BID DOCUMENT FOR PROPOSED RENOVATION WORKS OF EXISTING …

BID DOCUMENT

FOR

PROPOSED RENOVATION WORKS

OF

EXISTING ICE PLANT

AT

TANGALLE FISHERY HARBOUR

CEYLON FISHERY HARBOURS CORPORATION,

NO- 15, P.O.BOX 1747,

ROCK HOUSE LANE, COLOMBO-15.

FEBRUARY 2021

CONTENTS

Pages

Section 1 Instruction to Bidders 1-2

Section 2 Standard Forms 3-4

Section 3 Condition of Contract 5-6

Invitation for Bids 7-8

Section 4 Form of Bid and Qualification information 9-12

Section 5 Schedules 13-17

Section 6 Specifications 18-19

Section 7 Bills of Quantities 20-29

Section 8 Drawings 30-31

Section 9 Standard Forms 32-36

Section – 1

INSTRUCTIONS TO BIDDERS (ITB)

Notes

Refer

Instructions to Bidders shall be read in conjunction with Bidding Data under Section 5 (Volume 2)

Matters governing the risks, rights, and obligations of the parties under the Contract are included under

Section 3 – Conditions of contract (Volume 1) and Contract Data under Section 5 (Volume 2)

However, some information is reproduced in this section to facilities the bidders as price their bids.

Instruction to Bidders will not be a part of the Contract and will cease to have effect once the Contract

of signed

Note

Bidders may consider the information printed in blue

1

Instruction to Bidders

Refer ICTAD/SBD/03 - (Second Edition – January 2007)

Minor Contracts for Instructions to Bidders with

Addendum 01 - January 2009

2

Section - 2

STANDARD FORMS (CONTRACT)

Letter of Acceptance

Agreement

Performance Security

Advance Payment Security

Retention Money Guarantee

3

STAND FORMS (CONTRACT)

Refer ICTAD/SBD/03 – Minor Contracts for Condition of

Contract Second Edition January 2007 with Addendum 01,

Issued in January 2009

4

Section -3

CONDITIONS OF CONTRACT

5

Condition of Contract

Refer ICTAD/SBD/03 (Second Edition – January 2007)

Minor Contracts for Condition of Contract

Addendum 01 - January 2009

6

INVITATION OF BIDS

7

Invitation for Bids (IFB)

[All notes given inside the square brackets should be deleted when preparing the Volume 2 of the bidding

document]

[insert: name of Procuring Entity (if relevant name of the Ministry)]

[ insert: Title of Contract & Contract (Bid) Number]

1. The Chairman [insert MPC/DPC/PPC/RPC as appropriate] on behalf of the [insert name of Procuring Entity]

invites sealed bids from eligible and qualified bidders for construction / renovation / rehabilitation /

refurbishment / repair of [insert the title of the Works to be procured] as described below and estimated to cost

[insert relevant cost of construction in the latest TCE (Total Cost Estimate)] [Insert a brief description

of the Works including major quantities, location of project, and other information necessary to enable

potential bidders to decide whether or not to respond to the Invitation. The construction period is [insert no.

of Days].

2. Bidding will be conducted through National Competitive Bidding Procedure.

3. To be eligible for contract award, the successful bidder shall not have been blacklisted and shall meet the

following requirements [list the required ICTAD registration]

4. Qualification requirements to qualify for contract award include: [insert key technical, financial, legal and

other requirements].

5. Interested bidders may obtain further information from [insert name of Procuring Entity; insert name, address

telephone, fax and e-mail of officer in charge] and inspect the bidding documents at the address given below

[state address at end of this IFB] from [insert office hours].

6. A complete set of Bidding Documents in English language may be purchased by interested bidders on the

submission of a written application to the [state addressee] from [state date of commencement of issuing

document] until [state date] from 0900 hrs to 1500 hrs. upon payment of a non refundable fee of [insert

amount in Rupees]. The method of payment will be [insert method of payment].

7. Bids shall be delivered in duplicate to the address below at [state address] on or before [insert time and

date]. Late bids will be rejected. Bids will be opened soon after closing in the presence of the bidders’

representatives who choose to attend.

