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Brown TelevisionStructural Exposition

The New

Three Divisions of BTV

Station Division• Business division of BTV• Primary functions are to raise funds and promote growth of station• Ultimately responsible for the direction of BTV• Involved in campus politics

Programming Division• Programming is a creative division• Operates the physical broadcast• Maintains web content

Production Division• Production is a creative division• Facilitates student demand for production resources and video services

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Station

Programming

Production

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Leadership

Station Leadership Station

Station Division• Station Manager (BTV President): responsible for success/failure of the Station Division and for the station as a whole.

Financial Department• Financial Director

Publicity Department• Publicity Director

Web Department• Web Director

Special Operations Department• Special Ops Director- Relocation committee, general outreach, to Ivy’s, to RIFC, to RISD, to University, recruitment, human resources, Film Expo, to Student Organizations, Industry professionals

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Programming Leadership

Programming Division• President of BTVprogramming/Programming Director: responsible for maintenance and development of the Programming division. Gets ratings.

Program Department• Programming Director leads: ensures formation of and distribution of the BTV schedule

Control Room Operations• Chief Control Room Operator (CRO)- CROs run the IPTV broadcast, physically scheduling and running the technical aspects of the broadcast.

Web Content Department• Web Content Manager- take BTV’s content and publish it on the web for On Demand

Content Expansion Department• Content Expansion Director: manages the team of individuals who work to find more and better content for BTV to air. 5

Programming

Production Leadership Production

Production Division• President of BTVproduction/Executive Producer: responsible for maintenance and development of the Production division.

Series Production Department• Series Production Manager: responsible for the productivity and development of series production.

Studio Production Department• Studio Production Manager: responsible for the productivity and development of studio production

Event Production Department• Event Production Manager: responsible for the productivity and development of event production.

Doc-Narrative Production Department• Doc-Narrative Production Manager: responsible for the productivity and development of documentary and narrative production.

Technical Department•Technical Director: responsible for maintenance of equipment, rental, and technical advising. 6

E-board

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President(Chair)President of

BTVprogramming

President of BTVproduction

Technical DirectorVP of

Finance

VP PR and Mktng

VP Web Affairs

Secretary(non-voting)

The Executive

Board

Board meetings open to staff and university/student organization reps

Meetings to be held at a minimum of once a week

Seven voting members

A Vice-Chair will be elected among the Executive board through a process outlined in the constitution.

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Division Layout

StationProgramm

ingProductio

n

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Station

10

Station

Finance Publicity Web Special Ops

Note*: Each department in the station division has a team for it in addition to the offices (for instance, the Finance team, and the Publicity team). Team members are lower-commitment opportunities to be involved in a multitude of projects within a department.

Station Mission

Station Division• Business division of BTV• Provides pre-professional training in business management• Primary functions are to raise funds and promote growth of station• Ultimately responsible for the direction of BTV• Involved in campus politics• Funds Programming and Production

“Station aims to properly manage funds, publicity, and identity for the BTV station. Fundraising is key so that Station can fund the creative efforts of Programming and Production. Finance management, publicity and marketing strategies and website management and design opportunities should always be available and be operated with competence and development always in mind.”

FINANCE.PUBLICITY.WEB.SPECIAL_OPERATIONS

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StationProgram

mingProducti

on

Station

Station Overview

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Station Manager

Financial

Director

Financial

Team

Publicity

Director

Publicity

Team

Web Directo

r

Web Team

Special Operati

ons

Secretary

Historian

Station Manager

Station Manager• Serves as figurehead of BTV, primary representation• Co-authorizes all uses of funds• Sets goals with the E-board and evaluates performance• Ensures the quality performance of all executive officers and members of the Station division.• Keeps up staff and executive morale• Constant support for productions and programming•Maintains a presence on-set and in division/department meetings

Secretary• Keeps minutes at Executive board meetings, maintains transparency, writes newsletters, mass email updates.• Non-voting E-board member.

