bhartiya post nov 2009

1BHARTIYA POST NOVEMBER, 2009

ALL INDIA STUDY CAMP/WORK SHOPDECISION OF KURUKSHETRA CWC

2 DAYS WORK SHOP – 04.11.2009 & 05.11.2009AT THIRUVANANTHAPURAM

Dear Comrades,

As per the decision of the CWC meeting heldat Kurukshetra from 14th to 15th July 2009, a Two-day

All India study camp cum work shop to impart andinteract about the Trade Union history; Policy

offensives and our counter strategy; Service rules etc,is being organized. The Kerala Circle Union is hosting

this first workshop at Thiruvananthapuram [Kerala]from 04.11.2009 to 05.11.09. The idea is to impart an

insight of our trade union history to the new generationleadership; to understand the policy offensives against

us and the counter strategy to be adopted by usuniformly by all; to share the knowledge of service

rules for equipping all of us in a better manner; andfinally to provide an opportunity for interaction between

the participants and the all India leadership. The CHQis confident that all the Circle Unions will make the

best use of this opportunity and depute suitabledelegates to this All India Study Camp / Work Shop.

The venue of the workshop will be ‘EMSAcademy Trivandrum’. Hall & Accommodation for 150

Comrades have been booked. The delegates allottedto each Circle are as follows: -

Andhra Pradesh - 10

Assam - 5

Bihar - 5

Chhattisgarh - 5

Delhi - - 5

Gujarat - 10

Haryana - 5

Himachal Pradesh - 5

Jammu & Kashmir - 3

Jharkhand - 5

Karnataka - 10

Kerala - 10

Maharashtra - 10

Madhya Pradesh - 5

North East - 2

Orissa - 10

Punjab - 5

Rajasthan - 5

Tamilnadu - 10

Uttar Pradesh - 10

Uttarakhand - 5

West Bengal - 10

150

The Circle Secretaries may choose thecharming participants who could contribute in the

workshop as per the allotment to their circles. TheDelegate fee has been fixed as Rs.250/- for two days

for comfortable stay & food. The name of theparticipants may please be sent to ‘Com. M. Krishnan,

CHQ President, AIPEU Group ‘C’ P & T House,Thiruvananthapuram (Mobile No. - 09447068125) in

advance for making arrangements to receive thedelegates and provide accommodation. The copy of

the same may please be sent to CHQ at the earliestpossible.

Please note that TA/DA shall be borne onlyby the Circle Unions/Divisional Unions to the

participants.The detailed programme of the workshop will

be intimated shortly. All Circle Secretaries arerequested to book their up & down tickets reservations

immediately to attend the Study Camp / Work Shopand make it a purposeful and unique one.

The CHQ is attempting first of its nature to hold Trade

Union & Service rules class with the motive to createmore leaderships at base levels who possess all skills

to lead the movement further in the days to come.Let all of us make our attempt a successful one.

With fraternal greetings,

INDIA POST PROPOSES LAUNCHINGPREPAID CARDS

India Post plans to launch Prepaid Cards.It has posted a marketing research survey containing25 questions inviting the feedback for launching thisscheme. One can purchase a card and load moneyin it. This card can be used in any shop orestablishment that accepts Credit or Debit Cards,it can be used to make purchases on the internetand it can be used to withdraw money at the PostOffice Counters or from any Bank's ATM. The cardcan be reloaded as per the convenience. This cardoffers a convenient and secure payment option whereone does not have to carry large amounts of cashand can be reissued if lost for a small fee whichensures his money remains safe.

The questionaire for the survey is very muchavailable in the Department of Post website.


General Secretary’s DeskINDEFINITE STRIKE FROM 07.10.2009

The Postal JCA including GDS unions met21.09.09 discussed in detail about the situationprevailing on GDS committee report and the inordinatedelay in its implementation over ten months. The JCAalso noted with concern that the modification sought foron pro rata wages, increment, Fixation formula etc havenot been incorporated in the Cabinet memo.

After a thorough discussion, the JCA hasdecided to serve strike notice immediate by on 22.09.09for the proposed indefinite Strike from 07.10.09 on twopoint Charter of Demands as follows:(1) Approve and implement immediately the GDS Pay

Commission with the modifications sought by theStaff Side; and

(2) Remove the discrimination against the GDS onthe issue of grant of Bonus ceiling.

Postal JCA also decided to organize a JointStrike Tour in all Circles between 01.10.09 to 05.10.09. Attention of All Branch/Divisional SecretariesThis Strike action is only for the immediate settlement ofGDS Pay Committee report. We have not included anyother demands since the importance of the demandshould not be diluted. It is the GDS who participated theBonus strike for Departmental employees and all thestrikes even though their demands were not found place.The December 2008 episode should not be repeated inany division/circle who have miserably failed then. 100%participation should be ensured by all members byorganizing tours, meetings etc. Don’t forget! It is ourprimary duty to extend all help to GDS for settlement oftheir fundamental demands. Please ensure the strike amost successful one.

All Circle Secretaries are requested to tour theircircles intensively and ensure full participation of allcadres in the ensuing strike from 07.10.09. Reports shallbe sent to CHQ as frequently as possible about themobilization and other issues.

Let us unite, shed our differences if any for thecause of GDS and for their upliftment. Let us show ouroneness in the strike and mitigate the GDS demands.

MODIFIED ACP SCHEME – SALIENT FEATURESThe Department of Posts has caused orders

vide its OM No. 4-7/(MACPs)/2009/PCC dt. 18.09.09 forthe implementation of MACP scheme in the Departmentof Posts. The full text of the orders was published in theBhartiya Post and also exhibited in our CHQ Website.1. Three Financial upgradations under MACP at

intervals of 10,20 & 30 years of continuous regularservice with effect from 1.9.2008.

2. The TBOP & BCR shall stand withdrawn with effectfrom 1.9.2008.

3. There shall be no change in the designation,

classification or higher status, but financial & otherbenefits shall be permitted.

4. Action should be finalized at once for grant of TBOP/BCR due for the period till 31.08.2008.

5. Screening Committee should be constitutedimmediately for grant of MACP. There shall be a timeschedule and meet twice in a financial year.Preferably in the first week of January & First week ofJuly for advance processing of the cases maturingin that half year.

6. No stepping up of pay in the pay band or grade paywould be admissible.

This MACP is based on the DOPT orders and itshould be read with the DOPT order dated 19.05.2009.

The main features of the DOPT orders statedabove is as follows: -(i) There shall be three financial upgradations

counted from the direct entry grade on completionof 10,20 & 30 years respectively.

(ii) Financial upgradation will be admissiblewhenever a person has spent 10 yearscontinuously in the same grade pay.

(iii) Benefit of pay fixation for regular promotion shallbe allowed on MACP. 3% of the total pay in the Payband and grade pay drawn before suchupgradation shall be granted.

(iv) However no further fixation of pay on regularpromotion if it is in the same grade pay as grantedunder MACP. If higher grade pay, only difference ofgrade pay is admissible on regular promotion.

(v) Promotions earned in the post carrying samegrade pay in the promotional hierarchy as perRecruitment Rules shall be counted for thepurpose of MACPs.

(vi) ‘Regular Service’ shall commence from the dateof joining of a post.

(vii) On grant of financial upgradation, there shall beno change in the designation, classification orhigher status. However, financial and certain otherbenefits such as HBA, allotment of quarters shallbe permitted.

(viii) The Financial upgradation would be on nonfunctional basis subject to fitness, in the hierarchyof grade pay within the PB I (No bench Markapplication up to Rs.2800/- Grade Pay). Thereafterapplication of bench mark ‘good’ will be there tillthe grade pay of Rs.6600/- in PB 3.

(ix) No reservation orders/roster shall apply to theMACPs.

(x) Financial upgradation under the MACPs shall bepurely personal to the employee and shall haveno relevance to his seniority position.

(xi) If a regular promotion has been offered but wasrefused by the employee before becoming entitled


to a financial upgradation, no financial upgradationshall be allowed. He will not be eligible for furtherfinancial upgradation ti l l he agrees to beconsidered for promotion again and the secondand the next financial upgradiaton shall also bedeferred to the extend of period of debarment dueto the refusal.

The Department of Posts has simply adoptedthe orders without any deviation. Certainly theintroduction of MACP scheme in the Postal is anothermile stone ahead in our history. All are requested tosend their feed backs about the MACP.NATIONAL EXECUTIVE OF CONFEDERATION

The National Executive of the Confederationmet on 13.09.2009 at New Delhi.

It is decided that the triennial National Councilmeeting will be held on 4th,5th and 6th December, 2009 atNew Delhi. The inaugural session will commence at2.30 PM on 4th (Friday) and shall be concluded by 6.30PM. Business session will commence on 5th at 10.30AMand the conference will be concluding its deliberationson 6 th by 5.30PM. The inaugural session will beparticipated and addressed by all the Central T.U.representatives, all affiliates of the TUI-PAE in IndianSub-continent, Sri Lanka, Japan and Vietnam. The TUIGeneral Secretary will also be invited to address theinaugural session.

It was decided that the Secretariat should onceagain circulate the details of membership of eachaffiliated Association/Union (as declared earlier) andpermit them to correct the declared membership andpay the arrear dues.

The following programme of action has beendecided to be carried out.(i) The Executive decided to organize meetings in

front of all offices and other campaign programmeslike issuance of leaflets etc. to popularize thefollowing demands and adopt the resolutiondemanding the convening of the DepartmentalCouncil of the respective Ministries/Department.This should be carried out by all affiliates and itsunits and branches during September andOctober, 2009. The resolution adopted in thisregard to be sent to the concerned Secretary ofthe respective Ministries/Department with a copyto the Confederation CHQ.

(ii) To organize a human chain on 25th November,2009 in all Cities/Towns by eliciting massiveparticipation of the members. The human chainshould preferably connect two Central Govt. officesas is chosen by the concerned COCs. The humanchain is to be organized to project the followingdemands as detailed in the annexed resolution.

DEMANDS:(a) To reduce the price of all essential commodities.(b) To rescind the orders on outsourcing of

Governmental functions and closure of offices.

(c) To fill up all vacancies of Group D posts by regularrecruitment and stop contracting out the Group Dfunctions and employing daily rated/casualworkers to carry out the Group D functions;

(d) Remove the condition imposed on employees whoare recruited after 1.1.2004 to draw the 60%arrears (viz. the compulsory filing of applicationfor registration to NPS).

(e) To rescind the decision to replace the CGHS andMedical facilities by Medical Insurance schemewithout causing any discussion in this regard withthe Staff Side.

(f) To restore the Departmental Council functioning in allMinistries/Departments and ensure that themeetings of the Councils are held once in every fourmonths. Convene the meeting of the Anomalycommittees to discuss and settle the issues.

It was decided that the Confederation will writeto the Cabinet Secretary, on (i) the non functioning of theJCM for a (especially the National Council, StandingCommittee and the National Anomaly Committee) (ii) tothe Director CGHS to restore the emergency consultationfacility in CGHS dispensaries and (iii) to place the copyof all important correspondence with the authorities onthe website of the Confederation.SETTLEMENT OF PERSONAL CLAIMS

The Directorate in its letter No. 1/1/2009-SR dt.17.09.09 intimated that sufficient allotment of funds hasbeen placed to all the Circles in the Budget allotment2009-10 to wipe out all the pending bills like TA, Medical,OTA etc. we have placed this as one of the subjects fordiscussions in the ensuing periodical meeting.

All Branch/Divisional Secretaries requestedto furnish pending bills headwise to the Circle & CHQ.The Circle Secretaries are requested to collect thedetails and forward to CHQ atleast before 15.10.2009.This is most important.NATIONAL CONVENTION OF WORKERS & DECISION

The Nine Central Trade Unions viz. INTUC,BMS, CITU, AITUC, HMS, AICCTU, AIUTUC, TUCC andUTUC having different political shades come togetherand conducted a historic convention on 14.09.09 at NewDelhi. The convention adopted a Joint declaration, calledfor state level joint conventions and issued a call forobservance of National protest day on 28.10.09 throughjoint mobilisation urging the Government to take urgentremedial/corrective measures on price rise and PDSsystem, Employment Protection, Strict enforcement ofall labour laws, Social security for the unorganisedsector employees, stop disinvestment process of PublicSector enterprises etc. The country has now witnesseda ‘rare unity’ for the concern of working class and toilingmass.AUSTERITY MEASURES – MOF GUIDELINES

Finance Ministry issued fresh guidelines videits memo No. 7 (1) E Coord/2009 dt. 7.09.2009 onexpenditure management. For the year 2009-10, every


Ministry/ Department shell effect a Mandatory 10% cut innon plan expenditure under the following heads:A) Domestic and Foreign Travel Expenses.B) Publications.C) Professional Services.D) Advertising and Publicity.E) Office expenses.F) POL (except for security related arrangement).G) Other administrative expenses.

The remaining portions of non planexpenditure, excluding interest payments, repayment ofdebt, Defence capital, Salaries, Pension and the FinanceCommission grants to the states will be subjected to amandatory 5% cut. No re-appropriation of funds toaugment the non-plan heads of expenditure shall beallowed during the current financial year. No increase inbudgetary allocation. Purchase of vehicles, except foroperational requirement of the Defence forces, CentralPara Military Forces and Security related organizationwill not be permitted.

Sri. Pranab Mukherjee, Hon’ble Finance Minister& other VIPS like Smt. Sonia Gandhi, Sri. Sharad Pawaretc are flying in the economic class of commercial flightseventhough special charted plane was waiting. Theausterity measures now adopted by the Ministers shouldbe applied to Burocrates. How much of amount is beingspent on functions and foreign tours every day in theDepartment of Post itself. Shall we expect that the PostalManagers will adopt austerity measures and set anexample to others.LOGISTIC POST – OUTSOURCING COLLECTIONDepartment of Post issued orders for Extension ofOutsourcing Collection Scheme to Logistics Post/Logistics Post Air/Overnight Parcels Service. Now theheads of the Circles delegated powers to appointcollection agents to collect the cargo business and theywill get 5% Commission on the business procured.Earlier the department issued orders for outsourcing ofdata entry work related to Bulk Speed post articles andnow for Logistic Post/Logistic Post Air/Overnight ParcelService.NFPE RELEASES TWO BOOKS ON COMRADES N.J.IYER &K.ADINARAYANA NFPE is bringing out two Books - One Book onour great leader Comrade N.J.Iyer, the FounderPresident of NFPE and former General Secretary of R3NFPTE Union - Second Book on our another great leaderComrade K.Adinarayana, the Former Secretary Generalof NFPE and Former General Secretary P4 NFPTE /NFPE. The Book on Comrade Iyer is captioned as “Iyer’sVision” containing many of his ideological articles andarticles on many important issues together with the writeups of many leaders of Central Government Employeesmovement about the leadership of Comrade Iyer. The Book on Comrade Adi is a Biography writtenby a famous biography writer Comrade Ramakrishnan.

He has vividly narrated the leadership of Comrade Adi ina biography form. All Circle Secretaries are requested to intimatethe Federation over phone or through emails about thenumber of copies of each book they want to purchasefor their circles and branches. It will be appreciated if atleast each branch purchase five copies of each book fortheir important office bearers and for circulation. PLEASEPLACE THE ORDER IMMEDIATELY. - SECRETARYGENERAL, NFPE.OTHER NEWSv Circle conference of West Bengal circle is

scheduled to be held from 11th to 14th October 2009at Barasat (West Bengal). General Secretary isattending.

v The CWC meeting of M.P. Circle will be held on04.10.09 at Bhopal. General Secretary & FinancialSecretary, CHQ are attending the meeting.

v The CWC Meeting of U. P. Circle is scheduled tobe held on 10 & 11th October 09 at Kanpur. GeneralSecretary is attending.

v The Department has sought subjects to theensuing periodical meeting with Secretary,Department of Posts. Accordingly we have giventhe following subjects for the discussions.

(i) Inordinate delay in settlement of personalclaims like TA, OTA, Medical etc for want offunds since 2003-04.

(ii) Filling up of Residual Vacancies.(iii) Fill ing up the posts of APM Accounts &

Promotional avenue to the Accounts lineofficials.

v CAT, Chandigarh held that the GDS are entitled toget revised bonus ceiling of Rs. 3500/-. However,the Department has filed a writ petition in the HighCourt of Punjab to set aside the judgment. This year,the Department has mentioned in the bonus orderitself restricting the ceiling to Rs. 2500/- Thisdiscrimination has to be fought unitedly by all.

v Even though, the New Pension bill has not beenplaced and passed in the Parliament, theGovernment has forcibly obtained declaration formsfrom all the new entrants after 1.1.2004 for switchingover to New Pension scheme by withholding the60% arrears. The Government should be a modelemployer in concept and action but acted in adeceived manner and introduced the New pensionscheme at the time of disbursement of 60% arrearsby obtaining declarations and forms from theofficials. This is nothing but an act of back doormethod to introduce the bill shortly.

v The Government has now allowed part withdrawalin NREGS Account. This will increase the work loadat rural post offices.

v As per the Gazette notification dt. 27.05.09, theofficial holding the post in Pay Band 2 and drawingGrade pay of Rs.4200/- but less then 4800/- they


should keep the minimum balance of Rs. 15000/- intheir GPF account. For Grade Pay from 1400/- butless than 4200/- the balance should be kept to thetune of Rs.10000/-.

v The Department of Post has circulated the calendarof Examination now for the year 2009. The IPO Examis scheduled to be held from 4 to 6th January 2010.The date for Group B exam did not find place. TheCHQ has taken up the case.

v The Department has caused orders to fill up all thevacancies pertaining to 2006, 2007 & 2008 with theexisting recruitment rules. There are more than15000 posts which will be filled up shortly. This isone of the Charter demands formulated by our CHQand insisted continuously. This will provide somerelief to the toiling Group ‘C’ comrades.

SEMINAR ON TECHNOLOGY – 21.11.09The All India Seminar on Technology and

Systems Administrators, organised by the NFPE will beheld at New Delhi on 21.11.09. Sri. S. Samant, Member,Technology, Postal Services Board accepted the invitationand will deliver special lecture on the topic of the seminar

WITH DURGA POOJA, NAVRATRA, ID & FESTIVE GREETINGS,New Delhi – 110008Dated – 23.09.2009

viz. “Technology sweep in Department of Posts. Present& Future vision – Challenges before the Managementand Staff – Role of ‘System Administrators’ – Let usmake the seminar a fruitful & purposeful in focusing theissues of the Systems Administrators.APPEAL TO BRANCH/DIVISIONAL SECRETARIES

The Branches which have not remitted anydonation to CHQ as fixed @Rs.20/- per membershipare requested to remit the amount without fail. CHQshould have a sound and good financial position.

Further, more than 75% of the branches havenot remitted any Quota for the current financial year 2009-10. All of them are requested to clear upto date Quotaand Bhartiya Post dues.

The copes of ‘Union constitution and TradeUnion Facilities’ are available at CHQ. if any desires toindent, please advise them to send Rs.50/- to CHQ.

Please ensure clearance of Quota, BhartiyaPost dues & Special donation of Rs.20/- permembership forthwith.

May I seek your response comrade?LET US MEET IN THE NEXT

v According to the decisions of JCA, a mass rallywas organized at Tirvananthapuram on 10.09.09 byKerala Circle Unions. There was more than 3000participants and it had taken more than ten minutes timeto cross a particular point. After the rally, a meeting wasorganized in front of Raj Bhawan and it was presided byCom. H. U. Kurup Circle Secretary, R3. Com. M. Krishnan,CHQ President & Circle Secretary, Kerala Circle deliveredwelcome speech. The meeting was inaugurated by Com.Pinarayi Vijayan, Polit Beauro Member and State Secretaryof CPI (M). During his deliberations, he stressed the needof unity among the postal employees to win over the GDSdemands and liberate them from the clutches ofprolonged exploitation. The other prominent speakerswere Com. A. Sampath, Member Parliament, Com.Kadakampatty Surendran, District Secretary, CPI (M),Com. S. S. Potti, District Secretary CITU, Com. R.Muraleedharan Nair, Asst. General Secretary, BSNLEUnion, Com. P. Rajanayagam, General Secretary, PostalAccounts CHQ, Com. V. Murugan, Working President,AIPEDE Union, Com. P. Sylan, Circle Secretary, P4 Com.P. V. Rajendran, Asst. General Secretary R3 (CHQ), Com.R. S. Suresh Kumar Circle Secretary R4, Com. K.Muthuswamy, Circle Secretary, Admn, Com. T. P.Ravindran, Circle Secretary, Postal Accounts, Com. B.Sankaran Kutty, Circle Secretary, GDS Union. In addition,Com. K. V. Sridharan, General Secretary participated inthe rally and addressed the meeting and stressed thatthe NFPE & P3 union is totally committed for the cause ofGDS and their liberation from the exploitation. Com. AshokKumar, Convener Local coordinating committee,Trivandrum delivered vote of thanks. A delegation of

ORORORORORGANISAGANISAGANISAGANISAGANISATIONTIONTIONTIONTIONAL NOAL NOAL NOAL NOAL NOTESTESTESTESTESleaders submitted the memorandum to the State Governoron this occasion. The organisational discipline,involvements in the trade union activities and the basictenets for the movements could very well be learnt fromthe comrades of Kerala Circle.

v The CWC meeting of R3 union was held in NewDelhi from 27th to 29 August 2009. Com. C. C. Pillai, Ex-Secretary General, NFPE inaugurated the meeting. Com.K. Ragavendran, S. G. NFPE, Com. K. V. Sridharan,General Secretary, PIII, Com. Rajanayagam, GeneralSecretary, Postal Accounts, Com. S. P. Mukherjee, GeneralSecretary, Admn. Com. P. Suresh, General Secretary, R4,Com. Ishwar Singh Dabas, General Secretary, P4, Com.Desraj Sharma, Ex-General Secretary, P4 are theprominent leaders addressed the CWC meeting. TheCWC took the decision to launch series of agitationalprogrammes including strike action as per the decisionof the Federal Executive.

v The CWC meeting of M. P. Circle was held atBhopal on 04.10.2009 under the presidentship of Com.Purohit, Circle President. Com. G. S. Asiwal, Ex-AGS, CircleSecretaries of P4, R3, A3, Accounts & GDS unions greetedthe meeting. Com. Balwinder Singh Financial Secretary,CHQ and Com. K. V. Sridharan, General Secretary dealtthe issues at length. The CWC has resolved to submit acharter of demands to Circle administration in the nextmonth and in case of no settlement it has been decidedto launch trade union actions. The decision was takenafter hearing all the divisional secretaries and officebearers of the circle union.v National Council of the Confederation of Central

K.V. SridharanGeneral Secretary

(Contd. to page 7)


3. LEAVE TRAVEL CONCESSION1. Eligibility: One year continuous service as onthe date of the journey.2. ALL INDIA LTC:(i) Admissible once in a block of 4 years. The current

block is 2006-09.(ii) Any change in the place of visit should be intimated

prior to outward journey. However Heads of circlecan allow the concession on merits.