8. Bids shall be valid up to ( insert number of Days after the deadline for Bid Submission. The period shall be

realistic. Normally the period shall be between 60-90 days)

9. All bids shall be accompanied by a [insert as appropriate, either “Bid Securing Declaration”/“Bid-Security,

of (insert amount in Rupees”)]Bid Security shall be valid up to ( insert date, shall be same as Bidding Data

Clause 16)

The address(es) referred to above is(are):

Name

Designation,

Address, fax number etc of the Procuring Entity

8

Section -4

FORM OF BID AND QUALIFICATION

INFORMATION

9

FORM OF BID

Note: Prior to issue of the bidding documents, the Employer should insert relevant data for all items marked with an

asterisk (*).

Name of Contract:*Proposed Renovation Works of Existing Ice plant at Tangalle Fishery Harbour

To:* Chairman, Ceylon Fishery Harbours Corporation, No 15, Rock House Lane, Colombo 15

Gentleman,

1. Having examined the Standard Bidding Document - Procurement of Works - Minor Contracts

[ICTAD/ SBD/ 03 - Second Edition, January 2007] with Addendum -0, January 2009, Schedule,

Specifications, Drawings and Bills of Quantities and addenda for the execution of the above-named

Works, we/I the undersigned, offer to execute and complete such Works and remedy any defect therein

in conformity with the aforesaid Conditions of Contract, Schedule, Specifications, Drawings, Bill of

Quantities and Addenda for the sum of Sri Lankan Rupees ..............................

............................................................................................ (LKR .................................................) or such

other sums as may be ascertained in accordance with the said Conditions.

2. We/I acknowledge that the Schedule forms part of our Bid.

3. We/I undertake, if our Bid is accepted, to commence the Works as stipulated in the Schedule, and to

complete the whole of the Works comprised in the Contract within the time stated in the Schedule.

4. We/I agree to abide by this bid for the period stated in the Sub-Clause 15 of Instructions to Bidders or

any extended period and it shall remain binding upon us and may be accepted at any time before the

expiration of that period.

5. Unless and until a formal agreement is prepared and executed this Bid, together with your written

acceptance thereof, shall constitute a binding contract between us/me.

6. We/I understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this .......... day of ......... 20..... in the capacity of ......................... duly authorized to sign

tenders for and on behalf of .............................................................. (IN BLOCK CAPITALS)

Signature : ....................................................

Address : ..............................................................................................................

Witness : ....................................................

10

Qualification Information

(SPECIMEN) Note: Prior to issue of the bidding documents, the Employer should insert relevant data for all items marked

with an asterisk (*).( to be completed by the bidder and submitted with the Bid)

Eligibility Requirement Bidder’s Qualification

ICTAD Registration

Registration number

Grade (insert the Grade required)

*Grade C 9 and

C8,

Specialty (insert the Specialty required)* Building

Expiry Date

Blacklisted Contractors

Have you been declared as a defaulted contractor by NPA or any other

Agency? Yes/No

IF yes provide details

VAT Registration Number

Construction Program (attach as annex)

Legal status Public company/Private Company/Partnership/Sole proprietor

11

Eligibility Requirement Bidder’s Qualification

Qualification and

experience of key staff

Category, Experience and

Qualifications

Required

Nos.*

Proposed by bidder

(Name, experience and

Qualifications)

2.NCT Qualified Civil

Supervisor with 05 Years

Experience(Full time)

01

Value of Construction

works performed in

last 5 years

(attach copies of Certificate of Completion etc. and other

documents such as profit-loss and income expenditure

statement)

Year …..

Year …..

Year …..

Year …..

Year …..

Value of similar

works completed in

last 5 years (indicate

only the three largest

projects)

1. Value Year ……………..

2. Value Year ………....…..

3. Value Year …….………. (attach copies of Certificate of Completion etc., as annex)

Works in hand

Signature of the Bidder : ……………………………

12

Section -5

SCHEDULE

13

Schedule

ITB` Condition Item Data

Clause Of

Contract

Clause

1 1.1.8 Employer is Name :- Chairman

Address: - Ceylon Fishery Harbour

Corporation, No 15,

Rock House Lane,

Colombo 15

1.1.10 Engineer is Name:- Engineering Manager Civil

Address:- Ceylon Fishery Harbour

Corporation, No 15,

Rock House Lane,

Colombo 15

1 & 13 1.1.21 Summary of The Works consist of ;- as

per BOQ

Located at Tangalle Fishery Harbour

(Hambanthota District)

Contract Name:- Proposed Renovation

works of Ice plant Contract Number:-

CFHC/SD/T/REN/ICE/PLA/TAN/2021/6

1. 1.1.4 Intended Completion Intended Completion Date is

Date 60 Calendar days

from the Start Date

2. Source of Funds The source of funds is from

Capital budget

3. Eligibility The requirement is

* shall be included in the List

of “Approved Societies” issued by the

General Treasury.

