager RLO/ Head

Sorting Assistant 6500-200-10500 9300-34800 4600 2

4 Assistant (CSS), Steno Gr. ‘C’ (CSSS), Librarian, 6500-200-10500 9300-34800 4200 2 5 Inspector of Posts, Librarian, Office Supdt.

(Postal/Civil/Electrical), Statistical Assistant, Accountant 5500-175-9000 9300-34800 4200 2

6 Steno Gr. I in subordinate offices 5500-175-9000 9300-34800 4200 2 7 Steno Gr. II in subordinate offices 5000-150-8000 9300-34800 4200 2


OFFICE MEMORANDUM

nnnnn Revision of rates of subscription under CentralGovernment Health Scheme due to revision of pay andallowances of Central Government employees andrevision of pension / family pension on account ofimplementation of recommendations of the SixthCentral Pay Commission

The undersigned is directed to invite referenceto the Office Memoranda, No: S.11011/18/99-Desk.I/CGHS(P) dated the 3rd July, 2000; and No. S-11011/6/98-CGHS(P) dated the 27th May, 1998, 20th September,2004 and 28th October, 2005, issued by the Ministry ofHealth &Family Welfare, vide which orders were issuedrevising the rates of monthly subscription for availingCGHS facility, as also the entitlement for free diet,entitlement of accommodation in private empanelledhospitals under CGHS, etc. On the basis of therecommendations of the Sixth Central Pay Commission,pay and allowances of serving employees and pensionof civil pensioners/ family pensioners have been revisedby the concerned authorities.2. The upward revision of pay/pension of doctorsand other staff in the CGHS has increased the cost ofoperating the Central Government Health Scheme. It has,therefore, been decided to revise the rates ofsubscriptions, to be made by employees / pensioners,for availing benefits under the CGHS, with effect from 1stJune, 2009. It has also been decided to revise themonetary ceiling limits for various entitlements of thebeneficiaries for availing CGHS facilities.3. In supersession of all earlier instructions, the

following revisions are being made, in so far as it relatesto the facilities mentioned below:(A) Monthly Contributions for availing CGHS facility:

(B) Entitlement of wards in private hospitals empanelledunder CGHS:-

(C) Monetary Ceiling for Free Diet:The monetary ceiling for free diet for CGHS beneficiariesis revised to pay/ pension/family pension of Rs. 7,450/-per month.(D) Monetary ceiling for free diet for beneficiariessuffering from TB or mental disease):The monetary ceiling for free diet in case of beneficiarysuffering from TB or Mental disease is revised to pay/pension/ family pension of Rs. 11,160/- per month(E) Pay slab for determining the entitlement of NursingHome facilities in Government/ State Government/Municipal Hospitals:The monetary ceiling for determining the entitlement ofnursing home facilities in Central Government/ StateGovernment/ Municipal Hospitals is revised to pay/

S.No Grade pay drawn by the officer Contribution (rupees per month)

1 Upto Rs. 1,650/-per month 50/- 2 Rs. 1,800/-, Rs. 1,900/-, Rs. 2,000/-, Rs.

2,400/-, and Rs. 2,800/- per month 125/-

3 Rs. 4,200/- per month 225/- 4 Rs. 4,600/-, Rs. 4,800/-,

Rs. 5,400/-, Rs. 6,600/-, per month 325/-

5 Rs. 7,600/- and above per month 500/-

S.No Ward entitlement Pay drawn in pay band 1 General Ward : Upto Rs. 13,950/- 2 Semi-private ward : Rs. 13,960/- to Rs. 19,530/- 3 Private ward : Rs. 19,540/- and above

4590 4 Postal Assistant, Sorting Assistant, Po & RMS Accountant

(Special Pay Rs. 180 per Month), Time scale SPM, platform Inspector (Time Scale), Stenographer Grade-III, Time scale clerk, Cashier, Storekeeper, UDC

4000-100-6000 5200-20200 2400 1

5 Postal Machine Asstt. Gr.-II, LDC, Lift Operator, Bindery Assistant/Dispatch Rider

3050-75-3950-80-4590

5200-20200 1900 1

6 Highly Skilled Artisans Grade-III, II, & I Upholster, Tyreman, Tin & Copper Smith, C Smith, Carpenter (MMS), Jointer, Blacksmith, Painter, Motor Vehicle Elean Welder, Motor Mechanic (Vehicle)

3050-75-3950-80-4590 (70%Posts) 4000-100-6000 (20% Posts) 4500-125-7000 (10% Posts)

5200-20200 1900

2400 2800

1

7 (i) Postman/Mail Guard Entry (ii) Postman/ Mail Guard TBOP (iii) Postman/ Mail Guard BCR