(iii) Members of family can travel in one or more batchesand can visit either the same place or different places.But the return journey should be completed withinsix months of the outward journey.

(iv) Concession of one block can be carried forward uptothe first year of the next block. But the outward journeyshould commence before the end of the gracecalendar year.

(v) LTC is admissible if journey is performed by tourismdevelopment corporation transport services.Travelling in private operations is not permissible.

(vi) During suspension, the concession is notadmissible. However it will be admissible for thefamily members.

(vii) New recruits to service after 1.9.2008 can travel onthree occasions to their home town and the fourthoccasion to anywhere in India in the first four years ofservice. The same is available for next four yearsalso. After initial 8 years of service, LTC shall beallowed as per normal provisions.

(ix) Availing of LTC during Sundays of holidays alone isnot allowed. Journey during the week end holidayswithout any leave is not entitled to LTC. But LTC canbe availed during casual leave.

3. Home Town LTC:(i) Home Town should be declared on entering service

and once declared, it is final.

RELAX, REFRESH RULING KNOWLEDGE(ii) Admissible once in a block of two calendar years.

The present block is 2008-2009. This concessionmay be carried forward to the first year of the nextblock (i.e) before 31.12.2010.

(iii) A Government servant whose family is away from theHead Quarters can avail Home Town LTC every yearfor himself. If so, he is not entitled for the facility ofcarrying forward and also not eligible for All IndiaLTC.

(iv) If both husband and life are Government employees,they have option to declare separate home townsindependently. Both of them may claim the LTC inrespect of their family members but avail the benefitonly once in one particular block.

(v) Home Town LTC and All India LTC can be combinedwith transfer or tour.

4. FAMILY: -(i) Spouse (No dependent condition)(ii) Two surviving unmarried children or step children

(whether or not residing with him)(iii) Divorced, abandoned or separated, widowed

daughters residing with the Government Servant.(iv) Parents/Step Father/Mother(v) Unmarried minor brothers & unmarried/divorced/

abandoned/separated from husbands or widowedsisters residing with Government Servant.

(w.e.f. 1.9.2008, dependent means that heshould not have any income of Rs.3500/- + Dearnessrelief there on.)5. ENTITLED CLASS: -Travel entitlements for journey by air/rail/road on LTC shallbe the same as for the purpose of official tour/transfer.The journey should be performed in the vehicles operatedby the Government or any corporation in public sector runby the Central/State/local body.

Grade Pay Travel Entitlements Officers drawing grade pay of Rs. 10,000/- and above and those in pay scale of HAG + and above

Business/Club Class by air/AC First class by train

Officers drawing grade pay of Rs. 7600, Rs.8700 and 8900

Economy Class by air/AC First class by train

Officers drawing grade pay of Rs.5400 and Rs.6600 Economy Class by air/AC II Tier class by train Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800

AC II Tier class by train.

Officers drawing grade pay below Rs.4200 First Class/AC III Tier/AC Chair car by train

(i) All can travel by air from Kolkata/Guwahati toany place in the North Eastern region(DOP & T O.M. No. F. No. 31011/4/2007. Estt. (A)dt. 02.05.2008)

(ii) Non entittled officers may also travel by airbut the reimbursement will be restricted to rail fare.Rajdhani fare will be reimbursed if both the places areconnected by such trains.

(DOPT OM. No. 31011/2/2006 Estt. (A) dt.21.05.2007)

6. ADVANCE: -90% fare can be availed as advance. The advance canbe drawn for both forward and return journey in casethe absence of Government Servant will not be morethan 90 days. If the absence will be more than 90days, advance for outward journey only will be


admissible and it can be drawn 65 days before theproposed date of journey. Particulars of tickets shouldbe furnished within ten days of the drawal of theadvance.7. LTC CLAIM: -LTC claim should be preferred within three months fromthe date of completion of return journey. However ifadvance is availed, the claim should be submittedwithin a month from the date of completion of returnjourney. Failing which the advance paid will berecovered in one lump sum with penal interest withoutprejudice to his claim treating such claim as one forwhich no advance has been sanctioned. If the timelimit is not adhered to, the Government servant's rightfor the claim shall stand forfeited.

The Department may admit claims beyondthree months upto 6 months when no LTC advance istaken or up to three months when LTC advance isdrawn but the entire advance is refunded within 45days from the completion of return journey.8. LTC TO FAMILY RESIDING SEPARATELY

The following information collected under RTIAct 2005 by Com. B. G. Tamhankar, Ex- PresidentCHQ will reveal the facts that how much the GDS areexploited for RPLI business. In many places, theirTRCA were taken towards RPLI premium in unknownnames to reach the target during March every year.During 2006-2007, it was the highest of 54.81%policies were lapsed/cancelled. All these were broughtsevere loss to the Postal Department.

HARASSMENT ON GDS FOR RPLI BUSINESS

Year No. of Policies

lapsed/cancelled on

account of non-

payment of regular

premium

Ratio of policies

issued and

lapsed /

cancelled (%)

PLI

2002-03 12178 5.71

2003-04 58112 20.98

2004-05 54067 15.69

2005-06 13581 3.72

2006-07 5581 1.75

2007-08 1370 0.38

2008-09 45 0.01

RPLI

2002-03 1830 0.26

2003-04 123564 11.40

2004-05 254737 19.06

2005-06 523207 36.23

2006-07 695494 54.81

2007-08 230634 19.21

2008-09 140547 15.17

Shall we except the Department shouldcorrect & come forward the real business afterstudying the above figures? Shall there be halt inharassment on GDS in procuring RPLI business?

LTC is admissible for family members who are actuallyresiding with the official. But in cases where theGovernment Servant had left his/her spouse and thedependent children at place other then his/her HeadQuarters, LTC can be allowed in their case to HomeTown or All India. But reimbursement will be restrictedto actual distance travelled or the distance from theHead Quarters to place of visit whichever is less.9. LTC FOR PHYSICALLY HANDICAPPEDAdditional reimbursement is allowed for the escort ofhandicapped employees provided that the nature ofphysical disability necessitates an escort and doesnot have any adult family member. Prior approval isnecessary.10. ENCASHMENT OF LEAVE DURING LTCEntitled to encash up to 10 days Earned leave at thetime of availing LTC. With effect from 03.06.2009,encashment of leave during LTC upto 10 days ispermitted without any linkage to the number of daysand the nature of leave availed while proceeding onLTC.

Government Employees and workers has beenscheduled to be held from 4th December to 6thDecember at New Delhi. The National Executive hasdecided to invite the General Secretary and other officebearers of TUI besides TU leaders of the nation toaddress the open session on 04.12.2009.v Postal Joint Council of Action comprising of NFPE,FNPO, AIPEDE Union & NUGDS has decided to defer theproposed indefinite strike from 07.10.09 based on theannouncement in the media about the cabinet approval of

GDS committee recommendations. JCA will further meeton 28.10.09 at New Delhi to review the situation and ordersand decide further course of action for a joint and unitedmovement. The orders, released by the department onGDS committee is printed inside this issue. v General Secretary Com. K. V. Sridharan hasparticipated in the Dharna at Chennai on 14.09.09 anddelivered his address. There was more then 100comrades participated the Dharna on whole day.Similarly the Dharna on 15.09.09 & 16.09.09 were heldin grand manner.

(Contd. from page 5)


No.6-1/2009-PE.II Dated 9-10-209Sub:- Implementation fo Recommendation of ShriR.S Nataraja Murti Committee- Revision of WageStructure of Gramin Dak Sevaks (GDS).

The Department of Posts vide Resolution No.6-1/2007 -PE.II dated 23rd July 2007 set up One-manCommittee under Shri R.S. Nataraja Murti to examinethe system of Extra Departmental Post Offices andwage structure of Gramin Dak Sevaks. The Committeesubmitted its report on 29th October, 2008. TheGovernment, after careful consideration of the reporthas decided to implement the recommendation of theCommittee as detailed below:-(2) Time Related continuity Allowance(TRCA): The Time Related Continuity Allowance fordifferent categories of Gramin Dak Sevaks to beimplemented w.e.f 1.1.2006 is given in Annexure I.

The revised TRCA for the GDS will be fixed as under:"Basic TRCA as on 1.1.2006 + 5% increase

as on 1.4.2004 Multiplied by a factor of 1.74 andthen adding 40% fitment as arrived at the 20thstage of pre-revised TRCA and fixation at nextabove the stage in the revised slab of Time relatedContinuity Allowance."2.1 The Time Related Continuity Allowance inrespect of Graimin Dak Sevaks engaged upto 31-12-2005 shall be fixed in the Corresponding stage witheffect from 1.1.2006 in the respective TRCA slab. TheTRCA to Gramin Dak Sevaks engaged on or after1.1.2006 shall be fixed at the minimum of therevised TRCA slab from the date of theirengagement.2.2 The Fitment to be allowed to Gramin DakSevaks working as on 31-12-2005 is as below:

2.3 The new slab of Time Related ContinuityAllowance for GDS Mail Deliverer/Stamp Vendor andGDS Mail Carriers/ Packers up to 3 hours work loadgiven in Annexure I is applicable for new entrantsto be engaged from the date of issue of these orders.The Concerned Appointing Authority shall carefullyassess the work of the post fallen vacant and if theassessed work load is up to 3 hrs, the new TRCA slabshould be indicated in the notification for filling thepost. This will be applicable for vacant posts unfilledfor which notification not issued as yet. The work loadof the GDS Mail Deliverer/GDS Mail Carriers/Packerswill continue to be assessed by cycle beat formulawherever the beat is cycleable.2.4 Illustrations for fixation of Time Related

Continuity Allowance in the new slabs of Time RelatedContinuity Allowance are given in AnnexureIV(A,B,&C)3. Annual Increase:-

The fixation of Time Related ContinuityAllowance for the incumbents recruited before 1-1-2006will be done as on 1-1-2006 by the above method andthe next Annual Increase will be allowed aftercompletion of 12 months continous service from thatdate. Inrespect of those Gramin Dak Sevaks engagedon or after 1-1-2006, the fixation will be done at theminimum of the new TRCA slab applicable as on theirdate of engagement and next Annual Increase shallbe allowed after completion of one year of continuousservice from the date of fixation.

ORDERS ON GDS COMMITTEE RECOMMENDATIONS

SI. No.

Category of GDS Pre-revised TRCA Revised TRCA w.e.f. 1-1-2006

40% Fitment to be allowed

1. GDS Sub Postmaster Rs. 2125-50-3125 Rs. 4575-85-7125 Rs. 1250 2. GDS Branch Postmaster (75

Points workload) Rs. 1280-35-1980 Rs. 2745-50-4245 Rs. 792

3. GDS Branch Postmaster (More than 75 points work load)

Rs. 1600-40-2400 Rs. 3660-70-5760 Rs. 960

4. GDS Mail deliverer/Stamp vendor (Work load up to 3 hrs 45 Mts.)

Rs. 1375-25-2125 Rs. 3330-60-5130 Rs. 750

5. GDS Mail deliverer/ Stamp Vendor (Work load more than 3 hrs 45 Mts.)

Rs. 1740-30-2640 Rs. 4220-75-6470 Rs. 936

6. GDS Mail Carrier/ Packer/ Mailman (Work load up to 3 hrs 45 Mts.)

Rs. 1220-20-1600 Rs. 2870-50-4370 Rs. 640

7. GDS Mail Carrier/Packer /Mailman (Work load more than 3 hrs. 45 Mts.

Rs. 1545-25-2020 Rs. 3635-65-5585 Rs. 808


4. If a Gramin Dak Sevak happens to be on leaveon 1-1-2006, the revised TRCA will be effective fromthe date of rejoining of duty. In case of Gramin DakSevaks, on put off duty as on 1-1-2006, the revisedTRCA will be subject to final order to be passed by theDisciplinary Authority.5. Dearness Allowance (DA):- DearnessAllowance on Basic TRCA will be maintained as aseparate component and will be regulated at thefollowing rates with effect from 1.l.2006 as sanctionedby the Government.

6. Other Allowances:Other Allowances viz. Office Maintenance

Allowance, Fixed Stationery Charge, Boat Allowance,Cash Conveyance Allowance, Cycle MaintenanceAllowance, Combined Duty Allowance for BrachPostmaster, Allowance for Combination of duty for MailDelivery and Mail Conveyance and Compensation toMail Carriers who are detained for exchange of mailsare given in Annexure II.

The increase in Other Allowancesreferred to in this Para will be effective from thedate of issue of the Order.7. Service Discharge Benefits:

The revised rates of Ex-gratia gratuity andSeverance Amount is given in Annexure III. Theincreases in the Service Discharge Benefits shallbe effective from the date of issue of the order.8. Maternity Grant:- Women GDS will beprovided Maternity Grant Equivalent to three monthsTRCA with DA for the birth of two children out of thewelfare fund of the Department. This will take effect

from the date of issue of the order.9. Productivity Linked Bonus(PLB): Presentcalculation of the Ex-gratia bonus by applying thecalculation ceiling of Rs. 2500 as Basic TRCA+DAshall continue to be adopted till such time a newscheme is devised by the Department.10. Extra Departmental Group Insurancescheme

The present monthly subscription will beenhanced to Rs. 50 per month, and increase in theinsurance cover to Rs. 50,000 in the event of death ofGramin Dak Sevak while in service. The revisedsubscription will be effective from the TRCApayable for January 2010.11. Fixation of TRCA & Payment of Arrears:

Arrears of TRCA w.e.f 1.1.2006 to 30-09-2009shall be paid in cash in two installments of 40% and60% spread over the financial year 2009-10 and 2010-11 after adjusting the payments made toward the basicmonthly TRCA+DA drawn from time to time. The 2ndinstallment of 60% arrears will be paid only afterissue of specific instructions in this regard by theDirectorate.11.1 The entire process of fixation of TRCA in thenew slabs and calculation of the arrears according tothe instructions contained in this letter should bestarted immediately so as to ensure payment of firstinstalment of arrears by 31-10-2009.

The detailed instructions are given inAnnexure V for strict observance. With regard tothe payment of arrears, an undertaking in the prescribedformat (Annexure VI) should be obtained from eachGramin Dak Sevak and kept on record beforedisbursement of the first instalment of Arrears.12. The Circle Postal Accounts Office shall carryout cent percent verification of Fixation of TRCAconsequent on revision. The entire process ofverification should be completed by 31-03-2010.

The issues with the concurrence of IntegratedFinance wing vide their advice in Dy. No. 223/FA/09CS dated- 9-10-2009.

Revised Time Related Continuity Allowance corresponding to workload

Period Revised Rate of DA w.e.f. 01-01-2006

1.1.2006 to 30.6.2006 Nil 1.7.2006 to 31.12.2006 2% 1.1.2007 to 30.6.2007 6% 1.7.2007 to 31.12.2007 9% 1.1.2008 to 30.6.2008 12% 1.7.2008 to 31.12.2008 16% 1.1.2009 to 30.6.2009 22% From 1.7.2009 27%

S.No Category of GDS Existing TRCA Revised TRCA w.e.f. 1-1-2006

Work load in points

Work load in hours

1. GDS Sub Postmaster Rs. 2125-50-3125 Rs. 4575-85-7125 ------- 4-5 hours Rs.1280-35-1980 Rs. 2745-50-4245 75 Points up to 3 hours word

New TRCA slab Rs. 3200-60-5000 87.5 Points More than 3 hours up to 3 hrs. 30 min

Rs. 1600-40-2400 Rs. 3660-70-5760 100 Points Up to 4 hours.

New TRCA slab Rs. 4115-75-6365 112.5 Points More than 4 hours up to 4 hrs. 30 min

2. GDS Branch Postmaster (75 Points workload)

New TRCA slab. Rs. 4575-85-7125 Upto 125 Points

More than 4 hrs. 30 min Up to 5 hours

New TRCA slab Rs. 2665-50-4165 ------ For work up to 3 3. GDA Mail


Subject:- Other allowances.* Annexure-II

(*) Effective from the date of issue of the orders only.

hours New TRCA slab Rs. 2665-50-4165 ------ For work up to 3

hrs for new entrants

Rs. 1375-25-2125 Rs. 3330-60-5130 ---- For Work load up to 3 hours 45 minutes

3. GDA Mail deliverer/Stamp vendor

Rs. 1740-30-2640 Rs. 4220-75-6470 ---- More than 3 Hours 45 minutes up to 5 hours

New TRCA slab Rs. 2295-45-3695 ---- For than up to 3 hru for new entrabts

Rs. 1220-20-1600 Rs. 2870-50-4370 More than 3 hrs up to 3 hrs 45 min

4. GDS Mail Carrier/ Packer/ Mailman

Rs. 1545-25-2020 Rs. 3635-65-5585 More than 3 hours 45 minutes up to 5 hours.


Subject:- Service Discharge Benefits Annexure-III

Revised Benefits effective from the Date of Issue of Orders.

ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB

Annexure-IV(A)

Category of GDS Pre-revised TRCA Revised TRCA w.e.f. 1-1-2006

GDS sub Postmaster Rs. 2125-50-3125 Rs. 4575-85-7125

1 Assuming Basic TRCA as on 1-1-2006 Rs. 2475 2 5% increase with effect from 1-4-2004 (Basic TRCA Rs. 2425 as on

01-04-2004 and 5% increase on Rs. 2425) Rs. 121

3 Total (1+2) Rs. 2596 4 Dearness Allowance @ 74% on Rs. 2596 as on 1-1-2006 Rs. 1921 5 Add Fitment Rs. 1250 6 Total (3+4+5) Rs. 5667

1 Assuming Basic TRCA as on 1-1-2006 Rs. 2475 2 5% increase with effect from 1-4-2004 (Basic TRCA Rs. 2425 as on

01-04-2004 and 5% increase on Rs. 2425) Rs. 121

3 Total (1+2) Rs. 2596 4 Dearness Allowance @ 74% on Rs. 2596 as on 1-1-2006 Rs. 1921 5 Add Fitment Rs. 1250 6 Total (3+4+5) Rs. 5667

Fixation in the new Slab

TRCA fixed as on 1-1-2006 in the new slab of Rs. 4575-85-7125 (in the next above stage of Rs. 5667 arrived at Sl.no.6 above)

Rs. 5680-00

Total TRCA with Annual increase on 1-1-2007 Rs. 5680-00 + Rs. 85 = Rs. 5765 Total TRCA with Annual increase on 1-1-2008 Rs. 5765-00 + Rs. 85 = Rs. 5850 Total TRCA with Annual increase on 1-1-2009 Rs. 5850-00 + Rs. 85 = Rs 5935

Note:-1. In respect of Gramin Dak Sevaks working froma date prior to 1-4-2004, 5% increase is to be allowedon their basic TRCA drawn as on 1-4-2004 only whilefixing the TRCA in the new slab.2. For Gramin Dak Sevaks who joined servicebetween 2-4-2004 and 31-12-2005. 5% increase is tobe allowed on the minimum of pre-revised Time Relatedcontinuity Allowance in which they were appointedwhile fixing the TRCA in the new slab.3. Those Gramin Dak Sevaks entered in serviceafter 1-1-2006 TRCA is to be fixed at the minimum ofnew TRCA slab. They will not be allowed the benefitof 5 % increase and fitment in fixation.4. Gramin Dak Sevaks working as on 31-12-2005, their TRCA will be fixed on 1-1-2006 as per theabove method, and next annual increase will be allowedafter completion of one year's continuous service i.e.,

on 1-1-2007 , 1-1-2008, 1-1-2009 and so on.5. In respect of Gramin Dak Sevaks newlyappointed on or after 1-1-2006 their TRCA will be fixedat the Minimum of new TRCA slab and the next annualincrease shall be allowed after completion of one year'scontinuous service, form, the date of their engagement.6. The same principle shall be adopted for thefixation of TRCA in new slabs for other categories ofGramin Dak Sevaks.

Annexure IV(B)Illustration for fixation of TRCA in new slab inrespect of Gramin Dak Sevak joined between

1-3-1998 and 1-4-2004

Category of GDS pre-revised TRCA Revised TRCA w.e.f. 1-1-2006

GDS Branch Postmaster with work load of 75 points assuming Date of Joining as 1-2-2001

Rs. 1280-35-1980 Rs. 2745-50-4245

Nature of Benefits Present Benefits Revised Benefits. Ex- gratia Gratuity Granted of the rate of half months basic

TRCA drawn immediately before discharge of service for each completed year of sevice subject to a maximum of Rs. 18,000 or 16.5 months basic TRCA last drawn whichever is less. Minimum service prescribed is 15 years.

Continuance of the existing formula for grant of EX-Gratia Gratuity subject to a Maximum of Rs. 60,000.

Severance Amount A Lump sum severance amount of Rs. 30,000/- is paid on discharge provided a GDS has completed 20 years of continuous service. In case of a GDS completing 15 years of service but less than 20 years of continuous service the severance amount paid is RS. 20,000.

Severance Amount shall be paid at the rate of Rs. 1500 for every completed year of service subject to a Maximum of Rs. 60000 with reduction in Minimum eligibility period to 10 years.



Note:-1. In respect of Gramin Dak Sevaks working froma date prior to 1-4-2004, 5% increase is to be allowed ontheir basic TRCA drawn as on 1-4-2004 only while fixingthe TRCA in the new slab.2. For Gramin Dak Sevaks who joined servicebetween 2-4-2004 and 31-12-2005. 5% increase is to beallowed on the minimum of pre-revised Time Relatedcontinuity Allowance in which they were appointed whilefixing the TRCA in the new slab.3. Those Gramin Dak Sevaks entered in serviceafter 1-1-2006 TRCA is to be fixed at the minimum of newTRCA slab. They will not be allowed the benefit of 5 %increase and fitment in fixation.4. Gramin Dak Sevaks working as on 31-12-2005,their TRCA will be fixed on 1-1-2006 as per the abovemethod, and next annual increase will be allowed aftercompletion of one year's continuous service i.e., on 1-1-2007 , 1-1-2008, 1-1-2009 and so on.5. In respect of Gramin Dak Sevaks newly appointedon or after 1-1-2006 their TRCA will be fixed at theMinimum of new TRCA slab and the next annual increaseshall be allowed after completion of one year's continuousservice, form the date of their engagement.6. The same principle shall be adopted for thefixation of TRCA in new slabs for other categories ofGramin Dak Sevaks.

Annexure IV(C)ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB

IN RESPECT OF GRAMIN DAK SEVAK JOINEDBETWEEN 1-4-2004 AND 1-1-2006


Note:-

1. In respect of Gramin Dak Sevaks working from a dateprior to 1-4-2004, 5% increase is to be allowed on their basicTRCA drawn as on 1-4-2004 only while fixing the TRCA in thenew slab.

2. For Gramin Dak Sevaks who joined service between2-4-2004 and 31-12-2005, 5% increase is to be allowed on theminimum of pre-revised Time Related continuity Allowance inwhich they were appointed while fixing the TRCA in the newslab.