14

12. Documents of the Any other information……………..

Bid ……………………………………..

13. 10.10 Price Adjustment The Contract “is not” subject to price

adjustment in accordance with Sub Clause

10.10 of the Condition of Contract.

The price adjustment shall be computed in

accordance with Option ( Specify

“A” or “B” ) under Sub- Clause

10.10

Non adjustable element shall be :

BOQ Item Numbers:-------------,

--------------, --------------, ------------,

---------------, --------------, -----------

OPTION A:

Weights of inputs:

Indices No Input Name Input

Percentage

------------ ------------ -------------

------------- ------------ -------------

-------------- ------------- -------------

Total 90%

OPTION B:

Type of Construction:

…………………………………………

15. Period of validity of Bids 49 days

16 Bid Security/ Bid Securing ( Select one of the following option)

Declaration Bid shall include a Bid Security:

For an amount of Rs.17,500.00

* issued by bank acceptable

to employer using the form for bid

security (unconditional on demand bank

guarantee) included in Section 9, Standard

Forms.

* remain valid till after 28 days from the

Bid validity period. 15

OR

*Bid shall include a Bid-Securing

Declaration using the form included in

Section 9”

31 4.4 Performance Amount of Performance Security

Security required is 5 % of the Initial Contract

Price.

The form acceptable is unconditional on

demand bank guaranty

6.4 Late Completion The amount to be paid is 0.05% of

Initial Contract Price per day , subjected to

maximum of 10% of Initial Contract

Price.

8.1 Notification of The period for Defect Notification is 365

Defects Calendar Days from Taking Over.

10.3 Retention The amount of retention is 10 % of

certified work done.

The maximum amount of retention is

5% of Initial Contract Price which will be

released at the end of the defects

notification period.

Delete the following paragraph:

After taking over of the completed, Works

In accordance with sub clause 7.2, and

Contractor submitting a guarantee in the

format given in Section 02 and valid up

to 28 days beyond the Defects Liability

Period, from an agency acceptable to the

Employer.

10.12 Advance Payment Upon the payment of the advance payment

in full the Employer shall return the

original of the advance payment guarantee

to the Contractor. Amount of advance

shall be 20% of the Initial Contract Price (

less provisional sum & Contingencies)

The form acceptable is

unconditional on demand bank guaranty

16

13.1 (c) Insurance, Third Party Minimum amount for third party

Insurance is Rupees 25,000.00

13.1 Insurance for Minimum amount for insurance

Contractor’s for Contractor’s Personnel is

Personnel Rupees 25,000.00

33. 1.1.11 Adjudicator Not Applicable

14.0 Resolution of Not Applicable

Disputes

17

Section - 6

SPECIFICATIONS

18

SPECIFICATION

A set of precise and clear specifications is a pre-requisite for bidders to respond realistically and

competitively to the requirements of the Employer without qualifying or conditioning their bids. The

specifications must be drafted to permit the widest possible competition and, at the same time ,present

a clear statement of the required standards of workmanship, materials, and performance of the goods

and services to be procured. Only if this is done will the objectives of economy, efficiency, and

fairness in procurement be realized, responsiveness of bids be ensured , and the subsequent task of bid

evaluation facilitated. The specifications should require that all goods and materials to be incorporated

in the works be new, unused, of the most recent or current models, and incorporate all recent

improvements in design and materials unless provided otherwise in the Contract.

For drafting specifications the Employers are advised to use the following standard specifications

published by ICTAD .

* SCA/3/1 Irrigation & Land Drainage

* SCA/3/2 Water Supply Sewerage & Storm Water Drainage

* SCA/3/3 Reclamation Works

* SCA/3/4 Ground Water Exploration & Exploitation

* SCA/4 Building Works (Vol I)

* SCA/4/II Building Works ( Vol II)

* SCA/5 Roads & Bridges

* SCA/6 Coastal Harbour Engineering Works

* SCA/8 Electrical & Mechanical Works

* ICTAD/DEV/16 Board & Cast In –Situ Reinforced Concrete Piles

* ICTAD/DEV/17 Site investigation for Building Works & Sample Bills of

Quantities

* Any other Standard Specification approved by the Government

19

Section - 7

BILLS OF QUANTITIES

20

Proposed renovation works of existing Ice Plant at Tangalle Fishery Harbour

Item Description Unit Qty Rate Amount

No Rs. Cts Rs. Cts

Notes:-

For the full description of materials and workmen ship refer

ICTAD specification.

