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1 GABORONE CITY COUNCIL SUMMARY OF INCOME AND EXPENDITURE CODE INCOME ITEM INCOME 2012/13 APP.BUDGET 2013/14 ESTIMATES 2014/15 CODE DEPARTMENT ACTUAL EXP. 2012/1 APP.BUDGET 2013/14 ESTIMATES 2014/15 P P P P P P 00-00-RR-02 Advertising signs 4127057 4,290,000.00 5,000,000.00 1 Council Manageme 23,880,026.99 11,241,800.00 18437380 00-00-RR-07 Cemetry fees 50565 100,000.00 100,000.00 2 Human Resource & 10,324,476.87 36,365,230.00 51808860 00-00-RR-09 Comm Center fees 365816 240,000.00 240,000.00 3 Finanace & Devel 23,502,812.28 30,401,480.00 28240900 00-00-RR-13 Day Care centre fees 23380 31,680.00 31,860.00 4 Education 25,035,037.75 24,262,510.00 24080810 00-00-RR-14 Dog licences 78 700.00 700.00 5 Legal Services 4,728,957.45 4,572,150.00 6539200 00-00-RR-15 Bye Law fines 181011 130,000.00 130,000.00 6 Public Health 31,029,230.20 32,522,360.00 30386650 00-00-RR-18 Hiring of class rooms 57700 50,000.00 50,000.00 7 Civic & Machanic 50,256,386.76 56,169,730.00 75933670 00-00RR-19 Home economics sales 0 500.00 500.00 8 Architecture & B 12,492,721.35 19,604,370.00 42296100 00-00-RR-20 Insurance commission 770059 600,000.00 600,000.00 9 Social & Communi 15,954,356.36 18,921,500.00 19330080 00-00-RR-21 Interest on investment 2368658 3,700,000.00 2,700,000.00 12 Physical Plan,Ho 6,870,703.35 7,671,830.00 8694050 00-00-RR-23 Lease Rental 192467 1,200,000.00 1,246,810.00 13 Fire 9,253,581.21 12,196,100.00 14255360 00-00-RR-24 Market rentals 2869236 2,062,970.00 3,320,610.00 16 water/sewarage d 2,929,026.51 00-00-RR-30 Miscellaneous income 8969 10,000.00 10,000.00 00-00-RR-31 Plan perusal fees 1348305 1,930,000.00 1,927,900.00 00-00-RR-33 Pound fees 120657 31,650.00 31,650.00 00-00-RR-34 Rates clearence certifcate 105333 200,000.00 200,000.00 00-00-RR-40 Roads reinstatement 360 66,000.00 66,000.00 00-00-RR-41 Sae/Hire of shrubs 38405 90,720.00 90,720.00 00-00-RR-43 Sale of sundry items 429748 200,000.00 200,000.00 00-00-RR-45 Sanitation services 375199 400,000.00 400,000.00 00-00-RR-48 Seewerage fees 277244 - 00-00-RR-49 Service levy fees 1505212 1,688,400.00 1,688,400.00 00-00-RR-51 Staff rentals 3350791 3,518,350.00 3,518,350.00 00-00-RR-54 Trade licences 3454712 5,854,500.00 4,142,150.00 00-00-RR-58 Parking levy 1209850 447,920.00 1,300,000.00 00-00-RR-59 School fees 282560 242,400.00 250,000.00 Sub Total 23513371 27,085,790.00 27,245,650.00 00-00-RR-22 Interest on rates arreas 8360736 6,000,000.00 6,000,000.00 00-00-RR-36 Rates 36737869 70,000,000.00 70,000,000.00 00-00-RR-39 Revenuue support grant 163653960 150,843,090.00 200,488,780.00 Surplus GRAND TOTAL 232265936 253928880 303734430 216257317.08 253929060 320003060

Budget 2016-2017 Parks (23_05_2015)

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homeTABLE OF CONTENTS'!A1votewise summary'!A1worksheet!A1INCOME & EXPENDITURE SUMMARY'!A1council management'!A1Public Relations Summary'!A1naledi centre'!A1tsholofelo centre'!A1financial audit SUMMARY'!A1adjudication summary'!A1human resource summary'!A1Records Management- Summaries'!A1admin summary'!A1IT SUPPORT SUMMARY'!A1YOUTH-SUMMARIES'!A1FINANACE ADMIN SUMMARY'!A1ACCOUNTS SUMMARY'!A1REVENUE SUMMARY'!A1RATES SUMMARY'!A1RATES SUMMARY'!A1PROCUREMENT SUMMARY'!A1ECO PLANNING SUMMARY'!A1TRADE LICENSINGSUMMARY'!A1POUNDS SUMMARY'!A1EDUCATION SUMMARY'!A1LEGAL AFFAIRS SUMMARY'!A1BYE lAW SUMMARY'!A1PUB HEALTH ADMIN SUMMARY'!A1ABATTOIR SUMMARY'!A1WASTE MAN SUMMARY'!A1INSPECTORATE SUMMARY'!A1PEST VETOR SUMMARY'!A1FOOD & WATER SUMMARY'!A1OCC HEALTH SAFETY SUMMARY'!A1COMM MOBIL & ADV SUMMARY'!A1SCHOOL HEALT & Y INT SUMMARY'!A1WELNESS & FITNESS SUMMARY'!A1CIVIC MECH ADMIN SUMMARY'!A1ROADS summary'!A1ELECTRICAL SUMMARY'!A1TRANSPORT SUMMARY'!A1ARCH & BUILD ADMIN'!A1ARCH& BULD DEVELOPMENT'!A1ARCH & BUILD MAINT'!A1ARCH & BULD CONTROL'!A1PARKS PLAN& DEV SUMMARY'!A1PARKS MAINTNCE SUMMARY'!A1S&CD ADMIN SUMMARY'!A1comm dev summary'!A1WELFARE SUPPORT SUMMARY'!A1home skill care summary'!A1EARLY CHILDHOOD CARE'!A1chief phycicl plnng summary'!A1PHYSICAL PLANNING SUMMARY'!A1SHHA PROMOTION SUMMARY'!A1PROPERY MANMNGTSUMMARY'!A1FIRE mangmnt SUMMARY'!A1fire summary'!A1

TABLE OF CONTENTS'!A1votewise summary'!A1worksheet!A1INCOME & EXPENDITURE SUMMARY'!A1council management'!A1Public Relations Summary'!A1naledi centre'!A1tsholofelo centre'!A1financial audit SUMMARY'!A1adjudication summary'!A1human resource summary'!A1Records Management- Summaries'!A1admin summary'!A1IT SUPPORT SUMMARY'!A1YOUTH-SUMMARIES'!A1FINANACE ADMIN SUMMARY'!A1ACCOUNTS SUMMARY'!A1REVENUE SUMMARY'!A1RATES SUMMARY'!A1RATES SUMMARY'!A1PROCUREMENT SUMMARY'!A1ECO PLANNING SUMMARY'!A1TRADE LICENSINGSUMMARY'!A1POUNDS SUMMARY'!A1EDUCATION SUMMARY'!A1LEGAL AFFAIRS SUMMARY'!A1BYE lAW SUMMARY'!A1PUB HEALTH ADMIN SUMMARY'!A1ABATTOIR SUMMARY'!A1WASTE MAN SUMMARY'!A1INSPECTORATE SUMMARY'!A1PEST VETOR SUMMARY'!A1FOOD & WATER SUMMARY'!A1OCC HEALTH SAFETY SUMMARY'!A1COMM MOBIL & ADV SUMMARY'!A1SCHOOL HEALT & Y INT SUMMARY'!A1WELNESS & FITNESS SUMMARY'!A1CIVIC MECH ADMIN SUMMARY'!A1ROADS summary'!A1ELECTRICAL SUMMARY'!A1TRANSPORT SUMMARY'!A1ARCH & BUILD ADMIN'!A1ARCH& BULD DEVELOPMENT'!A1ARCH & BUILD MAINT'!A1ARCH & BULD CONTROL'!A1PARKS PLAN& DEV SUMMARY'!A1PARKS MAINTNCE SUMMARY'!A1S&CD ADMIN SUMMARY'!A1comm dev summary'!A1WELFARE SUPPORT SUMMARY'!A1home skill care summary'!A1EARLY CHILDHOOD CARE'!A1chief phycicl plnng summary'!A1PHYSICAL PLANNING SUMMARY'!A1SHHA PROMOTION SUMMARY'!A1PROPERY MANMNGTSUMMARY'!A1FIRE mangmnt SUMMARY'!A1fire summary'!A1

TABLE OF CONTENTShome!A1GABORONE CITY COUNCIL BUDGET 2014-2015TABLE OF CONTENTSITEMPAGE NO.Votewise SummaryIWorksheetIIIncome and Expenditure Summary1Income Justification2-12Administration Objectives13Council Management14Council Management Justification15-21Public Relations Objectives22Public Relations23Public Relations Justifications24-28Old Naledi Summary29Old Naledi justifications30-34Tsholofelo Summary35Tsholofelo justification36-42Financial Audit Objectives43Financial Audit44Financial Audit Justification45-49Adjudication Summary50Adjudication justification51-54Human Resource Objectives55Human Resource Summary56Human Resources Justification57-59Records Management60Records Management Justification61-64Administration Summary65-66Administration Justification67-73Information Technology Summary74Information Technology Justification75-77Yuoth Office Summary78Yuoth Office Justification79-83Finance Administration Objectives84FinannceAdministration Summary85Finance Administration Justification86-87Accounts Ojectives88Accounts Summary89Accounts Justification90-93Revenue Objectives94Revenue Summary95Revenue Justificatins96-97Rates Objectives98Rates Summary99Rates Justificatins100-103Procurement & Disposal Objectives104Procurement & Disposal Summary105Procurement & Disposal Justifications106-110Economic Planning Objectives111Economic Planning Summary112Economic Planning Justifications113-114Commercial Affairs-Trade Licensing Objectives115Commercial Affairs-Trade Licensing Summary116Commercial Affairs-Trade Licensing Justifications117-120Pounds Objectives121Pounds Summary122Pounds Justifications123-124Education Objevtives125Education Summary126Education Justification127-133Legal Affairs Objectives134Legal Affairs Summary135Legal Affairs Justifications136-138Bye Law Enforcement Objectives139Bye Law Enforcement Summary140Bye Law Enforcement Justifications141-145Public Health Administration Objectives146Public Health Administration Summary147Public Health Administration Justifications148-150Abattoir Objectives151Abattoir Summary152Abattoir Justifications153-156Waste Management Objectives157Waste Management Summary158Waste Management Justifications159-165Inspectorate Objectives166Inspectorate Summary167Inspectorate Justifications168-171Pest & Vector Control Objectives172Pest & Vector Control Summary173Pest & Vector Control Justifications174-176Food and Water Objectives177Food and Water Summary178Food and Water Justifications179-180Occupational Health Safety Objectives181Occupational Health Safety Summary182Occupational Health Safety Justifications183-185Community Mobilisation & Advocacy Objectives186Community Mobilisation & Advocacy Summary187Community Mobilisation & Advocacy Justifications188-189School & Health Intervention Objectives190School & Health Intervention Summary191School & Health Intervention Justifications192-193Fitness & Wellness Objectives194Fitness & Wellness Summary195Fitness & Wellness Justifications196-198Civil Mech Administration Objectives199Civil Mech Administration Summary200Civil Mech Administration Justifications201-202Roads Objectives203Roads Summary204Roads Justifications205-215Electrical Services Objectives216Electrical Services Summary217Electrical Services Justifications218-224Transport Objectives225Transport Summary226Transport Justifications227-236Arch & Buildings Administration Objectives237Arch & Buildings Administration Summary238Arch & Buildings Administration Justifications239-241Arch & Buildings Development Objectives242Arch & Buildings Development Summary243Arch & Buildings Development Justifications244-248Arch & Buildings Maintanance Objectives249Arch & Buildings Maintanance Summary250Arch & Buildings Maintanance Justifications251-263Arch & Buildings Control Objectives264Arch & Buildings Control Summary265Arch & Buildings Control Justifications266-268Parks Plan & Dev Objectives269Parks Plan & Dev Summary270Parks Plan & Dev Justifications271-274Parks Maintnce Objectives275Parks Maintnce Summary276Parks Maintnce Justifications277-283S&CD Administration Objectives284S&CD Administration Summary285S&CD Administration Justifications286-290Community Projects Summary291Community Projects Justifications292-295Welfare Support & Protection Objectives296Welfare Support & Protection Summary297Welfare Support & Protection Justifications298-302Home Skill Care Objectives303Home Skill Care Summary304Home Skill Care Justifications305-306Early Childhood Care Objectives307Early Childhood Care Summary308Early Childhood Care Justifications309-321Chief Physical Planning Objectives322Chief Physical Planning Summary323Chief Physical Planning Justifications326Physical Planning Objectives327Physical Planning Summary328Physical Planning Justifications330SHHA Promotion Objectives331SHHA Promotion Summary332SHHA Promotion Justifications333-339Estate Management Objectives340Estate Management Summary341Estate Management Justifications342-343Fire Management Objectives344Fire Management Summary345Fire Management Justifications346-347Fire Services Summary348Fire Services Justifications34349-260