3. Those Gramin Dak Sevaks entered in service after 1-1-2006 TRCA is to be fixed at the minimum of new TRCA slab.They will not be allowed the benefit of 5 % increase andfitment in fixation.

4. Gramin Dak Sevaks working as on 31-12-2005, theirTRCA will be fixed on 1-1-2006 as per the above method, andnext annual increase will be allowed after completion of oneyear's continuous service i.e., on 1-1-2007 , 1-1-2008, 1-1-2009and so on.

5. In respect of Gramin Dak Sevaks newly appointed onor after 1-1-2006 their TRCA will be fixed at the Minimum of newTRCA slab and the next annual increase shall be allowed aftercompletion of one year's continuous service, from, the date oftheir engagement.

6. The same principle shall be adopted for the fixation ofTRCA in new slabs for other categories of Gramin Dak Sevaks.

Annexure V

INSTRUCTIONS ON FIXATION OF TRCA IN NEW SLABSAND PAYMENT OF ARREARS

The responsibility for Fixation of Time Related ContinuityAllowance in the new slabs of TRCA approved with effect from1-1-2006 rests with Divisional superindent of Post Offices/RMSunits for all GDS working under their jurisdiction. In respect ofGramin Dak Sevaks working in independent units like GazettedHOs in charge of Senior Postmaster/Chief Postmaster, the fixationshall be done by the Sr. PM/Chief PM.

2. The respective Authorities shall fix the Time relatedcontinuity Allowance of all the Gramin Dak Sevaks working undertheir jurisdiction with reference to their existing work load, BasicTRCA drawn as on 1-1-2006 and send the names of Gramin DakSevaks with a statement of Fixation of Time related continuityAllowance as on 1-1-2006 as per given formula and also intimate

Category of GDS pre-revised TRCA Revised TRCA w.e.f. 1-1-2006

GDS Branch Postmaster with work load of more than 75 points assuming Date of Joining as 1-7-2004

Rs. 1600-40-2400 Rs. 3660-70-5760


the annual increases up to the date of issue of orders to theDrawal and Disbursing Officers for working out the arrears.Obtaining undertakings (proforma given in Annexure-VI) fromGDS is pre-requisite for payment of first installment of arrears.The undertaking obtained from the Gramin Dak Sevaks should bekept in a separate Guard file in the Divisional Office which shouldbe preserved permanently.

3. The Divisional Superintendent, shall constitute a specialcell if required for this purpose. Similarly the Drawal and Disbursingofficers shall draw the arrears from 1-1-2006 to 30-09-2009by preparing due and drawn statement and also after adjustmentof TRCA including DA already paid and work out 40% of thearrears and arrange their payment. The entire exercise shouldbe completed before 31-10-2009 and payment of firstinstallment of 40% of arrears ensured.

4. The Divisional Superintendent will arrange tocommunicate the names of Branch postmaster doing Delivery orConveyance work or both and slabs of revised Combined DutyAllowance. The Branch Postmasters doing delivery in attachedvillages shall be paid at Rs. 500 PM. The BPMs exchanging BoBag at the Account office or at a transit Office shall be eligible forCombined Duty Allowance of Rs. 500 PM. Care must be taken tofix the Combined Duty Allowance at Rs. 250 PM. where the BPMis doing delivery in the Post village only. Similarly, the revisedCombined Duty Allowance at Rs. 250 PM is to be paid to Brachpostmasters exchanging Mails with Bus at Road point or atRailway station.

5. The regional Director of Postal services/Postmaster

Generals while inspecting the Divisional office shall carry outverification of 10% fixation of TRCA cases.

The Circle Postal Accounts Office shall carry out centpercent verification of fixation of TRCA Consequent on revisionby 31-03-2010 Discrepancy if any got settled on the spot. ExcessArrears due to wrong fixating shall be listed and reported toRegional Director of Postal Services/Postmaster General/ChiefPostmaster General Concerned.

Annexure-VI

UNDERTAKING

I............................................ Gramin Dak Sevak Sub Postmaster/Branch Postmaster/Mail Deliverer/Stamp Vendor/Mail Packer/MailMan/Mail Carrier(*) hereby undertake that any excess paymentthat may be found to have been made as a result of incorrectfixation of Time Related Continuity Allowance or any excesspayment detected in the light of Discrepancies noticedsubsequently will be refunded by me to the the Governmenteither by adjustment against future payments due to me orotherwise.

Place: Signature:

Date ........................................

Name (In Block Letters)

Designation:

Branch Office/Sub Office:

Head Office:

Division/Sub Division

(*) strike out whichever is not applicable.

Department of Posts to join Eurogiro by OctoberUnion Minister for Communications and Information

Technology A Raja on Sunday announced that the Department ofPosts would join Eurogiro, a global network of banks and financialinstitutions, in October. This will enable direct money remittancesthrough post offices.

Mr. Raja disclosed this at a function held at theAutomatic Mail Processing Centre in Meenambakkam to mark theflagging off of three dedicated India Post freighter aircraft.Preliminary works on the Eurogiro project were completed andonce the software testing was over, the project would beinaugurated in Chennai next month.

Once put in place, it would enable people to sendmoney to their relatives and friends all over the world throughelectronic transfer in just one hour.

Pointing out that the department was among the fewin the country that maintained its identity because it constantlyre-invented and experimented, Mr. Raja said that the departmentwas serving people through 1.5 lakh post offices in six lakhvillages across the country.

Mr. Raja said the Ministry was planning to computeriseall the post offices and had constituted a panel of experts to findout if they could be made Information Technology-enabled. ThePrime Minister had given his nod for the project.

The committee was expected to submit its report in acouple of months, he said.

Moderanisatiion of Automatic Mail Processing Centresin New Delhi and Kolkata at a cost of Rs. 65 Crore would beginnext month and would be completed in one year, he said.

On the India Post Freighter project, Mr. Raja said theMinistry had invested Rs. 511 crore in it over five years. Theproject would ensure faster delivery of mail and parcels to

different parts of the country. It was first launched about threeyears ago to improve delivery of mails to the northeastern States,Mr. Raja recalled.

Sachin Pilot, Union Minister of State forCommunications and Information Technology, said freighteraircraft were introduced to cover the northeaster State to ensureswift delivery of mail, including speed post, logistic post,perishable goods like flowers and fruits, between Kolkata andAgartala. Buoyed by its success, The Ministry had nowchartered two more aircraft from Air India to extend the linkbetween New Delhi, Mumbai, Chennai, Kolkata and Bangalore,with Nagpur as the hub.

Mr. Pilot recalled that the department had relied oncommercial airlines earlier, but it became difficult to ensureservice quality due to lack of direct control. He recalled thatnight air mail service was introduced in 1949 by CommunicationsMinister Rafi Ahmed Kidwai.

Radhika Doraiswamy, Secretary, Department of Postsaid each of the Boeing 737-200 aircraft could transport about14 tonnes of mail.

The three aircraft would land at Nagpur for exchangeof pallets (mail parcels), and would leave for their respectivedestinations one hour later.

She said IT major Accenture was the technologyconsultant for the Department. The Centre would earmark Rs.2,000 crore for moderanisation and computerisation of postoffices, she added.

Mr. Raja also released a special cover with the specialcancellation of the new freighter aircraft. The first copy wasreceived by Mr. Pilot.

Manjula Prasher, Member, Operation, and S.K. Chakrabarti,Chief Post Master General, Tamil Nadu Circle, spoke.


Letter No.: P/2-20/Faridabad Dated - 08.09.2009

addressed to Sri. Subash Chander, Director (SR) & Legal,

Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Unhelpful attitude of the SSPOs, Faridabad

Division in resolving the staff problems, Haryana Circle.

Ref: - (i) This Union letter of even No. dt. 15.4.09(ii) Yr. letter No. 16/22/2009-SR dt. 28.04.09

addressed to the Chief PMG, Haryana Circle.

Apropos reference, it is constrained to note thatthere is no improvement in any of the items mentioned in

the letter and the SSPO's is not taking any interest to

resolve the staff problems.The subjects placed in the monthly meeting are

not settled but closed arbitrarily and there are irregularities

in according transfers without observation of tenure. TheSSPOs is not taking action to clear the personal claims

of the officials. In nutshell, there is neither any

improvement in his attitude nor in the settlement of theproblems.

It is therefore requested to kindly accord suitable

instructions to settle the problems besides ensuring thechange of his attitude with employees.

Letter No.: P/2-20/Saharanpur Dated - 21.09.2009

addressed to Shri. Subhash Chander, Director (SR),


lllll Verification of Membership - Case of

Saharanpur Division.Ref: - This union letter of even no. dated 02.07.2009

Apropos reference, I wish to inform that the issue

has not yet been sorted out and the recovery ofsubscription is still continuing in favour of AIAPS (GL) for

which, no branch was in existence till December 2007.

As per para 3 (iii) (b) of the Directorate letter No.13/4/2007-SR dt. 17.04.2009, the recovery of subscription

will continue to be made after 31.05.2009 on the basis of

old authorization exercised in 1996 in favour of AIAPS(GL). In respect of Saharanpur, there was no branch

existed till December 2007 and the declaration submitted

now should not be taken into account since the said unionhad not participated the verification process.

It is constrained to note that the SSPOs,

Sharanpur has rejected the authorization letters of someofficials belonging to this divisional union on the plea

that their names have found place in the declarations

submitted by AIAPS (GL) which is incorrect. Since thesaid union had not participated the verification process,

the declaration submitted by them should not be taken

as authenticated one. Undue favouritism is beingextended to the unrecognized union. This causes a

concern.

It is therefore requested to cause suitableinstructions to stop the recovery of subscription to the

unrecognized one and allow the membership of such

LETTERS TO DEPARTMENTmembers in favour of the union participated in the

verification to whom they have given authorization forms.Letter No.: P/2-13/Nagpur Mofussil Dated - 21.09.2009

addressed to the Secretary, Department of Posts, Dak

Bhawan, New Delhi - 110001

lllll Grant of Tribal Area Allowance to the

employees serving in tribal areas of Gondia, Bhandara,

Chandrapur & Yeotmal districts in Maharashtra Circle.The payment of Tribal area allowance to the

officials working in Gondia, Bhandara, Chandrapur &

Yeotmal districts was stopped from 31.03.02 due to theMaharashtra State Government's order replacing the

allowance by a revised scheme by its notification dated

6.8.2002.Now, the State Government has declared the

special allowance as 'Naxalite Threat Area Allowance and

fixed at the rate of 15% of Pay subject to the minimum ofRs. 200/- and maximum of Rs.1500/-

The same allowance has not been extended to

the postal employees working in these areas where theTribal Area Allowance was drawn earlier. The state

Government has changed only the nomenclature of the

allowance as 'Naxalite Threat Area Allowance' but theareas are still covered under the Tribal areas earlier

notified by the State Government.

The Chief PMG has also sought clarificationfrom Directorate about applying the same to the postal

employees working in the notified areas.

It is therefore requested to consider and expeditethe case and accord sanction at the earliest.

A line in reply about the action taken is highly

solicited.Letter No.: P/4-1/Staff Dated - 21.09.2009 addressed to

the Secretary, Department of Posts, Dak Bhawan New

Delhi - 110001

lllll Posting to Home divisions/Circle of Supervisory

cadres - case of surplus qualified IP candidates - reg.

In accordance with the Directorate letter No. 141-495/92-SPB II dt. 11.10.93, the officers posted on

promotion to outside circles, their request to transfer back

to their home circles could be considered when the nextDPC is held provided there are vacancies and they have

worked outside the circle physically for six months

excluding the period of leave.Accordingly, at every time, the requests of the

Group 'B' officials are being considered at the time of

DPC. Where as in the case of surplus IPOs, their requestto home circles have not been considered even under

Rule 38 after completion of six months outside their circle.

Resultantly, the vacancies in their home circle are beingfilled up and the chances for the surplus qualified working

outside their circles for their transfer to home circles

become remote. Similarly, the mutual transfer applied by


the surplus officials with direct recruits IPs has also not

been considered. If such Rule 38 mutual transfers areconsidered, atleast they will get their due chances for the

posting in their home circles.

It is requested to consider the issues onhumanitarian grounds and accord provisions to go back

to their home Circles after completion of six months

outside service as provided to other Group 'B' officials.Soliciting favorable decision

Letter No.: P/2-16/Orissa Circle Dated - 21.09.2009

addressed to Shri. R. K. Singh, Member (P), Department

of Posts, Dak Bhawan, New Delhi - 110001

lllll Arbitrary issue of regular HSG II promotion

before sorting out the irregularities in the notionalpromotions in LSG cadre - case of Orissa Circle

Ref: - (i) This union latest letter of even no. dt.

18.08.09Apropos reference, it is constrained to note that

no action has so far been taken to set aside the

irregularities in issuing regular HSG II promotion beforesorting out the irregularities in the notional promotions in

LSG cadre as directed in the Dte. letter dated 09.02.09.

It is pertinent to mention that the issue wasdiscussed as one of the items in the RJCM meeting of

Orissa Circle on 29.04.09 and it was replied that the item

regarding notional promotion against 20% LSG Posts isbeing examined and action is being taken on Directorate

letter dated 09.02.09. The copy of the Minutes is enclosed

for your ready reference.In the Four monthly meeting with Chief PMG held

on 13.02.09, it was discussed and the reply of the Chief

PMG is reproduced below inter alia: -"The matter relating to notional promotion to the

LSG grade has been under correspondence with the

Directorate and their order has been received. Similar isthe case of DPC for HSG II grade. The final LSG gradation

list will be prepared after giving notional promotion to

eligible officials as per Directorate letter No. 137-04/2008-SPB II dt. 09.02.2009.

The union pointed out that first notional

promotion to LSG grade will be made and thereafter DPCfor HSG II will be held. The suggestion is agreed to.

Despite all these and also the findings of various

irregularities committed in LSG notional promotions bythe team visited from the Directorate and the orders of

the Directorate thereafter vide letter No. 137-04/2008- SPB

II dt. 09.02.09 which was approved by your goodself, theyhad casted no impact on the Chief PMG, proved her

authority beyond the orders of the higher authorities and

the concept of discussions, collective bargaining, JCMForums etc.

The orders of the Directorate vide letter No. 4-

16/2002-SPB II dt. 20.11.06, & No. 137-4/2006 dt. 22.5.07to set right the irregularities in notional LSG promotion

was not followed in letter and spirit and lastly the regular

HSG II DPC was conducted by the Circle Head deviating

with utter disregard to the instructions of the Directoratecommunication dt. 09.02.09.

The seniors are totally deprived, dejected and

demoralized over the denial of their due promotion inHSG II for which they are awaiting over years. This causes

a serious concern.

We expected that the Directorate would interveneforthwith and keep the HSG II orders under abeyance

duly instructing the Circle Head to implement its direction

dt. 09.02.09. But we are dismayed over the inordinatedelay in rendering justice and fair play to the aggrieved

seniors of Orissa Circle.

May I seek your response at least now Sir,Letter No.: P/2-3/Munger Dated - 21.09.2009 addressed

to Ms. Radhika Doraisamy, Secretary, Department of

Posts, Dak Bhawan, New Delhi - 110001

lllll Arbitrary recovery under contributory factors

for the loss sustained in the Dacoity - case of Munger

HPO in Bihar Circle.Ref: - (i) This union letter of even no. dt. 11.4.2009.

(ii) Yr. letter No. 16/21/2009-SR dt. 27.4.2009 a/t

Chief PMG, Bihar CircleA kind attention is invited to the letter cited above

in the reference in which we brought to your kind notice

that the innocent officials are being proceeded on flimsyreasons for the loss sustained to the department due to

dacoity case held in the midst of ten armed police guards

and sought your kind intervention to protect the innocents.However, there is no improvement and the following is

the present state of position.

(i) The Postmaster, Munger retired from service hasnot yet been proceeded under Rule 9 till today and his

DCRG & all due payments have been with held except

drawal of provisional pension.(ii) The APM (SB) has preferred an appeal against

the punishment order of recovery to the tune of Rs.

1,46,398/- in March 2009 but his appeal has not yet beendecided and recovery is in progress.

(iii) The Deputy Postmaster who has not concerned

with the treasury since he is working in SB, NSC branchonly has now been punished with the recovery of Rs.

2,62,488/- along with stoppage of his increment, who

has also preferred an appeal on 27.05.2009 which isalso pending and the amount is being recovered every

month.

The action in effecting recovery for the dacoityhappened at HPO despite keeping ten arm guards police

from the innocents is in human and terrible. The poor

innocent officials should not be fixed as scapegoats.It is requested to intervene and ensure

appropriate action to safe guard the innocents duly

refunding the amount arbitrarily recovered from themsince they are not directly responsible for such incidents

and set aside the punishments.


Your immediate action is highly solicited.

Letter No.: P/2-18/Pali Marwar Dated - 21.09.2009



lllll Irregular allotment of Quarters to the SPM PaliMarwar Kutcherry ND TSO in Pali Marwar Division -

reg.

The Sr. Supdt. of PO's, Palimarwar Division hasearmarked one Staff Quarters located in the Postal colony,

Palimarwar and forced the SPM, Palimarwar Kutcherry to

occupy the quarters as the service Condition.The concept of post attached Quarters is

prevailing to keep the SPM in the Po premises to safe

guard the belongings and attend Telegraph work. ThePost attached Quarter available in the same premise

should alone be allotted to SPM. Where as in this case, a

staff Quarters in the postal colony has been forcibly allottedto the SPM in the guise of Post attached Quarters. This is

highly irregular and against to the orders on the subject.

It is needless to mention that no Government servantshould be forced to occupy the Staff Quarters against his

will and in the absence of written request for allotment of

Quarters except in the case post attached quarters whichis provided in the same premises of the Post office.

The irregular action of the divisional head has

resulted in monetary loss to the SPM. The Circle unionhas taken up the case with circle head since 21.11.08

and issued last reminder on 28.03.09. There is no

response or reply from the Circle administration so far toset aside the irregularity.

It is therefore requested to intervene and cause

appropriate instructions to cancel the irregular allotmentof quarters to the incumbent SPM.

Letter No.: P/4-3/Dept. Exam Dated - 21.09.2009



lllll Calendar of Departmental Examination

scheduled to be held in the year 2009.Ref: - Yr. No. F. A - 34012/5/2008-DE dt. 31.08.09.

Apropos reference, it is found that the Group 'B'

exam for the current year did not find place in the calendarof Examination released in the letter cited above in the

reference.

There are many candidates desirous to writethe examination for Group 'B' and also there are vacancies

arisen during current period and also under the carry

forward vacancies.It is requested to issue suitable orders for

conducting Group 'B' examination for the vacancies

available in the 2009 year itself.A line in reply about the action taken is highly

solicited.

Letter No.: P/2-20/Saharanpur Dated - 28.09.2009



lllll Irregularities in the grant of notional promotion

to LSG - Case of Saharanpur division, U. P. Circle.It is brought to our notice that there are many

irregularities in the grant of notional promotions in LSG

and the divisional and circle administration are reluctantto set right irregularities despite representations from

the individuals and clear cut order of the Directorate on

the subject.The following is the details of the case: -

1. The following officials of Saharanpur division

being recruited of the respective years were providedTBOP & BCR Promotions on due dates.

(i) Shri. Khem Chand recruited on 28.06.75

(ii) S. K. Aggarwal came U/R 38 from NW Circle on24.01.76

(iii) Shri Rakesh Kumar recruited on 28.09.76

(iv) Shri Kanchan Singh recruited on 09.08.1977(v) Shri Brij Pal recruited on 23.12.77

(vi) Smt. A. Bajaj came U/R 38 from J&K Circle on 02.04.79

2. The SSPOs Saharanpur included the names offollowing officials junior to above said officials promoting

notionally in the list dated 02.11.2007 sent to Circle Office

Lucknow for preparation of Draft Circle Gradation List ofLSG (NB) for promotion to HSG-II.

(i) Shri. R. L. Gupta came to SHN Div. U/R 38 from

Delhi on 05.04.78(Promoting notionally w.e.f. 01.09.01)

(ii) Shri. Ram Kumar recruited on 10.02.79

(Promoting notionally w.e.f. 01.08.03)(iii) Shri. Inder Datt Sharma recruited on 10.07.79

(Promoting notionally w.e.f. 01.05.04)

(iv) Shri. Prithvi Singh recruited on 10.07.79(Promoting notionally w.e.f. 01.11.03)

(v) Shri. Shatrughan Ram recruited on 10.09.79.

(Promoting notionally w.e.f. 01.11.03)(vi) Shri. R. K. Sharma recruited on 26.12.79.

(Promoting notionally w.e.f. 01.09.04)

Accordingly, the Circle office has accordedfurther promotions to the junior officials brushing aside

the requests of senior officials seeking notional

promotions retrospectively.The SSPOs, Saharanpur has not set right the

irregularities despite it was brought in the Dak adalat by

the affected officials. The representation of the aggrievedofficials are still being kept under cold storage in the

Circle office.

The status of the official in PA cadre with date ofjoining and the particulars pertaining to Rule 38 transfers

etc is enclosed herewith for your ready reference.

It is therefore requested to cause necessaryorders to recast the notional promotions granted by the

SSPOs, Saharanpur in which six eligible seniors were

left out and set right the mistakes besides incorporatingthe corrections in the Circle Gradation list for according

further promotions.



solicited.Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to

the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Review of Short Duty Staff Scheme introduced

w.e.f 14.08.2008- reg.

Ref: - (i) This union letter of even no. dt 11.04.09(ii)Yr. Letter No. 37-40/2007-SPB I dt. 06.05.09

A kind attention is invited to the letter cited aboveunder (ii) in the reference in which it was stated that it hasbeen decided to review the scheme after completion ofone year and our suggestion would be considered then.Now one year is over in August 09 itself.

As there is heavy shortage in the Post offices,the limits in engagements of SDS to six hours andrestrictions in the number of days for engagement is notpractically helpful to mitigate the sufferings. The ceilingmay be lifted and the divisional heads may be authorizedto decide the quantum of engagement based on therequirements at the offices in their jurisdiction.

It is requested to consider the suggestion andcause appropriate orders at the earliest.Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to

the Shri. A. K. Sharma, DDG (Establishment), Departmentof Posts, Dak Bhawan, New Delhi - 110001

lllll Non Circulation of DOPT OM No. 25011/1/2008-

EStt (A) dt. 19.11.08 - regarding.The abovesaid OM of the Department of

Personnel & Training Providing special dispensation in

the form of special casual leave to C. G. Employees withdisabilities for additional 4 days in a calendar year has

not been circulated to the circles resulting in non extension

of such facilities to the entitled officials. The copy of theOM is enclosed for your ready reference.

It is requested to expedite action in forwarding

the OM to all concerned and a copy of the same may beforwarded to this union also at the earliest.

