PAYMENT
PAYMENTGroup 3
Novita Dwi PutriK2212057Nur Amalina MK2212058Prayogik Arga
MK2212059INVOICESRecords of transactions as well as request for
paymentRecord of transactions:What has been sold or boughtThe terms
of the saleDetail of the transactionIt may be accompanied by a
short covering letter or email.
Covering Letter or Email StatementPlease find enclosed our
invoice No. B1951 for 329.43. the plugs you ordered have already
been dispatched to you, CIF, and you should receive them within the
next few days
Our Invoice, No.TR335116 for 6,780.00 net is attached. We look
forward to receiving your cheque, from which you may deduct 3% cash
discount if payment is made within seven days.Pro Forma
InvoicesDefinitionIt is a document that states a commitment on part
of the seller to deliver the products or services as notified to
the buyer for a specific price.When to use pro forma
invoicesPre-paymentIt is needed for documentationInforming the
costumer of the price
A covering letter may accompany a pro forma invoices.The
enclosed Pro forma No. 2164 for8,253.76 is for your Order No.
c1534, which is now packed and awaiting despatch. As soon as we
receive your cheque we will send the goods which should then reach
you within a few days.We are sending the enclosed pro forma
(No.x9181) for 3,960 gross, for the consignment of chairs you
ordered on approval. We would appreciate it if you could return any
unsold chairs by the end of May as agreed.Statement of AccountIt is
a record of the transactions that have occurred on a customers
account during a specified period of time. Items on the acoount
will record information about:Purchases made by the customerAny
payments rendered by the customerThe balance on the account
Methods of PaymentList of Methods of PaymentBank draftBill of
exchangeChequeCredit transferLetter of creditCash on
deliveryPromissory note
Bank DraftIn the case of a BANK DRAFT, the customer buys a
cheque from the bank for the amount he or she wants to pay and
sends it to the supplier. Banks usually require two of their
directors' signatures on drafts, and make a small charge.
Bill of ExchangeIn BILL OF EXCHANGE (B/E) transactions the
supplier draws a bill on the customer. The bill states that the
customer will pay the supplier an amount within a stated time, e.g.
thirty days. The bill is sent direct to the customer or paid
through a bank.
ChequeThe customer must have a CURRENT ACCOUNT, Or certain types
of SAVINGS ACCOUNT, to pay by cheque.
Credit transferIn the case of CREDIT TRANSFERS, the customer
fills out a bank GIRO slip and hands it in to a bank with a cheque.
The bank then transfers the money to the supplier.
Letter of creditA LETTER OF CREDIT (L/C) iS a document issued by
a bank on a customer's request, ordering an amount of money to be
paid to a supplier. Payments by letter of credit can be made within
the UK, but this method is more common in overseas transactions
Cash on deliveryCASH ON DELIVERY (COD) is a service offered by
the Post Office. They will deliver goods and accept payment on
behalf of the supplier.
Promissory NoteA PROMISSORY NOTE is simply a written promise
from a customer to a supplier that the former will pay the amount
stated, either on demand or after a certain date.
DELAYED PAYMENTA) Asking for more time to payThis is an area of
correspondence where you must use your own judgment about how
confidential the information is. If you are writing to a supplier
to explain why you have not cleared an account, remember that they
are mainly interested in when the account will be paid. So, while
you must state why you have not paid, you must also explain when
and how you intend to pay.Begin the letter with your creditors name
and notice the verbs clear and settle (an account) are used rather
than pay. Begin the letter with your creditors name and notice the
verbs clear and settle (an account) are used rather than pay. If
you owe someone money, you should know and use their name that
refer to the account and apologize in clear. I am sorry that I was
not able to clear my July account. We regret we were unable to send
a cheque to settle our account for the last quarter. Explain why
you cannot clear the account, but do not be dramatic. We were not
able to settle the account because of the bankruptcy of one of our
main customers. The debt was considerable and its loss has made it
difficult for us to pay our suppliers.
Showing willingness to clear the debt, and will gain your
creditors confidence.We will try to settle your invoice within the
next four weeks. Meanwhile the enclosed cheque for2,5oo.00 is part
payment on account.
If you cannot offer a part payment, give as precise a date of
payment as you can.As soon as the insurance company sends us
compensation, we will settle the account. We expect this to be
within the next two weeks.B) Replaying to request for more time
There are three possible ways in which you might reply to a
request from a customer for more time to settle an account: If you
agree to the requestThank you for your letter concerning the
outstanding balance on your account. I sympathize with the problem
you have had in clearing the balance and am willing to extend the
credit for another six weeks. Would you please confirm that the
credit will be settled then?2. If you refuse the request, you will
need to explain, politely, why you are refusingThank you for your
letter explaining why you cannot clear your January statement for
2,167.54. I appreciate your difficulty, but we ourselves have to
pay our own suppliers and therefore must insist on payment within
the next ten days. We look forward to receiving your
remittance.
213. An offer of a compromise
Thank you for writing to let us know why the May account is
still outstanding. Unfortunately, we cannot extend the credit any
longer as we allowed a considerable discount for prompt payment.
Nevertheless, in view of the difficulties you have been having with
your two major customers, we are prepared to compromise and suggest
that you clear half the outstanding balance immediately by sending
a cheque for 4,871.00, and clear the remainder by the end of next
month. We look forward to your remittance and confirmation that the
balance of the account will be cleared in JulyC) Request for
payment First request Never immediately assume your customers have
no intention of paying their account if the balance is overdue.
Therefore, a first request should take the form of a polite enquiry
and try to make the letter impersonal. Second requestIf a customer
intends to pay, they usually answer a first request immediately,
But if they acknowledge your request but still do not pay, or do
not answer at all, then you can make a second request. 3. Third
request (final demand)Review the situation from the time the
account should have been paid.Heidelberglaan 2Postbus 80.n5NL-35o8
TCUtrecht
Telefoon (+31) 30-532 044Fax (+31)30-581 617Email
[email protected] January 20Herr
Dieter SchubertDirectorDVB Industries GmbHCorrenstrasse 250D-40000
Munster
Dear Herr SchubertI am sorry that we were not able to clear your
November statement for 5,850 and December invoice, No.7713, for
$1,289. We had intended to pay the statement as usual, but a large
cash shipment to one of our customers in Australia was part of the
cargo destroyed in the fire on the Tippa when she docked in Bombay
in late November. Our insurance company have promised us
compensation within the next few weeks. Once we have received this,
the account will be paid in full. We feel confident that you will
appreciate the situation and hope you can bear with us until the
matter is settled.
Yours sincerelyD. van Basten (Ms)DirectorTHANK YOU FOR YOUR
ATTENTION