(a) This is Measure & Pay type contract.

(b)If Bidder quotes a discount or addition on a total, such

discount or addition will be deemed to apply to each and

every rate quoted in arriving at the total. Payment for each

item will be made on the reduced or increased rate computed

on the discount or addition as the case may be . The reduced

or increased rate will also apply to extras, omissions, and

variations etc where such are relevant in terms of the

Contract.

(c) All fittings and fixtures shall suitable for marine environment

and shall take necessary action to prevent corrosion.

(d) Bid Bond is 1% from initial contract price and insurance

guarantee also accepted.

(e) The limit of Retention is 5% of the initial contract amount for

the period of 365 calender days and shall release at the end of

the defects liability period.

(f) Contractor shall provide a unconditional on demand bank

guarantee as a performance bond 5% of contract value and

valid at the end of the defects liability period.

(g) Contract period of the contract is 60 calender days

(h) Bidder shall visit the site before price the bid.

Ceylon Fishery Harbours Corporation 21



No Rs. Cts Rs. Cts

BILL 01- PRELIMINARIES

1.1 Allow lump sum for providing of Performance

Guarantee.(Primium only)

Item

1.2 Allow lump sum for providing of Advance payment

Guarantee.(Primium only)

Item

1.3 Allow lump sum for providing of Contractor's All Risk policy.

(Primium only)

Item

1.4 Construct, equip & maintain temporary building for protect

and storage of materials.

Item

1.5 Allow lump sum for temporary electricity supply duration of

the project.

Item

1.6 Allow lump sum for temporary water supply duration of the

project.

Item

1.7 Allow lump sum for erecting and maintaining scaffolding

and/or self-climbing platforms. Such scaffolding etc. shall be

removed on completion.

Item

1.8 Allow the lump sum for clearing of site on completion and

removal of rubbish and debries, leaving all in good condition

during construction complete as directed.

Item

BILL NO 01 - PRELIMINARIES TO SUMMARY




No Rs. Cts Rs. Cts

BILL NO. 02 - RENOVATION OF ICE PLANT

2.1 - DEMOLITION WORK

Rate shall include for

i Precaution to avoid damages to the existing wall and roof of

the building.

ii It is the responsibility to the Contractor to rectify the damage

if any.

iii Remove all the debries away from site as directed.

iv All usable material shall re- use.

v Other materials shall hand over to the authorized officer

appointed by Manager, Civil Engineering.

IN EXISTING ICE PLANT BUILDING

2.1.1 Carefully chipping of uneven floor rendering area in ice store

room.

m² 33.00

2.1.2 Carefully Removing and stacking decayed eaves gutter and

down pipe from roof of single storied buildings.

m 15.00

2.1.3 Carefully remove of damaged 3 bays window sash with 50 x

50mm welded mesh, window overall size 2400 x 1350mm.

Nrs 1.00

2.1.4 Carefully remove of damaged 4 bays window sash with 50 x

50mm welded mesh, window overall size 1800 x 1350mm.

Nrs 1.00

2.1.5 Carefully remove of decayed timber trellis with frame in

exsisting fanlight, overall size of fanlight 2250 X 700mm.

Nrs 9.00

2.1.6 Carefully Removing and stacking damage corrugated cement

fibre or asbestos roofing sheet from roof in double height

single storied building.

m2 75.00

2.1.7 Carefully Removing decayed 125 x 75mm / 125 x 50mm

purlings , stacking at site and clearing debris away in double

height single storied building.m 30.00

2.1.8 Carefully Removing and stacking valance/Barge board

materials and clearing debris away in double height single

storied building.m 14.00

C/F




No Rs. cts Rs. cts

B/F

2.2 -METAL WORK

Note:-

a. All aluminium extrusions to be used for all doors & windows

are as per AA 6063 standard for aluminiun & alloy hardness

should be T8-T10 above shall match with the existing.

b. All aluminium doors & windows to be approved color

powder coated standard coating thickness of 15-20 microns on

the significant surfaces as are BS 1615. Powder used to coat

the product shall meet GSB Quticoat & British standard for

weather in adhesion & impact. Colour to be match with the

existing.

c. Manufactus test reports & certificates on maintaining of the

standard for their products should be submitted.

d. All gaskets to be imported Neoprean gaskets of European

qualities standards & weather strips should be Mohair' or

similar approved quality wether strips to be.

e. Quick dry silicone sealant (or preferebly polysulphide

sealant) to be used at all fabricated joints & between the

frames & masonary walls so as to seat all minute cavities

prevent water penetration.

f. As the building is situated near the sea, the contractor

should get aditional prevent measures in making adsolutely

sure on prevention & on withstanding for high wind presure.