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votewise summaryhome!A1GABORONE CITY COUNCILVOTEWISE SUMMARY2014/15VOTE NUMBERDESCRIPTIONEXPENDITUREBUDGETESTIMATEDIFFERENCE%JUSTIFICATION2012/132013/142014/15DECREASE/INCREASEPPPPPERSONAL EMOLUMENTS??-???-AE-01Salaries64,134,785.96118,581,700.00107,614,610.00-10,967,090.00-9.25%Salaries and wages were budgeted for under one umbrella which is salaries, including casual labourers, and some employees opted to not convert, hence created wages vote to accomodate them.??-???-AE-02Wages52,060,359.230.017,529,950.0017,529,950.00100.00%As per above statement, a provition was made for employees who did not convert.??-???-AE-03Gratuties1,709,129.860.044,780.0044,780.00100.00%To cater for gratuities of industrial officer who did not opt to convert to permanent and pensionable.??-???-AE-04Transfer Allowances269,830.67286,780.00244,080.00-42,700.00-14.89%Basing on previous years transfer trend, less transfers have been forcasted for the year 2014-2015.??-???-AE-05Members Salaries / Allow4,148,823.164,935,030.005,089,070.00154,040.003.12%Povision is made to cater for increase in councillors allowances, as per directive savingram CLG 5/2 III (79) dated 28/12/12.??-???-AE-06Members Term Allow100,000.006,169,220.006,069,220.006069.22%Provision is made to cater for councillors terminal benefits.??-???-AE-07OVERTIME0.00.06,100,000.006,100,000.00100.00%Provision fro overtime at 5% of total salaries and wages to engage employees on emergencies.125,144,560.006,257,228.00(157,228.00)??-???-AE-08Employer's Pension Cont10,453,956.1415,946,210.0031,252,600.0015,306,390.0095.99%Provision made to includes converted industrial class employees.SUB TOTAL132,776,885.02139,849,720.00174,044,310.0034,194,590.000.24450953490.00%RUNNING EXPENSES0.00%??-???-BE-01Maint of Grounds/Buildings246,034.915,783,900.0010,647,870.004,863,970.0084.09%Provision made for maitenace of council offices, community halls, market stalls, public toilets and fourteen primary schools, including Tshiamo, Bosele, Notwane, Tshwaragano, Therisanyo, Itumeleng, Diphetogo, Segoditshane, Khuduga, Taung and Ithteng Primary Schools.Provision also made for maintenance of Gamodubu land fill and its operation cost.??-???-BE-02Lighting/Gas/Water20,401,559.1710,950,490.0013,545,820.002,595,330.0023.70%A pilot project on street lights using LED which cosume less power is in plce in major roads hence the saving. Electronic billboards consumption inclusive.??-???-BE-03Domestic Requisites1,302,049.341,055,280.002,224,470.001,169,190.00110.79%Control measures in usage will be implemented.??-???-BE-04Maintenance of Office Furn67,336.47458,290.00680,000.00221,710.0048.38%Most of the furniture is still new.??-???-BE-06Stores Materials and Drugs43,246.07543,680.00482,270.00-61,410.00-11.30%Most materials will be purchased year 2013-2014.??-???-BE-07Small Tools and Plants713,655.151,546,780.001,586,610.0039,830.002.58%To replace worn out tools for maitenance of roads??-???-BE-08Stock Feed1,086.330.00%??-???-BE-09Repairs to Vehicles4,616,414.444,957,650.007,469,070.002,511,420.0050.66%Provision for maitenance of fire vehicles and wastemanagement compacters, which regularly break down due to long distance to Gamodumo land fill.??-???-BE-10Petrol & Lubicants5,584,949.745,623,450.007,931,340.002,307,890.0041.04%To cater for flatuating price increase.??-???-BE-11Vehicle Licenses152,450.00248,630.00269,850.0021,220.008.53%Provision is made to cater for Lisencing and road worthiness of Council fleet, Plants, including 20 Saloon, 224 Light Duty Vehicles, 120 Heavy Duty Vehicles, 17 Exra Heavy Duty Vehicles and 26 Earth Movers.??-???-BE-13Hire of Transport315,392.86975,800.001,309,300.00333,500.0034.18%To cater for price increase,and emergency in case of breakdown of vehicle which carry out essential services.??-???-BE-14Maintenance of Roads8,866,811.426,234,570.009,551,140.003,316,570.0053.20%Provision is made for outsorcing pothole patching, road makings and raod construction materials.??-???-BE-15Maintenance of sewers95,782.400.00.00%??-???-BE-16Road Signs260,238.00247,750.002,476,750.002,229,000.00899.70%To cater for iprovement of street names in order to comply with international standards.??-???-BE-17Maintenance of Streets57,433.916,000,000.006,000,000.000.00.00%This vote caters for repair and routine maintenance of street and traffic lights by GCC maintenance crew together with private contractors.??-???-BE-18Purchase of Plants87,350.00503,100.00415,750.00475.96%To cater for decoration along the roads, including Nelson Mandela highway and Western Bypass, and parks including Tsholofelo and Ginger to attract visitors for Diamond Trading Hub.??-???-BE-19Camping equipment0.00.00.00%??-???-BE-20Uniforms & Protective Clothing722,126.172,917,510.003,574,460.00656,950.0022.52%To cater for fire services uniform.??-???-BE-21Maintenance of Computers577,282.51659,110.001,336,630.00677,520.00102.79%To cater for the five network stations whih have been networked in order to decetralised rates collection services and revenue in general.??-???-BE-22Water Charges - Public S/Pipe510,404.5240,000.0084,000.0044,000.00110.00%For remaining SHHA stand pipes unconnected??-???-BE-23Maint of Radio Commun1,298.00107,120.00114,080.006,960.006.50%To pay for standard radio licenses??-???-BE-24Maintanance for Fire Hydrants22,168.74150,000.00243,930.0093,930.0062.62%Provision made for 50 Fire Hydrants to be effectively maintained and replaced in around the city. Some are situated around residential places, main mails and highways.SUB TOTAL44,557,720.1548,587,360.0070,030,690.0021,443,330.000.4413355655ESTABLISHMENT EXPENSES??-???-CE-01Staff Trav & Subs in Bots403,653.60978,890.00921,910.00-56,980.00-5.82%To carter for workshops including unplanned called by other Ministries??-???-CE-02Staff Trav & Subs out Bots320,255.09319,800.00448,600.00128,800.0040.28%To cater for twinning with foreign councils??-???-CE-03Leave Travel Consession700,386.56605,920.00642,510.0036,590.006.04%??-???-CE-04Medical Examination0.0216,600.00118,550.00-98,050.00-45.27%To cater for medical examination for three hundred and forty six publlic health employees twice a yearand new recruits Which is now paid for since the transfer of clinics to Ministry of Health??-???-CE-05Printing, Stationery & Adv1,041,579.402,164,000.003,028,310.00864,310.0039.94%To cater for stationery and educational campaigns??-???-CE-06Postal & Telephone Charges2,640,703.101,390,270.001,463,110.0072,840.005.24%Provision made for improve communication for the City??-???-CE-07Legal & Technical Advice1,448,410.281,225,100.001,821,050.00595,950.0048.65%To cater for pending cases and new cases arising from un forseen cicumstances??-???-CE-08Rent Subsidy71,995.6110.00390,000.00389,990.003899900.00%??-???-CE-09Library Books & Periodicals16,782.02113,080.00113,080.000.00.00%To purchase manuals for gaborone City Council Proffersionals??-???-CE-10Insurance1,110,160.001,200,000.0089,840.008.09%to cater for flactuating bank charges.??-???-CE-11Members Trav & Subs in Bots790,041.29479,460.00476,990.00-2,470.00-0.52%To cater for Councillors educational tours??-???-CE-12Members Trav& Substance outside Bots137,367.3885,000.0099,000.0014,000.0016.47%To cater for visits on twiining trips??-???-CE-13Bank Charges767,238.001,548,600.001,548,600.000.00.00%To maintain the previous year figure.??-???-CE-14Civic Entertainment259,646.98221,700.00255,440.0033,740.0015.22%To cater for regular meetings and visitors for twining purpose??-???-CE-15VDC\WDC Allowances395,625.90599,800.00657,780.0057,980.009.67%To cater for increased allowances fo VDC members.??-???-CE-17Staff Training335,249.56901,100.001,575,220.00674,120.0074.81%To cater for masive trainning of Fire personnel??-???-CE-18Members Telephone Charges0.092,400.0092,400.000.00.00%To maitain previous year figure.??-???-CE-20PMS Training2,004.8060,000.0060,000.000.00.00%To cascate reforms for organisational staff members.SUB TOTAL9,330,939.5712,111,890.0014,912,550.002,800,660.000.231232285SPECIAL??-???-DE-01Celebrations231,899.67550,710.001,359,650.00808,940.00146.89%To cater for consumer affairs shows and observing important celebration days including botswana day for village Development Wards??-???-DE-02Office Equipment / Furniture458,924.021,419,070.001,010,560.00-408,510.00-28.79%Most of the furniture will be purchased during 2013-14 finantial year.??-???-DE-03Compensation31,547.0542,500.0052,500.0010,000.0023.53%To cater for claims against the city council.??-???-DE-04School Books6,548,424.125,818,970.005,355,000.00-463,970.00-7.97%Provision is made to cater for school text books which is to be provided to 21000 pupils at P255 per child??-???-DE-05School Stationery &Equipment1,130,954.942,520,000.002,835,000.00315,000.0012.50%Provision is made to cater for school stationery and equipment for 21000 pupils at P135 per child.??-???-DE-06Teaching Materials10,185.2039,740.0031,540.00-8,200.00-20.63%To cater for materials to empower2,990 starndard one pre primary school children and home economics trainees at S&CD??-???-DE-07Food / Accomodation58,032.08211,170.00205,370.00-5,800.00-2.75%To cater for food for disabled scholars??-???-DE-09Sports Equipment and Prizes62,532.04244,350.00332,710.0088,360.0036.16%To puchase prices for competetionsat primary schools??-???-DE-10Relief of Destitutes3,219,787.414,732,790.004,837,500.00104,710.002.21%To cater for increase in prices and additional destitutes??-???-DE-11Grands4,150.000.00%Provision is made to cater for mini-show winners to encourage competition??-???-DE-12Workshops / Seminars154,854.45568,860.00550,620.00-18,240.00-3.21%To hold workshops in oder to desseminate information to eployees??-???-DE-13Loan Charges6,854,564.496,566,900.006,782,900.00216,000.003.29%To cater for flactuating loan charges.??-???-DE-14RCCO3,090,042.884,000,000.009,505,000.005,505,000.00137.63%To Purchase boarded vehicles which were purchased during ninties, including B625AEH, B142AFG, B734AGK, B744ADP, B656AHH,B739ADP, B740ADP, B871AFE, B964AEO, B620ABL, B560AFE, B486AES, B709AFO, B567AFE, B558AEO, B905ADD, B563AFE, B859ADF, B225AAD, B 928 ACI, B 921 AAG, B767AFL, B 669 ADK, B 606 ABL, B 219 AGJ, B275 ABM, B 901 ADD, B 656 ACL, B274 ADF, B 617 ABL, B 709 AFO, B 501 AAD, B958 AFJ??-???-DE-22Security Services4,753,677.566,998,620.0016,706,800.009,708,180.00138.72%To provide security for council properties??-???-DE-24Refuse Bags / Bins6,111.8430,000.000.0-30,000.00-100.00%??-???-DE-26Radio Communications1,784.00256,910.00160,670.00-96,240.00-37.46%To pay for licenses??-???-DE-28Youth Rally2,212.000.00%??-???-DE-29Service for disabled130,000.00Provision is made to cater for the needs for people with disabilities??-???-DE-30Control of Vegetation24,000.0024,000.000.00.00%To maintain previous year's budget.??-???-DE-36Souveniors and Gifts21,679.50218,180.00180,000.00-38,180.00-17.50%Reduced number of souvenior to be bought.??-???-DE-37Bad Debts Write Offs34,279.91100,000.00100,000.000.00.00%To maintain previous year's budget.??-???-DE-38Computers and Accessories86,684.00812,320.002,949,630.002,137,310.00263.11%To replace out dated computers when the need arises .??-???-DE-39Refuse Contract845,349.0816,000,000.0016,000,000.000.00.00%To maintain previous year's budget.??-???-DE-41Provision for Passenger Shades0.00.00.00.00%??-???-DE-43Replacement Of Stoves5,000.000.00.00.00.00%??-???-DE-44Installation of Fire Hydrants25,000.0025,000.000.00.00%To maintain previous year's budget.??-???-DE-45Replacement of water/sewerage equip.6,664.000.00.00%??-???-DE-46School Furniture1,985,468.022,200,000.001,134,000.00-1,066,000.00-48.45%To replace primary schools furnitureSUB TOTAL29,600,658.2653,380,090.0070,272,600.0016,892,510.000.3164571285TOTAL EXPENDITURE216,266,203.00253,929,060.00329,260,150.0075,331,090.000.2966619496