Letter No.: P/4-4/Incentive Dated - 28.09.2009 addressed

to Ms. Aruna Jain, DDG (Training), Department of Posts,

Dak Bhawan, New Delhi - 110001

lllll Training on computer operation to non

matriculate Group D employees - reg.Ref: - (i) This Union letter of even no. dt. 30.04.09

(ii) Yr. Letter No. 1-55/2009 - Trg dt. 11.05.09

Apropos references, I wish to inform the that dueincentive has not yet been fixed and paid to the trainers

who had imparted computer operations training to the

non matriculate Group 'D' employees so far.It is requested to expedite action and cause

appropriate orders granting due incentive to the trainers

imparting training in the Computer Operations to the Multiskilled employees.


solicited.

Letter No.: P/4-5/Operations Dated - 28.09.2009



lllll Enhancing the limit of cash to be remitted

through leather cash bags (LCB) & Specialmessengers.

Ref: - This union letter of even no. dt. 06.05.2008

Apropos reference, it is constrained to note thatneither the reference is replied nor the issue settled sofar.

According to Directorate letter No. 22-6/84 CI dt.31.05.2000, the maximum limit of cash that can be sentthrough cash bags is Rs.20000/- in mechanized routeand Rs.15000/- on foot and by cycle.

This requires revision due to manifold increasein the monetary transactions at post offices. There areseveral practical difficulties experienced in arrangingspecial remittances every day in post offices.

It is therefore requested to consider and enhancethe present maximum limit to Rs.50000 in cash bagsand also to enhance the limit for cash remittance throughspecial messenger.

A line in reply about the action taken is highlysolicited.Letter No.: P/4-5/SB Operations Dated - 28.09.2009



lllll Formulation of adhoc norms for Computer

based work in respect of Savings Bank & SavingsCertificate in the computerized Post office.

Ref:- (i) This Union Letter of even no. dt. 21.06.2008

(ii) Director (T&E) letter No. 4-1/2004-PE I dt.15.7.2008

Apropos reference, I wish to inform that

eventhough the Director (T&E) has forwarded this Unionletter cited above to the Director (FS) on 05.07.2008,

neither the issue is resolved nor replied so far.

The left out items as mentioned in our letter arenot provided with any norms.

It is therefore requested to consider the same

and cause appropriate orders at the earliest.Letter No.: P/4-4/Honorarium Dated - 28.09.2009



lllll Upward revision of honorarium rates for the

work related to calculation of RD premature closures.

A kind attention is invited to this union letter ofeven no. dt. 28.04.07 & 02.01.2008 and also your letter

no. 113-1/2007-SB dt. 18.03.2008.

The rates fixed for the RD PMC work needsrevision since the norms were revised. During 1996, the

PMC was permitted without any interest after one year.

Now PMC is allowed only after three years with SBinterest. Resultantly the official has to work out the IBB for

more than three years which is consuming more time.


It is therefore requested to consider and revise

the honorarium upward at the following rates: -Sub Postmaster - Rs.5 per account

Postal Assistant - RS.10/-

A line is reply about the action taken is highlysolicited.

Letter No.: P/2-8/Mandi Dated - 28.09.2009 addressed to


Delhi - 110001

lllll Transfer of RMS work to Post offices - case of

Mandi Division in H.P. CircleDespite the work related to 'National Speed Post

Centre' of Mandi HPO has been transferred to Mandi

sorting office, the post office officials are still engaged towork at Mandi sorting during night hours up to 1 AM every

day.

This is practically causing innumerableproblems to the functioning of the HPO and also to the

officials who are not accustomed to work in nights after

performing duties in the post offices.It is requested to bring Mandi sorting office under

the control of RMS division Mandi and the work may be

handled by the RMS staff at the earliest.Letter No.: P/2-1/Anakapalle Dated - 28.09.2009

addressed to the Secretary, Department of Posts,


lllll Promotion to I. P. Cadre - case of Sri. G.

Srinivasarao, Accountant, Anakapalle in A. P. Circle

Ref: - This unions letter of even no dated 30.07.08 &24.04.09

Apropos reference, it is constrained to note that

the issue has not yet been settled and pending over morethan two years.

The abovesaid official has secured 312 marks

in the IPO examination held in august 2007. Out of thirteenvacancies notified, results had been announced only for

11 vacancies and as per the list, the least marks obtained

by the candidate was 309. Eventhough the official hassecured 312 marks and successfully come out in the

exam, the results were withheld due to the proposed

disciplinary action which was closed subsequently byawarding 'Censure'.

However, the result has not been released so

far and the official is submitting representations regularlyseeking justice and fair play. The delay is deplorable.

It is requested to consider his case at the earliest

and render justice.Letter No.: P/4-5/Project Arrow Dated - 28.09.2009



lllll Project Arrow counters - Request to provide

glass panel to the counters.

Ref: - This Union letter of even no. dt. 16.03.09It is rather constrained to note that neither the

letter under reference is acknowledged nor replied so

far.

The counters provided in the Post offices underProject Arrow do not have the glass panels and there is

every risk to the cash secured at the counters. The cash

is very much accessible to the miscreants. The recentincident happened at Vijayawada Head Post Office

snatching away the cash from NSC counter is the glaring

the example for the insecurity provided at the counters.In respect of Banks the receipt and

disbursement of cash is being centralized and the

cashiers are protected with wire mesh and also with glasspanel. But in our offices, all the PAs deployed in the

counters are doing cash transactions to the tune of lakhs

of rupees and there is a serious risk to the official workingin the counters in the absence of non providing glass

panels or any protection.

In view of the proper security required to thecounters, the provision of glass panel/cages to the

counters may please be considered at the earliest since

this is very essential as the day light robberies are onincrease in these days.


solicited.Letter No.: P/4-1/RTP Dated - 28.09.2009 addressed to


Delhi - 110001

lllll Granting Service benefits to erstwhile RTP

candidates deputed to APS taking into account of their

service rendered as RTP - reg.Some of the erstwhile RTP candidates who were

deputed to Army Postal Services hailing from Tamilnadu

Circle had moved the CAT Chennai seeking to count theirAPS Service as RTP for promotion and pension and

obtained a favorable verdict. The High Court, Chennai

has also confirmed the verdict. The SLP moved by theDepartment under Civil Appeal No. 5739 of 2005 has

also been dismissed.

Accordingly, the benefits were extended to theofficials and also the Chief PMG, Tamilnadu circle has

sought informations from all divisional heads vide his

letter No. STA/80-99/04 dt. 02.01.07 to compile andforward the data pertaining to RTP candidates deputed

to APS for extension of such benefits to the similarly

situated persons. The figures were collected andforwarded to Directorate for approval of the same.

However, the issue is still pending, It is needless

to mention that there are several judicial pronouncementsdeclaring to extend the benefits to the similarly situated

persons. It is needless to say that each & every individual

should not be driven to court seeking extension of thebenefits found in the said orders. As the model employer,

the Government should come forward to extend the

benefits to the similarly situated persons in all circles.It is therefore requested to cause immediate

orders extending the benefits of said judgement to the


similarly situated officials.Letter No.: P/2-19/Karur Dated - 28.09.2009 addressed

to Sri. R. K. Singh, Member (P), Department of Posts


Arbitrary withholding of Pay Commissionarrears - Case of Karur division in Tamilnadu - Circle.

The PMG, Central region, Tiruchirappali hascaused instructions to the SPOs, Karur, not to releasethe 60% Pay Commission arrears to 19 officials who areidentified as subsidiary offenders in the RD fraudcommitted at Karur by an official Sri. C. Radhakrishnanwith the collusion of SAS agents to the tune of 17 lakhs.

All the 19 officials were identified as subsidiaryoffenders merely on the reasons of lack of verification ofentries etc and they are involved in the case and notdirectly responsible to the fraud. The delinquent hascommitted the fraud by deleting the closure entries in thesystem and re opened them by misusing the SanchayPost Software. Eventhough the fraud was un earthed in2008, the enquiry is not yet completed. No police complaint

has been lodged against the main culprit so far and thereis no action to confiscate the properties & belongings of

the official who committed the fraud. There is no effort to

hand over the case to CBI since it involves huge amount.However, the administration has now resorted

to withhold the 60 % arrears of 19 innocent officials who

are actually not at fault and the enquiry is still at preliminarystage. As such withholding of pay commission arrears

amount is arbitrary, unjust and against to the cannon of

natural justice. Any amount can be recovered only aftercompleting the formalities like show cause, charge

sheets etc from the officials at fault at any time if found

guilty. There is no such urgent need to keep the arrears ofthe officials with pre conceived notions.

It is there for requested to cause immediate

instructions to release the Pay Commission arrears tothe 19 officials besides to hand over the case to CBI for

further interrogation to book the main culprit.

Letter No.: P/4-3/Dept. Exam Dated - 28.09.2009



lllll I. P. Examination for 2008. Review of result -reg.

While pursuing the IPO results, it is seen that in

respect of five circles viz. Chattishgarh, Jharkhand, NE,Rajasthan and Uttarakhand, all the candidates appeared

in the examination were failed only in paper 1 and in

respect of other papers they have secured good marks.The paper I related to volumes and rules and

the candidates of these circles would have answered thequestions only in Hindi and there is an apprehensionamidst the candidates whether the answer papers werevaluated by the Hindi knowing officers in respect of these

circles.It is requested to verify the same and if it not so,

it may be reverified by another officer who belongs toHindi speaking area for valuation of marks and renderjustice to the aggrieved.

A line in reply abut the action taken is highlysolicited.Letter No.: P/2-19/Arni Dated - 29.09.2009 addressed tothe Postmaster General, Chennai City Region, Chennai

- 600002

lllll Arbitrary posting of Time scale Accountant -

case of Arni HO in Tiruannamalai Division.Since the recognition to the Circle Union has

not been extended due to court case, I am perforced tobring the following to your kind notice for immediate

action.

One Smt. M. Pushpavalli, Accountant, Arni H.Ohas been relieved from the post on 02.09.09 before

completing the tenure and one Sri. C. Udayanan, who

has declined Accounts line at the time of his TBOP/BCRhas been favoured with the posting.

It is needless to say that the option once

exercised is final for the PO & RMS Accountants while

accepting TBOP/LSG and they should not be posted back

to Accounts line by disturbing the accounts line officials

who have opted for the same. An extraordinary favourtism

has been extended in this case for the reasons best

known to the administration.

It is requested to intervene and cancel the

irregular orders duly rendering justice to the official who

opted and working in the said post and disturbed before

completion of tenure.

Letter No.: P/2-3/Nawada Dated - 29.09.2009 addressed

to Sri. R. K. Singh, Member (P), Department of Posts, Dak


lllll Arbitrary of Unjust transfer under Rule 37 to

Champaran Division - Case of Sri. Mithilesh Kr. Chanchal

& Laxmi Kant Kumar, P.A, Nawada HO - Case of Bihar

Circle.

It is rather dismayed to note that the above saidtwo officials have been transferred under Rule 37 fromNawada division to Champaran Division in the interest ofService on administrative grounds.

The reason for such transfers is stated that theyare identified as subsidiary offenders in the fraud case inthree RD Accounts of Hasua S.O for Rs.63570/- which wascommitted by one SAS Agent who admitted guilty andcredited the entire amount. The charges attributed againstthese two officials were that they have not verified thedepositor's signature accurately in the SB 7 eventhoughthe payment was made on proper identification signedby the SAS Agent. There is no other charges or no

involvement in the case.

The abovesaid two officials have been

proceeded against under Rule 14 of the CCS (CCA) Rule

1965 for their lapses and the enquiry is pending.

Meanwhile, the officials were placed under suspension


during December 2006 for this simple reason and

subsequently revoked.

The Chief PMG in her letter dated 30.04.2009

while justifying the reasons for the Rule 37 transfers as

per the CAT direction vindicated her mind under para 3

that the official is confident at their exoneration in the Rule

14 charges and that has the main reason for this Rule 37

transfer. This is nothing but absolute misuse of powers

that too at the higher echelons with the prejudiced and

biased minds simply brushing aside the innocence and

non involvement of the officials. The Chief PMG has stated

that she had transferred them because the SPOs has

recommended Rule 37 transfers of both the officials to

restore public faith and trust in the Department of Posts

and this transfer has also been considered just to put an

example before the postal employees.

The copy of the Chief PMG, Bihar letter dt.

30.04.09 is enclosed herewith for your ready reference

which itself proves the biased and prejudiced mind of the

Circle Head exhibiting arrogance and inhuman labour

practice.

The action of the Chief PMG is clear blatant

violation of all norms and ethics and nothing but absolute

misuse of the position forgetting the family behind the

officials and their plights. This is highly deplorable and

causing a serious concern.

The appeals preferred by both the officials to

Directorate seeking intervention and fair play in their

cases are enclosed herewith for your perusal,

consideration and justice.

It is requested to consider the appeal judiciously

and on humanitarian grounds and cancel the Rule 37

transfers forthwith and render justice to the aggrieved

officials.


solicited.

Letter No.: P/2-18/Sirohi Dated - 29.09.2009 addressed

to Sri. Subhash Chander, Director SR & Legal,


lllll Arbitrary Patronage extended to the office

bearers of non existed unions - case of Sirohi Division,

Rajasthan Circle.

It is brought to our notice that despite the fact that

there is no existence of Bhartiya & National Unions and

having branches under Group 'C' in Sirohi division which

was confirmed by the divisional head under RTI Act (the

copy of the same is enclosed for your reference), the

subscription collected from some of the members of Bhartiya

Union is being disbursed to one official arbitrarily every

month.

The said official is working as Accountant at

Sirohi and continuing in the Accounts branch over thirty

years without any break. It is pertinent to mention that it is

the same person who has manipulated the service

records and drawn excess pay fixation to the tune of more

than one lakh which was detected subsequently.

The tragic irony in this episode is that the said

official was simply let off for such manipulation whereas

in similar case of excess pay fixation to the tune of less

than one lakh, another official was dismissed from the

service in the same region of Rajasthan Circle. The said

official is setting a power centre due to his continuance in

the same office during thirty years and also his close

liaison with some officers and continuing all malpractices.

It is requested to enquire the facts and take

appropriate action as deems fit.


solicited.

November 1954. The nine All India conferences heldtheir open sessions on the 22nd November, 1954 and

continued up to 24 th November 1954. The FederalCouncilors of the nine All Indian Unions (realigned) whomet at 4.30 P.M. on 24th November. 1954 adopted aresolution which stated inter alia that the National

Federation of P&T Employees is established on thisday the 24th November, 1954.

The elections were held in the most democraticmanner. Contests did take place for the important posts

including that of the Secretary General. Decision oncrucial issues were taken at different levels and stagesby the representatives and in appropriate forums.

The innate faith of the P&T workers to the

NFPTE and their loyalty to the organsation cuts acrossall kinds of barriers primarily because the links andcommunion between the rank and file and the CentralLeadership is continuous and real.

The Postal workers by their own experience and

COM. S. C. JAIN CIRCLE SECRETARY,M.P. CIRCLE BEREAVED

Smt. Sunder Bai aged 85 years mother ofCom. S. C. Jain, Circle Secretary, M. P. Circle losther breath due to kidney failure on 20.09.09. This isan irreparable loss to Com. S. C. Jain & his family.We convey our heartfelt condolence to the bereavedfamily members.

wisdom thus acquired have identified and accepted theNFPTE as the only organization which can spearheadthe struggle a body at the Centre. Its message andmandate are honoured by nearly four lakh employees

who constitute the NFPTE.The NFPTE is a movement and no power can

halt this force on its onward March despite samedamages were caused within the movement.

(….. To be continued……………)

-Kayveeyes-

(Contd. from title page 2)


o"kZ&1 uoEcj] 2009 vad&3

izkstSDV ,sjks ds uke ij Mkd foHkkx vU/kk/kqU/k iSlkikuh dh rjg cgkdj mUgha Mkd?kj Hkouksa dk lkSUn;Zdj.kdj jgk gSA ftudks dqN le; iwoZ QkbuSUl ekVZ ;kstuk dsvUrxZr ltk;k x;k Fkk rFkk iqu% vke vkneh ;kstuk dsrgr rFkk iqu% izkstSDV ,sjks ds rgr iwjs ns'k Hkj esa foHkkx dhlwpuk ds vuqlkj yxHkx 5000 Mkd?kj Hkouksa ds lkSUn;Zdj.kdk dk;Z py jgk gSA dqN dk iwjk gks pqdk gS rFkk dqN dktkjh gSA ftu iz/kku Mkd?kjksa esa 20 ls 25 yk[k [kpZ djQkbuSUl ekVZ cuok;s x;s mUgha dks izkstSDV ,sjks ds vUrxZr/oLr dj fQj ls izkstSDV ,sjks ds Iyku ds vUrxZr 50 yk[kls ysdj ,d djksM+ rd iSlk [kpZ dj lkSUnh;Zd̀ r fd;k tkjgk gSA D;k /ku dh bl rjg cjcknh ds fy, dksbZ ftEesnkjgSA D;k ;g uhfrxr ekeyk gS vFkok mPpLrjh; Hkz"Vkpkj dkmnkgj.k gSA D;k izkstSDV ,sjks vf/kdkfj;ksa ds fy, dke/ksuqfl) gks jgk gSA ;|fi lkjs Mkd?kj gh mnkgj.k gSA ysfdufnYyh ds laln ekxZ Mkd?kj dks ys rks ftu yksxksa us mls dbZo"kZ iwoZ ns[kk gksxk og dg ldrs gSaA fd og cgqr lqUnjMkd?kj Fkk ysfdu ,sls lqUnj Mkd?kj dks Hkh vkSj lqUnj cukusds fy, izkstSDV ,sjks ds vUrxZr 90 yk[k :i;s [kpZ fd;s x;sgSaA blh izdkj fnYyh dk gh nwljk vkSj lqUnj bUnzizLFk Mkd?kjftldks le;≤ ij lqUnjhd̀r fd;k x;k mls izkstSDV ,sjksds rgr lqUnj cukus ds fy, 77 yk[k [kpZ fd;s x;sA ekcZyds Q'kZ rksM+dj VkbYl ds Q'kZ yxokuk rFkk etcwr iDdsdkmUVjksa dks rksM+dj ydM+h ds cksMZ ds dkmUVj cuokuk rFkkjax&fcjaxh luekbdk yxk dj rFkk yksgs dh vyekfj;ksa dhtxg ydM+h ds cksMZ rFkk luekbdk dh vyekjh dqN le;rks lqUnj fn[kkbZ nsaxh ysfdu fdrus le; fVdsxh dguklEHko ughaA rks D;k fQj ls ejEer rFkk j[k&j[kko ds ukeij blh rjg dh fQtwy [kphZ gksxh vkSj vQljksa dh tsc HkkjhgksaxhA mÙkj izns'k ds vkxjk] vyhx<+] >k¡lh] eFkqjk vkfn esaHkh QkbuSUl ekVZ rksM+s x;s rFkk izkstSDV ,sjks ds rgr izfrMkd?kj yxHkx 50 yk[k [kpZ fd;s x;sA ekcZy ds Q'kks± dsÅij Vkbysa yxk;h x;h rFkk iqjkus ia[ks rFkk V~;wcykbVksa dks

izkstSDV ,sjks& /ku dh fQtwy [kphZ&uhfrxr ekeyk ;k vPpLrjh; Hkz"Vkpkj

u;s ls cnyk x;k ysfdu lokZf/kd vk'p;Z ;g gS fd iqjkuseky ds ckjs esa dksbZ Hkh vf/kdkjh ;g crkus dks rS;kj ughafd og dgka tk jgk gSA bl rjg dh fQtwy [kphZ rFkk mPpLrjh; Hkz"Vkpkj ds fy, fdl dks ftEesnkj Bgjk;k tk;sxkAD;k bruh cM+h /kujk'kh ds mfpr O;; ls foHkkx viuh rekevko';d lsokvksa dks ugha lq/kkj ldrk Fkk rFkk ,sls rekeNksVs&NksVs Mkd?kj gSA ftuesa QuhZpj] izdk'k] ikuh rFkk 'kkSpky;ugha gS] muesa <+kapkxr fodkl ugha fd;k tk ldrk Fkk\ D;kdqN Mkd?kjksa ds mij vukc&’'kukc iSlk [kpZdj foHkkx viuhNfo lq/kkjus dk feF;k iz;kl ugha dj jgk\ D;k bl rjg dhfQtwy [kphZ ls foHkkxh; fgrksa ij dqBkjk?kkr ugha gksxk\ ,slsreke vuqÙkfjr iz'u gSA ftudk tokc bl foHkkx dk gjdeZpkjh rFkk VSDl nsus okyk tkuuk pkgrk gSA ljdkj rFkkfoHkkx ds mPp vf/kdkjh tokc nsaA D;k QkbuSUl ekVZ vkevkneh rFkk izkstSDV ,sjks ds uke ij ;g dksbZ oSKkfud Hkz"Vkpkjrks ugha\ D;k foHkkx bu lc ;kstukvksa ds fy, 'osri=k tkjhdjsxk\

D;k izkstSDV ,sjks ds vUrxZr [kpZ dh tkus okyh /kujk'kh;ksa ls dqN jde U;k;ksfpr deZpkfj;ksa ds inksa ds l̀tuij [kpZ ugha dh tkuh pkfg, ftlls foHkkx dh lsokvksa esa lq/kkj vk lds\ D;k ;g pdkpkSa/k fdlh Hkh rjg ls tufgrdkjhfl) gks jgh gS\ D;k turk dh lqfo/kkvksa ds fy, Hkh dqN fd;ktk jgk gS\ foHkkx ckgj dh lqUnjrk ds fy, rks cgqr dqN djjgk gSA ysfdu mlds vUnj dke djus okys deZpkfj;ksa ds vkalwiksaNus ds fy, Hkh dqN djsxk\ reke ,sls iqjkus Mkd?kjksa ds Hkouftudks gSfjVst fcfYMax ?kksf"kr fd;k x;k Fkk mudks Hkh euethZls rksM+&QksM+ dj vius fglkc ls cukus dk xSj dkuwuh iz;klfd;k tk jgk gS blls D;k izkphu fojklr dks {kfr ughaigqapsxh\ vr% foHkkx ds mPpkf/kdkjh lkspsa fd izkstSDV ,sjks dsvUrxZr fdrus Qk;ns gSA vkSj fdrus uqdlku gSA tc vki 'krizfr'kr fMfyojh pkgrs gSa rks 'kr izfr'kr LVkQ D;ksa ugha nsukpkgrs\ izkstSDV ,sjks fdlds Qk;ns ds fy, gS\ vf/kdkfj;ksa ds fy,]deZpkfj;ksa ds fy, ;k turk ds fy,\