Main members of all component as follows

Fanlight 70mm x 15mm thick

2.2.1 Supplying fabricating and fixing of approved colour powder

coated aluminium framed louver overall size 2250 x700 mm for

existing fanlight area complete as per indtruction by the

Engineer. Rate shall include for all hardware ( rubber beading,

screws, plastic guides, pop reverts etc.).

Nrs 9.0

C/F




No Rs. cts Rs. cts

B/F

2.3 -WOOD WORK

Note:

Timber :

Refer preamble note for approved timber species for

Doors & Windows.Note

All timber for doors & windows should be well drying

subjected to pressure impregnation treatment using

chemical of copper sulphate pentahydrate, Sodium

dichromate dihydrate and Boric acid to reduce the

moisture level up to 8%- 10% ( Final moisture level should be

maintain 12% to 15% after Stabilize with the Environment.)

Note

Glass thickness to be 5mm. Note

Following Brass furniture are recommended for timber

Doors/ Windows/ Fan lights. Note

(a)Windows above 1200mm height :- 3 no. 100x 50mm Solid

brass hinge

(b)Windows :- 1 no. 50mm Solid brass ring

(c)Windows :- 1 no. 250mm Solid brass Casement Stay

(d)Windows :- 1 no. Solid brass Casement Fastener

* Class I timber shall be use for shash.

Rate shall include for one primer and two coats of approved

colour enamel paint

2.3.1 Supply & fixing 25mm thick glazed window sash only to

existing timber frame Overall size 600 x 1200mm regal , Rate

with 5mm thick glass. brass furniture's as hinges, casement,

pastnrs etc.

Nrs 7.00

C/F




No Rs. cts Rs. cts

B/F

2.4 - ROOF COVERING / ROOF PLUMBING

Note

The whole of the timber used in the work shall be the best of

its kind obtainable and shall be thoroughly dry and well

seasoned free from shakes, wanes, loose or dead knots and

any other defects and shall be to the approval of the Engineer

and stored under cover when not in use. Any wrapped or

unseasoned timber shall be rejected by the Engineer.

Rates are to include for all labour for framing, jointing &

fixing in position complete with all nails, spikes, screws.

Unless otherwise specified in the respective items the timber

for roof shall be Class I ,Roof frame : Red balau, Kempas,

Thulan

The rates are to include for the application of two coats of

wood preservative,one coat primer and two coat ofapproved

colour enemal paint for the new timber members.

2.4.1 Supply and fixing Roof covering with corrugated cement fibre

roofing sheets on existing timber frame with necessary roofing

screw. m2 75.00

2.4.2 Supplying and fixing 117mm x 70mm purling up to 3.6m

length. approved local timber or imported Balau, Kempas.

m 30.00

2.4.3 Supply and fix 0.47 zincalum gutter size - Girth 660mm

with making necessary bending complete with stop end plates,

pop rivot, etc. All joints to be properly connected with an

adequate laps not less than 150mm length and with sealant

to ensure water tightness along the entire length of the

gutter.

m 20.00

2.4.4 Supply and fixing 20mm x 6mm x 700mm long flat iron bracket

600 centre to centre for fixing beam with nut and bolt. Rate

shall include for two coats of anti-corrosive paint.

Nrs 45.00

2.4.5 Supply and fix proprietary coated 0.47 zincalum square down

pipe size 150 x 150mm compatible for girth 660mm gutter

complete with necessary nozzle , offset, 30' degree bend

down pipes, shoe, down pipe bracket, etc. All joints to be

properly connected and with sealant to ensure water

tightness along the entire length. Down pipe brackets @ 1.0 m

c/c

m 30.00

2.4.6

Timber valance/barge board in GINISAPU timber (finished

size 225mmX18mm thick) fixed to timber roof frame with brass

screws.

m 15.00

C/F




No Rs. cts Rs. cts

B/F

2.5- FLOOR, WALL FINISHES

Generally:-

1.Thickness of plaster work ,bedding ,backing etc given in the

description of items are optimum thickness required.