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worksheethome!A1GABORONE CITY COUNCILDEPARTMENTAL WORKSHEETNAME OF DEPARTMENTDIVISIONSECTIONEXPENDITUREAPPROVEDPROPOSEDINCREASE/% INCREASEAPPROVED2012/13ESTIMATESBUDGETDECREASE/DECREASE2013/20142014/152014/15COUNCIL MANAGEMENT101COUNCIL MANAGEMENTOffice Operations22,207,963.308,129,460.0014,233,610.006,104,150.0075%14,233,610.00102PUBLIC RELATIONS483,546.23285,540.00705,520.00419,980.00147%705,520.00103Old Naledi Service Centre10,087.50279,500.00299,560.0020,060.007%866,860.00104Tsholofelo Service Centre29,465.57414,950.00866,860.00451,910.00109%866,860.00201Internal AuditFinancial Audit1,341,396.451,624,570.001,704,930.0080,360.005%1,704,930.00301Youth13,802.0498,790.00105,140.006,350.006%401Adjudication85,469.50408,990.00521,760.00112,770.0028%521,760.00SUB TOTALS24,171,730.5911,241,800.0018,437,380.007,195,580.0064%18,899,540.00HUMAN RESOURCE & ADMIN101Administration0.015,819,010.0019,258,170.003,439,160.0022%201Human Resources8,581,129.8418,328,060.0028,881,550.0010,553,490.0058%301Record Management450,524.65884,740.002,511,800.001,627,060.00184%402INFORMATION &TECHNOLOGY960,235.791,333,420.001,157,340.00-176,080.00-13%SUB TOTALS9,991,890.2836,365,230.0051,808,860.0015,443,630.0042%FINANCE & DEV PLANNINGDept Management296,507.74397,360.00426,220.0028,860.007%101Financial ManagementAccounts10,627,967.0211,143,960.0013,890,190.002,746,230.0025%Revenue3,280,310.863,936,840.003,644,090.00-292,750.00-7%Rates733,473.061,456,610.001,790,050.00333,440.0023%Procument & Disposal5,671,730.349,153,210.004,167,460.00-4,985,750.00-54%301Economic Planning580,116.08752,900.00976,930.00224,030.0030%401Commercial affairs1,627,497.722,557,040.002,576,560.0019,520.001%501Pound681640.641,003,560.00769,400.00-234,160.00-23%601SUB TOTALS23,499,243.4630,401,480.0028,240,900.00-2,160,580.00-7%EDUCATIONPrimary Education ServicesAdministration25,035,037.7524,262,510.0024,080,810.00-181,700.00-1%101SUB TOTALS25,035,037.7524,262,510.0024,080,810.00-181,700.00-1%LEGAL SERVICESDepartmental Management1,778,636.061,874,020.003,860,820.001,986,800.00106%203Bye Law Enforcement2,951,081.392,698,130.002,678,380.00-19,750.00-1%SUB TOTALS4,729,717.454,572,150.006,539,200.001,967,050.0043%PUBLIC HEALTHDept ManagementManagement1,067,109.49419,760.00422,390.002,630.001%101Abattoir3,382,450.051,742,760.001,725,190.00-17,570.00-1%301Waste Management21,346,985.0025,433,670.0024,043,900.00-1,389,770.00-5%302Inspectorate1,867,377.421,145,290.00959,880.00-185,410.00-16%303Pest/Vector Control4,270.24572,440.00453,500.00-118,940.00-21%304Food & Water Quality343,375.90533,400.00385,110.00-148,290.00-28%305Occupational Health1,583,226.161,372,040.001,294,990.00-77,050.00-6%306Community Mobilisation & Advocacy62685.69548,100.00431,790.00-116,310.00-21%401School Health &Youth Intervention7,582.90235,373.00174,380.00-60,993.00-26%402Fitness &Wellness93139.47791,260.00495,520.00-295,740.00-37%403SUB TOTALS29,758,202.3232,794,093.0030,386,650.00-2,407,443.00-7%CIVIC & MECHANICAL SERVICESDepartmental Management4,111.60418,700.00390,740.00-27,960.00-7%101Road Works DivisionRoad Works Division18,251,639.8416,426,860.0023,600,900.007,174,040.0044%202Electrical/Mechanical ServicesElectrical/Mechanical Services10,865,988.3815,097,550.0019,193,520.004,095,970.0027%302Transport ManagementTransport Management19,352,132.5824,747,060.0032,748,510.008,001,450.0032%401SUB TOTALSSUB TOTALS48,473,872.4056,690,170.0075,933,670.0019,243,500.0034%ARC&BUILDINGSDepartmental Management225,206.63457,510.00471,150.0013,640.003%101Development2,526,577.242,891,740.002,829,240.00-62,500.00-2%201Maintenance4,037,849.277,272,650.0011,193,660.003,921,010.0054%203Building Control1,001,699.603,000,610.003,070,350.0069,740.002%PARKS&RECREATION301Planning&Development3,557,560.003,557,560.0010,918,995.007,361,435.00207%302Maintenance3,263,590.006,236,685.0013,812,705.007,576,020.00121%SUB TOTALS14,612,482.7423,416,755.0042,296,100.0018,879,345.0081%SOCIAL & COMMUNITY DEVELOPMENTDepartmental Management101MANAGEMENT1,336,081.781,542,840.002,135,190.00592,350.0038%community development2,786,471.834,454,080.004,526,960.0072,880.002%Social wlfare8,693,649.9711,832,050.0011,498,670.00-333,380.00-3%Home Economics454,417.48778,060.00810,890.0032,830.004%Early Childhood163,638.07314,470.00358,370.0043,900.0014%SUB TOTALS13,434,259.1318,921,500.0019,330,080.00408,580.002%PHYSICAL PLANNING,HOUSING & ESTATE MGTDept ManagementAdministration0.0371,470.00416,940.0045,470.0012%1Physical PlanningDevelopment Control & Enfor.1,908,585.052,011,470.002,001,590.00-9,880.00-0%2Self Help HousingSHHAA Promotion4920616.824,947,330.005,401,810.00454,480.009%3Estate ManagementProperty Management0341,560.00873,710.00532,150.00156%SUB TOTALS6,829,201.877,671,830.008,694,050.001,022,220.0013%FIREManagemwnt(2,731.33)399,250.00318,070.00-81,180.00-20%Fire Brigade9,278,131.9911,796,850.0013,937,290.002,140,440.0018%SUB TOTALS9,275,400.6612,196,100.0014,255,360.002,059,260.0017%GRAND TOTALS209,811,038.65258,533,618.00320,003,060.0061,469,442.0024%303734430(16,268,630.00)

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INCOME & EXPENDITURE SUMMARYGABORONE CITY COUNCILSUMMARY OF INCOME AND EXPENDITURECODEINCOME ITEMINCOME 2012/13APP.BUDGET 2013/14ESTIMATES 2014/15CODEDEPARTMENTACTUAL EXP. 2012/13APP.BUDGET 2013/14ESTIMATES 2014/15PPPPPP00-00-RR-02Advertising signs41270574,290,000.005,000,000.001Council Management23,880,026.9911,241,800.001843738000-00-RR-07Cemetry fees50565100,000.00100,000.002Human Resource & Admin10,324,476.8736,365,230.005180886000-00-RR-09Comm Center fees365816240,000.00240,000.003Finanace & Develeopment23,502,812.2830,401,480.002824090000-00-RR-13Day Care centre fees2338031,680.0031,860.004Education25,035,037.7524,262,510.002408081000-00-RR-14Dog licences78700.00700.005Legal Services4,728,957.454,572,150.00653920000-00-RR-15Bye Law fines181011130,000.00130,000.006Public Health31,029,230.2032,522,360.003038665000-00-RR-18Hiring of class rooms5770050,000.0050,000.007Civic & Machanical Services50,256,386.7656,169,730.007593367000-00RR-19Home economics sales0500.00500.008Architecture & Buildings12,492,721.3519,604,370.004229610000-00-RR-20Insurance commission770059600,000.00600,000.009Social & Community DEV.15,954,356.3618,921,500.001933008000-00-RR-21Interest on investment23686583,700,000.002,700,000.0012Physical Plan,Housing & Est Mgt6,870,703.357,671,830.00869405000-00-RR-23Lease Rental1924671,200,000.001,246,810.0013Fire9,253,581.2112,196,100.001425536000-00-RR-24Market rentals28692362,062,970.003,320,610.0016water/sewarage department2,929,026.5100-00-RR-30Miscellaneous income896910,000.0010,000.0000-00-RR-31Plan perusal fees13483051,930,000.001,927,900.0000-00-RR-33Pound fees12065731,650.0031,650.0000-00-RR-34Rates clearence certifcate105333200,000.00200,000.0000-00-RR-40Roads reinstatement36066,000.0066,000.0000-00-RR-41Sae/Hire of shrubs3840590,720.0090,720.0000-00-RR-43Sale of sundry items429748200,000.00200,000.0000-00-RR-45Sanitation services375199400,000.00400,000.0000-00-RR-48Seewerage fees2772440.000-00-RR-49Service levy fees15052121,688,400.001,688,400.0000-00-RR-51Staff rentals33507913,518,350.003,518,350.0000-00-RR-54Trade licences34547125,854,500.004,142,150.0000-00-RR-58Parking levy1209850447,920.001,300,000.0000-00-RR-59School fees282560242,400.00250,000.00Sub Total2351337127,085,790.0027,245,650.0000-00-RR-22Interest on rates arreas83607366,000,000.006,000,000.0000-00-RR-36Rates3673786970,000,000.0070,000,000.0000-00-RR-39Revenuue support grant163653960150,843,090.00200,488,780.00SurplusGRAND TOTAL232265936253928880303734430216257317.08253929060320003060