Historian/Photographer• Organizes BTV historical documents/items/articles etc., keeps photo/video/typed records into a BTV historical binder for future generations of BTV members. Preserves institutional memory. 13

Station

Station Manager

Financial Director

Publicity Director

Web Director

Special Operations

Finance

Financial Director• Keeps records of BTV expenditures• Coordinates and writes the BTV Spring budget, appeals, and supplemental funding. Finds appropriate individuals to present technical information.• Conducts re-imbursements• Evaluates and presents spending options based on relevant research• Monitors UFB Activity and gets minutes from meetings where BTV is present • Serves as financial adviser• Ensures quality work from and support for the Finance staff.• Co-approves all expenditures•Ensures training for all members of BTV Finance.

Fundraising Coordinator• Brainstorms and executes high profit fundraising activities• Presents fundraising plans to the E-board and conducts relevant research• Works closely with Station Manager to establish and meet quota

Donations• Writes companies and alumni for donations

Grant Writing• Applies for additional university/community/national grant funding 14

Finance

Financial DirectorFundraising

Donations

Grant Writing

Publicity

Publicity Director• Ensures quality performance of all members of the Publicity department.• Organizes and/or oversees all major publicity initiatives• Sets and meets goals w/ team and evaluates performance, implements improvements. Also trains staff.• Organizes co-sponsorships, tableslipping, BDH and BSR contact, Program Guide distribution.

Social Media Director• Maintains presence on social media such as Twitter, Facebook, and emerging new social media.

Internal Video Director• Ensures production of BTV promotional videos that communicate our goals, our work, how we work, and how to get involved.

Merchandise Director• Spreads the name and logo of BTV by researching costs for BTV merchandise, from shirts to coasters to pins to sweaters, and selling them.

Graphic Design Team• Team of on-call artists to design flyer, posters, shirts, schedules, etc.

Event Coordinator• Throws BTV parties, assists in series premieres, organizes BTV Annual TV Expo, guest speakers, end of year banquet. 15

PublicityPublicity Director

Social Media Director

Internal Video

Merchandise

Graphic Design

Event Coordinator

Web

Web Director• Ensures constant update of website, pushes for new content from Web Content Manager of the Programming division. •Ensures the quality performance of all members of the Web department.• Trains members of the web department in technical information and technique to spread web responsibilities to as many as possible.• Develops new web features with the Web team.

Web Designer• Ensures exciting, interesting and appropriate design, striving for the feel of a comedycentral.com or other major video websites. Works with other graphic designers and the Publicity department.

Web Content Writer• Coordinates the collection of literary web content, keeps up with the blog, writes press releases, creates new literary content.

Web Content Manager• See “Web Content Manager” in Programming division. 16

Web

Web Director

Web Designer

Web Content Writer

Web Content Manager

Special Operations

Special Ops Team• Special Operations is divided into teams as needed. There is no head of Special Operations; it is simply a space for temporary offices to be created or experimented with. For instance, there may be an Ivy League Tv Station Outreach Initiative. This would be one of our special operations.

• Special Ops also harbors particularly large station objectives that the Station Manager would want to oversee, such as the current issue of where BTV will operate out of in the future, or in contacting notable Alumnae.

•Special Operations projects are given “Project Leaders” who will report to the Station Manager and the Executive Board as needed.

• Projects will be given aliases for confidentiality purposes.

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Special Ops

Project 1

Project 2

Project 3

Station Overview

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Station Manager

Financial

Director

Financial

Team

Publicity

Director

Publicity

Team

Web Directo

r

Web Team

Special Operati

ons

Secretary

Historian

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Programming

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Programming

Program Control Room Operations

Web Programming

Content Expansion

Note*: Each department in Programming consists of a team and a team leader for accountability. Programmers will likely be involved in more than one department.

(1) Create and distribute the schedule

(3) Show that schedule online and store videos online for availability on demand.

(4) Add to the library of potential programming for future schedules.

(2) Broadcast that schedule

Programming Mission

Programming Director• Programming is a creative division• Forms and operates weekly schedule• Operates the physical broadcast• Creates and runs live graphics• Organizes and builds archive of quality programming•Obtains and evaluates ratings, conducts viewer research• Maintains web content

“BTV Programming aims to air quality student-produced programming, continually increasing the BTV viewership. Programming serves as the venue for exhibition of student work. Programmers both execute the mechanics of getting a show on the air and plan the weekly schedules. In addition, Programming is always attempting to expand the scope and size of its library. The Programming sector should serve to represent the viewing interests of Brown University Students..”