Rate shall include for

(a) Roughening and plastering surfaces of concrete

to receive rendering etc.

(b) Joints between different surfaces and within the surfaces

(c) Finishing to slopes and cross falls.

(d) Making good around pipes, sanitary fittings, other fixtures

Floor Finishes

Rendering work

20mm thick rendering in cement sand in 1:3 mix finished

smooth with neat cement slurry and colour pigment to match

with existing

2.5.1 Ice room 1 and 2 m2 74.00

Prepare of weak beam with MASTER EMACO S 5400 or

equivelent

Carefully remove the existing plaster covering, concrete chip

and remove the existing loose partical and expose the sound

concrete surface. Hack off loose concrete to expose sound

surface maintaining at least 10mm beyond the reinforcement

to enable anti corrosive treatment.

Note

EMACO 1570 PRIMER or equivelent apply

2.5.2 Saturated concrete surface with water and apply bonding

slurry EMACO 157D PRIMER cement as a slurry

m2 1.00

MASTER EMACO S 5400 or equivelent Apply

2.5.3 Build up above area with shrinkage compensated, polymer

fibre - reinforced, thixotropic repair mortar MASTER EMACO S

5400 as per manufacture's specipications. (Maximum thickness

25mm)

m2 3.00

MASTERKURE 181 or equivelent Apply

2.5.4 Cure the repaired area with MASTERKURE 181 m2 3.00

C/F




No Rs. cts Rs. cts

B/F

2.6- PAINTING AND DECORATING

Generally

All paint materials shall be best quality and shallbe prepared

products of manufacture's approved .

All surfaces to be painted shall be prepared as specified and

the prepared surfaces shall be approved by the engineer

before painting

Unevenness and fillings in the plastered surfaces shall be

filled with gypsum and allowed to set sand papered to give a

smooth and even surface.

Only alkali resistance emulsion paint shall be used on

plastered surfaces.

Rate shall include for:-

(a) Preparation of surfaces ,cleaning down

(b) Smoothng,knoting.stopping , sandpapering etc.

(c) Protecting floors, and fittings etc.

(d) Removing and replacing doors ,furnitures and cleaning

upon completion.

(f) Providing painting to an approved colour scheme and

design.

2.6.1 Prepare and apply two coat weathershield paint for external

walls

m2 621.00

2.6.2 Prepare and apply two coat Emulsion paint for Internal walls m2 742.00

2.6.3Prepare and apply one coat Enamel paint to walls

m2 93.00

BILL NO. 02 - RENOVATION OF ICE PLANT TO SUMMARY


BOQ-Proposed Office Building Phase 111 - Head office, Colombo 15

SUMMARY

Amount

Rs. Cts.

BILL NO 01- PRILIMINARIES

BILL NO 02 - RENOVATION OF ICE PLANT

Sub Total-1

Ddt: Discount ( If any) ……….%

Sub Total-2 carried to Form of Bid

Add 10 % Contengincies

Sub Total -3

Add 8% VAT

Total amount

Vat Registration Number:-

Name and address of the Bidder:-

Signature and Rubber stamp of Bidder:-

Name and address of witness

Witness 01: ……………………….. Witness 02 :……………….

Signature: ……………………… Siganture : ……………………

Date:- ……………………… Date:- ………………………….

PROPOSED RENOVATION WORKS OF EXISTING ICE PLANT

AT TANGALLE FISHERY HARBOUR

Total Amount In Words ( with out contengincies and vat) carried to Form of Bid:- Rupees

………………………………………………………………………………………………………

29

Section - 8

DRAWINGS

30

List of Drawings

1.H19-TAN/ICE/A01

31

Section - 9

STANDARD FORMS

Bid Security

Bid Security declaration

32

FORM OF BID SECURITY

33


[this Guarantee form shall be filled in accordance with the instructions indicated in brackets]

--------------------------------------------------------------------------------------------------------- [insert issuing agency’s

name, and address of issuing branch or office]

Beneficiary: ------------------------------------------------------------------------------------------------------ [insert

(by PE) name and address of Employer]

Date: -------------------------------- [insert (by issuing agency) date]

BID GUARANTEE No.: -------------------------------- [insert (by issuing agency) number]

We have been informed that ------------------------------------------------------------------ [insert (by issuing agency)

name of the bidder] (hereinafter called "the bidder") has submitted to you its bid dated ------------ [insert (by

issuing agency) date](hereinafter called "the Bid") for the execution of [insert name of Contract] under

Invitation for Bids No. ----------- [insert IFB number] (“the IFB”).

Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee.

At the request of the bidder, we --------------------------------------------------------------------- [insert name of

issuing agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of -

----------- [insert amount in figures] ----------------------------------------------- [insert amount in words]) upon

receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in

breach of its obligation(s) under the bid conditions, because the Bidder:

(a) has withdrawn its Bid during the period of bid validity specified; or

(b) does not accept the correction of errors in accordance with the Instructions to Bidders

(hereinafter “the ITB”); or

(c) having been notified of the acceptance of its Bid by the Employer during the period of bid validity, (i)

fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the

Performance Security, in accordance with the ITB.

This Guarantee shall expire: (a) if the bidder is the successful bidder, upon our receipt of copies of the Contract

signed by the bidder and of the Performance Security issued to you by the bidder; or (b) if the bidder is not the

successful bidder, upon the earlier of (i) the successful bidder furnishing the performance security, otherwise it

will remain in force up to --------------- (insert date)

Consequently, any demand for payment under this Guarantee must be received by us at the office on or before

that date.

--------------------------------------------------------

[signature(s) of authorized representative(s)]

34


DECLARATON

35

FORM OF BID SECURING DECLARATION

[If required, the Bidder shall fill in this form in accordance with the instructions indicated in brackets; *

delete as appropriate]

Name of contract ------------------------------------------------------------------ [insert name by PE]

Contract Identification No.: -----------------------------[insert number by PE]

Invitation for Bid No.: --------------------------------- [insert number by PE]

To: ---------------------------------------------------------------------------------------------- [insert the name of the

Employer preferably PE to fill before issuing the bidding document]

I/We, the undersigned, declare that:

1. I/We& understand that, according to instructions to bidders (hereinafter “the ITB”), bids must be supported

by a bid-securing declaration;

2. I/We* accept that we shall be suspended from being eligible for contract award in any contract where bids

have being invited by any of the Procuring Entity as defined in the Procurement Guidelines published by

National Procurement Agency of Sri Lanka, for the period of time of three years starting on the latest date

set for closing of bids of this bid, if I/We:

(a) withdraw our Bid during the period of bid validity period specified; or

(b) do not accept the correction of errors in accordance with the Instructions to Bidders of the

Bidding Documents; or

(c) having been notified of the acceptance of our Bid by you, during the period of bid validity, (i) fail or

refuse to execute the Contract Form, if required, or (ii) fail or refuse to furnish the performance

security, in accordance with the ITB.

3. I/We* understand this bid securing declaration shall expire if we are not the successful bidder, upon the

earlier of (i) the successful bidder furnishing the performance security; or (ii) twenty-eight days after the

expiration of our bid.

Signed [insert signature(s) of authorized representative]

In the Capacity of [insert title]

Name [insert printed or typed name]

Dated on [insert day] day of [insert month], [insert year]

36

CEYLO

N FISH

ERY

HA

RB

OU

RS C

OR

PO

RA

TION

( Ministry of Fisheries &

Aquatic Resources )No :- 15, Rock House Lane, Colom

bo 15.

D e s i g n , E n g i n e e r i n g & C o n s a l t a n t

D:\01 - EXISTING Harbours\1011 - THANGALLA\9 - 2021\ 01 - ICE PLANT.mm

.dwg09 M

ay, 2021 - 4:14 AMPlot Date:

Cad File No:

Project::

Client::

Drawing:

Dwn by

Dwg no

DateIssue

Scale

..........................................signature

Civil Engineering Manager

...................................... signature

Project Engineer

Check :Approved :

...................................... signatureDesigner

Design By :

CIVIL ENGINEERING DIVISIONCEYLON FISHERY HARBOURS CORPORATIONNo :- 15, Rock House Lane, Colom

bo 15.

DateRevisions

RENOVATION WORK OF ICE PLANT

AT TANGALLE FISHERY HARBOUR

FLOOR PLAN,&

ELEVATIONS

YATIWELLA

NTS10.03.2021

H19_TAN/ICE/A01