Mkd tkxzfr


3- Nqêh ;k=kk NwV ¼,y-Vh-lh-½1- ik=krk % ;k=kk ds fnu ,d o"kZ dh fujarj lsok2- vf[ky Hkkjrh;] Nqêh ;k=kk NwV ¼,y Vh lh½¼i½ 4 lky ds ,d CykWd esa ,d ckj ekU;A orZeku CykWdgS % 2006&09¼ii½ ;k=kk LFky esa fdlh ifjorZu dh lwpuk ;k=kk ij tkus lsigys nh tkuh pkfg,A ysfdu lfdZy izeq[k esfjV ds vk/kkj ij NwVdh btktr ns ldrs gSaA¼iii½ ifjokj ds lnL; ,d ;k vf/kd cSpksa esa ;k=kk dj ldrsgSa vkSj ,d gh LFkku ;k fofHkUu LFkkuksa dh ;k=kk dj ldrs gSaA fdUrqokilh ;k=kk ckgj dh ;k=kk ds Ng ekg ds Hkhrj iwjh gksuh pkfg,A¼iv½ ,d CykWd dh NwV dks vxys CykWd ds igys lky rdvkxs ys tk;k tk ldrk gSA ysfdu ckgj ds fy, ;k=kk xzsl dysaMjo"kZ ds var ls igys 'kq: gksuh pkfg,A¼v½ ,y Vh lh ekU; gS vxj ;k=kk i;ZVu fodkl fuxeifjogu lsokvksa }kjk dh tkrh gSA futh ifjpkyuksa esa ;k=kk djukekU; ugha gSA¼vi½ fuyacu ds nkSjku NwV ekU; ugha gSA fdarq ;g ifjokjds lnL;ksa ds fy, ekU; gksxhA¼vii½ 1-9-2008 ds ckn lsok esa u, HkrhZ gq, deZpkjh viuhlsok ds igys pkj lkyksa esa vius gkse Vkmu dks rhu ckj ;k=kk djldrs gSa vkSj pkSFkh ckj Hkkjr esa dgha Hkh ;k=kk dj ldrs gSaA ;ghvxys pkj lkyksa ds fy, Hkh miyC/k gSA lsok ds 'kq: ds 8 lkyksads ckn ,y Vh lh dh lkekU; izko/kkuksa ds vuq:i btktr nh tkldrh gSA¼viii½ dsoy jfookjksa ;k R;kSgkjksa ds nkSjku gh ,y Vh lh ysus dhbtktr ugha gSA fcuk Nqêh lIrkgkar gksyhMst ds nkSjku ;k=kk ds fy,,y Vh lh dh gdnkjh ugha gSA ysfdu dstqvy yho ds nkSjku ,yVh lh dk mi;ksx fd;k tk ldrk gSA3- gkse Vkmu ,y Vh lh¼i½ gkse Vkmu dh ?kks"k.kk lsok esa izos'k djus ij dh tkuh

pkfg, vkSj ,d ckj ?kksf"kr djus ij ;g ?kks"k.kk vafre gksxhA¼ii½ nks dysaMj o"kks± ds ,d CykWd esa ,d ckj ekU;A orZekuCykWd gS % 2008&09 A bl NwV dks vxys CykWd ds igys o"kZ esa ;kuh31&12&2010 ls igys] vkxs ys tk;k tk ldrk gSA¼iii½ ,d ljdkjh deZpkjh ftldk ifjokj gSMDokVZlZ ls nwj gSog vius fy, gj o"kZ gkse Vkmu ,y Vh lh dk mi;ksx dj ldrkgSA vxj ,slk gS rks mls ,y Vh lh dks vkxs ys tkus dk vf/kdkjugha gS vkSj og vkWy bafM;k ,y Vh lh dk Hkh ik=k ugha gSA¼iv½ vxj ifr vkSj iRuh nksuksa ljdkjh deZpkjh gSa rks mUgsaLora=k :i ls vyx gkseVkmu ?kksf"kr djus dh btktr gSA nksuksagh vius ifjokj ds lnL;ksa ds laca/k esa ,y Vh lh dk nkok djldrs gSa ysfdu ,d fo'ks"k CykWd esa dsoy ,d ckj gh ykHk ysldrs gSaA¼v½ gkseVkmu ,y Vh lh vkSj vkWy bafM;k ,y Vh lh dksVªkaLQj ;k Vwj ds lkFk lfEefyr fd;k tk ldrk gSA4- ifjokj¼i½ fookfgrk ¼vkfJr gksus dh dksbZ 'krs± ugha½¼ii½ nks thfor vfookfgr cPps ;k lkSrsys cPps ¼pkgs mldslkFk jgrs gksa ;k ugha½¼iii½ ljdkjh deZpkjh ds lkFk jg jgh mldh rykd'kqnk] NksM+hgqbZ ;k vyx gqbZ] fo/kok iqf=k;kaA¼iv½ ekrk&firk@lkSrsyk firk@ekrk¼v½ ljdkjh deZpkjh ds lkFk jg jgs vfookfgr ukckfyx HkkbZvkSj vfookfgr@rykd'kqnk@R;kxh gqbZA ifr ls vyx gqbZ ;k fo/kokcgusaA 1&9&2008 ls vkfJr dk vFkZ gS mlds ikl 3500 #i;s +ml ij egaxkbZ jkgr dh dksbZ vk; ugha gksuh pkfg,A5- gdnkj oxZ

,y Vh lh ij gokbZ@jsy@lM+d }kjk ;k=kk ds fy, ;k=kkdjus dh gdnkjh oSlh gh gksxh tSlh ljdkjh Vwj@VªkaLQj ds mís';ds fy, gksrh gSA ;k=kk ljdkj }kjk pyk, tk jgs okguksa esa ;kljdkjh@jkT;@LFkkuh; fudk; }kjk pyk, tkus okyh lkoZtfud {ks=k

fu;eksa dks tkusa

Grade Pay Travel Entitlements Officers drawing grade pay of Rs. 10,000/- and above and those in pay scale of HAG + and above

Business/Club Class by air/AC First class by train

Officers drawing grade pay of Rs. 7600, Rs.8700 and 8900

Economy Class by air/AC First class by train

Officers drawing grade pay of Rs.5400 and Rs.6600 Economy Class by air/AC II Tier class by train Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800

AC II Tier class by train.

Officers drawing grade pay below Rs.4200 First Class/AC III Tier/AC Chair car by train


vUrj dh Vhllc dqN [kqyklk dj ikus dklkeF;Z j[krs gq;s Hkhckgj ds ekgkSy esa O;kIrvifjfer dksykgy esa-----loZFkkfoyhu&lh gksrh yxus yxh gSAD;k ;gh vUrj vkSj ckg~; dklkeatL;&fcUnq gS&vFkok&ckg~; dks vUrj esa mrkj ysus dk {k.k!nksuksa gh fodYi ØkfUr ds ewrZ gSa&&&&&&& dqN Hkh gks&&&&&&&&vtqZu fdadrZO;foew<+ gS]og ckj&ckj rUe; vksj ,dkxz fpr lsJh d̀".k ds ikaptU; dhlfyy 'ka[k&/ofu dk mn~?kks"k lquus,oe~xhrk ds iqu% ikou Lrou dh O;kdqyrk fy;sdkSjoksa ls iVh lEiw.kZ /kjk ijLo;a ds fy;s[kMk&Hkj jgus dks LFkku u ikdjvkSj Hkh fo{kqC/k gks mBk gS&&d̀".k dk lkfUu/;mls egkHkkjr dky lsdgha vf/kd]vko';d yxus yxk gSA

ekyhjke 'kekZfljksgh

dq:{ks=k

dh fdlh fuxe }kjk pyk, tk jgs okguksa esa gksuh pkfg,A¼i½ lHkh deZpkjh mÙkj iwohZ {ks=k esa fdlh Hkh LFkku ds fy,dksydkrk@xqogkVh ls gokbZ tgkt }kjk ;k=kk dj ldrs gSaA

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¼dkfeZd ,oa izf'k{k.k foHkkx vks ,ela&31011@2@2006 ,LV ¼,½ fnukad 21-05-2007½6- ,Mokal

90 izfr'kr fdjk;k ,Mokal esa fy;k tk ldrk gSA ljdkjhdeZpkjh dh vuqifLFkfr vxj 90 fnu ls vf/kd dh ugha gS rks tksusvkSj ykSVus nksuksa dh ;k=kk gsrq ,Mokal fy;k tk ldrk gSA vxjvuqifLFkfr 90 fnu ls vf/kd dh gksxh rks dsoy ckgj tkus dh ;k=kkgsrq gh ,Mokal dh btktr gksxh vkSj bls ;k=kk dh izLrkfor frfFkls 65 fnu igys fy;k tk ldrk gSA ,Mokal ysus ds 10 fnu ds HkhrjfVdVksa dk C;ksjk is'k djuk pkfg,A7- ,y Vh lh nkok

,y Vh lh nkos dk okilh ;k=kk iwjh gksus dh frfFk ls rhuekg ds Hkhrj is'k fd;k tkuk pkfg,A ysfdu vxj ,Mokal fy;k x;kgS rks nkos dks okilh ;k=kk iwjh gksus dh frfFk ls ,d ekg ds Hkhrjis'k fd;k tkuk pkfg,A ,slk djus esa foQy jgus ij vnk fd, x,,Mokal dks] mlds nkos ds fcuk iwokZxzg ds mlds ,sls nkos dks ,slkekurs gq, ftlds fy, fdlh ,Mokal dh vuqefr ugha nh xbZ gS]naMkRed C;kt ds lkFk ,deq'r jkf'k ds :i esa fjdoj fd;k tk,xkAvxj le; lhek dk ikyu ugha fd;k tkrk rks ljdkjh deZpkjh dknkos dh gdnkjh lekIr gks tk,xhA

foHkkx rhu ekg ds ckgj Ng ekg rd nkos Lohdkj djldrk gS tc dksbZ ,y Vh lh ,Mokal ugha fy;k x;k ;k rhu eghusrd tc ,y Vh lh ,Mokal fy;k x;k gS ysfdu iwjs ,Mokal dksokilh ;k=kk iwjk gksus ds 45 fnu ds Hkhrj fjQaM dj fn;k x;k gSA8- vyx jg jgs ifjokj dks ,y Vh lh

,y Vh lh ifjokj ds mu lnL;ksa ds fy, ekU; gS tksdeZpkjh ds okLro esa lkFk jg jgs gSaA ysfdu bu dslksa esa tgka ljdkjhdeZpkjh us viuh iRuh@ifr vkSj vkfJr cPpksa dks vius eq[;ky;ls vyx LFkku ij NksM+ j[kk gS rks muds dsl esa gkse Vkmu ;k vkWybafM;k ds fy, ,y Vh lh dh btktr nh tk ldrh gSA ysfduizfriwfrZ ;k=kk dh xbZ okLrfod nwjh ;k ;k=kk fd, x, LFkku lsgSMDokVZlZ dh nwjh rd lhfer j[kh tk,xhA

9- 'kkjhfjd :i ls fodykaxksa ds fy, ,y Vh lhfodykax deZpkjh dh j{kk ds fy, lkFk esa x, O;fDr ds

fy, izfriwfrZ dh btktr gS c'krsZ 'kkjhfjd v{kerk dh izd̀fr ,d,LdksVZ dks vko';d dj nsrh gks vkSj ifjokj dk dksbZ o;Ld lnL;ugha gSA blds fy, iwoZ vuqefr vko';d gSA10- ,y Vh lh ds nkSjku yho ,udS'kesaV

,y Vh lh ysus ds le; 10 fnu dh vftZr Nqêh dk udnHkqxrku ysus dh gdnkjh gSA 03&06&2009 ls ,y Vh lh ij tkrs gq,mi;ksx dh xbZ Nqfê;ksa ds fnuksa dh la[;k vkSj izd̀fr ls fcuk dksbZlaca/k tksM+s ,y Vh lh ds nkSjku 10 fnu rd Nqêh udn Hkqxrku ysusdh btktr nh xbZ gSA


1. INTRODUCTIONThe procedure for Departmental Inquiries is

based on the principles of Natural Justice. The principlesof natural justice have been evolved by courts of lawthrough judicial pronouncements.They are: -(i) No one shall be condemnend unheard.(ii) No one shall be a judge in his own cause.(ii) Justice should not only be done, but should

manifestly appear to have been done.(iv) A clear speaking order.2. ESSENCE OF GOVERNMENT SERVICE:

The essence of Government service is thesense of Discipline to which all Government employeesare subjected and the privileges to which they are entitled.The Government have evolved two sets of rules coveringthese two aspects, which mainly related to the employees'Code of Conduct' and 'Discipline'. These are the "CCS(Conduct) Rules 1964 and CCS (CCA) Rules 1965, asfar as Gramin Dak Sevak's are concerned "TheDepartment of Posts Gramin Dak Sevaks (Conduct andEmployment)' Rules 2001, substituted for both the abovesaid two set of rules. These superseded the P&T EDAgents (Conduct and Service) Rules, 1964.3. CONSTITUTIONAL SAFE GUARDS

Article 311 (1) Provides the protection that nobody subordinate to the appointing authority can dismissor remove and employee from service.

Article 311 (2) Provides protection that noemployee shall be dismissed or removed or reduced inrank except after an inquiry in which he has been informedof the charges against him and given a reasonableopportunity of being heard in respect of those charges.(Read the full text of Articles 311 reproduced in theSwamy's Compilation of CCS (CCA) Rules.)

With a view to ensuring strict adherence to theseconstitutional safeguards specific rules and procedurehave been framed by the Government in the Form of CCS(CCA) Rules, 1965. No procedural defects in dealing withdisciplinary cases is therefore expected from the differentauthorities while acting under these rules.4. DISCIPLINARY PROCEDIDNGS - WHY, WHENAND HOW?

As already stated, the code of conduct is madeapplicable to Government servants, in the form of CCS(Conduct) Rules. Similarly different kinds of rules toregulate the performance of employees in eachorganization under the Government are evolved/Department/organization. Disciplinary rules are invokedwhen there is violation of these rules. In other words,committing an offence in contravention of the rules ofconduct is the reason for initiating disciplinaryproceedings against a Government Servant. It will be

TRAINING FOR DEFENCE ASSISTANTSORGANIZED BY NFPE KERALA CIRCLE AT TRIVANDRUM-STUDY MATERIAL

(PREPARED BY SRI. M. C. NAIR, RETD SENIOR SUPDT. OF POST OFFICES, TRIVANDRUM)

initiated only when the appropriate disciplinary authoritydecides. It is also necessary that the disciplinary authorityshould follow the prescribed procedure in CCS (CCA)Rules, 1965 scrupulously while initiating, conducting andconcluding such proceedings.5. SUSPENTION(1) Suspension is a temporary deprivation of office.When a Government Servant is suspended he is orderednot to perform the duties of his office for the period heremains suspended. During the period of suspensionhe draws admissible subsistence allowance. Rule 10 ofthe CCS (CCA) Rules, 1965 stipulates when and bywhom a Government servant may be placed undersuspension, what is deemed suspension; extension ofthe period of suspension after review, payment ofsubsistence allowance, revoking the order of suspensionand reinstating the suspended official into service,regularizing the period of suspension etc. Suspension isnot a punishment. But it causes lasting damage to thereputation of the affected official and its stigma is noteasily washed away. Therefore, several instructions andguidelines are issued by the Government which arenecessarily to be adhered to by the authority concerned,while placing an official under suspension.(2) An order of suspension is appealable as perRule 23 (i) of CCS (CCA) Rules.(3) Put-off Duty: Placing GDS employees undersuspension is termed as Put off Duty as per Rule - 12 ofGDS Rules - 2001.6. DISCIPLINARY AUTHORITYDisciplinary Authority has been defined in Rule 2 (g) ofthe CCS (CCA) Rules 1965 as under: -

"Disciplinary Authority means, the authoritycompetent under these rules to impose on a Governmentservant any of the penalties specified in Rule-11. Moreabout the Disciplinary Authority such as who are all canfunction as Disciplinary Authority, the circumstances underwhich the appointment of ad-hoc Disciplinary Authoritybecome necessary, position of officers holding currentcharges, the authorities who can initiate disciplinaryproceedings, etc. are specifically laid down in Rule 12ibid and Government of India instructions there under.7. PENALTIES

There are ten penalties prescribed under Rule11 of the CCS (CA) Rules. Of these, the first five are termedas "Minor" penalties and the remain in five are "Major"penalties. The important stipulation for imposing any ofthese penalties is that it should be imposed only for "Goodand Sufficient" reasons sand "after following theprescribed procedure laid down in the rules". For imposingone of the minor penalties the procedure prescribed underRule-16 is to be followed. Based on the protectionguaranteed in Article 311 (2), procedure for imposing any


of the major penalties, is laid down in detail, under Rules14 and 15 of the CCS (CCA) Rules. Several clarificatoryillustrative and explanatory instructions have been issuedby the Government, since the inception of these rules asguidelines to all those who are competent to invoke theprovisions of these rules. Infringement of any of theseinstructions/provisions in the rules can vitiate the ordersissued.7.1 In the case of GDS there are six penaltiesprescribed in Rule 9 of GDS Rules. Of these, the first fourare considered as minor penalties and the last two viz.Removal and dismissal as major penalties.8. MINOR PENALTY PROCEEDINGS

Minor penalty proceedings are generally initiatedin cases of misconduct which are not considered serious.For this, the disciplinary authority informs the Govt. Servantabout the proposal in the prescribed form ofMemorandum together with a statement of imputationsof misconduct/misbehavior. The employee gets a chanceto submit his reply representation/explanation. Based onthis, and after considering all the relevant material onrecord the final order is issued. Though a detailed enquiryis not prescribed, in exceptional cases such an enquirycan also be ordered. In the case of GDS, the sameprocedure is adopted for imposing the first four minorpenalties.9. PROCEDURE FOR IMPOSING MAJORPENALTIES

It is expected that the competent disciplinaryauthority will take into consideration all the circumstancesbefore imposing any of the penalties mentioned in Rule11 and the penalty imposed shall be reasonable. As theterm 'major' signified , any of the last five penalties affectsthe Govt. Servant concerned very seriously and the lastthree put an end to his service it self. Therefore, the Govt./rule makers have incorporated several precautions andprotection against any possible incorrect imposition ofthese penalties by misusing the authority. Rule 14 of theCCS (CCA) Rules 1965 stipulated that 'no order imposingany of the major penalties shall be made except after aninquiry is held as far as may be, possible in accordancewith the provision of the Rules 14 and 15". This stipulationis in pursuance of the constitutional provision alreadydiscussed. The position as it emerges is that an inquirymust be held under CCS (CCA) Rules whenever it isproposed to impose not only the last five penaltiesspecified in rule 11, but also for imposing any of thefollowing penalties:(A) With holding of increments for more than three years.(B) Withholding of increments with cumulative effect for

any period.(C) Withholding of increments for any period which is

likely to affect pension adversely; and(D) Any case, where the disc authority is of the view that

an enquiry should be held taking into account thecircumstances of the case (even in minor penaltycases)

10. DIFFERENT STAGES OF MAJOR PENALTYPROCEEDINGS(i) Service of the charge sheetIt is obligatory on the part of the appropriate disciplinaryauthority to deliver or cause to be delivered to the Govt.Servant a copy of the articles of charges, the statement ofimputations of misconduct or misbehavior and the list ofdocuments and witnesses by which and by whom eacharticle of charge is proposed to be sustained. The CGS(Charged Govt. Servant) is required to submit his writtenstatement of defence and to state whether he would liketo be heard in person. The constitutional requirement isto inform the CGS, of the charges leveled against himand not merely communicating them. A merecommunication without adequate proof of delivery is notsufficient, and an enquiry, if held without ensuring this,would be void being violative of the provisions ofConstitution.(ii) Right to inspection of listed documentsOn receipt of the charge sheet the CGS is required tosubmit his written statement of defence within 10 days.An extension of ten more days time may be sought for,which may also be granted. Submission of a detailedrepresentation is not required at this stage as the sameseldom gets proper consideration. However Governmentinstructions exist for supply of copies of listed documentsor at least for giving the change to inspect the documents.Demanding copies of the listed documents will enablethe CGS, to get more time for consultations and toformulate his line of defence, even before thecommencement of the inquiry proceedings. Usuallycopies of Statements and facility to inspect the documentsare provided. If it is denied another representation citingCVC circular letter No. 1 QDSP3 dated 19.06.87reproduced below Rule-14 as para 2 of GI instructionsNo.22 - in Swamy's compilation 33rd edition can also besubmitted.(iii) Admission/denial of chargesOn receipt of the charge sheet it should be gone throughthoroughly. The allegations should be compared with thedocumentary evidences and probable depositions oflisted witnesses. Usually the line of defence would beemerging at this stage, during discussion with the CGS.In the memorandum itself there is specific caution in para3 that "and enquiry will be held only in respect of thosearticles of charge as are not admitted". It is to be borne inmind that any descriptive representation at this stage, inthe form of written statement of defence may not be of anyhelp to the CGS. Only unconditional, unambiguous,unequivocal and clear admissions, will be accepted.Therefore, it is always safe and advisable to deny, thecharges at this stage and seek a personal hearing.(iv) Appointment and functioning of InquiringAuthority

The rule as it stands says that "the DisciplinaryAuthority may itself inquire into such of the articles ofcharge as are not admitted or if it considers necessary to


do so appoint under sub rule (2) and Inquiring Authorityfor the purpose". As far as charged Govt. Servant isconcerned, he is to satisfy himself, that the appointmentis consistent with the principles of natural justice whichenjoin that the person appointed should be impartial,unbiased and having no personal involvement in the case.As serving or a retired Govt. Servant or a person fromoutside the organization can be appointed as I.A.Therefore the person appointed as I.A(i) Should not be involved in the subject matter of the

inquiry in any manner.(ii) Should not be the complainant(iii) Should not be biased(iv) Should not be witness in the proceedings(v) Should not have expressed an opinion about the

merits of the case; and(vi) Should be sufficiently senior to the CGS.As per the proviso to sub rule (2) of Rule 14 "where thereis a compliant of sexual harassment within the meaningof Rule 3-C of CCS (conduct) Rules the complaintscommittee established in each Ministry/Dept./Office, forinquiring into such complaints shall be deemed to beInquiring Authority……"(V) Charge of bias against the Inquiring AuthorityThe instructions are that the application of bias shouldbe moved as soon as the IA has been appointed, and notafter the proceedings are commenced and reached anadvance stage. But is common knowledge that such anapplication can be made only when the CGS becomesaware of the bias. Therefore no hard and fast rule is laiddown regarding the time when an application of Bias canbe made. It is advisable to prefer the application of Biasimmediately when the CGS has evidence or occasionsto know about bias due to infirngement of the six conditionstated in para 10 (4) above. A bias petition will have noeffect if the inquiry has already been completed.

Though the I.A is appointed by the disc. Authority,the IA is neither subject to the direction of the Disc. Authoritynor has to work under the influence of that authority in theconduct of the inquiring, evaluation of evidence or inreaching his findings.(VI) PRELIMINARY HEARINGThe CGS will receive a notice from the I.A to appear beforehim on the date and time and venue fixed by the I.A. Amaximum of ten days time, from the date of issue of thenotice will normally be allowed for such appearance. Ifmore time is required, the CGS may request for anotherdate which shall be within another 10 days. Usually theCGS is given the chance to nominate AGS (Assisting Govt.Servant or Defence Assistant) in the same notice. On thedate of preliminary hearing the CGS shall appear beforethe IA either alone or together with the AGS nominatedalready. It is mandatory for the I.A to ask the followingquestions to the CGS: -(A) Whether he received the charge memo.(B) Whether he pleads guilty to any of the articles ofcharge included in the charge sheet; and if pleading NOT

GUILTY,(C) Whether he has any defence to make.

