Briefing Session : 13 December 2013 RFB : RFB 2013/00042

Provision of Supply, Install and Configuration of HP Servers and High Speed Network Storage at the RAF

Offices

Briefing Session : 13 December 2013

RFB : RFB 2013/00042

Closing Date : 08 January 2014 @ 11H00

Table of ContentsTable of Contents

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BBBEE

7. RFB submission and contact details

8. Q&A

Welcome and Introduction

Procurement

Acting Senior Manager/Procurement Manager

Project Manager

Procurement Specialist

Governance, BEE Compliance & Risk

ICT - Business Support

Senior Manager – ICT Infrastructure

Corporate Legal Services

Legal Representative

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2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation


7. RFP submission and contact details

8. Q&A


Background

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Background Cont…

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As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to:

Our Vision

To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA.

Our Mission

To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support.

Our Values

•Ubuntu•Solution Focus•Pride in what we do•Excellence and Efficiency

Scope of Work

Ref to RPB Document


2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation



8. Q&A


RFB TimelinesRFB Timelines

ACTIVITY DUE DATE

RFB Advertisement in Sunday Times 08 December 2013

Tender documents on RAF website 25 November 2013

RFB Advertisement in Government Bulletin 06 December 2013

Compulsory briefing session 13 December 2013

Questions relating to RFB 20 December 2013 @11H00

RFP Closing Date 08 January 2014 @11H00

Notice to bidders Jan/Feb 2014*

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2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation Process



8. Q&A


Pre-Qualification

Gate 0Gate 0

BEE 10 points

Gate 2Gate 2

Price 90 points

• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices•Declaration of interest SBD 4•Mandatory Questioner• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9

• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices•Declaration of interest SBD 4•Mandatory Questioner• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9

• Experience of the Service Provider• Implementation• Plan and Delivery times• Detail Configuration Manual• Skill Transfer

• Experience of the Service Provider• Implementation• Plan and Delivery times• Detail Configuration Manual• Skill Transfer

Technical Analysis 100 points

Gate 1Gate 1

• Pricing Schedule• BEE certificate

• Pricing Schedule• BEE certificate

Bid Evaluation ProcessBid Evaluation Process

Technical scorecard


2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation



8. Q&A


RAF BBBEE Requirements13

Turnover Classification Submission Requirement

Below R5 million p.a Exempted Micro

Enterprise (EME)

BEE Rating Certificate or Letter from

Auditors/Accounting Officer to verify that

accredited EME and percentage of black

ownership.

Between R5 million and R35

million p.a

Qualifying Small

Enterprise (QSE)

BBBEE Rating Certificate from an Accredited

Rating Agency

Above R35 million p.a Large Entity (LE) BBBEE Rating Certificate from an Accredited

Rating Agency

Joint Venture (JV) – Certificates of both companies must be included.

http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the accredited verification agencies.

http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.

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BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable)

8.1.1 If yes, indicate: (i) what percentage of the contract will be subcontracted? ............……………….…% (ii) the name of the sub-contractor? ………………………………………………………….. (iii) the B-BBEE status level of the sub-contractor? …………….. (iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

BBBEE Key Sections to complete in SBDBBBEE Key Sections to complete in SBD

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B-BBEE Contributor Level Number of Points

(80/20 system) Number of Points

(90/10 system)

1 20 10

2 18 9

3 16 8

4 12 5

5 8 4

6 6 3

7 4 2

8 2 1

Non-Compliant Contributor 0 0

Points Awarded for BBBEE ContributionPoints Awarded for BBBEE Contribution

See Pricing on the RFP Document

Pricing Schedule Pricing Schedule


2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BEE


8. Q&A


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TENDER BOXRAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion

Any enquiries must be referred, in writing via email to: [email protected]

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1111

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Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM

OriginalDuplicate

Duplicate File 1 & File 2 content

Note: Pricing Schedule must be in ExcelNot PDF

Bid Submission Bid Submission

Section1Section1Pre-qualification (SBD documents)

Name of the document that must be

submitted

Non-submission may result in disqualification?

Tax Clearance Certificate – SBD 2 YES – Please submit a valid and original copy of the certificate.

Invitation to bid – SBD 1 YES – Please complete and sign the supplied pro forma document.

Pricing Schedule YES – Please submit full details of pricing proposal to RAF on Annexure H.

Declaration of Interest – SBD 4 YES - Please complete and sign the supplied pro forma document.

SBD 6.1 – Preference Point Claim Form No – Non-submission will lead to a zero score on BEE.

Declaration of Bidder’s Past Supply Chain Management

Practices – SBD 8

YES - Please complete and sign the supplied pro forma document.

Certificate of Independent Bid Determination – SBD 9 YES - Please complete and sign the supplied pro forma document

Section 2Section 2

Technical Responses (Nomination and/or Payment Platforms)

Supporting documents for technical response

Testimonials/references

Section 3Section 3

Section 4Section 4 Signed GCC and SLA which RAF reserves the right on the document.

Company Profile and Supplementary Information

File 1: Prequalification and Technical ResponseFile 1: Prequalification and Technical Response

File 2: Pricing Schedule and BEEFile 2: Pricing Schedule and BEE

Section1Section1 Pricing Schedule

Section 2Section 2BEE Certificate or Accountant letter for SMEs


2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BEE


8. Q&A


Documents

Briefing Session : 13 December 2013 RFB : RFB 2013/00042