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income justficationGABORONE CITY COUNCILINCOME JUSTIFICATIONS FOR 2014/15 ESTIMATES00-00-RR-02ADVERTISING SIGNS5,000,000.00Advertising signs5,000,000.0000-00-RR-07CEMETERY FEES100000Adult cemetry P1040000Children cemetry P61000010000000-00-RR-09COMM CENTRE FEES240000Tsholofelo Hall38000Civic Center16000Bontleng Hall5500Lesedi Hall0Naledi Hall18000Babusi Hall15000Gaborone West Hall3200024000000-00-RR-13DAY CARE CENTRE FEES3186041 children *240 per term *33186000-00-RR-14DOG LICENCES700Dod Licenses 200dogs*P1 fee200Fine imposed 25defaulters*P20 fine500Sub -Total70000-0o-RR-15BYE-LAW FINES130000Hawking and Vendoring 300defaulters*P150 fine45000Traffic (scheduled areas) 10 defaulters * P50 fine0Day Care Centres 10defaulters*P50 fine0Liquor Act 200*20040000Abbattoir Bye-Laws 10*P100 fine0General Bye-Laws 300*P150 fine45000Trading without License 100*P200 fine20000Sub-Total130000oo-oo -RR-18HIRING OF CLASSROOMS50000Hiring of classrooms has been ceased5000000-00-RR-19HOME ECONOMICS SALE500We anticipate to have three groups to make garments3 Groups*50050000-00-RR-20Insurance commission600000Based on previous collection 2008/200960000000-00-RR-21INTEREST ON INVESTMENT2700000provission made for recurrent account2700000Based on the 2013/14 Collection00-00-RR-22INTEREST ON RATES ARREARS6000000Interest charged on unpaid rates at 12% per annumCOMMERCIAL INCOMEMARKETS 00-00-RR-243,320,610.00EXT 14NOFEESANN FEE403,644.007*1072*12712324862683259927797610171001710001273602736014104041040403644EXT 22463,848.008*1072*1281232498592132599233789612736027360463848BLOCK 829,160.002*1215*122145802916029160EXT 254,720.001*2280*1212280273604*2166*12468402736054720OLD NALEDI93,600.0012*650*1212780093600NEW BUS RANK1,478,888.0059*248*12591463286328830*684*1230205206156001478888BBS615,600.00684*30*123020520615600GABS WEST181,152.006*1072*1266432771844*2166*1248664103968181152sub total markets3,320,612.0000-00-RR-231,246,810.00Joint Ventures Markets Income1,246,810.00Increase at 10% escalation rate @ 10yearsMarket Development Company (MADCO)267,864.9610%*243514*1220292.8243513.624351.36267864.96MYNCO PTY LTD (16YEARS)978,949.64Incease at17.38% per yeas17.38%*469385.13*1281579.1366368978949.6396416Sub Total1,246,814.60TRADE LICENSES INCOME ( NEW)1,859,550.0000-00-RR-54NOFEESagent2501000250,000.00agri shop12100012,000.00amusement65003,000.00auctioneer10120012,000.00baby shop12100012,000.00bookshop2575018,750.00car wash2150300.00cell shop20100020,000.00cleaning se7020014,000.00com/hard ware35100035,000.00cosmetics12100012,000.00curio sho35001,500.00dep/stores515007,500.00distributor1201500180,000.00drillers610006,000.00dry clean615009,000.00dry clean depot25001,000.00electronics15100015,000.00florist202505,000.00fresh prod4325010,750.00funeral parl615009,000.00furniture1701500255,000.00general cloth139750104,250.00general dealer16125040,250.00gene hire155007,500.00gymnasiam10100010,000.00haberdashery127509,000.00hair parlour5675042,000.00house hold12150018,000.00ind hardware15050075,000.00internet caf3650018,000.00jewellery5500500.00laundromat9100900.00motor dealer76100076,000.00optician85004,000.00petrol filling sta105005,000.00pharmacy1775012,750.00planr hire25001,000.00restaurant64100064,000.00sunglass310003,000.00supermarkets10150015,000.00takeaway301504,500.00toy shop6100600.00wholesale46150069,000.00workshop1571500235,500.00handling fee1550100155,000.00sub total1,859,550.00LIQUOR LICENSES NEW91,700.00NOFEESbar30100030,000.00bottle store6050030,000.00club liquor210002,000.00discotheque310003,000.00distributor liquor410004,000.00liquor depot62001,200.00wholesale liquor10100010,000.00handling11510011,500.00sub total91,700.00INDUSTRIAL AFFAIRS NEW105,000.00NOFEESManufacturing42020084,000.00handling fee4205021,000.00sub total105,000.00CERTIFICATES NEW110,000.00NOFEESventors60010060000hwakers50010050000sub total110000TRADE LICENSES INCOME ANNUAL FEES ( EXISTING)1,185,500.00NOFEES25% FEES00-00-RR-544,142,150.00agent9601000200192,000.00agri shop910002502,250.00amusement4500125500.00auctioneer812003002,400.00baby shop21000250500.00bookshop68750187.512,750.00car wash415037.5150.00cell shop1110002002,200.00cleaning se130200506,500.00com/hard ware40100025010,000.00cosmetics810002502,000.00curio sho5500125625.00dep/stores820005004,000.00distributor4641500375174,000.00drillers910002502,250.00dry clean1515003755,625.00dry clean depot2500125250.00electronics2610002506,500.00florist2425062.51,500.00fresh prod12825062.58,000.00funeral parl21500375750.00furniture183150037568,625.00general cloth335750187.562,812.50general dealer44625062.527,875.00gene hire145001251,750.00gymnasiam1210002503,000.00haberdashery14750187.52,625.00hair parlour174750187.532,625.00house hold715003752,625.00ind hardware205100025051,250.00internet caf695001258,625.00jewellery410002501,000.00laundromat1710025425.00motor dealer213150037579,875.00optician1110002002,200.00petrol filling sta305001253,750.00pharmacy45750187.58,437.50planr hire85001251,000.00restaurant186100020037,200.00sunglass11000250250.00supermarkets3215003009,600.00takeaway9015037.53,375.00toy shop11002525.00wholesale119150037544,625.00workshop4841500375181,500.00handling fee462710025115,675.00Sub Total1,185,500.00LIQUOR LICENSES RE NEWAL158,000.00bar67100067,000.00bottle store5250026,000.00club liquor810008,000.00discotheque6200012,000.00distributor liquor6220013,200.00liquor depot1200200.00wholesale liquor11150016,500.00handling15110015,100.00sub total158,000.00INDUSTRIAL AFFAIRS ANNUAL FEESNOFEES82,400.00Manufacturing41220082,400.00handling fee00.00sub total82,400.00CERTIFICATES RENEWAL550,000.00NOFEESVentors3000100300000hwakers2500100250000550,000.00Total income8,709,570.0000-00-RR-30MISCELLANEOUS INCOME10000Money for posters and surplusesBased on previous collection00-00-RR-31PLAN PERUSAL FEES1927900Provision made - BuildingsSubmission of Applications for BuildingsAverage Number of Applications per day=10Average Applications per week: 10*5days=50Fee ChargesCharges range from P25 to P2000 perapplicationProjected average charge is P250 per applicationProjected Revenue per week: P250*50=P12500Projected Revenue per year: P12500*52wksPhysical Planning 15*12*P16192790000-00-RR_33POUND FEES31650cattle20*120024000donkey 30*1955850400 mixed [email protected] * 21days42003165000-00-RR-34RATES CLEARANCE CERTIFICATE2000003500 plots at P1.00 each20000000-00-RR-36RATES INCOME70,000,000.00Tarrif % x valuation/100 =estm.incoNon-rateable0residential developed code is 1015120267.0042residential undeveloped code is 195971210.034commercial/industrial developed code is 2011303637.8691commercial/industrial undeveloped code is 293834215.352commercial/industrial developed code is 304468260.2613commercial /industrial undeveloved code is 402130906.696commercial/industrial developed code is 301117676.007commercial /industrial undeveloved code is 40498427.38agriculture developed code is 5059804.82agriculture undeveloped code is 59182485.36EXEMPT07000000000-00-RR-40ROADS REINSTATEMENT66000Contractors establishment on site1000Backfilling of trenches to undersite of surface dressing using 4% cement stabilised gravel1913.6Prime and surface dress trench area using 50 mm continuosly graded medium graded asphalt 431.85* P60.001727.415 roads@P4,461.6600000-00-RR-41SALE AND HIRE OF TREES AND SHRUBS90720Expected sales of shrubs 5500@p1590,720.00oo-oo-RR-43SALE OF SUNDRY ITEMS200000Anticipated sale of sundry items200,000.0000-00-RR-45SANITATION SERVICES400000Skip RentalP250*95*12=258000.00Skip CollectionP240*110*12=316800.00285000RubbleP160*50*12=96000.00316800Garden WasteP40*20*12=9600.00960009600The difference between the sanitation servicesbudget for 2008/2009 and 2009/2010 is due tothe closure of Gaborone Landfill, as such noRevenue will be collected from Landfill services.The Regional Landfill is under Kweneng DistrictCouncil.TOILETSAfrican Mall .50*150*12900Main Mall .50*150*12900PEST CONTROLShha Area 5*20*121200Medium 20*10*122400Subtotal400,000.00oo-oo-RR-49SERVICE LEVY1688400We estimate to collect as follows-:Gaborone West 1428 *P15.00*12Broadhust 1695*P15*12257040Tsholofelo 1511*P15*12305100Extension 14 862*P15*12271980Old Naledi 1626*P15*12155160292680168840000-00-RR-51RENTAL STAFF HOUSES3518350Town houses25*930*1216*900*1227900073*800*12172800Flats700800Block 8 66*494*12Block 9 72*353*123912482 Bed rooms304992116*353*126*398*1249137618*308*12286564*270*12665282*173*12129606*62*124152Teachers Quarters446469*494*12154*353*12409032652344Total3,518,350.0000-00-RR-58PARKING LEVY1300000Expected packing levy remains the same as no increase of levy is anticipatedBritish Council 65 bays @P10 per day *366237900Debswana 65 bays @P10 per day *3662379001,300,000.0000-00-RR-59SCHOOL FEES250000700 expatriate children at P600.00250,000.00

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admin objectivesGABORONE CITY COUNCILRECURRENT BUDGET - 2014/15CITY CLERKS DEPARTMENT - ADMINISTRATIONAIMS1. To provide a central records management service2. To coordinate and supervise the activities of all Council Department.OBJECTIVES1. To coordinate meetings for Full Council, Committees and Chief Officers Management as perschedule and ensure relevant documents are availed/distributed within stipulated times.2. To provide central Records Management and control flow of information by ensuring circulationof information by ensuring circulation of received correspondence and filing of same.3. To carry out the role of Chief Accounting Officer and monitor financial performance.4. To deal with grievance and displinary matters in respect of Permanent and Pensionable staffand Industrial Class.5. To ensure allocation of staff houses and handle matters that pertains to the process.6. To provide salaries and allowances for both staff and councillors.7. To promote internal and external communication by ensuring good and sound switchboard services

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council managementhome!A1GABORONE CITY COUNCILRECURRENT BUDGET - 2014/2016COUNCIL MANAGEMENTCODEDESCRIPTIONACT. EXP.APP BUDGETESTIMATE2012/132013/142014/15A.PERSONNEL EMOLUMENTS01-101-AE-01Salaries5,082,747.951149710108019001-101-AE-02Wages1,160,470.0801-101-AE-03Gratitues01-101-AE-04Transfer Allowance01-101-AE-05Members salaries & Allowance4,148,823.164935030508907001-101-AE-06Members Termination Allowance1000006,169,220.0001-101-AE-08Employer's Pension Contribution3,966,255.300.00Sub Total14,358,296.49618474012338480B.RUNNING EXPENSES01-101-BE-01Mtce. Of Gronds & Buildings195.8501-101-BE-02Lightining Gas & Water1,086,440.3601-101-BE-03Domestic Requisites0.0001-101-BE-04Mtce & Repair of Off.furniture & Equipment30,727.66140008,000.0001-101-BE-20Uniform and Protective Clothing-367.6001-101-BE-21Maintenance of computers0.0012,000.00Sub Total1,116,996.271400020000C. ESTABLISHMENT EXPENSES01-101-CE-01Staff Travelling & Sub. Within Bots.20,640.602250025,500.0001-101-CE-02Staff Travelling&Sub outside Botswana233,178.16122000125,000.0001-101-CE-03Leave Travel Concession40,911.4030903,090.0001-101-CE-05Printing Sationery & Advertising0.0012,080.0001-101-CE-06Postal & Telephone Charges574,024.216695066,950.0001-101-CE-08Rent Subsidy71,995.6101-101-CE-09Library Books & Periodicals16,839.6292209,310.0001-101-CE-10Insurance0.001110160952,570.0001-101-CE-11Members Travel.&Sub Within Botswana583,226.79198350200,000.0001-101-CE-12Members Travel.&Sub Outside Botswana137,367.388500099,000.0001-101-CE-14Civic Entertainment237,592.40151,430.0001-101-CE-17Staff Training0.0001-101-CE-18Members Telephone Charges0.009240092,400.0001-101-CE-20PMS Training0.00Sub Total1,915,776.1717096701737330D. SPECIAL01-101-DE-01Celebrations0.0001-101-DE-02Office Furniture & Equipment29,327.962625030,000.0001-101-DE-08Furniture for staff Housing0.0001-101-DE-22Security Services4,766,660.9101-101-DE-36Souvenirs & Contributions20,779.50180000100,000.0001-101-DE-38Computers and Accessories126.00148007,800.00Sub Total4,816,894.37221050137800GRAND TOTAL22,207,963.30812946014233610

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COUNCIL MNGMT JUSTIFICATIONSGENERAL ADMINISTRATIONPERSONNEL EMOLUMENTS02-501-AE-01 SALARIES1,080,190.00Provision is made to cover salaries for permanent and pensionable officersDesignationScaleFILLEDAMOUNTTown ClerkE11393,520Deputy Town ClerkE22686,674TOTAL31,080,194.0001-101-AE-05 Members Salaries & Allowances5,089,070.00Provision is for payment of the salaries and allowances :A. salaryWard AllhousingHospitalityTotalMayor113,605.0037,311.9625,000.001,284.00177,200.96Deputy Mayor103,113.0037,311.9620,000.001,284.00161,708.96Councilors 33*(78,903+37,312)2,603,799.001,231,296.0042,372.003,877,467.00Full Council 35(6*8days *179)300,720.00300,720Commitees(30*3*32*179)515,520.00515,520.00515,520Other Commitees (2*48*588)56,448.0056,448TOTAL560,460.005,089,064.9201-101-AE-06 Members Terminal Benefits6,169,220.00Provision is made to cater for terminal benefits for Moyar, Deputy, 29 Members and 4 special nominated memersThe total annual slaries and allowences are calculated at 30% multiply by 5 yearsMemers Annual Basic &AllA/Basic30%*5A/All*30%*5TotalMayor Basic (113605+37312)*30%*5170,407.5055,968.00226,375.50D/Mayor (103,113+37312)*30%*5154,669.5055,968210,637.5029 O/ Mem (78,903+37312)*30%*5*293,432,280.501,623,0725,055,352.504 S/Nom((78,903+33,018)*30%*5*4473,418.00203,436676,854.006,169,219.5001-101-AE-08- Employers Pension's Contribution0.0Provision is made to cover Employer's Pension Contribution at 15% per employee.DesignationScaleFILLEDRATEAMOUNTTown ClerkE11349,836.000.1552475Deputy Town ClerkE22613,776.000.1592066.4TOTAL3963,612.00144,541.40RUNNING COSTS01-101- BE-04- Maitenance of Office equipments & Furnitures8,000.00Service will be done as follows;ITEMQUANTITYUNIT PRICEAMOUNTRepairing chamber& Office chairs150005,000.00Cell phone repairs02500.0Servicing & repairing fax machine215003,000.00TOTAL8,000.0001-101- BE- 21 Maitenance of Computers& Accessories12,000.00Provision is made to cater for 4 officers & their secretaries respectivelyDESCRIPTIONQUANTITYRATEAMOUNTComputers8150012000Total12,000.0001-101-CE- 01 Staff Travelling inside Botswana25,500.00BOTSWANAThe vote will cater for the Town Clerk and Two Depurties when travelling within the countryDESCRIPTIONNO. OF PEOPLENO. OF DAYSRATEAMOUNTHotel Allow - Town Clerk & Deputies371,214.2925500.09TOTAL25500.0901-101-CE-02 Staff Travelling outside Botswana125,000.00Provision is for CEO and two deputies for twinning visit to ChinaDESCRIPTIONNO. OF PEOPLENO. OF DAYSRATEAMOUNTAir-Ticket - Town Clerk & Deputies376,000.0018000Per-dium-Town Clerk& 2 deputies375,095.24107,000.04TOTAL125,000.0401-101-CE: 03 Leave Travel Concesion3,090.00Provision is made for Chief Executive & 2 deputiesOfficer's NameScaleSPOUSEDEPENDENTRATEAMOUNTB A SeragiE1561.2561.20L. IsraelE212.00561.21,403.00S.J RutherfordE21561.21,122.40TOTAL3,086.6001-101-CE: 05 Printing & Stationery12,080.00Provision is for purchase of stationery for accounts section staff.DescriptionQUANTITYUNIT PRICEAMOUNTA4 Photocopying papers (boxes)10204.772,047.70A3 Photocopying papers (boxes)5523.112,615.55Lined papers double (Reams)4148.89595.56Writing pens blue/black box805.96476.80A4 minute books6136.28817.68A4 Diaries101001,000.00Executive Management Diary4150600.00Business Cards P50.00 per 100650300.00Envelop 176x332mm with logo box1217.52217.52Envelop 406x305mm with logo1369.11369.11Envelopes 229 x 162 GCC logo '1225.79225.79Envelop 110x220 with Gcc logo1168168.00Envelopes 324 x 229 GCC Logo '1249.5249.50Fax machine cartridge11065.341,065.34Printer Cartridges1604.8604.80Christmas Cards525125.00Bottles Riso ink1230230.00Memory sticks1188.16188.16Hard cover note book A4108.4284.20Highlighters assorted204.9298.40TOTAL12,079.1101-101-CE:06 POSTAL&TELEPHONE CHARGES66,950.00This vote is for payment of Post Boxes, Postage of letters and telephone bills including official mobile telephones as follows;DescriptionDurationQUANTITYRATEAmountTown Clerk's mobile phone1211,518.9618227.52Deputytown Clerk's mobile phones122480.00115205 Direct ines125500.0030000Residential telephone for 3 executive officers123200.007200TOTAL66947.5201-101-CE:09 LIBRARY BOOKS& PERIODICALS9,310.00Provision is made for news paper subscription for Town Clek & Mayor's officesDescriptionno. of weeksQuantityRateAmountBotswana Guardian4825.00480Mmegi4826.00576Mmegi Monitor4826.00576Mmegi (Fridays)4826576The Voice4826.00576Midweek Sun4826.00576Gazette4828.00768Reference book16300.001800Sunday Standard48210.00960Weekend post48210.00960The Echo4829.00864Public Service Act11020200Trade Dispute Act11020200Employment Act11020200TOTAL931201-101-CE: 10 Insurance952,570.00Provision is for insurance payments as provided for paymentDescriptionDurationQuantityRateAmountProvision is for insurance payments11952,570.00952,570.00TOTAL952,570.0001-101- CE- 11: Members travelling within Botswana200,000.00Provision caters for Councillors study tours within the countryDescriptionNo. of daysQuantityRateAmountBreakfast33580.008400Lunch335150.0015750Supper335120.0012600Accommodation3351,500.00157500TOTAL194,250.0001-101-CE- 12 Members Travelling outside Botswana99,000.00A twinning visit to ChinaDescriptionNo. of daysQuantityRateAmountMayor's Airticket226,000.0024000Mayor's Per Dium723,000.0042000Councillors - Per Diem713,000.0021000Councillors - Airticket216,000.0012000TOTAL99,000.0001-101-CE-14 Civic Entertainment151,430.00Provision is made to enable the mayor have annual mayors ball.DescriptionNo. of monthsQuantityRateAmountAnnual Mayors Ball1100100,00151,430.00TOTAL151,430.0001-101-CE-18 Members Telephone charges92,400.00Provision is for mobile phones as follows;DescriptionNo. of monthsQuantityRateAmountMayor & Deputy mobiles122300.00720033 Councillors1233200.0079200Mayor's res. Tele.121500.006000TOTAL92,400.00D. SPECIAL01-101-DE-0230,000.00Provision is made to purchase office furniture and equipmentDescriptionQUANTITYUnit priceAmountExecutive chair for Deputy (Tech)129002,900.00Executive visitors chairs2300600.00Typist chair for Deputy T.C. (T.S)135003,500.00Town Clerk's office chair135003,500.00Botswana Flag 2 x 180cm212002,400.00G.C.C. Flags 2 x 180cm214002,800.00Replacement of old phones31933.335,799.99Mini fridge for Town Clerk125002,500.00Micro Wave for 4 officers415006,000.00TOTAL29,999.9901-101-DE-36- Sovenenirs & Gifts100,000.00The vote will cater for presents for visitors and best performance employees.performing employeesDescriptionQuantityUnit PriceTOTALGifts100.0Awards all departments1010000100,000.00TOTAL100,000.0001-101-DE-38 Computers & Accessries7,800.00Provision is made to purchase of computers to replace worn out ones as follows;DescriptionQuantityUnit PriceAmountComputers148004,800.00Printers110001,000.00Laptops120002,000.00TOTAL7800GRAND TOTAL14233610