In the case of those who are not capable ofreading and understanding the charges made in alanguage other than his mother tongue, the IA is requiredto read and explain the charges to the CGS and makehim understand before asking to plead guilty or not guilty.If the CGS pleads guilty of the Charges unequivocally theIA records it and get the signatures of CGS and P.O. as faras CGS is concerned the proceedings of inquiry is overthere. The IA forwards his findings of guilt to the Disc.Authority. Where the CGS pleads NOT Guilty, or admitsthe charges conditionally or omit or refuses to pleas theIA passes the following orders on the same day: -(a) Inspect listed documents,(b) Submit list of defence witnesses, and to(c) Give a notice for discovery or production of anydocuments which are in the possession of Govt. but notincluded in Annexure III to charge memo.

The IA usually demands submission of the listof defence witnesses, along with the list of additionaldocuments. It is to be pointed out that no time frame isprovided for submission of list of witnesses in the rulewhereas specific time frame is provided in the rule itself,for inspection of the listed documents and for placingrequisition for additional documents. Without inspectingthe listed documents and perusing the additionaldocuments it may not be possible to finalise the list ofdefence witnesses. The stage of production of defenceevidence commences only after closing the case for Disc.Authority and stating the defence of CGS as per sub rule(16). The process of examining defence witnesses is tocommence after this as per sub rule (17). To overcomeany possible rejection of additional witnesses at thisstage on the plea of non submission of it earlier it isadvisable to include a paragraph in the requisition foradditional documents that "the list of witnesses ondefence side, if any, will be submitted, before submittingthe statement of defence after closure of the case of thedisciplinary Authority.(7) Engaging Defence Assistant: -

Su rule 8 (a) provides for the CGS the facility ofavailing assistance of "any other Government servant andSub rule 8(b) for availing of a retired Government servantfor defending the charges. Such a person is called"Assisting Government servant (AGS)" or "DefenceAssistant". The service of the nominated defenceassistant is allowed subject to certain conditions. Forarrangement of legal practioner also there are certainconditions. The charged Govt. Servants should carefullyselect an official who is well versed with the rules andregulations of the Department and have experience inconducting Rule 14/Rule 10 cases, in the Department ashis AGS. The role of Defence Assistant starts right fromthe stage submission of reply to the charge memo andends only when the case of CGS is closed and the writtenbrief is filed.


11. Duties and responsibilities of DefenceAssistant

The services of the AGS provided in the Rules isin pursuance of the concept of reasonable opportunityenvisaged under Article 311(2) of the Constitution. TheAGS should be conversant with the procedure of theinquiry. He should function as a counsel of the CGS. Hisjob is delicate. He is required to assist the I.A, bypresenting, as effectively as possible, the view point ofthe CGS through oral and documentary evidences. Thedefence assistant should not obstruct or hinder theproceedings in any way as it is likely to create adversereaction in the mind of I.A. It is advisable not clash withthe presenting officer, except on technical or othergrounds that have the effect of prejudicing the case of thecharged official. In order to succeed in his mission,following guidelines may be of use to him.(a) Studying the charge sheet and all the documentsattached to it:-

The defence Assistant should thoroughly studythe charges imputations and the documentary evidencesavailable. Securing the copies of statements etc beforesubmission of written statement of defence will enablethe CGS and AGS to find out various aspects of the caseand formulate a possible line of defence. In addition, theorders appointing I.A and P.O. should be carefully examinedto find out technical or legal flaws if any, and to find outwhether the Deciplinary Authority has jurisdiction. AllFactual statements should be checked for veracity and toformulate an opinion about the anticipated oral evidencethat may be emerged from the listed witnesses and itscounter points. The AGS, after studying the charge sheetshould plan his strategy of defence in consultation withCGS.(b) Inspection of listed documents:-

Along with the CGS, all the listed documentsshould be inspected one by one. Copies of all thestatements should invariably be secured and photocopiesof all other documents, wherever possible should beobtained. In other cases, extracts should be taken. Whileexamining each of the documents points are to be notedfor future reference. The points which need clarificationshould be sought from CGS/PO/IA. Normally the base foran effective defence would emerge when the inspectionof listed documents is completed. It is the usual practicethat the Disc authority produce only the written statementsof witnesses which support the charges. There would bemore statements and other documents collected duringpreliminary investigation. The details of such left outstatements/records could be known either from theinspected documents or elicited from casual enquirieswith CGS/PO/IA or by carefully reading the imputations,AGS should not agree for marking the undisputeddocuments and taking them as evidence, beforeinspection of additional documents.(c) Placing requisition for additional documents:-

When the inspection of listed documents is

complete the CGS gets at least 5 days for submission ofthe list of additional documents. Based on the defenceline shaped after detailed discussion with the CGS andother helpful persons who had association or knowledgeof the incidents which led to the issuance of charge sheet,the details of additional documents which may be relevantto defend the charges should be drawn up in the followingproforma.

Care should be taken to give complete and fulldescription of the document and full detaisl of thecustodian/probable custodian. Detailed defence lineneed not be given while stating the relevance of thedocument. It should be stated how it is useful for defence,with reference to article of charge or the line of defence tobe taken. A lot of thinking and home work is inevitable,before submission of the application for the discovery orproduction of additional documents. A copy of theapplication should be given to P.O. also. The applicationshould also include such of the documents as are in thepossession of the CGS and which he proposes toproduce in his defence indicating relevancy of suchdocuments. This is the stage to do so, as such of thedocuments are proposed to be brought in later, these willbe treated as new evidence.(d) Allowing additional documents-restrictions:-

It is to be noted that the right to access of thedocuments with Govt/department is not unlimited. Thedemanded documents can be refused on the ground ofirrelevant to charge and defence, or not desirable in publicinterest. While disallowing and refusing requisition the IAis expected to state the reason for refusal 'which shouldbe descriptive enough to indicate the working of the mindof the IA. Mere expression as "irrelevant" will not meet therequirements. Even after allowing the documents by I.Athe custodian can refuse production on the pleas of publicinterest, security of state etc. Further, documents such aspreliminary enquiry report (where there is no reference toit in the charge sheet) file dealing with disciplinary cases(being confidential) advice of CVC (being confidential)and character Roll can be denied. However, the followingdocuments are admissible :-(i) A Copy of FIR(ii) Report of preliminary enquiry if it is referred to in the

statement of imputation.(iii) Copies of statements of listed witnesses.(iv) Copy of report on which charges are based.(v) Any documentary or oral evidence which forms the

basis for the charge sheet.As in the case of listed documents, the additional

documents requisitioned should also be produced forinspection and copies wherever sought for, supplied.

Sl.No. Name/Description

of the document

Designation

and Address

of the

Custodian

Relevancy

1 2 3 4


Marking of both listed and additional documents can nowbe allowed in respect of undisputed documents. Withregard to disputed documents and statements ofwitnesses, these can be marked only after identificationby the witness concerned.(d) Defence Witness :-

At this stage, if the IA insists for submitting thelist of defence witness, further prolonging it need not bedemanded, since the defence will have the idea of theirwitness. List may be submitted in the prescribed proforma,explaining the relevance to defence and the pointsproposed to be proved through each witness. Thecharged officer can offer himself as a defence witnessfor self examination, in which case he is liable to be crossexamined by the P.O. Therefore abundant precautionsare necessary, while offering CGS for self examination.(f) Recording of evidence :-

Examination of witnesses, departmental as wellas defence, and recording evidence is the most importantin the enquiry proceedings. On completion of the stage ofpreliminary hearing, ie. when the CGS afforded anopportunity to accept or deny the charges, inspect thelisted documents, requisition and inspection of additionaldocuments and to submit the list of witnesses the stageis set for recording of evidence in the departmentalenquiry. Section 3 of Indian evidence Act defines evidenceas follows:-(i) All statements which the I.A permits to be madebefore it by witnesses, in relation to matters of fact underenquiry such statements are called oral evidence.(ii) All documents produced for the inspection ofthe I.A such documents are called documentary evidence.

These are two types of basic evidence. Taperecorded evidence and entries in the books of accountsetc are also admissible evidence in a departmentalenquiry. Both these oral or documentary evidences canbe any of the following three kinds.

(i) Material evidence or direct evidence(ii) Circumstantial evidence : and(iii) Hearsay evidence.Notices to the witnesses, both department and

defence should be issued by the I.A. However theirattendance may be ensured by the P.O/CGS. On the datefixed for regular oral inquiry evidence by which the articlesof charge are proposed to be proved shall be producedby on behalf of the diciplinary authority first. Unilateraldropping of listed witness should be challenged on theground of specific provisions in Sub rule 14 and the denialof opportunity to cross examine the witness.(g) Examination, cross examination, re-examination ofwitnesses:-

As per the provisions of CCS (CCA) Rules thestate witnesses or prosecution witnesses, are to beexamined first as the burden of proof of the allegationscontained in the charge sheet lies on the disc authority/

P.O. Unless these are proved, there is no obligation onthe CGS to prove his innocence. There are serveral courtorders to the effect that "the charge is to be proved againstthe CGS and it is not for him to absolve himself of thecharge". During examination of witnesses by P.O., thewritten statements will be accepted as evidence, if thecontents are admitted fully. If partially admitted, the oralevidence, should be recorded afresh. The examinationby the party on whose behalf the witness appears is calledexamination in chief. During examination in chief leadingquestions cannot be asked. However, the IA can allowsuch questions with a view to reveal an accepted fact.

A leading question has been defined in Section141 of Indian Evidence Act as under :

"Any question suggesting the answer-which theperson putting it wishes or expects to receive, is called aleading question"-

Eg: "Did you see 'A' holding a knife with a blackcoloured handle when you met him"?

It will not be a leading question, if asked as "Whatwas 'A' holding when you met him'?Cross examination - its importance, scope andpurpose:-

Cross examination of witnesses is a mostvaluable right of the accused and denial of this right wouldvitiate the inquiry. This is a right implicit in the concept ofreasonable opportunity enshrined in Article 311(2) of theConstitution. The basic purpose is to impeach theaccuracy creditability and general value of the witnessthe detect and expose discrepancies or to elicitsuppressed facts, which will support the case of the crossexamining party and which have been spoken of duringexamination in chief by the witness. Before commencingto cross examine, the Defence Assistants should try tounderstand the witness and questions framed in such amanner, that the probable answers should not result indisadvantage to the defence. Cross examination neednot be confined to the deposition of the witness duringhis examination in chief. Questions on all aspects of theallegations against the CGS, with the only restriction thatthe same are relevant to the subject matter of the chargesor to the defence of CGS or relate to the credibility of thewitness. Following types of questions may be asked:-(i) relating to relevant facts(ii) to test his veracity(iii) to discover who he is and what is his position

in life.(iv) to shake his character(v) relating to the previous statement.

However, questions which appear to the IA to beintended to insult or annoy or needlessly offensive in formare to be avoided as the IA may not allow them.Re-examination :-

After the cross examination, reexamination bythe other side is permissible to clarify any new points


emerged and to remove any erroneous impressioncreated during cross examination. A further crossexamination is also entitled when any new matter notalready covered in the earlier examination/crossexamination emerged during re-examination.Hostile witness :-

When a witness called by one party deposes ina manner so as to adversely affect the case of the callingparty, that party may request the IA, to declare the witnessas hostile and permit to cross examine. When the statewitnesses are declared hostile, the defence side will tryto make advantage of such witnesses, by making him toreveal the facts which are likely to disprove the charges.Presentation of defence case during cross examination

As for as possible and practicable the defenceassistant/CGS should try to elicit the positive defencepoints during cross examination of state witnesses.Defence documents (those secured as additionaldocuments) should also be got identified and marked asexhibits through the state witnesses. Defence Assistantshould also try to find out the credibility of the statewitnesses before hand. An astute defence assistantprepares the questions for cross examination well beforethe examination of state witnesses. While preparingquestions he should keep in view the possible answers.Both AGS and CGS should remain alert during the chiefexamination of state witnesses and note down all thosepoints which need clarification. Putting unnecessaryquestions to the state witnesses may be avoided as thiswill serve no purpose. It is good strategy to put suggestivequestions during cross examination to lay the foundationfor the defence and try to keep as many lines of defenceopen as permitted by the facts of the case.(h) Statement of Defence :-

In departmental enquiries, the burden of prooflies on the employer. After the case of Disc. Authority isclosed the CGS will be asked to state his defence orallyor in writing. It is advisible to submit the defence in writingwith a copy to presenting officer. Briefly pointing out theinaccuracies and deficiencies of the evidences producedso far to substantiate the charge; the AGS should alsostate about the defence evidence proposed to beproduced to prove that allegations based or which thecharges framed are baseless, incorrect and fabricated,against the CGS with ulterior motive. The statement ofdefence should be concise, evidence based andsupportive to the denial of charges already made. Careshould be taken to include only those facts which can beproved either by oral or documentary evidence.Production of defence evidence :-

The evidence on behalf of CGS shall beproduced, as per the directions of I.A. Examination ofdefence witnesses should be arranged in mutualconsultation and agreement with I.A. and P.O. in theorder preferred by the defence. Left out defence

documents if any should also be got marked asexhibits, through the witnesses. The same drill as donein the case of state witnesses will be repeated in thecase of defence witnesses also. It is not necessarythat all the documents made available as additionaldocuments are marked as exhibits. Only those whichare useful for defence need be produced as evidence,and marked as exhibits. As far as possible delay inintroducing the defence witnesses would be avoided.The examination-in-chief of the defence witnessesshould be to the point and precise, restricting it to thoseaspects of the case only which the witness knows best.I t is advisable to brief the witness prior tocommencement of the deposition, outside the venueof the inquiry so that he can be cautious about hisanswers during cross examination by P.O and thequestions from I.A. The defence can drop any of itswitnesses, before being summoned.12. Questioning of CGS by I.A.:-

The inquiring Authority is within his jurisdictionwhere he asks questions to both state as well as defencewitnesses, after completion of examination in chief, CrossRe and re-cross examinations. However, the questionsshould be aimed to clear doubts and ambigous pointsand to reveal the truth. It should not degenerate into crossexamination. CGS and AGS should keep close watch toguard against the IA examining the witness cross andasking incriminating questions.

The I.A shall question the CGS if the CGS himselfwas not examined as a witness and may question if theCGS was examined, generally on the circumstancesappearing against him in the evidences produced beforethe I.A. The Defence Assistant should visualise thepossible questions that the I.A. can ask the CGS at theclose of the case. This is necessary because the defenceassistant cannot, assist the CGS in answering thequestions of the I.A.13. Final Arguments :-

Sub rule (19) of Rule - 14, provides for hearingof the arguments of P.O and the CGS or to permit filing ofwritten brief of the arguments. It is advisable to requestfor permission to file written brief after receipt of a copy ofthe written brief submitted by the P.O. In the brief preparedon bahalf of the CGS, it should be brought out to whatextend the prosecution failed to prove the charges andthe arguments in the PO's brief in support of the chargesshould be countered as effectively as possible.

Com. R. Sivanarayana AGS bereavedSmt. R. Bharatamma aged 80 years mother

of Com. R. Sivanarayana died on 9.10.2009 at Gunturafter one month ailment. We convey our heartfeltcondolences to Com. Sivanarayana and his familymembers.


Balance on 01.04.09 = 499735.20

RECEIPTS

April- 09 138391.00

May - 09 69359.00

June - 09 92246.00

July - 09 91482.00

Aug - 09 140917.00

Sep - 09 182507.00714902.00 714902.00

Interest on 6337.69

5718594.89

LESS EXPENDITUREApril - 09 321418.76

May - 09 150705.05

June - 09 213542.95

CWC 153627.00

July - 09 226948.00

Aug - 09 309048.37

Sep - 09 173674.54

1548964.67 1548964.67

4169630.22

BALANCE AS ON 30.09.09FD A/C Syndicate Bank 4000000.00

Syndicate Bank SB A/C 90742010070474 57041.89

Cash in Hand 11271.33

Cheque to be cleared = 101317.00

4169630.22

(Forty one lakh sixty nine thousand six hundred thirtyand twenty two paisa only)

Sd/- Sd/-

Financial Secretary General Secretary

HEADWISE DETAILS OF INCOME

W.E.F 01.04.2009 TO 30.09.2009

Quota 568609.00

Bhartiya Post Receipts 77289.00

Quota to NFPE 10979.00

Donations 51115.00

Publication sale 5355.00

Sale of old Newspaper 400.00

Tarapada Bhawan Receipts 1155.00

714902.00HEADWISE DETAILS OF EXPENDITURE

W.E.F. 01.04.2009 TO 30.09.2009

1. Loss of Pay to General Secretary 229520.00

2 H. Q. Allowance to General Secretary 17500.00

3 Bonus to General Secretary 6870.00

4 Loss of Pay to Dy. General Secretary 48774.00

5 H. Q. Allowance to Dy. G. S. 5000.00

6 Pay Commission Arrears to G. S, 69749.00

7 Loss of Pay to A.G.S, Com. R. Sivannarayana 75195.00

8 H. Q. Allowance to A.G.S 6500.00

9 TA/DA to Office Bearers

General Secretary 65482.00

Deputy General Secreatary 6385.00

Com. R. Sivannarayana, Asst. Gen. Secy. 5750.00

CONSOLIDATED INCOME & EXPENDITURE W.E.F. 01.04.2009 TO 30.09.2009Officer Bearers 40748.00

118365.00

10 Pay & Allowances to Staff

Office Assistant 50115.00

Office Attendant 42522.00

Peon 40577.00

Sweeper 2100.00 135314.00

11 Bonus to staff @ 6908 x 3….. 20724.00

12 Pay to Sri. Mukesh Ex- Office Asst. 3055.00

13 Bonus to Sri. Mukesh Ex- Office Asst. 6784.00

14 CWC Meeting Expenses 153627.00

15 Cost of Bhartiya Post 181703.00

16 Office Maintenance 8710.00

17 Office Requirements 13494.00

18 Telephone Bills 10093.00

19 Mobile Phone Bills


Office Staff 2031.00 9351.00

20 Laptop Data Card 3354.72

21 Electricity/Water Charges 12596.00

22 Conveyance Expenses


Deputy General Secretary 1025.00

Financial Secretary 9000.00

Asst. General Secretary 2110.00

Staff 1445.00 41120.00

23 Postage Charges 57472.00

24 Stationaries 4387.00

25 Sumptuaries 12690.00

26 Photostat 15708.00

27 Newspapers 1789.00

28 M. R. Claim to General Secretary 14073.95

29 M. R. Claim to Dy. General Secretary 115.00

30 Court Expenses 3005.00

31 Lawyer Fees 50000.00

32 Gifts 5387.00

33 Agitational Programmes 1575.00

34 Computer Repairs & Accessories 12275.00

35 TA/DA for Strike Tour 16979.00

36 Tarapada Bhawan Maintenance 2980.00

37 Cost of Laptop to President 50930.00

38 Cost of Inverter 17500.00

39 Social Security Contribution to Staff 4500.00

40 Cost of one Cooler 5000.00

41 Contribution to NFPE for S.G. Foreign Tour 20000.00

42 G.S for Foreign Tour 10000.00

43 Printing Cost of constritution book 58000.00

44 Printing Charges 7200.00

1548964.67

(Rs. Fifteen Lakhs Forty Eight Thousand Nine Hundred

Sixty Four and Sixty Seven Paisa only)


LETTERS FROM DEPARTMENT TO CHQu Inordinate delay in settlement of personalclaims like TA, OTA, Medical etc for want of fundssince 2003-04-reg.

I am directed to refer to your letter No. p/4-4/Funds Allotment dated 03.03.2009 on the abovementioned subject.2. The matter was examined in consultation withthe Postal Accounts Wing. As reported, therequirement of funds under the relevant heads ofpersonal claims was met in full in respect of almostall the Circles during the year 2008-09 up to Final Grantstage 2008-09. Further, the ceilings under all the threeheads have been increased in BE 2009-10 and sufficientallotment of funds has been placed to all the Circlesin the Budget Allotment 2009-10. As such there maynot be any problem for the Circles to clear the pendingbills.(No. 1/1/2009-SR Dated : 17-09-2009)

u Alleged unbearable & acute shortage ofstaff prevailing in Udhampur Postal Division inJ&K Circle-reg.

I am directed to refer to yor letter No. P/2-9/J&K Circle dated 15.10.2008 on the above mentionedsubject.2. The matter has been exdamined inconsultation with the Circle Office. As reported, onthe basis of clearance by Screening Committee, 02,02 and 01 vacancies have been allocated to UdhampurPostal Division for the year 2006, 2007 and 2008respectively. The SPOs Udhampur has been asked totake necessary action for filling up of these vacancies.

Regarding finalization of Direct Recruitmentof Postal Assistants processed during 2008 againstunfilled vacancies of LGOs examination 2007 for 07vacancies the recruitment process is underconsideration.

Higher Pay for Officiating in higher Posts should not be deniedHigher Pay for Officiating in higher Posts should not be deniedHigher Pay for Officiating in higher Posts should not be deniedHigher Pay for Officiating in higher Posts should not be deniedHigher Pay for Officiating in higher Posts should not be deniedA Land MarA Land MarA Land MarA Land MarA Land Mark CAk CAk CAk CAk CAT DecisionT DecisionT DecisionT DecisionT Decision

A postal employee ordered to perform higherduties even if he is not eligible to hold that post, by awritten order is entitled for emoluments of the higherpost and if he retires while working in that post, he isentitled for pensionary benefits based on emolumentsat the time of retirement.Facts: The Applicant, while holding the post of HeadSorting Assistant was posted as officiating HeadRecord Officer (HRO) by order, dated 20.01.2006. Whenhe represented by his letter, dated 11.05.2006 followedby reminder, dated 8-6-2006 requesting for salary ofthe post of HRO, he did not get any reply. Hence hefiled O.A. No. 917/2006 for the above relief. That OAwas disposed of directing the Respondents to considerhis representation and reply him by a speaking order.His representation was rejected by order., dated 13/16-4-2007 stating that he did not fulfil the eligibilityconditions prescribed in the Recruitment Rule for thatpost of HRO as it is in Higher Selection Grade-I (HSG-I) and he is not entitled to that Grade. Challengingthat order, this OA is filed to grant him the said relief.

The respondents submit that only those withregular satisfactory service of HSG-II can be consideredfor HSG-i which is a selection post. Since the applicantis only in PA cadre under BCR scheme and not holdingHSG-II post, he did not fulfil the elgigibility conditionsfor promotion to HSG-I as HRO.