CONTENT_EXPANSION.CONTROL_ROOM.WEB_CONTENT.TV_GRAPHICS

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Programming

Programming

Programming Overview

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Programming Director (PD)

Program Leader

(PD)

Program Team

Chief CRO

CROs

Web Content Manager

Web Video Team

Content Expansion Director

Content Expansion Team

Programming Director

Programming Director•Essentially President of BTV Programming, and is expected to operate with the vision, responsibility, and attitude of such.• Responsible for the maintenance and development of the Programming division. • Informational Center and key referent of BTV Programming.•Oversees all departments of the Programming division• Sets goals, enforces deadlines, and evaluates performance of all Programming staff members. • Responsible for training of new Programming staff members. • Keeps very close contact with the Executive Producer, the Station Manager, the Technical Director, and the general E-board. •Create documents illustrating the status and planned progression of the Programming Division (Schedule themes, special programming, software upgrades, etc.)•The Programming Director should meet weekly with the Programming staff, ensure the satisfaction and professional happiness of the Programming staff. • Responsible for conducting budget research, writing division budget requests, authorizing division expenditures, and representation in appeals

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Program

Program

Programming Director• Oversees the team of Programmers who decide the schedule two weeks ahead of time every week. Programmers can be anyone involved in the BTV Programming division. Because the CROs will be broadcasting these schedules, a high degree of contribution to the schedule is expected from them. Below are initiatives.

Scheduling: CROs must research and find a quality, affordable live graphics generator then learn to use it for future news programs, to have our logo washed out in the bottom right corner of the screen, and all other relevant purposes.

BDH insert publishing: Contact student who have produced in the past and asks them to apply to have their productions programmed.

Web program publishing: Form relations with MCM and retrieve content.

IPTV publishing: Keep close relations with IFF and air productions.

IPTV publishing: Get ratings from IPTV and web to see what content results in the most views or viewer ratings. 24

Program

The Program department of the Programming division creates, publishes, and evaluates the BTV program schedule.

Program (Ratings)

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Program

Control Room Ops

Chief Control Room Operator (Chief CRO)• Serves as representative for the Control Room Operators (CROs). Control Room Operations actually schedules and operates the broadcast during live broadcast hours. A technical position. The following are initiatives that CROs are in charge of.

Live Graphics: CROs must research and find a quality, affordable live graphics generator then learn to use it for future news programs, to have our logo washed out in the bottom right corner of the screen, and all other relevant purposes.

Broadcast: Program the schedule the Program Department has formed and operate the physical broadcast with transitions and all other relevant work. They must know the equipment in and out.

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Control Room Operations

Web Content

Web Content Manager• The Web Content Manager makes BTV programs are available online, both on demand and through a live web broadcast. The WCM works very closely with the web director to ensure that videos are at the highest quality possible.

Web Content Team• The Web Content Team uploads the videos to the side with the Web Content Manager.

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Web Content

Content Expansion

Content Expansion Coordinator• Responsible for the physical expansion of the BTV archives. Retrieves or receives physical dvds, searches for interesting programming. Works with as many as possible. Forms relations with the entities below and aggressively vies for content. The below are initiatives, not offices.

Public Domain: Download new, interesting public domain footage.

Student: Contact student who have produced in the past and asks them to apply to have their productions programmed.

MCM: Form relations with MCM and retrieve content.

Ivy Film Festival: Keep close relations with IFF and air productions.

RISD: Form relations with RISD and retrieve content.

Alumnae: Contact alumnae still producing and offer to air content.

Outsource: Contact Zilo TV, other universities, and other entities in the community or in the nation to broadcast their material. 28

Content Expansion

Content Sources

Public Domain

Student

MCM

IFF

RISD

Alumnae

Outsource

And of course…

BTV Production

Programming Overview

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Programming Director (PD)

Program Leader

(PD)

Program Team

Chief CRO

CROs

Web Content Manager

Web Video Team

Content Expansion Director

Content Expansion Team

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Production

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Production

Series Studio Event Doc-Narrative

Advertising

Technical

Production Diagram

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Production

Production Departments

I.Series

Production

II.Studio

Production

III.Event

Production

IV.Doc-Narrative

ProductionV.