(i) 3200-85-4900 (ii) 4000-100-6000 (iii) 4500-125-7000

5200-20200 2000 2400 2800

1

8 Caretaker-cum-Khansama 2750-70-3800-75-4000

5200-20200 1800 1

SEMI SKILLED GROUP D 1 Carpenter, Machine man, Binder, Painter, Stamp Vendor,

Jamadar, Motor Vehicle Mechanic, Motor Vehicle Electrician, Carpenter, Painter, Jointer, Tyreman, Upholster, Blacksmith, Tin&Copper Smith (Semi-skilled)

2650-65-3300-70-4000

5200-20200 1800 1

GROUP D 1 Letter Box Peon, Chowkidar, Water Carrier, Sweeper,

Scavenger, Farash, Mail Peon, Mailman, Van Peon, Attendant in Rest, House, Cleaner, Form Supplier, Gardener, Mail,

2550-55-2660-60-3200

5200-20200 1800 1

(DG(P) No. 4-4/2008-PCC. Dated : 23-04-2009)


pension/ family pension Rs. 13,950/- per month andabove(F) Monetary Ceiling for direct consultation withSpecialists in Central Government/ State Government/Municipal Hospitals:The monetary ceiling for determining the entitlement fordirect consultation with Specialists in Central Government/State Government/ Municipal Hospitals is revised to pay/pension/ family pension of Rs. 33,480/- per month andabove.(G) Pay slab for determining the entitlement ofaccommodation in AIIMs, New Delhi:

4. It is clarified that the reference to pay in this orderrelates to the pay drawn in the pay band.

5. Pensioners have an option to get their CGHSpensioner card made by either making CGHScontribution on an annual basis (twelve months) or bymaking contribution for 10 (ten) years 120 (one hundredand twenty) months for getting a pensioner CGHS cardwith life-time validity. It is clarified that:

(i) Contributions to be made by pensioners/ familypensioners would be the amount that they weresubscribing at the time of their retirement or at the time ofdeath of the Government servant;

(ii) Pensioner beneficiaries, who have alreadyobtained CGHS card with life time validity by paying alump sum amount equivalent to 10 years contribution,will not be required to pay any additional amount as aresult of the revision in the rates of contribution for availingCGHS facility;

(iii) Entitlement of pensioner/ family pensioners. whohave already deposited their contribution for life timeCGHS facility, will not be changed;

(iv) Pensioners/ family pensioners who arecontributing to the CGHS on an annual basis and wish tocontinue to avail CGHS benefits will have to contribute atthe revised rates upto the time of contribution needed tocover a period of a total of ten years from the timepensioner CGHS card was issued for the first time tothem. The revised rate of contribution for the remainingperiod would be with reference to the grade pay that he/she would have drawn in the post held by him/ her (at thetime of his/her retirement/ death) had he/ she continuedto be in service now but for his/her retirement/ death' and

(v) Any pensioner/ family pensioner who is entitledto avail CGHS facility has not so far got his/ her pensionerCGHS card made, the rate of contribution in such caseswill be with reference to the grade pay that he/ she wouldhave drawn in the post held by him/ her (at the time of his/her retirement/death) had he/she continued to be inservice now but for his/ her retirement/ death.

6 This issues with the concurrence of theDepartment of Expenditure vide its' Office Memorandum,No: 18(1)/EV/2009 dated the 17th April, 2009.

(No. S.11011/2/2008-CGHS(P)Dated : 20-05-2009 of

Ministry of Health & Family Welfare)

nnnnn Additional Relief on death/disability ofGovernment servants covered by the new DefinedContribution Pension System (NPS)

The undersigned is directed to say that thepension of the Government servants appointed on or after1.1.2004 is regulated by the new Defined ContributionPension System (known as New Pension Scheme),notified by the Ministry of Finance (Department ofEconomic Affairs) vide their O.M. No. 5/7/2003-ECB 2 PRdated 22.12.2003.

2. On introduction of the New Pension Scheme,among others, the Central Civil Services (Pension) Rules,1972 and the Central Civil Services (Extraordinarypension) Rules were amended on 30-12-2003. Underthe amended Rules, the benefits of Invalid Pension/Disability Pension and Family Pension/ExtraordinaryFamily Pension/ Liberalized Pensioner Award relief arenot available to the Government servants appointed onor after 1.1.2004.

3. Ministry of Finance (Department of EconomicAffairs) has subsequently clarified that the New pension

Scheme is a replacement for only pension under normalcircumstances and family pension in case of death of

employees after retirement.

4. A High Level Task Force (HLTF) Constituted by

the Government has recommended certain additionalbenefits that can be provided on death or discharge on

invalidation/ disability of a Government servant coveredby the New Pension Scheme. It is likely to take some

time before the Rules regulating these benefits underthe New Pension System are put in place.

