CABINET DECISION MAKING STRUCTURES PROCESS PROCESS &

CABINETCABINET

DECISION MAKING DECISION MAKING

STRUCTURESSTRUCTURES

PROCESSPROCESS&&

The presentation primarily deals with:The presentation primarily deals with:

The Cabinet CommitteesThe Cabinet Committees

The Cabinet and Cabinet Committees support The Cabinet and Cabinet Committees support

structuresstructures

The Planning Cycle of GovernmentThe Planning Cycle of Government

The Cabinet decision process The Cabinet decision process

OVERVIEWOVERVIEW

CABINET COMMITTEESCABINET COMMITTEES

Arts,CultureCorrectionalEducationFinance Foreign AffairsHealthHome AffairsHousingIntelligenceJusticeLabourCommunicationsPublic EnterPublic ServiceSafety & SecSport & RecTrade & IndustryTransportWater AffairsSocial Dev

SOCIALSOCIAL ECONOMICECONOMIC

Agric and LandArts,CultureEducationEnvironmentalFinance Foreign AffairsHealthHousingLabourMineralsCommunicationsProvincial AffairsPublic EnterPublic ServicePublic WorksTrade & IndustryTransportWater Affairs

INVESTINVEST

Agric and LandArts,CultureEducationFinance LabourEnvironmentalMineralsCommunicationsProvincial AffairsPublic EnterPublic WorksTrade & IndustryTransportWelfare & Pop

INTERNATINTERNAT

Arts,CultureDefenceEducationEnvironmentalFinance Foreign AffairsHome AffairsIntelligenceJusticeMineralsCommunicationsProvincial AffairsSafety & SecSport & RecTrade & IndustryWelfare & Pop

JUSTICEJUSTICE

CorrectionalDefenceFinance Foreign AffairsHome AffairsIntelligenceJusticeSafety & SecWelfare & Pop

GOV ADMGOV ADM

Agric and LandCorrectionalDefenceEducationFinance HealthHome AffairsHousingJusticeIntelligenceProvincial AffPublic ServPublic WorksSafety & SecSport & RecTrade & IndTransportWater AffairsWelfare & Pop

Technical Teams Technical Teams ffrom Departmentsrom Departments

Provides administrative support to six Committees & the Cabinet

Engage decision making processes related to the Cabinet Committees

Provide technical support to Clusters/Committees as and when requested

SUPPORT STRUCTURESSUPPORT STRUCTURES

The Cabinet OfficeThe Cabinet Office

Directors-Directors-GGeneral Clusters & Policy Uniteneral Clusters & Policy Unit

CABINET

Cabinet Committee

for the Social Sector

Cabinet Committee

for theEconomic

Sector

Cabinet Committee on

Investment and Employment

Cabinet Committee forJustice, Crime Prevention &

Security

Cabinet Committee on Governance

and Administration

Cabinet Committee onInternational

Relations, Peace & Security

SUPPORT STRUCTURES FOR CABINET AND ITS SUPPORT STRUCTURES FOR CABINET AND ITS COMMITTEESCOMMITTEES

DGCluster:

Policy UnitTechnical

Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

Cabinet Committee

Chair Person Co-ordinating Minister DG Cluster

Investment and Employment International Relations Justice/Crime Governance and Administration Economic Sector Social Sector

President President Deputy President Deputy President Minister Buthelezi Minister Buthelezi

Ms B Njobe(DG-Agriculture)

Mr S Pityana

(DG-Foreign Affairs)

Mr S Selebi(DG-Safety and Security)

Mr Z Titus(DG-Provincial and Local

Government)

Ms B Njobe(DG-Agriculture)

Ms A Bester

(DG-Social Development)

CHAIRPERSON / CO-ORDINATING MINISTERS/ DIRECTORS-CHAIRPERSON / CO-ORDINATING MINISTERS/ DIRECTORS-GENERALGENERAL

Cabinet Committee

Chairperson Co-ordinating Minister DG Cluster

Appointed Ministers (and/or secundi) co-ordinate work between Cabinet Committees and DG Clusters Elected Directors-General co-ordinate work of Directors-General Clusters President and the Deputy President chair Cabinet Committees

Investment President Minister M Mpahlwa Acting

and Employment Minister A Erwin Acting

International President Minister NC Dlamini Zuma Dr A Ntsaluba Relations Minister MGP Lekota MR JB Masilela