Advertising

Production Mission

Production Division• Production is a creative division• Facilitates student demand for production resources and video services• Provides professional equipment at little to no cost• Aids and guides productions from script to final product• Offers equipment training and reference to other helpful material• Opportunities from writing to make-up to stunt choreography to editing

“BTV Production aims to create quality programming and serve as the vessel for student filmmaking and production on campus. BTV Production hopes to create a community for self expression through video production. Also, at minimal (mostly zero) expense, we offer students professional equipment to jump start their production careers or to entertain their interest of filmmaking.”

SERIES.STUDIO.EVENT.DOC_NARRATIVE. TECH

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Production

Production

Production Overview

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Executive Producer

Series PM

Producers

Crew and Talent

Studio PM

Producers

Crew and Talent

Event PM

Videographers

Video

Yearboo

k Coordinator

Doc-Narrativ

e PM

ProducersCrew and Talent

Film-A-Month

Members

Advertising

Executive Producer

Executive Producer• Essentially President of BTV Production• Ensures the maintenance and development of the Production division and its departments. • Informational center and key referent of the Production division—should know everything that’s going on (premiere dates, shooting schedules, etc.)• Oversees all departments of Production division.• Keeps very close contact with the Programming Director, the Station Manager, the Technical Director, and the general E-board. •Responsible for training of Production staff.• Create documents illustrating the status and planned progression of the Production Division (Active Projects, Cast and Crew Lists, Production History, Monthly evaluations)• Offers support, encouragement, and aid to Production staff. Evaluates performance.• The EP should meet weekly with the Production staff, ensure the satisfaction and professional happiness of the Production staff•Responsible for conducting budget research, writing division budget requests, authorizing division expenditures, and representation in appeals

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Production

The Department Flow

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Production

Production Manager

Producers

Talent And Crew

•Organizes/Accepts projects as they come in and finds a producer for them.

•Guides production from pre-production to finished product, acting as BTV resource and liaison. Anyone in BTV can be a producer.

•Talent and crew need not necessarily be BTV staff members, though it is preferable that the crew are members of BTV.

Production Managers

What is a Production Manager?• An organizer of educational events (1/ Semester)• An organizer of resources• An evaluator of producer/department performance• An improver and developer of resources and performance• A support system• Someone who has a vision for the department• A responsible, independent go-getter• A collaborator

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Production

Producers

What is a Producer?• A BTV staff member (applications at browntv.org)• Someone who oversees a show from pre-production to post-production.• Someone who knows the ins and outs of BTV, so that they act as a competent BTV liaison. • Can officially rent out and pick up BTV equipment• Someone who reports progress and needs to his/her production manager and to the executive producer at Production meetings.• Constantly keeps production manager updated• Collaborates with other BTV members to improve production, complete production.• Anyone in BTV can be a producer (ie: program director)

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Production

I. Series

Series Production ManagerThe Series PM is responsible for the following:

• maintenance and development of the Series department. • maintaining and actively consulting a Series listserv. • Holds workshops and organizes events/resources for the department. (ie: gets notes from a tv writing book, acting class). At least (1) educational program.• Getting more shows made•organizing training of department staff• Creating educational resources for department members• Strive to yield maximum productivity and maximum quality• Ensure products reach their final destination of exhibition, and try to expand area of screening (give productions exposure)• Organizing a list of potential, active, and completed projects• Keeping all important documents together for future BTVers.

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Production

Series PM

Producers

Talent And Crew

II. Studio

Studio Production ManagerThe StudioPM is responsible for the following:

• maintenance and development of the Studio department. • maintaining and actively consulting a Studio listserv. • organizing at least (1) educational program/year (visit news station)• recruiting members • organizing training of department staff (works with programming)• Creating educational resources for department members• Strive to yield maximum productivity and maximum quality• Ensure products reach their final destination of exhibition with proper BTV accreditation• Organizing a list of potential, active, and completed projects• Organizes and writes budget requests and appeals• Official representative of Studio needs and concerns

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Production

Studio PM

Producers

Talent And Crew

III. Event

Event Production ManagerThe Event PM is responsible for the following:

•maintenance and development of the Event department. • maintaining and actively consulting an Event listserv. • organizing at least (1) educational program/year• recruiting videographers• organizing training of department staff• Strive to yield maximum productivity and maximum quality for client satisfaction.• Evaluates performance and holds records of evaluations•Organizing a list of potential, active, and completed projects•Organizes and writes budget requests and appeals• Official representative of Studio needs and concerns

•Puts Student Organization contacts into contact with BTV videographers and freelance videographers on the BTV listserv.•Create guides for shooting at locations around campus, such as Alumnae Hall or Salomon.•Ensures that all videography done through BTV has proper BTV accreditation.

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Production

Event PM

Videographers

Video Yearbook

Talent and Crew

III. Event

The Video Yearbook Project•The Video Yearbook Project is a new BTV project, an hour and a half highlight of major events and student interviews throughout the year aimed at the senior class, to be sold at the end of the year.

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Production

Event PM

Videographers

Video Yearbook

Talent and Crew

IV. Doc-Narrative

Doc-Narrative PMThe Doc-Narrative PM is responsible for the following:

• maintenance and development of the Doc-Narrative department. • maintaining and actively consulting a Doc-Narrative listserv. • organizing at least (1) educational program/year• recruiting members •organizing training of department staff• Creating educational resources for department members• Strive to yield maximum productivity and maximum quality• Ensure products reach their final destination of exhibition, and try to expand area of screening (give productions exposure)• Organizing a list of potential, active, and completed projects

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Production

DN PM

Producers

Talent and Crew

Film-A-Month

IV. Doc-Narrative

Film-A-Month ClubThe Film-A-Month Club is an idea in its incipient stages where a team of individuals is recruited on the1st of every full academic month and have the duration of that month to write, shoot, edit, and score a short narrative or documentary film. Applications to lead the month are taken. Possible themes for each month. Final products are screened at an event at the end of the semester.

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Production

DN PM

Producers

Talent and Crew

Film-A-Month

Production Overview

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Executive Producer

Series PM

Producers

Crew and

Talent

Studio PM

Producers

Crew and

Talent

Event PM

Videographers

Video Yearbook Coordinat

or

Doc-Narrative

PM

Producers

Film-A-

Month Members

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Technical

Tech Overview

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Technical Director

Security Checkout

Equipment

Maintenance

Equipment

Production

Technical

Technical Director• Sits on the BTV E-Board, representing technical needs• Ensures the maintenance and development of BTV equipment• Informational center and key technical referent of the Production division—should have a team of broad knowledge and specializations.• Oversees Technical Team• Keeps very close contact with the Programming Director, the Station Manager, the Executive Producer, and the general E-board. •Responsible for training of Technical staff.•Hosts training sessions for BTV staff members for BTV equipment, from camera use to editing.• Create guides for Production use. • Offers support, encouragement, and aid to Technical staff. Evaluates performance.• The Tech Director should meet weekly with the Technical staff, ensure the satisfaction and professional happiness of the Technical staff•Responsible for conducting budget research, writing division budget requests, authorizing division expenditures, and representation in appeals. Serves as adviser to budget concerns in other divisions. 48

Production

Technical

Security• Keep materials safe within the studio• Maintain lock combinations and change the combinations periodically, emailing the combinations to executive staff.• Create safety guides for Production

Checkout• Have office hours where producers can come by and checkout equipment. Keep log of who checks out what, make sure everything is returned and on time. Control late penalty submissions.

Equipment Maintenance• Send equipment in for cleaning, keep equipment room clean and organized.

Equipment Production•DIY equipment. Research plans for DIY fig rigs, camera stabilizers, mock merlins, dollies, cranes. Budget and create the equipment.

Additionally, the Technical Team serves as a hub of technical knowledge to be consulted about issues concerning all production.

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Production

Tech Overview

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Technical Director

Security Checkout

Equipment

Maintenance

Equipment

Production

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Notes

Notes

Station Division•You are a member of BTV first, then your division, then your department, and so on. So don’t feel narrowed, and be willing to help out wherever needed. Station Manager leads BTV.

• Anybody can be a producer, but your BTV job comes before your producer job.

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