5. Meanwhile, considering the hardships beingfaced by the employees appointed on or after 1.1.2004who are discharged on invalidation/disablement and bythe families of such employees who have died duringservice since 1.1.2004, the President is pleased to extendthe following benefits to Central Civil GovernmentServants covered by the New Pension Scheme, onProvisional basis till further orders:

1. Retirement from Government service oninvalidation not attributable to Government duty:

a) Invalid Pension calculated in terms of Rule 38and Rule 49 of the Central Civil Services(Pension) Rules, 1972

b) Retirement gratuity calculated in terms of Rule50 of the Central Civil Services (Pension) Rules,1972.

2 Death in service not attributable to Governmentduty:-

a) Family Pension (including enhanced familypension) computed in terms of Rule 54 of the


Central Civil Services (Pension )Rules, 1972.b) Death gratuity computed in terms of Rule 50 of

the Central Civil Services (Pension) Rules,1972.

3 Discharge from Government service due todisease/injury attributable to Government duty

a) Disability Pension computer in terms of theCentral civil services (Extraordinary pension)Rules.

b) Retirement gratuity computed in terms of theCentral Civil Services (Extraordinary Pension)Rules read with Rules 50 of the Central CivilServices (Pension)Rules, 1972.

4. Death in service attributable to Government duty:a) Extraordinary Family Pension computed in terms

of Central Civil Services (Extraordinary Pension)Rules and Scheme for Liberalised PensionaryAwards.

b) Death gratuity computed in terms of Rule 50 ofthe Central Civil Services (Pension) Rules,1972.The employee/ his family will also be paid

Dearness Pension/Dearness Relief admissible fromtime to time in addition to the above benefits, on provisionalbasis.6. The above provisional payments will be adjustedagainst the payments to be made in accordance with theRules framed on the recommendations of the HLTF andrecoveries, if any, will be made from the future paymentsto be made on the basis of those rules.7 The recommendations of the HLTF envisagepayment of various benefits on death/discharge of aGovernment employee after adjustment of the monthlyannuities pension form the accumulated funds in the NPSAccount of the employee. Therefore, no payment ofmonthly-annuitised pension will be made to theemployees/family of the employee during the period he/she is in receipt of the provisional benefits mentioned inpara-58 In cases where, on discharge/death of theemployee, the amount of accumulated funds in the NPSAccount have been paid to the employee/family of theemployee, the amount of monthly-annuitised pensionfrom the date of discharge/death will be worked out inaccordance with the rules/regulations to be notified bythe Department of Financial Services/PFRDS and thesame will be adjusted against the payment of benefits/relief after the notified rules in this respect are in place.9 There instructions will be applicable to thoseGovernment servants who joined Government service onor after 1.1.2004 and will take effect from the same datei.e. 1.1.2004.10 This Order issues with the concurrence of Ministryof Finance (Department of Expenditure) vide their U.O.No. 127/EV/2009 dated 13.4.2009.(No. 38/41/06/P&PW(A) Dated 5-05-2009 of Dept of

Pension & Pension Welfare)

nnnnn Tariff for "Certificate of Posting" for foreignmails, regarding clarification there on.

Rule 195 (1) (b) of IPO Rules 1933 regulatesthe tariff of " Certificate of posting" The tariff of the servicewas last revised w.e.f. 1st February 2002 vide circular No.1-9/2001-Rates dated 17-1-2002 from Rs. 2/- to Rs. 3/- .The said Rule was amended vide GSR 23 (E) 11th January2002, the last amended rule is reproduced as under:" The Certificate shall contain in exact copy of theaddressee on the articles to which it relates and shallhave a postage stamp or stamps affixed thereto inpayment of a fee to be charged at the rate of Rs.3 /- forevery three articles or for any less number"

The above rule is common for both domesticand foreign articles to be sent under the service.Therefore, the tariff for the article both for domestic andforeign mail should be the same.

Keeping the above facts in view, it is clarifiedthat the tariff for foreign mails transmitted under UCPshould be charged at the rate @ Rs. 3/- for every threearticles or for any less number.

This may kindly be brought to the notice of allconcerned, to ensure that the correct rates are charge.

This letter supersedes the orders for UPCcontained in our previous circular No. 1-49/91-R dated24-12-1994.(DG(P) No.1-2/2009-Rates Dated:-09-04-2009)

nnnnn Recommendations of the Sixth Central Paycommission-implementation of decisions relating togrant of Children Education Assistance andReimbursement of Tuition fee.