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Public Relations ObjectivesPublic Relations Objectives*To lead in the implementation of promotional activities in support ofa comprehensive communications program to publicize and promote the Local Authority*To lead on the development and maintenance of internal and external communicationsstrategy and mechanism for dissemination of information on council / Ministry of LocalGovernment policies, programs and projects.*To improve information, education and communication through workshops and seminars*To provide good quality and timely service in accordance with set standards.*Oversees development and promotion of a planned and sustained effort to establish andmaintain goodwill and mutual understanding between counil/ Ministry of Local Governmentand its public.*Collaborates with relevant stakeholders both internally and externally on matters of mediarelations.

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Public Relations SummaryGABORONE CITY COUNCILPUBLIC RELATIONS OFFICECODEDESCRIPTIONACT. EXP.APP BUDGETESTIMATE2012/20132013/142014/15A. PERSONNEL EMOLUMENTS01-102-AE-01Salaries340,707.11244,840.00255,620.0001-102-AE-02Wages01-102-AE-03Gratuities01-102-AE-08Employer's Pension0.00Sub Total340,707.11244,840.00255,620.00B. RUNNING EXPENSES01-102-BE-03Domestic Requisites5,950.0001-102-BE-04Mtce of Office furniture & Equipment9,600.0001-102-BE-20Uniform and Protective Clothing1,060.00Sub Total0.000.0016,610.00C. ESTABLISHMENT EXPENSES01-102-CE-01Staff Travelling & Sub. Within Bots.15,000.0001-102-CE-02Staff Travelling & Subs outside Botswana23,000.0001-102-CE-03Leave Travel Concession1,403.001,850.002,130.0001-102-CE-05Printing, Stationery & Advertising140,438.92335,270.0001-102-CE-06Postal & Telephone Charges2,600.005,100.0001-102-CE-09Library books & periodicals270.0001-102-CE-14Civic Centre Entertainment0.0001-102-CE-17Staff Training997.2017,000.00Sub Total142,839.1219,450.00382,770.00D. SPECIAL01-102-DE-02Purchase of office Furn. & Equip.34,280.0001-102-DE-12Workshop and seminar21,250.0012,700.0001-102-DE-38Purchase computers & Accessories3,540.00Sub Total0.0021,250.0050,520.00GRAND TOTAL483,546.23285,540.00705,520.00

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Public Relatios JustificationsPUBLIC RELATIONSPERSONNEL EMOLUMENTS01-102-AE-01 SALARIESDesignationScaleFILLEDVACANTAMOUNTSenior PR OfficerD41175,476.00Assistant Public Relations OfficerC3180,148.00255,620.00TOTAL0.00255,624.0001-102-AE-08 Employer's Pension ContributionProvision is made to cover Employer's Pension Contribution at 15% per employee.DESIGNATIONSCALEFILLEDVACANTAMOUNTSPROD41.0026,321.000.0APROC31.0012,022.00TOTAL38,343.00RUNNING EXPENSES01-102-BE-03 DOMESTIC REQUISITESProvision is made to cater for home management practicals.DescriptionQUANTITYUNIT PRICETOTALToilet paper20277.945,558.80Air freshener 400ml440.36161.44First Aid kit refilling540200.005,950.00Disposable gloves (boxes)21530.00TOTAL5,950.0001-102-BE-04 MTCE & REPAIR OF OFFICE FURNITURE AND EQUIPMENTProvision is requested for mtce of office equipment.DescriptionFREQUENCYUNIT PRICETOTALPrinter31500.004,500.009,600.00Computers31200.003,600.00Scanner11500.001,500.00TOTAL9,600.00UNIFORM AND PROTECTIVE CLOTHING01-102-BE-20DESCRIPTIONFREQUENCYUNIT PRICETOTAL1 dust coat2200400.00Branded Shirts3220660.000.0TOTAL1,060.001,060.00C ESTABLISHMENT EXPENSES01-102-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHINBOTSWANAProvision is made to cover official trips outside Gaborone as follows :PRO x 5 days x P 1 200.00 x 5 trips =12 000.00Driver 5 days x 1200.00 x 5 trips = 12 000.00Air fare tickets for two trips up North 5000.00 x 3= 15 000.00Total P52 040.00ASPRO x 5 days x P 1 200.00 x 56 trips =12 000.00Meals x 15 days x P 69.35= 1 040.0001-102-CE-02 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE OUTSIDE BOTSWANANo of officersDescriptionCOSTSPRO X 10 days x P 1 500.00 x 1 trips=15 000.001Hotel accomodation15,000.0023,000.00Air fare tickets for 1 return trip P8000.00 x 1= 8 000.008,000.00TOTAL23,000.0001-102-CE-03LEAVE TRAVELLING CONCESSIONProvision is established to cover travelling leave concession for officersOFFICER'S NAMESCALESPOUSEno. of CHILDRENRATETOTALSeeletso Ipeleng LekgabaD412841.801,683.60Nelson Mandla MadzibeC3449.65449.652,130.00TOTAL2,130.0001-102-CE-05 PRINTING STATIONERY AND ADVERTISINGProvision is estimated for the purchase of stationeryDescriptionQUANTITYUNIT PRICETOTALbranded caps10090.009,000.00Envelopes 196x250 branded( boxes )51520.00520.00Envelopes 458x324 branded1400.00400.00Envelopes 229x162 branded1380.00380.00Envelopes 114x162 branded110,000.0010,000.00Advertising in Newspapers1400.00400.00Envelopes324x2289 branded12,500.002,500.00Christmas cards16,000.006,000.00Consumer Fair160,000.0060,000.00Wall banner125,000.0025,000.00Gazebo 3mX3m25,000.0010,000.00Fountain Flags 4 pole banners 6M1025.00250.00Brooches1215.00180.00Markers1211.92143.04Diaries6090.005,400.00branded water bottles10020.002,000.00branded rulers10025.002,500.00branded pencil cases10025.002,500.00branded bags10015.001,500.00branded mugs10015.001,500.00lanyards101,000.0010,000.00Brochures per 200101,500.0015,000.00Newsletters per 100 batch122,000.0024,000.00Cartridges24689.9216,558.08Business cards P50 per 10010050.005,000.00Standard Staples107.6376.30Heavy Duty Staples150.0050.00Photocoping paper reams5021.941,097.00335,270.00Archlever Files1210.00120.00Avertising in Newspaper1210,000.00120,000.00Toner31,065.343,196.02Total335,270.4401-102-CE-06 POSTAL AND TELEPHONE CHARGESProvision is made for one direct line in youth officeno. of mthsDescriptionQUANTITYUNIT PRICETOTAL2Line connection2237.50475.0012Monthly rental for 2 lines2137.50275.005,100.0012Official telephone charges1600.00600.0012Official fax line charges1550.00550.00Mobile Phone12,000.002,000.0012Mobile Internet2500.001,000.0012Air time1200.00200.00TOTAL5,100.0001-102-CE-09 LIBRARY BOOKS & PERIODICALSProvision to cover purchasing of books, magazines, research papers and other materials that willprovide officers with information and techniques in their workDESCRIPTIONQUANTITYUNIT PRICETOTALDictionaries1250250.00Public Service act 200811515.00270.00Total265.0001-102-CE-14 CIVIC CENTER ENTARTAINMENTThis caters for press conferencesDescriptionQUANTITYUNIT PRICETOTALRefreshmentsquartely10.00.00luncheonquartely10.00.000.00TOTAL0.0001-102-CE-17 STAFF TRAININGProvision is made to cater for PR office's short term trainingDescription of Short CourseCustomer Care15,000.005,000.00Public Relations15,000.005,000.00Basic Graphic Design17,000.007,000.0017,000.00TOTAL17,000.00D. SPECIAL01-102-DE-02 PURCHASE OF OFFICE FURNITURE & EQUIPMENTProvision is made for PR officesDescriptionQUANTITYUNIT PRICETOTALHigh Back swivel chair33,160.009,480.00Lockable 4 drawer cabinet21,500.003,000.00Visitors chairs and Coffee Table7740.005,180.0034,280.00Round Arch Lever File Stand22,500.005,000.00News Paper Stand22,500.005,000.00Excecutive Table14,700.004,700.00White plastic Chairs2480.001,920.00TOTAL34,280.0001-102-DE-12 WORKSHOPS AND SEMINARSProvision is made to cater for participants who will be attending courses and specialists who will beengaged in PR courses.NO. OF DAYS# PARTICIPANTSCOSTTOTALworkshops & seminars26,000.0012,000.0012,000.00Facilitator fees17 00.007 00.007 00.0012,700.00TOTAL12,700.0001-102-DE-38 COMPUTER AND ACCESSORIESProvision is made to cater for the purchase of computer & accessoriesDESCRIPTIONQUANTITYUNIT PRICETOTALCompact Discs (RW DVD)3500.001,500.00Audio Compact Discs (boxes)3500.001,500.00Memory Stick3180540.003,540.00TOTAL3,540.00GRAND TOTAL705,520.00

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naledi centreGABORONE CITY COUNCILCOUNCIL MANAGEMENT - OLD NALEDI SERVICE CENTRECODEDESCRIPTIONEXPENDITUREESTIMATEESTIMATE2012/132013/142014/15A.PERSONNEL EMOLUMENTSPPP01-103-AE-01Salaries018100018100001-103-AE-08Employer's Pension Contribution0.000.00Sub Total0.00181,000.00181,000.00B.RUNNING EXPENSES01-103-BE-02Lightining Gas & Water0216002160001-103-BE-03Domestic Requisites0530001-103-BE-04Mntce and Repair of Off furn & Equipment09000900001-103-BE-20Uniform and Protective Clothing001142001-103-BE-21Maintenance of computers0.000.00Sub Total0.0030,600.0047,320.00C. ESTABLISHMENT EXPENSES01-103-CE-01Staff Travelling & Sub. Within Bots.2590259001-103-CE-03Leave Travel Concession01120112001-103-CE-05Printing Sationery & Advertising0834001-103-CE-06Postal & Telephone Charges10087.5156001560001-103-CE-09Library Books & Periodicals055055001-103-CE-14Civic Entertainment5000001-103-CE-17Staff Training0.000.000.00Sub Total10,087.5024,860.0028200D. SPECIAL01-103-DE-02Office Furniture & Equipment01994019,940.0001-103-DE-38Computers and Accessories0.0023,100.0023,100.00Sub Total0.0043,040.0043,040.00GRAND TOTAL10,087.50279,500.00299,560.00