The case was considered. In the case of SelvaRaj v. Lt. Governor of Island, Port Blair and Others[1999 AIR (SC) 838], it was held that an employee

ordered to look after higher post even thoughtemporarily and officiating capacity is entitled to salaryattached to higher post without treating it as promotion.In the case of Dwarika Prasad Tiwari v. M.P. StateRoad Transport Corporation and another [2002 SCC(L&S) 9], it was held that for the period the Applicanttherein had discharged the duties atttached to higherpost, he should be paid salary of higher post.

In view of the above pronouncements, it washeld:Held : I find these rulings of Apex Court are squarelyapplicable to the instant case. Undoubtedly, theApplicant worked in a post carrying higher pay scaleconsequent to order issued by the competent authority.Even though the applicant worked on the higher postin an officiating capacity, he is entitled to higher payscale for the period he worked on this post. He wouldalso be entitled to retiral benefits on the basis of thesalary drawn by him in the higher scale.

In the result, the OA is allowed setting asidethe impugned order. The respondents are directed tofix his pay in the higher scale treating as anappointment carrying higher responsibility and pay himarrears and pensionary benefits based on such fixationwithin three months from the date of receipt of thisorder.[Radhelal Goud v. Union of India represented bySecretary. P&T Department, (Jabalpur) date ofjudgement 12-3-2008]

(Courtesy : Swamys News 9/2009)


Sub: Request for effecting corrections in theMACP Order - regardingRef: DOP Order No.4-7/(MACPS)/2009-PCC Dated18.09.2009.

In continuation of NFPE - FNPO joint letterNumber MACP/2009 Dated 22.09.2009 addressed toyou on inclusion of Drivers from the purview of MACPScheme, this Federation seeks the following furthercorrections and modifications in the Modified ACPOrders issued by the Department of Posts referred toabove:1. In the Caption in Page Number 11 - TheStatement showing Grade Pay admissible to differentcategories of staff in the Modified ACP Scheme w.e.f.1.9.2009 should be actually w.e.f. 1.9.2008, sincethe Modified ACP Scheme has been given effect tofrom 1.9.2008.2. Page Number 11 - In the statement SerialNumber 4: Postmen / Mail Guard - last column "5200-20200 Pay Band-1 and 4200 Grade Pay" should beactually "9300-34800 Pay Band-2 and 4200 GradePay" since there is no Grade Pay of 4200 underPB-1.3. Similarly in Page Number 12 - In thestatement Serial Number 5 - the Postal Assistantand allied cadres : In the last two columns the PayBand 5200-20200 and Grade Pay 4200 and theGrade Pay 4600 should be actually "9300-34800 PayBand-2 and Grade Pay 4200 in Column No.7 and"9300-34800 Pay Band-2 and Grade Pay 4600 inColumn No.8" since both the Grade Pay of 4200/-and 4600/- are related to PB-2 only.4. Similarly in Page Number 12 - In theStatement Serial Number 6 - the Junior Accountantcadre - Column Number 6, 7 and 8 the mention of

NFPE SEEKS CORRECTIONS IN ACP ORDERS

Pay Band 5200-20200 should be actually "9300-34800with Grade Pay 4200, 4600 and 4800 respectively,since all these three Grade pay are related to PB-2 only.5. In the same Page Number 12 - In theStatement Serial Number 7 - the Caretaker - In thelast two columns the Pay Band 5200-20200 and GradePay 4200 and the Grade Pay 4600 should be actually"9300-34800 Pay Band-2 and Grade Pay 4200 inColumn No.7 and "9300-34800 Pay Band-2 andGrade Pay 4600 in Column No.8" since both theGrade Pay of 4200/- and 4600/- are related to PB-2only.6. It can be seen from the Illustration - 4 underPage Number 18, wherein the Cadre of Inspectorsrecruited in the PB-2 Pay Band goes to PB-3 PayBand for its 3rd MACP. Similarly the Illustration -2B under Page Number 16, wherein a Postal Assistantrecruited in PB-1 and promoted to AAO Cadre inPB-2 is allowed to go over to PB-3 under his 3rdMACP. All these examples show clearly that all othercadres go from one Pay Band to next Pay Bandtoo along with the change in Grade Pay to 4200/- or 4600/- or 5400/- accordingly. However in the case

of Postal Assistants, Postmen / Mail Guards, CareTakers and all Allied Cadres etc, even when they

earn the financial upgradation to 4200/- and stillhigher Grade Pay through 2nd or 3rd MACP, they

are continue to be shown as under PB-1 Pay Scaleonly. This requires to be corrected.

This Federation requests you to cause tomake the above corrections in the MACP Order at theearliest.Note : Opinions/suggestions from readers are invitedin case if they feel that in any item is omitted.

Com. R. P. Saxena, a seniorleader of Rajasthan was relieved onsuperannuation from thedepartment on 31.08.09. He washolding various positions in theCircle Union. He attended variousCWCs as the Officiating CircleSecretary of Rajasthan.

A colourful felicitation function was arrangedon 06.09.2009 by the Circle Union at Chittorgarh incontinuation of the CWC meeting of Rajasthan Circleheld on 05.09.09 & 06.09.09. Com. B. G. Tamhankar,Ex President CHQ, Com. K. V. Sridharan, GeneralSecretary, Com. Balwinder Singh Financial SecretaryCHQ, Com. H. P. Diwakar, Asst. Financial Secretary CHQ

& Circle Secretary Rajasthan Circle. Com. Aishwir SinghCircle Secretary, Delhi Circle, Com. Sankar Kaduskar,Ex - AGS CHQ, Com. S. R. Daiyaa, Divisional Secretary,Foreign Post Delhi are the prominent speakers whorecollected their associations with Com. Saxena.

Com. Saxena is an intellectual leader ofRajasthan Circle who led various movements inChittorgarh division. His services are ever remembered.

The CHQ records its appreciations and thanksto Com. R. P. Saxena for the yeomen service, herendered to this organization and wishing him apeaceful retired life.

We wish to record our appreciations to theChittorgarh comrades who made elaboratearrangements for the function and in particular to Com.Rakesh Gupta Financial Secretary of Rajasthan Circle.

COM. R. P. SAXENA, RETIRED FROM SERVICE


GOVERNMENT ORDERSOFFICE MEMORANDUM

nnnnn Expenditure Management-Economy Measuresand Rationalization of Expenditure.1. Background1. With a view to ensuring availability of adequatereasorces for meeting the objectives of criticaldevelopment and priority schemes, instructions onexpenditure management have been isued on 24th July,2009. In view of the current fiscal situation and that arisingout of insufficient rain in large parts of the country, and theconsequent pressure on Government's resources, thereis need for further economy and rationalization ofexpenditure. In the circumstances, in continuation of theinstructions issued on 24th July, 2009 the following furtherguidelines are issued with immediate effect:-2.1 Cut in Non-Plan expenditure(i) For the year 2009-10, every Ministry/Departmentshall effect a mandatory 10% cut in non-Plan expenditureunder the following heads:-a) Domestic and Foreign Travel expensesb) Publicationsc) Professional Servicesd) Advertising and Publicitye) Office expensesf) POL (except for security related requirement)g) Other administrative expenses(ii) The remaining portions of non-plan expenditure,excluding interest payments, repayment of debt, Defencecapital, salaries, pension and the Finance Commissiongrants to the States, will be subjected to a mandatory 5%cut. No re-appropriation of funds to augment the non-plan heads of expenditure shall be allowed during thecurrent financial year.(iii) No increases in the budgetary allocations underthe heads of non-plan expenditure, particularly where cutsare now being imposed, will be allowed at RE stage, exceptunder very extroardinary and compelling circumstances.2.2 Economy Measures

The following measures for fiscal prudence andeconomy will also come into force with immediate effect:-2.2.1 Seminars and Conferences(i) The prescribed expenditure ceilings for holdingseminars, conferences, workshops etc. should beenforced and a 10% cut on the budgetary allocation forseminars and conferences shall be effected.(ii) Holding of exhibitions/seminars/conferencesabroad is strongly discouraged, except in the case ofexhibitions for trade promotion.(iii) There will be a complete ban on holding ofmeetings and conferences at five star hotels.2.2.2 Domestic and Foreign Travel(i) No travel on Government account by air will takeplace by first class.(ii) All domestic travel on Government account by

air will take place only by economy class, irrespective ofthe entitlement.(iii) Where travel is unavoidable, it will be ensuredthat officers of the appropriate level dealing with thesubject are sponsored instead of those at higher levels.The size of delegation and the duration of visit will be keptto the absolute minimum.(iv) Proposals for participation in study tours,workshops/conferences/seminars/presentation ofpapers abroad at Government cost will not be entertainedexcept those that are fully funded by sponsoring agencies.2.2.3 Purchase of vehicles

Purchase of vehicles, except for operationalrequirements of the Defence Forces, Central Para MilitaryForces and security related organizations, will not be permitted.3. The instructions contained in the O.M. onExpenditure Management dated 17th September, 2007 inregard to publicity, usage of telephones, ban on creation ofplan and non-plan posts, transfer policy, and use ofinformation technology will continue to be applicable.Similarly, instructions contained in O.M. on ExpenditureManagement dated 5th June, 2008 in regard to observanceof discipline in fiscal transfers to State, Public SectorUndertaking and Autonomous Bodies at Central/ State/Locallevel, balanced pace of expenditure and re-appropriationwithin approved Heads will also continue to apply.4. Compliance

Secretaries of the Ministries/Departments beingthe Chief Accounting Authorities as per Rule 64 of GFRshall be fully charged with the responsibility of ensuringcompliance of the measures outlined above. FinancialAdvisers shall assist the respective Departments insecuring compliance with these measures and alsosubmit an overall report to the Minister-in-charge and tothe Ministry of Finance on a quarterly basis regardingvarious actions taken on these measures/guidelines.(No.7(1) E. Coord/2009 MoP Dept. of Exp. Dated : 07-09-2009)

nnnnn Regulation of Journey by air while availingLeave Travel Concession-clarification

The undersigned is directed to refer to Ministryof Finance, Department of Expenditure O.M. No. 19024/1/2009-E.IV, dated 13/7/200 (Sl. No. 228 of Swamysnewsof August, 2009), modifying the O.M. No. 7(2)/E.Co-ord/2005 dated the 23rd November, 2005 (Sl.No. 10 ofSwamy's Annual, 2005) and superseding of O.M. No.19024/1/E.IV/2005, dated 24-3-2006. It has been decidedby the Department of Expenditure that in all cases of airtravel, both domestic and international where theGovernment of India bears the cost of air passage, theofficials concerned may travel only by air India. The matterWhether these orders will apply in cases of LTC has beenconsidered in consultation with Ministry of Finance,Department of expenditure and it is confirmed that theseorders/conditions will apply in cases of LTC also.


2. This issues in consultation with Ministry ofFinance (Department of Expenditure) vide their ID No. 39/DS(EG)/2009, dated 20-07-2009.(G.I. Dept. of Per. & Trg. O.M. No. 31011/2/2006-Estt. (A),

dated 27-7-2009)

nnnnn New Pension Scheme - ClarificationThe undersigned is directed to refer to the

meeting held on 17-12-2008 to discuss the variousissues requiring clarifications on NPS as sought byvarious Accounting Organizations. These issues havebeen examined in the Department of Expenditure inconsultation with PFRDA, D/o. Pension and PensionersWelfare and D/o. Financial Services.2. The clarifications to these issues are nowenclosed for necessary action

nnnnn Enhancement of Child Adoption Leave from135 days to 180 days and extension of the facility ofPaternity Leave to adoptive fathers

The undersigned is directed to refer to thisDepartment's O.M. No. 13018/4/2004-Estt.(L) dated the31st March, 2006 (Sl. Nos. 50 and 51 of Swamy's Annual,2006) regarding grant of Child Adoption Leave for 135days to female Government servant on adoption of a childup to the age of one year, on the lines of maternity leaveadmissible to natural mothers. After implementation ofthe Sixth Pay Copmission recommendations, the periodof maternity leave was enhanced from 135 days to 180days. Subsequently, this Department has receivedrepresentations requesting for enhancement of the periodof Child Adoption Leave from 135 days to 180 days in linewith the maternity leave. The matter has been examinedin this Department and it has been decided to enhancethe period of Child Adoption Leave from 135 days to 180days.2. A female Government servant in whose casethe period of 135 days of Child Adoption Leave has notexpired on the date of issue of these orders shall also beeligible for Child Adoption Leave of 180 days.3. It has also been decided that a maleGovernment servant (including an apprentice) with lessthan two surviving children, on valid adoption of a childbelow the age of one year, may be sanctioned PaternityLeave for a period of 15 days within a period of six monthsfrom the date of valid adoption.4. These orders shall take effect from the date ofissue.5. In so far as persons serving in the Indian Auditand Accounts Department are concerned, these ordersissue in consultation with the Comptroller and Auditor-General of India.(G.I. Dept. of Per.&Trg., O.M. No. 13018/1/2009-Estt.(L),

dated 22-07-2009)

nnnnn Preparation and maintenance of AnnualPerformance Assessment Reports (APAR)

The undersigned is directed to invite the attentionof the Ministries/Departments to the instructionscontained in this Department's O.M. No.21011/02/2009-Estt.(A), dated 16-2-2009 and O.M. of even number, dated14-5-2009, on the subject of timely preparation and propermaintenance of APAR and making the APAR transparentfor representation for upgradation, if any, by the officerreported upon. The matter of preparation andmaintenance of APAR has been further reviewed in thisDepartment keeping in view the system in this regard inrespect of All India Services (AIS) and the undersigned isdirected to convey the following decisions:-

(i) All cadre authorities shall include a boxin the APAR for reflecting by the reporting officer the penpicture of the officer reported upon where the reportingofficer will be required to indicate his comments on theoverall qualities of the officer including areas of strengthsand lesser strengthy and his attitude towards the weaker(G.I., MF., O.M. No. 1(2)/E.V/2008, dated 19-1-2009)

Query Clarification 1. Payment on resignation/removal 2. Suspension Cases 3. HPL Cases 4. EOL Cases (Including on medical grounds)

Notification, dated 22-12-2003 has stipulated that individuals can normally exit at or after 60 years. At exit, the individual would be mandatorily required to invest 40% of pension wealth to purchase an annuity. The individual would receive a lumpsum of the remaining pension wealth. Individuals would have the flexibility to leave the Pension System prior to age 60. However, in this case, the mandatory annuitization would be 80% of the pension wealth. Hence, the present provisions will continue. No change has been made.

• Every subscriber shall subscribe monthly to the NPS when on duty or Foreign Service but not during a period of suspension.

• On exoneration or otherwise, the amount of subscription shall be the emoluments to which he was entitled on the first day after his return to duty.

• If a subscriber elect to pay arrears of subscriptions in respect of a period of suspension, the emoluments or portion of emoluments which may be allowed for that period on reinstatement, shall deemed to be emoluments drawn on duty.

The subscription of the employer and Government would be restricted to that proportionate to leave salary. Since no salary is drawn during this period, no contribution either from Government employee or Government would be payable.


sections. A column will also be added in the sectionrelating to the reviewing authority for giving the reviewingauthority's remarks on the pen picture reflected by thereporting officer. There will be no other separate columnin the APAR for overall assessment apart from the penpicture.(ii) A provision may be made in the APAR in therelevant section for remarks by the reviewing officer toindicate specifically the differences, if any, with theassessment made by the reporting officer, and thereasons therefor.(iii) Numerical grading are to be awarded byreporting and reviewing authorities for the quality of workoutput, personal attributes and functional competence ofthe officer reported upon. These should be on a scale of1-10, where 1 refers to the lowest grade and 10 to thehighest. the guidelines given in Annexure-I shall be keptin mind while awarding numerical gradings.(iv) The format for the purpose of numerical gradingin the three areas of work output, assessment of personalattributes and assessment of functional competency isin Annexure-II. For Groups 'B' and 'C' officials however,suitable changes may be made by the concerned cadreauthorities in the items of assessment as per functionalrequirements of the job and the next promotional post forthem. The overall grade on a score of 1-10 will be basedon 40% weightage on assessment of work output, and30% each for assessment of personal attributes andfuncitonal competency. The overall grading will be basedon addition of the mean value of each group of indicatorsin proportion to weightage assigned.(v) Wherever 'accepting authority' has beenprescribed in the existing system in the cadre, columnsmay also be provided for such authority to give hiscomments on the remarks of the reporting/reviewingauthority and details of difference of opinion, if any, withreasons for the same. In such cases, the acceptingauthority will also give overall grade on a score of 1-10.(vi) A schedule for completion of all activities relatingto the APAR is given in Annexure-III.2. The above provisions would be applicable forthe APAR from the Reporting Year 2009-10 onwards. Theconcerned authorities may accordingly make necessarychanges in the APAR format for numerical grading to begiven by reporting and reviewing officer. This O.M. doesnot in any way affect the part to be filled in by the officerreported upon and other existing columns in the APARformat like attitude towards SC/ST/OBC, relations withpublic (wherever applicable), integrity, trainingrequirement etc., for descriptive remarks.3. All Ministries/Departments are requested tobring to the notice of all the offices under them for strictimplementation of the above instructions.

ANNEXURE-IGuidelines regarding filling up of APAR with numericalgrading(i) The columns in the APAR should be filled with

due care and attention and after devoting adequate time.(ii) It is expected that any grading of 1 or 2 (againstwork output or attributes or overall grade) would beadequately justified in the pen-picture by way of specificfailures and similarly, any grade of 9 or 10 would bejustified with respect to specific accomplishments.Grades of 1-2 or 9-10 are excepted to be rare occurrencesand hence the need to justify them. In awarding anumerical grade the reporting and reviewing authoritiesshould rate the officer against a larger population of his/her peers that may be currently working under them.(iii) APARs graded between 8 and 10 will be ratedas 'outstanding' and will be given a score of 9 for thepurpose of calculating average scores for empanelment/promotion.(iv) APARs graded between 6 and short of 8 will berated as 'very good' and will be given a score of 7.(v) APARs graded between 4 and 6 short of 6 willbe rated as 'good' and given a score of 5.(vi) APARs graded below 4 will be given a score ofzero.

ANNEXURE-IIAssessment of work output (weightage to this Sectionwould be 40%)

Assessment of personal attributes (weightage to thisSection would be 30%)

Reporting Authority

Reviewing Authority

Initial of Reviewing Authority

(i) Accomplishment of planned work/work allotted as per subjects allotted (ii) Quality of output (iii) Analytical ability (iv) Accomplishment of exceptional work/unforessen tasks performed Overall Grading on ‘Work Output’

Reporting Authority

Reviewing Authority

Initial of Reviewing Authority

(i) Attitude to work (ii) Sense of responsibility (iii) Maintenance of Discipline (iv) Communication skills (v) Leadership qualities (vi) Capacity to work in team spirit (vii) Capacity to work in time limit. (viii) Inter-personal relations Overall Grading on personal attributes


T government is considering a proposal to raise the

tax exemption limit on monthly transport allowance, a move that

could enrith taxpayers by as much as Rs. 9,000 a year, but at

the same time put further pressure on its already-strained

finances.

The proposal to increase the tax exemption limit for

transport allowance to Rs. 3,200 a month from Rs. 800 follows a

similar hike for government servants under the Sixth Pay

Commission award. It is likely to find adoption in the private sector

too, triggering greater spending across the economy and boosting

the bottomlines of companies in a wide swath of sectors.

A decision on the proposal, allowing representation from

some quarters in the government, is expected soon, a finance

ministry official told ET, on condition of anonymity. The government,

which is facing the worst economic growth prospects since 2003

due to credit crisis and drought, is leaving no stone unturned to

boost consumer demand and revive economic growth to the record

9% seen before the 2008 crisis. It has cut taxes, raised spending

on social and infrastructure projects and enabled lower interest

rates for companies and individuals.

Private final consumption expenditure nearly halved

to 27% of gross domestic product (GDP) in the last fiscal year

from 53.8% a year earlier as consumers restricted spending

fearing job loses amid slowing sales growth and reduced profits.

The consumption fall was partly offset as government final

consumption to GDP rose four-fold to 32.5% from 8% according

to Reserve Bank of India date.

The move is expected to lead to an yearly additional

exemption of Rs. 28,800, which would yield a tax saving of Rs.

8,899 a year, including the ces, to those in the highest tax

bracket. While this may boost demand, the government, which

is already running a record deficit of 6.8% of GDP, could lose

significant tax revenues and many assesses would also fall

out of the tax net.

Collection of both direct and indirect taxes are under

pressure following tax rate cuts and economic slowdown.

Direct tax collections grew by a modest 4% in April-August

period to Rs. 87,888 crore. The Central Board of Direct Taxes,

which has the power to formulate and change rules, is exploring

the possibility of hiking the exemption through a notification.

Allowance such as transport are governed by the

rule 2BB of the Section 10(14) of the Income Tax Act. The board

is only required to place the new rule before Parliament

whenever it has its next session.

(Courtesy : Economic Times)

TAX-FREE TRANSPORT ALLOWANCEMAY RISE TO RS 3K

Assessment of functional competency (weightage tothis Section would be 30%)

ANNEXURE-IIITime schedule for preparation/completion of APAR

(Reporting Year-Financial Year)

10.

11.

Communication of the decision of the competent authority on the representation by the APAR Cell End of entire APAR process, after which the APAR will be finally taken on record.

representation. 15

th November

30th November

(G.I., Dept. of Per. & Trg., O.M. No. 21011/1/2005-

Estt.(A)(Pt-I), dated 23-07-2009)


No Twithstanding the drawbacks of the NationalRural Employment Guarantee Act, The fact remains thatit has been able to lift the standard of living of at leastsome of its beneficiaries living below the poverty line.

The Institute of Applied Manpower Research,at the behest of the Planning commission, conductedan all-India Report on Evaluation of NREGA tapping6,000 respondents spread across 20 districts acrossthe country.

The survey, conducted in 2006-2007, when thescheme was in force in just 200 districts, targeted 300beneficiaries from each district in its bid to capture thevarious aspects of implementation of the scheme rightfrom the stage of issue of job cards, besides studyingits impact on arresting migration and its impact on thequality of life of the households.

Thanks to the income generated under thescheme, the low earning level of a number ofbeneficiaries declined and the number of householdsreporting marginally higher income increased. Most ofthe beneficiaries are agricultural and unskilled workers.

Expenditure patternThere was also a shift in the expenditure

pattern on food and non-food items with familiesspending more on both the counts. More than half thehouseholds purchased livestock like sheep and goatand almost 60 per cent of the households in the westernregion had an outstanding loan either from bank or localmoney lender.

And with the help of the income generated fromthe scheme, 33 percent of the beneficiaries boughtbicycles for the first time, 15 per cent purchased electricfans or other appliances and 3.2 per cent acquired steelutensils.

"NREGA Lifts Standard of Living"The gram sabhas held meetings more on a

quarterly basis and not on a monthly basis as prescribed.Migrant families could not register for job cards due totheir absence. Another complaint from the eastern regionwas that the job card was in possession of the grampanchayat and handed to the beneficiary only during theseason of works. Moreover, these cards did not bear thephotographs of the households though it was mandatory.