Of late it has been observed that claim forChildren Education Allowance are being made by theofficers and staff of Department of Posts, Dak Bhawanwithout submitting all the documents required inaccordance with the revised Scheme of ChildrenEducation Allowance.2. Accordingly attention is invited to Department ofPersonnel & Training' Office Memorandum No. 12011/03/2008-Estt. (Allowance) dated 2nd September, 2008on the above subject and to say that consequent uponthe decisions taken by the Government on therecommendations made by the Sixth Central PayCommission and in supersession of all earlier orderson the subject of Children Education /allowance andReimbursement of Tuition Fee, the claim for grant ofChildren Education Allowance and Reimbursement ofTuition Fee, the claim for grant of Children EducationAllowance should be submitted by the Governmentservant after observing the following guidelines:-(i) The claim be submitted in Form 1 giving fulldetails of the child viz., Name, Date of Birth, Class/ Schoolin which studying and the period of which CEA claimed.(ii) The earlier procedure of getting the certificatecountersigned by the School authorities has since beendiscontinued.

(iii) The reimbursement would be made on the


submission of original receipts for payment of Tuition feeetc. duly self-certified by the Government servantconcerned.

(iv) Reimbursement can be claimed once everyquarter.

3. Accordingly all the officers and staff in theDepartment of Posts, Bak Bhawan are requested tosubmit their claims after ensuring that the aboveprocedure is appropriately followed.

(No.2-1/07-08/C&A/PB Dated:-04-05-2009)

nnnnn Maintenance and preparation of AnnualPerformance Appraisal Reports-communicationof all entries for fairness and transparency inpublic administration.

The undersigned is directed to invite theattention of the Ministries/Departments to the existingprovisions in regard to peparation and maintenanceof Annual Confidential Reports which inter-alia providethat only adverse remarks should be communicatedto the officer reported upon for representation, if any.The Supreme Court has held in their Judgement dated12.5.2008 in the case of Dev Dutt vs Union of India(Civil Appeal No. 7631 of 2002) that the object of writingthe confidential report and making entries is to givean opportunity to the public servant to improve theperformance. The 2nd Administrative ReformsCommission in their 10th Report has alsorecommended that the performance appraisal systemfor all services be made more consultative andtransparent on the lines of the PAR of the All IndiaServices.

2 Keeping in view the above position, the matterregarding communication of entries in the ACRs inthe case of civil services under the Government ofIndia has been further reviewed and the undersignedis directed to convey the following decisions of theGovernment:-

(i) The existing nomenclature of the AnnualConfidential Report will be modified as Annualperformance Assessment Report (APAR).

(ii) The full APAR including the overall grade andassessment of integrity shall be communicated tothe concerned officer after the Report is completewith the remarks of the Reviewing Officer and theAccepting Authority wherever such system is in vogue.Where Government servant has only one supervisorylevel above him as in the case of personal staffattached to officers, such communication shall bemade after the reporting officer has completed theperformance assessment.

(iii) The Section entrusted with the maintenance

of APARs after its receipt shall disclose the same tothe officer reported upon.

(iv) The concerned officer shall be given theopportunity to make any representation against theentries and the final grading given in the Report withina period of fifteen days from the date of receipt of theentries in the APAR. The representation shall berestricted to the specific factual observationscontained in the report leading to assessment of theofficer in terms of attributes, work output etc. Whilecommunicating the entries, it shall be made clearthat in case no representation is received within thefifteen days, it shall be deemed that he/ she has norepresentation to make. If the concerned APARSection does not receive any information from theconcerned officer on or before fifteen days from thedate of disclosure, the APAR will be treated as final.

(v) The new system of communicating theentries in the APAR shall be made applicableprospectively only with effect from the reporting period2008-09 which is to be initiated after 1st April 2009.

(vi) The competent authority for consideringadverse remarks under the existing instructions mayconsider the representation, if necessary inconsultation with the reporting and/or reviewing officerand shall decide the matter objectively based on thematerial placed before him within a period of thirtydays from the date of receipt of the representation.

(vii) The competent authority after dueconsideration may reject the representation or mayaccept and modify the APAR accordingly. Thedecision of the competent authority and the finalgrading shall be communicated to the officer reportedupon within fifteen days of receipt of the decision ofthe competent authority by the concerned APARSection.

3. All Ministries/Departments are requested tobring to the notice of all the offices under them forstrict implementation of the above instructions.

(DOPT OM No.21011/1/2005-Estt (A) (Pt-II) Dated:14-

05-2009)

ACR - NOW MODIFIED AS APAR

COM. N.S.C. BOSE PASSED AWAYCom. N. Subhash Chandra Bose, Ex-

Divisional Secretary Narasaraopet suddenly lost hisbreath on 10.06.09 in the Post Office premises due toheart attack. He was a wonderful comrade with morededication and conviction. His demise is the great lossto A. P. Circle and the comrades of Narsaraopet. Wecondole the death and convey our deepest condolencesto the bereaved family members and comrades ofNarasaraopet division.

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bhartiya post july 2009