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naledi justificationsCOUNCIL MANAGEMENT - OLD NALEDI SERVICE CENTREPERSONNEL EMOLUMENTS02-103-AE-01 SALARIES181,000.00Provision is made to cover salary for Service Centre ManagerDesignationScaleFILLEDVACANTAMOUNTSC ManagerD31180,999.00TOTAL180,999.0002-103-AE-08 Employer's Pension ContributionProvision is made to cover Employer's Pension Contribution at 15% for Service Centre ManagerDesignationScaleFILLEDVACANTAMOUNTSC ManagerD3127,150.00TOTAL0.00RUNNING COSTS02-103-BE-02 LIGHTING GAS & WATER21,600.00Provision of utilities in the Service CentreNo. of monthsMonthly rateTOTALWater121,000.0012,000.00Electricity12800.009,600.0021,600.0002-501-BE-03 DOMESTIC REQUISITES5,300.00This is to provide cleaning materials and utensils for the Service CentreITEMQUANTITYUNIT PRICETOTALdisposable gloves10150.001,500.00Deo block3220.00180.0010 lt floor striper1120.00120.002 kg washing powder160.0060.00long feather dusters445.00180.00short feather dusters422.0088.00rolls mutton cloth417.0068.00mops455.00220.00soft brooms466.00264.0010lt pine gel1150.00150.005lt windoline190.0090.00500ml furniture polish235.0070.0010 lt handy andy1255.00255.00packets yellow dusters235.0070.00450ml air freshner420.0080.0010 lt dispensor soap1100.00100.00750g vim2200.00400.0010 lt pink soap1100.00100.0010 lt floor glaze1180.00180.0010 lt dishwashing soap130.0030.0010 lt car shampoo1130.00130.00dishcloths415.0060.00Scrubbing brush420.0080.00Ttoilet paper (48 rolls)2120.00240.00swabs105.0050.00kitchen sponges105.0050.00electric kettle1300.00300.00Laces240.0080.00table cloths250.00100.00TOTAL5,295.0002-103-BE-04 MAINTENANCE OF OFFICE FURNITURE9,000.00Service will be done as follows;ITEMQUANTITYUNIT PRICETOTALPhotocopier15,000.003,000.00Printer41,500.001,500.00Server13,000.001,500.00Computer49,000.003,000.00TOTAL9,000.0002-103-BE-20 UNIFORM & PROTECTIVE CLOTHING11,420.00Provision is for Uniform and Protective Clothing for ICW at Service CentreITEMQUANTITYUNIT PRICETOTALCleaner's Pink Overalls2180.00360.00Cleaner's Shoes2245.00490.00Cleaner's Cardigan Jersey2180.00360.00Gloves Elbow222.0044.00Female Messenger's shoes1250.00250.00Female Messenger's rain suit1120.00120.00F/Messenger's white blouse1150.00150.00Female Messenger's grey suit1220.00220.00Female S/Board Ope. Shoes1250.00250.00Female S/Board Ope.rainsuits2120.00240.00Female S/Board Ope. W/Blouse2150.00300.00Female S/Board Ope. Grey suit2220.00440.00Male Messenger Shirts long Sle2100.00200.00Male Messenger V-neck jersey grey2260.00520.00Male Messenger's Shoes2260.00520.00Male Mesger's Khakhi Trousers2100.00200.00Male Driver's Overall blue 2pc.280.00160.00Male Diver's Shoes Black2230.00460.00Drivers VIP Suits Charcoal Na.31,500.004,500.00Drivers VIP long sleeve wht/Navy shirt3120.00360.00Driver's Navy tie's340.00120.00Driver's Shoes Black3260.00780.00Driver's Overall Royal Blue384.00300.00Driver's pairs of socks325.0075.00TOTAL11,419.0002-103-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN2,590.00BOTSWANAThis caters for trips within the country, workshops and benchmarkingNO. of daysDescriptionNO. OF PEOPLECOSTTOTAL10Service Centre Manager1129.501,295.00Admin Off1129.501,295.00TOTAL2,590.0002-103-CE-03 LEAVE TRAVEL CONCESSION1,120.00Provision is made to cater for concession for both Service Centre Manager and SpouseOfficer's NameScaleSPOUSEno. of ChildrenRATETOTALP.G MphekeD310561.201,123.00TOTAL1,123.0002-103-CE-05 PRINTING STATIONERY AND ADVERTISING8,340.00Provision is for purchase of stationery for Service CentreDescriptionQUANTITYUNIT PRICETOTALA4 Photocopying papers (boxes)5160.00800.00A3 Photocopying papers (boxes)3120.00360.00Lined papers double (Reams)530.00150.00Crystal Blue pens5100.00500.00A4 minute books0190.000.00A4 Diaries595.00475.00Executive Management Diary1140.00140.00Shorthand Note books05.000.00152mm file tags520.00100.00Pencil Erasor03.000.00Bostik210.0020.00No. 56 rexel staples210.0020.00No. 66 rexel staples275.00150.00Permanent markers115.0015.00Envelopes 196 x 250 GCC logo (boxes)1370.00370.00Envelopes 458 x 324 GCC logo '1520.00520.00Envelopes 229 x 162 GCC logo '1400.00400.00Envelopes 114 x 162 GCC Logo '1380.00380.00Envelopes 324 x 229 GCC Logo '1400.00400.00Fax machine cartridge11,000.001,000.00Printer Cartridges5250.001,250.00Envelopes 110 x 220 GCC Logo1320.00320.00Memory sticks0180.000.00Hardcover books012.000.00Minute book0100.000.00Giant Stapler1160.00160.00Large Puncher1250.00250.00Small puncture420.0080.00staplers420.0080.00Arch lever files2015.00300.00Tippex08.000.00Rubber bands(box)010.000.00Calculators0100.000.00Highlighters assorted520.00100.00TOTAL8,340.0002--103-CE-06 POSTAL AND TELEPHONE CHARGES15,600.00This vote is for telephone billsno. of mthsDescriptionQUANTITYUNIT PRICETOTAL12Switchboard bills1800.009,600.00121 Direct line1500.006,000.00TOTAL15,600.0002-501-CE-09 LIBRARY BOOKS AND STATIONERY550.00Provision for purchase of the following books to be used by Service Centre Manager for empowerementDescriptionno. of weeksQUANTITYUNIT PRICETOTALEffective Leadership1250.00250.00Principles of Leadership1300.00300.00TOTAL550.0002-103-CE-14 CIVIC CENTER ENTARTAINMENT0.00This caters for refreshments, snacks for Sub Council meetings and visitors from Civic CentreDescriptionNo. of monthsQUANTITYUNIT PRICETOTAL5 kg brown sugar035.0070.005 kg White sugar332.0064.00100 tea bags320.0060.00100 booistea320.0060.00900g Nespray280.00160.00500gCoffee320.0060.00Assrtd Biscuits (box)2200.00400.001 Litre juice313.0039.00Assrtd Fizzy drinks (cases)244.0088.004,000.00TOTAL0.0002-103-CE-17 STAFF TRAINING0.00Provision is to cater for training for Service Centre ManagerDescriptionNo. of monthsQUANTITYUNIT PRICETOTALLeadership course13,000.00Supervisory skills22,500.00Strategic Mngt13,000.00TOTAL0.00D. SPECIAL02-103-DE-02 PURCHASE OF OFFICE FURNITURE & EQUIPMENT19,940.00Provision is made to purchase office furniture and equipmentDescriptionQUANTITYUNIT PRICETOTALExecutive table17,865.007,865.00Executive chair13,025.003,025.00Double bucket mopping system22,472.004,944.00Executive visitors lounge suite18,800.008,800.00Double bucket mopping system12,472.002,472.00Botswana Flag 2 x 180cm0380.000.00Waste Bin4180.00720.00Shredder13,000.003,000.00G.C.C. Flags 2 x 180cm0380.000.00TOTAL19,936.0001-103-DE-3823,100.00Provision is made to purchase of computers to replace worn out ones as follows;DescriptionQUANTITYUNIT PRICETOTALComputer28,800.0017,600.00Printers22,750.005,500.00TOTAL23,100.00GRAND TOTAL299,560.00

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tsholofelo centrehome!A1GABORONE CITY COUNCILCOUNCIL MANAGEMENT - TSHOLOFELO SERVICE CENTRECODEDESCRIPTIONEXPENDITUREAPP BUDGETESTIMATE2012/132013/142014/15A.PERSONNEL EMOLUMENTSPPP01-104-AE-01Salaries028753054990001-104-AE-02Wages001-104-AE-08Employer's Pension Contribution0.00Sub Total0.00287,530.00549,900.00B.RUNNING EXPENSES01-104-BE-02Lightining Gas & Water216004000001-104-BE-03Domestic Requisites2967001-104-BE-20Uniform and Protective Clothing001-104-BE-21Maintenance of computers17,200.005,200.00Sub Total0.0038,800.0074,870.00C. ESTABLISHMENT EXPENSES01-104-CE-01Staff Travelling & Sub. Within Bots.7500450001-104-CE-03Leave Travel Concession841.821103150670.0001-104-CE-05Printing Sationery & Advertising145.9810030001-104-CE-06Postal & Telephone Charges-248405604200001-104-CE-09Library Books & Periodicals19718.19001-104-CE-14Civic Entertainment010000364001-104-CE-17Staff Training0.000.00Sub Total20,457.9760,170.00153,590.00D. SPECIAL01-104-DE-02Office Furniture & Equipment9007.6605031,500.0001-104-DE-12Workshop & Seminars01-104-DE-38Computers and Accessories22,400.0057,000.00Sub Total9,007.6028,450.0088,500.00GRAND TOTAL29,465.57414,950.00866,860.00