Underlining the issues stradding theimplementation of the scheme, the report maintained that80 percent of the hy ouseholds failed to get a job within15 days of their demand for work and worse still theywere not given unemployment allowance either. Theobjective to arrest migration was far from achieved with25 per cent of the families surveyed pointing out that theproblem persisted in their villages and it was as high as50 per cent in households in the western region. Migrationwas rampant in almost all villages of North Lakhimpur innorth-east region and all districts from the eastern region.In some districts, the exodus was to the extent of 40percent. Contrary to general perception that migration wasfor better wages, 70 per cent of the beneficiaries revealedthat it was only for just wages, implying the presence ofdistress migration for minimum wages to earn a livelihoodand for survival.Migration

According to the report, the beneficiariespreferred staying in their native villages if there wasenough wages employment available locally.Disappointingly enough, 38 per cent felt that the grampanchayat had failed to initiate measures to checkmigration.Courtesy : The Hindu


India's department of posts (DoP) is set tospend up to $1 billion on its IT-led business revampover the next five years with top tech firms like IBM, TCS,Infosys and Wipro pursuing several outsourcingcontracts for helping the postal department automateand integrate its business processes with a standardsoftware solution DoP, which has already short-listedAccenture, Ernst &Young, KPMG, McKinsey and PwC aspotential consultants for this project, will be announcingone of them as partner for selecting a tech vendor andalso defining the scope of 3-5 year IT revamp by end ofthis month. DoP will select different vendors for systemintegration, software , data centres and networkmanagement.

"We plan to select a consultant by the monthend, flesh out budget by March next year, and start rollingout the project from April," said a senior DoP official onconditions of anonymity. "Initially we were only looking atan IT revamp, but the scope is much bigger now withbusiness process reengineering becoming a significantpart of this entire exercise," he added. The departmentwas allocated around Rs 2,000 crore under the eleventhplan by India's Planning Commission recently for differentIT investments.

DoP's IT revamp is a classic example of old,legacy systems and software applications being unableto cope with rising operational pressures and newerbusiness models. The department has been usingsoftware applications such as Meghdoot developed in-house for over a decade. With the government seekingto evolve DoP as a well diversified services provideroffering postal, insurance and financial solutions acrossremote parts of the country, there is a need to upgradethe systems.

Our Meghdoot software for instance, is not yetupgraded to work in a wide area network (WAN)environment. We will need to take a call about whetherwe should upgrade the existing software or go for a newpackaged application from a company such as SAP,Oracle," the DoP official added. The department will alsoneed a new corebanking software solution. "We currently

POSTAL DEPT LINES UP $1 BN TO AUTOMATE BUSINESS PROCESSESAccenture, Ernst & Young, KPMG, Mckinsey & PwC Among Shortlisted Firms In Fray For Project Consultant

use Sanchay Post developed internally, but it has livedits life."

A consultant, to be finalised by this month end,will help India Post decide whether to continue upgradingits in-house developed software applications such asMeghdoot or switch to more sophisticated softwareplatform from SAP or Oracle. An enterprise resourceplanning (ERP) software from SAP or Oracle will helpthe department standardise its different businessprocesses without having to dedicate internal resourcesfor deployment and maintenance.

Apart from several outsourcing, systemintegration projects, the department will also need toinvest in procuring computer hardware systems formodernisation of around 1.55 lakh post offices acrossthe country. "The government is now looking at postoffices as a vehicle for distribution for different services,and therefore, it's critical for us to upgrade theinfrastructure," said another government official involvedwith India's National Rural Employment Guarantee Act(NREGA).

At a time when India's government departmentsand state-owned enterprises such as BSNL, ONGC andother ministries are seeking to become more efficientwith the help of technology , vendors such as IBM, TCS,Infosys and Wipro are seeing newer opportunitiesemerge even during a global slowdown in softwarespending.

According to the experts tracking this sector,Indian government organisations such as India Post,Indian Railways and other departments including LICwill spend around $2 billion on information technologythis year, as the government's share of total IT spend inIndia is set to cross 10% over next two years.

"The government has changed its buyingstrategy-now the tenders are talking about revenuedrivenmodels," said HR Binod, head of Infosys' India businessunit, which was established in November 2007. "We arealso approaching these opportunities with a businesssolution and not merely a technology solution," he added.

Economic Times : 25.08.2009


APPROACH PAPER ON MERGER OFSROs WITH POST OFFICES

This Proposal is submitted by the PMG, Kurool to DG(Posts) regarding Merger of SROs with nearest PostOffices

1. OBJECTIVE:

Objective of this concept paper is to revisitthe role of Sub-Record Offices in the wake ofemergence of new challenges to the Mail Business/induction of technology and examine the scope tomerge with Post Offices.

2. GENERAL FUNCTIONS OF SUB-RECORDOFFICE:

Presently Sub-Record Office is establishedto serve the needs of the units located at places awayfrom RMS Divisional Headquarters. Arrangement,Salary Bill preparation for that unit etc., constituteprimary responsibility of the Sub-Record Office. Duties,responsibility and authority of the Record Office aredetailed in Chapter V of Postal Manual VolumeVII.Some of the important duties assigned to RecordOffice are as follows:-

1) General supervision over the SortingAssistants and their work.

2) Maintenance of arrangement register inrespect of each set of Mail Office.

3) Maintenance of register of the Sorting listsreceived.

4) Maintenance of various Attendance Registers.

5) Communicating to the Sorting Assistantsorders received from superiors.

6) Work Paper maintenance.

7) Attending to Bag Account related work.

8) Daily reports.

9) Examination of sweepings.

10) B Orders and T.B. Orders.

11) Preservation of bags and records for inquiry.

12) Submission of periodical returns.

13) Maintenance of inward register of complaints.

14) Maintenance of Nominal Roll of Metal Tokens.

15) Filing of Acquittance Rolls and otherdocuments.

3. FUNCTIONS OF THE SRO THAT ARE AKINTO THOSE OF POST OFFICES:

It can be noticed that certain functions of Sub-Record Office are overlapping with that of Post Office.In order to streamline and optimize the resourcesavailable in the Department of Posts, it is proposed torevisit the role of Sub-Record Office. It is felt that

different branches of Post Office can handle certainfunctions of Sub-Record Office as enumerated inannexure-1

The above mentioned process mapping isdone keeping in view that majority of the locations ofSRO have Head Post Offices. This was test-checkedby collecting data from A.P. and karnataka Circles. Itis noticed that very few locations of SRO do not haveHead Post Offices. In such locations at least LSGOffices are available. All the tasks assigned to theC.C. in the above table can be assigned to one of theDealing Assistants in such places where C.C. branchesare not available.

4. BROAD DETAILS OF CHRO SOFTWAREMODULE WISE:-

CHRO Software contains the followingmodules:-

1) Administration: Deals with configuration of allmodules, users creation, allocation of work.

2) Establishment:- Deals with establishmentmatters.

3) Staff:- Employees details, staff arrangements.

4) Accounts: Deals with Pay & Allowances.

5) Cashier: Payment of bills, maintenance ofCash Book.

6) Air Mail accounting: Deals with inward andout ward mail movement in Air Port SortingOffices.

7) Bag Office: Deals with Bag Accounting.

8) Checker: OTA/OSA etc.

9) Stock: Inventory management.

5. MODULES WHICH SYNCHRONIZE WITHMEGHDOOT SOFTWARE:

Meghdoot Accounts Modules contains thefollowing:-

1) Establishment

2) Employees entry.

3) Pay Bill

4) NPC Bills

5) Pension

6) Other Bills.

7) Schedules.

8) Cash Book (General)

It can be noticed that the following modulesof CHRO Software synchronize with the MeghdootSoftware.

1) Administration


2) Establishment

3) Staff (Excluding rotation and arrangement ofset/section)

4) Accounts

5) Cashier

6. ADDITIONAL MODULES IN CHRO WHICHCAN BE TAGGED ON TO MEGHDOOT

As of now, Meghdoot Software cannot handlethe following modules available in CHRO:-

1) Air Mail accounting

2) Bag Office.

3) Checker.

4) Stock.

Both the softwares operate in windowsenvironment and hence the scope to integrate them.

It is proposed to addend the above cited fourmodules to Meghdoot Software without altering thedata structures used in Meghdoot. In case MIS reportsare to be generated by combining data from the tablesof the above cited modules and that of Meghdoot, codehas to be re-written to that extent. It is not a complexjob, but requires lot of time. A quick launch of themerger concept is feasible by tagging the modulesrather than colluseing the data.

7. FEASIBILITY STUDY:

As enumerated in para-3 above all the dutiesand responsibilities of theSub-Record Officer can beassigned to nearby HO/LSGSO. Softwares can alsobe merged as explained in para-5 and 6 above.Providing accommodation and staff to the HO/LSGSOto the extent of increase of work load because of transferof SRO's work are concerns to be addressed. As perRule 558-A of Postal Manual Volume-VII approximateaccommodation required to locate SRO at HO/LSGSOis calculated as at annexure 2. Providing staff to SROoffice is governed by Punjab Formula also known asUnit Formula. Additional workload on HO/LSGSO dueto transfer to Sub-record Office may be calculatedusing the same formula and manpower may beadjusted accordingly. Thus, it is felt that functioning ofSRO can be merged with neighboring HO/LSGSOwithout any major hindrance.

8. HOW TO GO ABOUT IT:

1) All the SROs, wherever HOs are available inthe same town, can be straight away merged withPost Office and each of the function of SRO can beattached to HO as explained at para-3 above

The issues that need to looked into are:-

a) Accommodation: Most of the HOs arehoused in departmental buildings. By properarrangement of branches and weeding out

records/auctioning unserviceable material,space can be easily created. In acute cases,temporary structure like asbestos roofedaccommodation can be provided quickly.

b) Furniture and equipment: Furniture availablewith HOs is more than enough. However, ifrequired, can be transferred from the SRO.Regarding systems/printers those in HO canbe used on time sharing basis, if not availablein SRO. if available, they can be transferred.

c) Establishment: SRO posts to be transferredto the P.O or by redeployment of posts in thepostal side.

d) Staff: Willing officials from RMS can beposted to the Post Office. If unwilling theycan be adjusted in the existing vacancies inthe mail division. In such a case the postsare to be filled up in the Postal side by freshrecruitment.

e) Training: Officials working in respectivebranches of Head Office are to be trained infunctions related to RMS offices. Duration andcontents of the training may have to be decidedin consultation with PTCs.

f) Softwares are to be modified as explained atpara 6 above. Software Developers fromKurnool can work with PTC, Mysore and doit. Not an issue.

g) SROs which are not located along with HOsmay continue for the time being. After gainingexperience of entrusting SROs duties to HOs,the modalities of emulating the same in caseof LSGSOs may then be contemplated.

9) Problems foreseen in the process:-

1) In case of closure of SRO offices and transferof SRO staff to Post Offices, Seniority related issuesare to be looked into

2) Integration of RMS work with Post Office is tobe handled gradually keeping in view the variance ofthe psychological disposition of the staff working inthe two wings.

10) Conclusion:

The functional specialization between RMSand postal wings is rapidly decreasing. By successfulintegration of the two wings idle resources can be putinto optimum use. Merging SRO with post office isone small step in that direction. When compared tothe advantages the problems that need to be resolvedare minuscule and insignificant.

Note : This Proposal is dangerous and nothingbut to close down the RMS in the days to come.This should be seriously viewed.


Economic Crisis Impact onUNI affiliates/ Postal Business

Roh Joon-hwanCoordlnator for Postal Sector

UNI-Apro

Economic Crisis Impact on UNI affiliatesMillions of workers are currently being hit by theglobal recession, but while it’s currently a hot topicof conversation the recession can be a tricky thing tounderstand.The purpose of my presentation is to explain;- What the global economic crisis is?- What brought it on?- How workers can respond to it?

What is the Global Economic Crisis?Most of the world’s biggest economies are in recession,including the US, the UK Japan and Europe.How this happened is that after a period of worldwideeconomic boom based on speculation and dodgylending practices, the bubble finally burst.

What caused it?One of the main reasons for this was the collapse ofthe US sub-prime mortgage market-sub-prime is thepractice of extending credit to people who wouldotherwise not have access to the credit market. Thesemortgages had a high credit risk but the banks hid thisby bundling them with more secure mortgages.Because of this, when sub-prime mortgage holdersstarted defaulting in large numbers huge swathes ofthe banking industry were affected and were forced tofile for bankruptcy.The nature of the global economy meant that the debton these loans was tied up in investment programsand securities around the globe, thanks to tricky hedgefunds and other unregulated financial products. Sowhen the sub-prime mortgages went under, so did theinvestments.As a result, ordinary businesses across the world withno direct connection whatsoever to US sub-primesuddenly started facing difficulties or even folding ifthey couldn’t get a bank loan. Banks stopped trustingeach other and credit dried up, causing the wholesystem to fail.Higher interest rates, falling consumer confidence,stock market turmoil and higher oil prices started forcingworkers and their families to cut their spending.Demand for goods and services collapsed andbusiness profits started to slump.

Who is responsible?As a result workers started being laid off, reducing theirspending and further reinforcing the downward cycle.Most of worker are not responsible for any of this butlike everyone else we are forcing for any of this, but likeeveryone else we are forcing to face up to it whether welike it or not.

What is recession?Technically, an economy is in recession if it experiencestwo consecutive quarters of negative growth. The wordalso has a wider meaning-it generally refers to adownturn across a broad range of economic indicatorslike spending and business investment.A prolonged and worsening period of economicstagnation generally stops being referred to as arecession and becomes a depression.During a recession unemployment rises dramaticallyand businesses cut staff to save costs.

How can we respond to this?If a company is experiencing due to the recession, we,trade unions have to work with employers to ensurethat the effects are minimized and all affected membersare consulted about any changes to work places,including suggesting alternatives to any redundanciesor reductions in the terms and conditions ofemployment.If a company chooses not to disclose information andto use the Economic Crisis as an excuse to keep wagesdown, reduce wages or make unnecessary cuts tostaffing numbers, we have to work with or members tochallenge any changes.If a company chooses to over look its obligation to enterinto meaningful consultation with affected employees,we have challenge this to.

Economic Crisis Impact on Postal BusinessRecently two major international meetings dealt withpostal business affected by the financial crisis.UPU POC forum held in Bern in April 2009World Mail & Express Europe conference in Munich on7-8 MayWe can get some idea by messages coming out ofsuch event.

UPU survey indicates....Postal sector feeling the pinch, but financial crisis notall doom and gloomHigh-level conference reveals risks and opportunitiesfor the sector and the world economyKey findings by business segment- Financial services- Parcels- Letter Post- Express services

Major impact on the affiliatesThreaten job security and lay-offWage freeze or try to cut remunerationReduce costs.


1. Swiss want traditional postal servicepreserved

A majority of people do not want to see changesto the Swiss Post's public service mandate, according tothe results of a survey.

Some 57 per cent of Swiss believe that the completederegulation of the letter delivery market as proposed bythe cabinet in May makes very little or no sense at all.

The survey, carried out by the research institutegfs.berne on behalf of the Swiss Post found that two-thirds of those questioned agree with the opinion thatderegulation would weaken the financing of the post officenetwork.

Around the same number perceive marketderegulation as a risk that would disadvantage peripheralregions of Switzerland. Around half fear job losses ifderegulation goes ahead.

Around eight out of ten respondents want thebasic postal service to remain in its current form. And asmany as nine out of ten strongly believe that a nationwidepost office network is necessary for the economy tofunction properly.

The same number of people see the Swiss Postas part of their national identity.

Those surveyed were also asked about plansto restructure the post office's financial services. Opinionwas split evenly over whether Post Finance shouldadditionally offer loans and mortgages.

2. $2.4 Billion Quarterly Loss for Postal Service

The U.S. Postal Service lost $2.4 billion duringits third quarter and forecasts a $7 billion year-end loss,according to figures released Wednesday. Mail volumehas dropped 12.6 percent so far this year, adding to asharp decline in volume thanks to the economicrecession that began in 2007 and Americans' wider useof the Internet.

On average, the Postal Service now delivers 4.1pieces of mail to each address, down from 5.9 pieces in2000. That decline has contributed to losses in 11 of thelast 12 fiscal quarters, according to the new figuresreleased by the service.

Though much of the debate regarding the PostalService's future focuses on cutting mail service to fivedays per week, the removal of underused mailboxes andthe potential closure of hundreds of Post Offices, theUSPS' financial woes can be tied in large measure toroughly $7 billion in payments it must make each year tofund current and future retiree health benefits. Congressmandated the pre-payments in 2006 when it passed aPostal reform bill.

"We simply cannot afford these costs,"

POSTAL NEWS - AROUND THE WORLD

Postmaster General John Potter said during a newsconference announcing the financial results. Thepayments will contribute to a $700 million cash shortfallat the end of its fiscal year in late September, Potter said,unless Congress quickly changes the payment rules.

"If we were part of the federal government andtreated as an agency, we would not be paying pre-fundingto a retirement benefit trust," Potter said. "On the otherhand, if we were in the private sector, we would not bepre-funding these retirement payments. So therein lies abit of a dilemma."

Competing House and Senate measures toaddress the problem have cleared committees and arenearing full votes, but the bills would only providetemporary relief. A broader, long-term discussionregarding the future of American mail delivery isnecessary, Potter said.

"The Postal Service does not want to do anythingthat would disrupt this economy. Over a trillion dollarsmoves through the mail in any given year and we are ahub of an industry that employs some 8 millionAmericans. We have no intention of doing anything thatwould disrupt the flow of mail," he said.

The Postal Service has taken several steps toreduce costs in recent years, including salary and hiringfreezes and cuts to its workforce and mail routes. USPSnow employs 630,000 career employees, down from apeak of 802,000 in 1999. More than 12,000 city carrierroutes have been cut and consolidated with others since2000. And it recently renegotiated more than 300 servicecontracts, saving $200 million.

The troubling numbers follow the PostalService's classification as a "high risk" governmentagency, and come just days after it released a list of almost700 Post Offices it will consider closing. Postal officialswill testify Thursday at a Senate hearing on the mailservice's future.

3. Charges after Australia's biggest postal fraud

The owner of a Sydney post office has beencharged with committing Australia's biggest postal fraudover the allegedly fraudulent sale of $4.2 million worth ofstamps and envelopes.

The 43-year-old licensed owner of the post officeIN Kent Street, Millers Point, was arrested yesterday afteran investigation involving NSW Police, Australia Postinvestigators AND the Australian Federal Police.

The man was allegedly defrauding AustraliaPost over money paid to him for the alleged sales ofpostage stamps and envelopes sold through the branch.

Police said the fraudulent sales totalled morethan $4.2 million.


He was charged with defrauding theCommonwealth or a public authority, dishonestly intendingto obtain a gain and theft.

He was refused bail and will appear at CentralLocal Court today.

4. Asian postal agencies dip feet in RFID

Postal agencies from India, Korea, Malaysia andSingapore are among mail administrations from 21countries participating in a trial of a new service qualitymonitoring system based on radio frequency identification(RFID) technology.

Developed by the Universal Postal Union (UPU),the Global Monitoring System (GMS) aims to measurelocal posts' service quality for mail delivery.

The trial began on Aug. 5 and is expected to lasttill December, Akio Miyagi, UPU's quality of servicecoordinator, told ZDNet Asia in a phone interview. It involves24,000 test letters sent by 530 independent testers from38 countries. Each test letter contains a unique RFIDtransponder-tag, which costs US$0.30.

Stepping up postal service levels with RFID

The Universal Postal Union's trial from thismonth till December will involve 24,000 cards with RFIDtransponders affixed to them. These cards will beinserted into the test letters.

According to Akio Miyagi, UPU's quality of servicecoordinator, each test sender is required to key into thecentral information system, the date and time of postingthe overseas-bound test mail. Upon arrival at thedestination city, the date and time will be recorded by anRFID gateway. Once the recipient receives the test letter,he or she will log in the same information into thedatabase.

"High-volume" countries would expect to receivemore test letters. For example, Switzerland would beallocated 10,000 test letters, while Singapore is expectedto receive 3,800.

The service quality is linked to a "delivery chargeor remuneration system", said Miyagi. Posts that achievethe target against their domestic standard will receive anadditional bonus of 2.5 percent of their delivery charge;those that fail to meet the standard will face a maximumpenalty of 2.5 percent.

By end-August, UPU expects to be able to "startproviding information captured in the GMS back toparticipating countries", said Miyagi.

Posts, he explained, have publicized domesticmail standards as well as a target for delivering uponthose standards. For instance, an agency may guaranteenext-day delivery for a letter posted before 4 p.m., andmay commit to do this for 99 percent of all mail.

In the past, service quality was tracked manually--not only a tedious process but was also not exact andaccurate enough, said Miyagi.

RFID is commonly used in industries fromlogistics and supply chain to retail and healthcare--totrack and identify goods or even ensure the legitimacy ofproducts.

The use of RFID to track mail, however, is alsonot new. According to the RFID Journal, Finland adoptedthe use of RFID in its postal system in 2008.

More RFID to come to Asia posts

Lee Hon Chew, director of international affairsat Singapore Post, confirmed in an e-mail theorganization's participation in the GMS trial is its initiationinto RFID technology. There will be "some costs involved",he noted, adding that it was "too preliminary fordiscussion".

According to SingPost, its mail offices handle2.8 million mail items daily, but it was unable to break thefigure down to overseas and domestic items.

"This GMS trial is our first involvement in the useof RFID to measure the performance of our inboundinternational mail," added Lee. "After the trial, we will thenevaluate the use of RFID to other aspects of the mailbusiness."

Over at Indiapost, the agency is in the processof also tapping on RFID for domestic mail tracking andasset management. Faiz ur Rehman, Indiapost's deputydirector general overseeing international relations, saidin an e-mail that this project is separately supported bythe UPU Quality of service fund. He was, however, unableto share more details as the project is in its early stages.

According to Rehman, the agency handles some2,500 tons of inbound mail annually. Its delivery matrixvaries depending on the location within the country, whichhas nine postal zones. Next-day delivery for domesticmail is limited to intra-city services. An additional day isadded to overseas mail, he added, as the post requires"a day's processing at every office of exchange" beforethe item is transferred into the domestic stream.

For Pos Malaysia, the GMS trial will not be itsfirst RFID project. Han Chum Choy, head of internationaland regulatory affairs at Pos Malaysia, told ZDNet Asiathe organization has previously implemented a mailmonitoring system between government departments inPutrajaya, which used passive RFID tags.

The postal agency, she added, intends to extendthe use of RFID beyond the GMS trial. "Pos Malaysia plansto use RFID for part of its domestic mail servicemeasurement," she said in an e-mail. "The initiative isstill in conceptual and planning stage."

For the GMS trial, there will be 34 panelistslocated in five Malaysian cities, who are expected to receivesome 3,800 test letters. Pos Malaysia handles an averageannual inbound mail volume of 1,158 tons.

Courtesy: - UNI APRO

Documents

bhartiya post nov 2009