What is the Gap?

• Physical to Digital

Why are you here?…an average small company spends as an average of

$37 to process every invoice

According to Coopers & Lybrand (now PricewaterhouseCoopers)

Your Documents:

• 7.5% are lost plus 3% are misfiled

• Copied 19 times

• 90% are merely shuffled

• Paper copies growing at 22% annually

Your Company spends:• 50% of staff’s time looking for documents

• 15% of its time reading information

• $120 in labor to find a misfiled document

Do you realise…If a company receives or creates 100 documents per day

that must be filed correctly:

• Documents take 6 minutes to file

• Staff earns $15/hour which equals $0.25/minute

• Each document equals $1.50 to file

• 100 documents equals $150 – PER DAY

• 22 days per month means $3,300 – for just

100 documents per day

Pieces of the Puzzle

Building the Bridge

Hardware

• Hardware converts paper into an electronic format – that’s all.

• 2 most common hardware mistakes

– A scanner is not a document management solution

– Device selection and usage – it’s important to controlling ongoing costs and achieving project ROI

• Leverage your existing investment wherever it makes sense

Deployment Models

• Centralised Capture – Documents

are scanned at one location and in “batches” at a particular time or

times

• De-centralised Capture –Documents are still scanned in

batches at a particular time, but

are now scanned at multiple

locations

• Distributed Capture – Documents

are scanned at the point of

transaction and at multiple

locations

Capture vs. Scanning

• A scanning application is just a means to take paper, and quickly

and easily convert it from paper to digital form. They are well

suited to environments with very basic needs, and what I call

"onsie-twosie" scanning, or low volume environments.

• Capture software can be utilized for basic scanning needs, but

takes you to a whole new level from a "capture"

perspective. These applications typically have a number of ways

to "slice and dice" documents, and really focus on efficiency, and

minimizing the time required to scan, index and capture data.

Scanning Challenges

• Basic capabilities

• No Standardisation

• Documents not searchable

• Time intensive

• Lack of integration into Enterprise

Applications

What Solution do you need today?

Bates Stamping Redaction

Searchable PDFs

Invoice Processing

OCR

ICR

Barcode Reading

ECM Onramp

SharePoint

Forms Processing

Fax Routing

Document Routing PDF Document Assembly

OMR

Automated Extraction

Migration

12332

ATT

1232.00

HP TRIM

Line of Business System

Bridging the gap examples

Account Payable (AP) Invoice Processing

Real Estate Contracts

HR Employee Documents

Purchase Order Processing

Accounts Receivable (AR) Processing

Legal Documentation

Medical records

Vendor Contracts

Engineering Project documentation

Employee Forms

Sales Order Forms

Employee Time Sheets

Customer Surveys

Booking Forms

Interested?

See it in action!

Stand P50

Presented By: Steven CheneryChief Executive Officer