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tsholofelo justificationCOUNCIL MANAGEMENT - TSHOLOFELO SERVICE CENTREPERSONNEL EMOLUMENTS01-104-AE-01 SALARIES549,900.00Provision is made to cover salaries for Tsholofelo Service Centre P&P staffDesignationScaleFILLEDVACANTAMOUNTSC ManagerD31193956193956Admin Off I (edu.)C11138744138744Admin Off IIC21103380103380Typist IBI1511085110810% OvertimeTOTAL487,188.0001-104-AE-02 WAGES0.00Provision is made to cater for salaries for former industrial workersDESIGNATIONSCALEFILLEDRATEAMOUNTS/OperatorB512896828968MessengerA211856418564CleanerA31151801518010% Overtime0TOTAL62,712.0001-104-AE-08 Employer's Pension Contribution (P&P)0.00Provision made to cover Employer's Pension Contribution at 15%DesignationScaleFILLEDVACANTAMOUNTSC ManagerD3129,093.00Admin Off (edu.)C1120,812.00Admin Off IIC2115,507.00Typist IB117666S/ OperatorB514253MessengerA212785CleanerA312,277.00TOTAL82,393.00RUNNING COSTS01-104-BE-02 LIGHTING GAS & WATER40,000.00Provision of utilities in the Service CentreWater12months * 150010000Electricity12 months *250030,00040,000.0001-104-BE-03 DOMESTIC REQUISITES29,670.00This to provide cleaning materials and utensils for both Tsholofelo Service Centre and Tsholofelo CommunityITEMQUANTITYUNIT PRICETOTALDisposable gloves box of (100)1581.21218Deo block(5kg)6206.981241.882 kg Powderered Laundry Detergent653.39320.34long feather dusters653318short feather dusters629174rolls mutton cloth332.6197.83mops heavy duty large cotton637.63225.78soft brooms642.65255.925LToilet disinfentant6248.377355lt windoline3100300400ml furniture polish spray6040.362421.625 lt Detergent disinfectant based on quaternary ammonia42661064Duster yellow (packed of 10)239.3378.66450ml air freshner6028.85173125 lt dispensor soap5451.812259.0525 lt pink soap64202520Gel detergent cleaner (non abrasive) 25 lt6353.72122.2Insecticide 300ml625.27151.62Hand dishwashing & light duty liquid detergent 25 lt6235.821414.9225 lt car shampoo1225.79225.79dishcloths42184Toilet paper rolls (bail of 48)20277.945558.8swabs61272Refuse bag black micron 75x95x30 (pckt of 200)3309.11927.33URN 20 lt118901890electric kettle2180360table cloths458232Urinal cleaner 25 lt2211422Pot scraper (packet of 36)15353Disposable Musk box590450Disposable glove box5150750TOTAL29,674.7001-104-BE-20 UNIFORM & PROTECTIVE CLOTHING0.00Provision is for Uniform and Protective Clothing for ICW at Service CentreITEMQUANTITYUNIT PRICETOTALCleaner's Pink Overalls22200Cleaner's Shoes22990Cleaner's Cardigan Jersey22990Gloves Elbow2440Female Messenger's shoes12990Female Messenger's rain suit11880F/Messenger's white blouse12500Female Messenger's grey suit12020Female S/Board Ope. Shoes12990Female S/Board Ope.rainsuits21880Female S/Board Ope. W/Blouse22500Female S/Board Ope. Grey suit22020Male Messenger Shirts long Sle22500Male Messenger V-neck jersey grey21460Male Messenger's Shoes23640Male Mesger's Khakhi Trousers21630Male Driver's Overall blue 2pc.22690Male Diver's Shoes Black23640Driver's pairs of socks3330TOTAL0.0001-104-BE-21 MAINTENANCE OF COMPUTER5,200.00Service will be done as follows;ITEMQUANTITYUNIT PRICETOTALPhotocopier152005200Printer400Server100Computer400TOTAL5,200.0001-104-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN4,500.00BOTSWANAThis will cater for official trips for Service Centre Manager - w/shops and S&CD officersNO. of daysDescriptionNO. OF PEOPLECOSTTOTAL3To attend1150045002Court Cases000TOTAL4,500.0001-104-CE-03 LEAVE TRAVEL CONCESSION3,150.00Provision is made to cater for concession for both P & P & Industrial Enployees as follows.Officer's NameScaleSPOUSEno. of ChildrenRATETOTALChristinah KomaneB51449.65674.5Kakgelo MoalosiD302561.21122.4Batsile SeoketsiB112449.651348.95TOTAL3145.8501-104-CE-05 PRINTING STATIONERY AND ADVERTISING100,300.00Provision is for purchase of stationery for both Tsholofelo Service Centre and Tsholofelo CommunityDescriptionQUANTITYUNIT PRICETOTALPaper Photocopying A4 80g white (box)20204.774095.4Paper photocopying A3 80g white (box)1523.11523.11Lined papers single (Reams)2148.89297.78Writing pen blue/black (each)805.96476.8Minute book A4 Ref 168/63 (each)20136.282725.6Pencil Erasor177Bostik42184Staples no. 56 (box)37.6322.89Permanent markers (each)611.9271.52Envelopes 406 x 305mm self seal GCC logo (box 250)1369.11369.11Envelopes 176 x 332mm self seal GCC logo (box 250)1217.52217.52Envelopes 229 x 162mm GCC logo self seal (box 250)1225.79225.79Envelopes 324 x 229mm self seal GCC Logo (box 250)1249.5249.5Black C9351A Cartridge32016060480Trio color C9352A catridge2262.5525Cartridge C9730A Black22333.184666.36Cartridge C9731A Cyan13261.443261.44Cartridge C9732A Yellow23261.446522.88Cartridge C9733A Magenta23261.446522.88Cartridge Q6000A Black2939.751879.5Cartridge Q6001A Cyan1990990Cartridge Q6002A Yellow1990990Cartridge Q6003A Magenta1990990Tonner HP - CE505A1765.18765.18Tonner TN114 Black1601.94601.94Giant Stapler1180180stapler432128File tags 152mm(box)1133.77133.77lever Arch files A4 (each)4013.93557.2Correction pen (each)45.6722.68Rubber bands(box)12222Calculators2112224Thumb pins(rnd head)(box)13.543.54Highlighters assorted34.9214.76Exercise hardcover A4408.42336.8Pencil60.623.72Paper clips 33mm(box 0f 100)11.961.96Flat files LG 25 (each)2005.321064Ruller 30 cm clear102.828Clear adhesive tape (roll) 24x50mm35.8917.67Date stamp1627.6627.6Stamp pad 110x65mm (each)27.1714.34Highlighters assorted500TOTAL100,299.3001-104-CE-06 POSTAL AND TELEPHONE CHARGES42,000.00This vote is for payment of telephone bills;no. of mthsDescriptionQUANTITYUNIT PRICETOTAL12Switchboard rental114001440012Switchboard bills120002400012Direct line13003600TOTAL42,000.0001-104-CE-09 LIBRARY BOOKS AND STATIONERY0.00Provision is for purchase of the following books to be used by Service Centre Manager for empowerementDescriptionno. of weeksQUANTITYUNIT PRICETOTALEffective Leadership12500Team work13000TOTAL0.0001-104-CE-14 CIVIC ENTARTAINMENT3,640.00This caters for refreshments, snacks for Sub Council meetings and visitors from Civic CentreDescriptionNo. of monthsQUANTITYTOTAL12,5kg Sugar2100200Golden Brown Sugar 8x2,5kg2184368Biscuits assorted5110550Coffee 1,8kg2190380Millo 1,8kg2200400Nespray 1,8kg2220440Five Roses 6x100s2120240Fresh pack 6x80s2110220Liquid Fruit juice 6x12042840TOTAL363801-104-CE-17 STAFF TRAINING0.00Provision is to cater for training for Service Centre ManagerDescriptionNo. of monthsQUANTITYUNIT PRICETOTALLeadership course141500Supervisory skills236500Strategic Mngt141500TOTAL0.00D. SPECIAL31,500.0001-104-DE-02 PURCHASE OF OFFICE FURNITURE & EQUIPMENTProvision is made to purchase office furniture and equipmentQUANTITYUNIT PRICETOTALDescriptionSwivel chairs7200014000Vistors Chairs for conference room161000160003 Drawer table115001500Executive chairPlastic Chairs60905400TOTAL31,500.0001-104-DE-12 WORKSHOPS/ SEMINARSProvision made to cater for educational workshops For S&CD stakeholdersNo. of w/shopsParticipantsUnit PriceTotalDescriptionWITS50150.000.00Stakeholders40150.000.00Total0.0001-104-DE-38 PURCHASE OF COMPUTERS AND ACCESSORIESProvision is made to purchase furniture for another block at TSC;QUANTITYUNIT PRICETOTALDescriptionPrinters5500025000Computers480003200057,000.00TOTALGRAND TOTAL809,860.00

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INTERNAL AUDIT OBJECTIVESINTERNAL AUDITOBJECTIVES1. Audit examination of the financial and operation used by management to ensure that it is accurateand reliable2. Risks to Council property are timely identified and minimized.3.To ensure that regulations, policies and procedures governing the operations of the Council areadhered to4. Review systems of internal controls in place and report on any weaknesses observed5. Audit examination of records for payment and receipts under recurrent and capital6. Carry out performance audit on selected Capital project7. Pre audit of terminal benefits to Industrial Class employees, P&P, Contract Officers etc on daily basis

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financial audit SUMMARYGABORONE CITY COUNCILINTERNAL AUDITCODEDESCRIPTIONACT. EXP.APP BUDGETESTIMATE2012/132013/142014/15A. PERSONNEL EMOLUMENTS01-201-AE-01Salaries1,327,769.551550350159616001-201-AE-02Wages0.00001-201-AE-03Gratuities0.00001-201-AE-08Employer's Pension00Sub Total1,327,769.5515503501596160B. RUNNING EXPENSES01-201-BE-03Domestic Requisites0.0086001-201-BE-04Mtce of Office furniture & Equipment0.00001-201-BE-20Uniform and Protective Clothing0.00371001-201-BE-21Mtce of Computers010001000Sub Total0.0010005,570.00C. ESTABLISHMENT EXPENSES01-201-CE-01Staff Travelling & Sub. Within Bots.8,237.70445502700001-201-CE-02Staff Travelling & Subs outside0.000001-201-CE-03Leave Travel Concession0.001120315001-201-CE-05Printing, Stationery & Advertising0.0001450001-201-CE-06Postal & Telephone Charges0.008250825001-201-CE-17Staff Training0024000Sub Total8,237.705392076,900.00D. SPECIAL01-201-DE-02Purchase of office Furn. & Equip.5,389.20105001680001-201-DE-38Purchase computers & Accessories088009500Sub Total5,389.201930026,300.00GRAND TOTAL1,341,396.4516245701,704,930.00

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Internal audit justificationsINTERNAL AUDIT JUSTIFICATION FOR 2014/2015 BUDGETPERSONNEL EMOLUMENTS01-201-AE-01 SALARIES1,596,160.00Provision is made to cover salaries for 8 permanent and pensionable officersDesignationScaleSalaryScarce skillOver timeAMOUNTChief Internal AuditorD1266,844.0080,053.2026,684.40373,581.60Principal internal auditor IID3190,152.00190,152.00Senior Internal AuditorD4172,044.0043,011.0017,204.40232,259.40Internal Auditor lC1123,216.0036,964.8012,321.60172,502.40Internal Auditor IIC2118,428.0011,842.80130,270.80Assstant Internal AuditorC3118,428.0035,528.4011,842.80165,799.20Assstant Internal AuditorC3118,428.0035,528.4011,842.80165,799.20Assstant Internal AuditorC3118,428.0035,528.4011,842.80165,799.20TOTAL1,596,163.8001-201-AE-08 Employer's Pension Contribution0.0Provision is made to cover Employer's Pension Contribution at 15% per employee.DesignationAmountChief Internal Auditor40,026.60Principal Internal Auditor ll28,522.80Senior Internal Auditor25,806.60Internal Auditor I18,482.40Internal Auditor II17,764.20Assstant Internal Auditor17,764.20Assstant Internal Auditor17,764.20Assstant Internal Auditor17,764.20239,424.57TOTAL183,895.20RUNNING EXPENSES01-201-BE-03 DOMESTIC REQUISITES860.00Provision is made to purchase toiletries in the office.DescriptionQUANTITYUNIT PRICETOTALToilet Paper Bale (48)6143858.00Total858.0001-201-BE-20 PROTECTIVE CLOTHINGProvision is made to purchase protective Clothing for use in audits involving physical verification of supplies items. Eg chemicals, animals at matimela kraals3,710.00DescriptionQUANTITYUNIT PRICETOTALdust coat acid resistant khakhi7170.001,190.00Safety leather boots steel toecap with laces black/brown7260.001,820.00Floopy hats khakhi7100.00700.003,710.0001-201-BE-21 MAINTENANCE OF COMPUTERS1,000.00Provision is made to purchase computer accessories for P1000C ESTABLISHMENT EXPENSES01-201-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN27,000.00BOTSWANAProvision is made to enable auditors to conduct their duties and to attend workshops outside Gaborone.DescriptionOfficerNo. Of DaysUNIT COSTTOTALHotel accomodation plus mealChief Internal Auditor21,500.003,000.00Hotel accomodation plus mealPrincipal Auditor21,500.003,000.00Hotel accomodation plus mealSenior Auditor21,500.003,000.00Hotel accomodation plus meal5 Auditor II21,500.0015,000.00Hotel accomodation plus mealDriver21,500.003,000.0027,000.0001-201-CE-03 LEAVE TRAVEL CONCESSION3,150.00Provision is made to cater for concession for the Audit staff.Officer's NameScaleAdultsno. of ChildrenRATETOTALMaswaneng MaswanengD41561.20561.20Chipo GachalaC31449.65449.65Pinkie BontsibokaeC31449.65449.65MolefaneD31561.20561.20Goratamang NgandaC221449.651,124.13TOTAL3,145.8301-201-CE-05 PRINTING STATIONERY AND ADVERTISING14,500.00Provision is for purchase of stationery for Audit staff.DescriptionQUANTITYUNIT PRICETOTALLaserjet HP CB540A ink (black)4650.002,600.00Laserjet HP CB541A ink (blue)4650.002,600.00Laserjet HP CB542A ink (yellow )4650.002,600.00Laserjet HP CB543A ink (black)4650.002,600.00Laserjet Q7553A ink (Black)4700.002,800.00Diaries A5736.85257.95Red pens (Box)1110.00110.00Black pen (Box)1110.00110.00Photocopying Papers (Boxes)4166.26665.04Paper line single A4(box)1132.94132.94Rexel Staples No. 56210.0020.00Total14,495.9301-201-CE-06 POSTAL AND TELEPHONE CHARGES8,250.00Provision is made to a direct line for Chief Internal AuditorDescriptionNo. Of mnthsQUANTITYUNIT PRICETotalMonthly rental for 1 line121137.501,650.00Official telephone charges121550.006,600.00TOTAL8,250.0001-201-CE-14 CIVIC ENTERTAINMENT0.0Provision is made for Civic EntertainmentDISCREPTIONAMOUNTAssorted items for civicentertainment01-201-CE-17 STAFF TRAINING24,000.00Provision is made to equip Internal Auditors with skills to perform effective investigations.DescriptionOfficerCost PriceFraud Investigation & Report Writing4 Internal Auditors6,000.00Value for Money4 Internal Auditors6,000.00Procurement Audit and Monitoring4 Internal Auditors6,000.00Risk Based Internal Auditing4 Internal Auditors6,000.00TOTAL24,000.00D. SPECIAL01-201-DE-02 PURCHASE OF OFFICE FURNITURE & EQUIPMENT16,800.00Provision is made to purchase office furniture and equipment for 3 officers .DescriptionQUANTITYUNIT PRICETOTALOffice tables62,800.0016,800.00TOTAL16,800.0003-08-DE-38 PURCHASE OF COMPUTERS AND ACCESSORIESProvision is made to purchase computers for 1 officer.9,500.00DescriptionQUANTITYUNIT PRICETOTALComputer set19,500.009,500.00TOTAL9,500.00GRAND TOTAL1,704,930.00

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adjudication summaryGABORONE CITY COUNCILADJUDICATIONCODEDESCRIPTIONACT. EXP.APP.BUDGETESTIMATE2012/132013/142014/15A.PERSONNEL EMOLUMENTSPPP01-401-AE-01Salaries264,590.00297,300.0001-401-AE-08Employer's Pension Contribution00Sub Total0.00264,590.00297,300.00B.RUNNING EXPENSES01-401-BE-20Uniform and Protective Clothing0.00190.0001-401-BE-21Maintanance of computer01600Sub Total0.000.001,790.00C. ESTABLISHMENT EXPENSES01-401-CE-01Staff Travelling & Sub. Within Bots.2,342.400.009,000.0001-401-CE-03Leave Travel Concession561.20560.00450.0001-401-CE-05Printing Sationery & Advertising160.000.008,010.0001-401-CE-09Library Books & Periodicals700.001,400.0001-401-CE-11Members Travel.&Sub Within Botswana81,144.00125,580.00121,460.0001-401-CE-14Civic Entertainment2,791.900.0030,000.0001-401-CE-17Staff Training0010000Sub Total86,999.50126,840.00180,320.00D. SPECIAL01-401-DE-02Purchase of office Equipment & furniture0.006,350.0001-401-DE-12Workshops &Seminars-153017,560.0034,000.0001-401-DE-38Purchase of computer &Accessories02000Sub Total-1,530.0017,560.0042,350.00GRAND TOTAL85,469.50408,990.00521,760.00

&C&PMorolong:Morolong:

adjudication justificationADJUDICATION BUDGET 2014/15A. PERSONNEL EMOLUMENTS01-401-AE-01SALARIESProvision is to cover salary for the Adjudication StaffDesignationScaleFilledAmountSecretary AdjudicationD31201, 796.00Administration Officer (LAPAD)C2195, 508.00297,300.0001-401-AE-08 EMPLOYERS PENSION CONTRIBUTIONProvision is made for employers pension contribution which is 15% of the salaryDesignationScale%AmountSecretary AdjudicationD30.1530, 269.40Administration Officer (LAPAD)C20.1514, 326.20001-401-BE-20 UNIFORM AND PROTECTIVE CLOTHINGProvision is made for protective clothing for Adjucation officersDescriptionQuantityFrequencyUnit PriceTotalDustcoats11193.1719001-401-BE-21 MAINTENANCE OF COMPUTERThe vote caters for the maintenance of two (2) computerDescriptionQuantityRateAmountComputer2800160001-401-CE-01 STAFF TRAVELLING AND SUBSISTANCE WITHIN BOTSWANAThe vote will cover meals and accommodation for Adjudication StaffDescriptionNo. of peopleNo. of daysRateAmountHotel meals & Accommodation1315004500Hotel Meal Allowance1315004500TOTAL900001-401-CE-03 LEAVE TRAVEL CONCESSIONProvision is made to cater for conscession for Adjudication Staff.Officer's NameScaleSpouseDependantRateAmountD. ChampaneD3--S.C. NyambeC2449.6545001-041-CE-05 PRINTING STATIONERY AND ADVERTISINGProvision is for purchase of stationery for Adjudication Office.DescriptionQuantityUnit priceAmountA4 Photocopying15204.773, 071.55Lined papers3148.89446.67Writing pens (box)15.965.96A4 Minute Book4136.28545.12Bostick219.4538.9No. 66 rexel stepples1116.76116.76No. 56 rexel stepples107.6376.3Printer cartridges CE 312A51, 520.007, 600.00Printer cartridges CB436A4804.073, 216.28Permanent marker1011.92119.2Correction pen25.0610.12Musking tape3721Paper clips 33mm (box of 100)41.967.84Stapler medium126.3426.34Ropes650300Thumb pins (round head) (box)43.5414.16Exercise hard covers A438.4225.26Clear adheasive tape45.8923.56Rubber band10660Buff tape45.4121.64highlighters each14.924.92152mm file tags10133.771337.725 Flat files LG 25 pkt55.3226.6Archlever files1013.93139.3Publishing of tender awards in the G/Gazette1280960Gazette Annual Subscription1600600Erasable marker1011.92119Binding of minutes37002100Envelopes 324 x 229mm (box of 250)3249.5395Envelopes 406 x 305mm (box of 250)3369.11405Compact Disc10660TOTAL8,010.0001-401-CE-09 LIBRARY BOOKS AND STATIONERYDescriptionQUANTITYUNIT PRICEAmountLAPAD ACT Regulations20501000LAPAD ACT2020400TOTAL140001-401-CE-11 MEMBERS TRAVEL AND SUBSISTANCE WITHIN BOTSWANAProvision is to cater for Adjudication Committee members during workshopsand for payment of members sitting allowancesDescriptionNo.of daysQuantityRateAmountHotel meals and accommodat.5315002250001-401-CE- 11 ADJUDICATION COMMITTEE MEMBERS SITTING ALLOWANCESProvision is to cater for payment of members sitting allowancesNamesNo. of membersQuantityRateAmountAdjudication Committee members33658869,854Adjudication Committee Chairperson13673529106TOTAL121,46001-401-CE-14 CIVIC ENTERTAINMENTProvision is made to cater for meals during Adjudication Committee meetingsDescriptionMembersQuantityRateAmountAdjudication meals12366930000TOTAL3000001-401-CE-17 STAFF TRAININGDescriptionDurationQuantityRateAmountTendering courses1 week2500010000TOTAL1000001-401-DE-02 OFFICE FURNITURE AND EQUIPMENTProvision is made to cater for a lockable cabinet for safe keeping ofevaluation reportsDescriptionQuantityUnit PriceTotalOffice table120002000Swivel chair113501350Visitor`s chairs215003000TOTAL635001-401-DE-12 WORKSHOPS/SEMINARSProvision is made for evaluators and Adjudication members workshopsDescriptionQuantityFrequencyUnit PriceTotalEvaluators & Adjudicators30190009000Business Community workshop6021250025000TOTAL3400001-401-DE-38 PURCHASE OF COMPUTERS & ACCESSORIESProvision is made for purchase of printer for Adjudication officeDescriptionQuantityUnit PriceTotalExternal hard drive120002000TOTAL2000

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human resorces objectGABORONE CITY COUNCILDEPARTMENT OF HUMAN RESOURCES AND ADMINISTRATIONHUMAN RESOURCES DIVISIONAIMIf this budget is approved the human resources division will have capacity to advise line managers effectively and efficiently on issuespertaining to staff training, recruitment and selection, employees benefits administration,organisational effectiveness and industrialrelations.OBJECTIVES Major objective of this budget is to provide the human resources division with necessary capacity that will helpits stream line people management issues into Gaborone City Council business strategy The department is undergoing a great change in records management with a view to achieve consistent application of humanresources policies and standards and as such we will need stationery, photocopying machine,computers and printers.The value of infornation systems in people management cannot be emphasised, especially in a complex and everexpanding work force such as ours, hence the need for computers The current status of HR management and staff records in Gaborone City Council necessitates a complete transformationand such a transformation can only be achieved through a budget of this kind.ACTIVITIES TO BE COVERED DURING THE PLANNING YEARIn order to achieve objectives above, HR will embark on the following activities for which financial resources will be sought1. Human resources climate survey2. Job and competency profiling3. Maintenance of staff records4. Training in HR staff in areas mentioned in the budget5. Personal Files census6. Development of staff database

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human resource summaryhome!A1GABORONE CITY COUNCILHUMAN RESOURCECODEDESCRIPTIONACT. EXP.APP BUDGETESTIMATE2012/132013/142014/15A.PERSONNEL EMOLUMENTS02-201-AE-01Salaries1,718,881.891,774,590.001,792,550.0002-201-AE-02Wages0.000.0002-201-AE-04Transfer Allowance268,630.37286,780.00244,080.0002-201-AE-03Gratuities0.000.0002-201-AE-07Overtime8,100,000.0002-201-AE-08Pension Fund6,418,506.8415,946,210.0018,449,190.00Sub Total8,406,019.1018,007,580.0028,585,820.00B.RUNNING EXPENSES02-201-BE-19Camping Equipment0.0002-201-BE-20Uniform & Protective Clothing0.000.001,600.0002-201-BE-21Mtce: of Computer Hardware5,600.0027,000.00Sub Total0.005,600.0028,600.00C.ESTABLISHMENT EXPENSES02-201-CE-01Staff Travel Within Botswana11,078.9067,500.0021,000.0002-201-CE-02Staff Travel Outside Botswana0.000.000.0002-201-CE-03Leave Travel Concession8,982.651,630.008,390.0002-201-CE-05Printing Stationery & Advertisement0.000.0056,660.0002-201-CE-04Medical Expenses0.0002-201-CE-06Postal & Telephone Charges40,633.5812,000.0012,000.0002-201-CE-09Library Books & Periodicals0.000.000.0002-201-CE-11Members travelling/subsistance within Botswana0.0002-201-CE-14Civic Entertainment0.000.001,430.0002-201-CE-17Staff Training80,863.76131,000.0029,000.0002-201-CE-20PMS Training2,004.8060,000.0060,000.00Sub Total143,563.69272,130.00188,480.00D.SPECIAL02-201-DE-02Office Furniture Equipment0.007,750.0022,050.0002-201-DE-03Workmen's Compensation31,547.0520,000.0040,000.0002-201-DE-38Computer Accessories0.0015,000.0016,600.00Sub Total31,547.0542,750.0078,650.00GRAND TOTAL8,581,129.8418,328,060.0028,881,550.00

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HUMAN RESOURCE JUSTIFICATION.HUMAN RESOURCES02-201-AE-01 SALARIES1,792,550.00The vote caters for Salaries for 12 pensionable Human Resource Officers.DesignationScaleFilledVacantRateAmount + 3%Chief Human Resource & Administration OfficerD11256488261648Principal Human Resource Officer ID21227520232056Principal Human Resource Officer IID31197880201792Senior Human Resource OfficerD402158940317880Human Resource Officer IC14118428483168Human Resource Officer IIC219550897428Human Resource Officer IIC317857680148Human Resource Officer IC101118428118428GRAND TOTAL91,792,548.0002-201-AE 04 TRANSFER ALLOWANCE244,080.00DESCRIPTIONNo. of EmployeesRATEAmountInvoluntary transfers802440.3195224Voluntary401221.348852Grand Total244,076.008,100,000.0002-201-AE-07 OVERTIMEProvision is made to cover all departments, employer's overtime810000002-201-AE-08 EMPLOYERS PENSION CONTRIBUTION18,449,190.00The vote caters for the employers's 15% contribution to P & PDESCRIPTIONNo. of EmployeesQualityRATEAMOUNTChief Human Resource & Administration OfficerD12616480.1539247.2Principal Human Resource Officer ID22320560.1534808.4Principal Human Resource Officer IID32017920.1530268.8Senior Human Resource OfficerD43178800.1547682Human Resource Officer IC11184280.1517764.2Human Resource Officer IC14831680.1572475.2Human Resource Officer IIC2974280.1514614.2Human Resource Officer IIC3801480.1512022.2GRAND TOTAL268882.202-201-BE-20 UNIFORM AND PROTECTIVE CLOTHING1,600.00The vote caters for protective clothing for Human Resource Officers.DESCRIPTIONQUANTITYRATEAMOUNTDust coat101601600TOTAL160002-201-BE-21 MAINTENANCE OF COMPUTERS27,000.00This vote caters for the maintenance of 4 departmental computersDESCRIPTIONQUANTITYRATEAMOUNTComputers3500015000printers3400012000Total27,000.0002-201-CE-01 STAFF TRAVELLING AND SUBSISTANCE IN BOTSWANA21,000.00This vote caters for travelling within the country by HR staff.as follows;DESCRIPTIONNO. OF PEOPLENO. OF DAYSRATEAMOUNTHotel Meal allowance (3 meals per person per day)53140021000TOTAL21,000.0002-201-CE-03 LEAVE TRAVEL CONCESSIONS8,390.00This vote caters for leave travel concession for both pensionableEMPLOYEE'S NAMEQuantityRATEAMOUNTPrincipal Human Resource Officer I1588588.00Principal Human Resource Officer II + spouse & 1 child114701,470.00Senior Human Resource Officer25881,176.00Human Resource Officer I + 1spouse & 2 children55882,940.00Human Resource Officer II1449449.00Chief Human Resource Officer+spouse & 2 children35881,764.00TOTAL8,387.0002-201-CE-05 PRINTING STATIONERY AND ADVERTS56,660.00This vote is inteded for purchasing of stationery andadvertising vacancies for the HR section.DESCRIPTIONQUANTITYRATEAMOUNTA4 Photo copying paper50182.839141.5A3 Photo copying papers5467.072335.35calculators8168013440Stapler523.52117.6File tags1018.44184.4Masking tape64.8328.98Rubber bands16580clush Pencils247.28174.72Hard Cover107.5275.2File covers lg25604.75285Printed Envelopes 110 *1202168336Envelopes 324*2292222.77445.54Envelopes 229 *1622201.6403.2Lever Arch files5012.44622Paper clips silver small301.7452.2Permanet markers No. 502010.64212.8clear adhesiv e tape245.26126.24Single lined papers15132.941994.1Heavy Paper puncture33801140Minute book10121.681216.8Stapple Box 56156.81102.15Pen Boxes2005.321064Catridge cb436A20804.0716081.4adertisement170007000TOTAL56659.1802-201-CE-06 POSTAL AND TELEPHONE CHARGES12,000.00The vote covers office telephone charges for Chief HR & Admin officer and senior human resources officerDESCRIPTIONDURATIONQUANTITYRATEAMOUNTDirect line Office Telephones12250012000TOTAL12,000.0002-201-CE-17 STAFF TRAINING29,000.00Provision to cater for training needs of the Human Resource departmentDESCRIPTIONDurationQUANTITYRATEAMOUNTinduction course for new employees13000Competency based recruitment295009000Disciplinary hearing workshop22025010000Managing Employee relations22025010000Project Management0Strtegic Management0TOTAL29,000.0002-201-CE-20 REFORMS TRAININGProvision to cater for cascading current and new reforms as when they come.60,000.00DESCRIPTIONDurationQUANTITYRATEAMOUNTcascading reforms to staff3days5004060000TOTAL60,000.0002-201-DE-02 PURCHASE OF OFFICE FURNITURE AND EQUIPMENT22,050.00This vote caters for replacement of office furniture and purchaseof new furniture and equipment,DESCRIPTIONQUANTITYRATEAMOUNTOffice chairs16440.637050.08Office Tables4375015000TOTAL22,050.0802-201-DE-03 WORKMAN'S COMPENSATION40,000.00This vot