Justice/Crime Deputy President Minister C Nqakula Mr S SelebiMinister B S Mabandala

Governance and Deputy President Minister G Frazer-Moleketi Ms L Msengana-Ndlela Administration Minister FS Mufamadi

Economic Sector President Minister M Mpahlwa Acting Minister A Erwin Acting

Social Sector Deputy President Minister ME Tsabalala-Msimang Mr TD Mseleku Minister ZST Skweyiya Ms M Nxumalo

DEPUTY DIRECTOR-GENERAL(Dr Anne Letsebe)

DEPUTY DIRECTOR-GENERAL(Dr Anne Letsebe)

THE THE CABINET CABINET OFFICEOFFICE

Cabinet Operations(Mr Sizwe Sidloyi)

Cabinet Operations(Mr Sizwe Sidloyi)

Cabinet Secretariat(Mr William Smith)(Dr Hilton Fisher)

(Social and International: Mr Errol Makoba)Governance and Administration/JCPS: Ms Odette Hartslief)

(Economic/Invest and Employ: Mr Martin Mmutlana)

Cabinet Secretariat(Mr William Smith)(Dr Hilton Fisher)

(Social and International: Mr Errol Makoba)Governance and Administration/JCPS: Ms Odette Hartslief)

(Economic/Invest and Employ: Mr Martin Mmutlana)

Supporting Cabinet decision processes

Supporting Cabinet in ensuring decision making is consistent with policy

Supporting adequate co-ordination among ministries/departments in the initiation, decision making and implementation of policy

Screening and quality control of cabinet memoranda

Facilitating effective communication of Cabinet decisions

Following up on outstanding Cabinet related matters

Close relations with structures in the Presidency, National departments and Provinces

FUNCTIONS OF THE FUNCTIONS OF THE CABINET CABINET OFFICEOFFICE

POLICY CO-ORDINATION AND ADVISORY POLICY CO-ORDINATION AND ADVISORY SERVICES (PCAS) – SERVICES (PCAS) – (Mr Joel Netshitenzhe)(Mr Joel Netshitenzhe)

Chie

f D

irect

: In

tern

R/T

rade

(Mr

Danie

l R

ate

be)

Chie

f D

irect

ora

te:

Soci

al Sect

or

(Dr

Vusi

Gum

ed

e)

Chie

f D

irect

ora

te:

Eco

om

ic/Invest

(D

r A

lan H

irsc

h)

Chie

f D

irect

ora

te:

Just

ice C

rim

e

Pre

ven &

Sec

(Mr

Loyis

o Jaft

a)

Chie

f D

irect

ora

te:

Gov &

Adm

in (M

r (H

ass

en

Moham

ed)

Deputy Director General

(Mr Joel Netshitenzhe)

Works closely with Departments to co-ordinate activities, policy development and monitor implementation

PROGRAMMES IN THE PROGRAMMES IN THE PRESIDENCYPRESIDENCY

OFFICE ON THE STATUS OF DISABLED PERSONSOFFICE ON THE STATUS OF DISABLED PERSONS

To ensure that Government Departments fulfill their To ensure that Government Departments fulfill their constitutional responsibilities of equalising opportunities for constitutional responsibilities of equalising opportunities for disabled persons by co-ordinating activities that enable disabled persons by co-ordinating activities that enable each line function to promote and protect the rights of each line function to promote and protect the rights of people with disabilitiespeople with disabilities

OFFICE ON THE STATUS OF WOMENOFFICE ON THE STATUS OF WOMEN

Facilitates, advocates and monitors the transformation of Facilitates, advocates and monitors the transformation of Government into a non-sexist institution in accordance with Government into a non-sexist institution in accordance with National, Regional and International instrumentsNational, Regional and International instruments

PROGRAMMES IN THE PROGRAMMES IN THE PRESIDENCYPRESIDENCY

OFFICE ON THE STATUS OF THE CHILDOFFICE ON THE STATUS OF THE CHILD

Promotes the rights of children through the co-Promotes the rights of children through the co-ordination and monitoring of departmental ordination and monitoring of departmental initiatives in line with the National Programme initiatives in line with the National Programme of Action for Children. These include of Action for Children. These include facilitating policy development and initiating facilitating policy development and initiating pilot projects to increase awareness of the pilot projects to increase awareness of the rights of childrenrights of children

Jan

Feb

MarchApril

MayJu

neJu

lyAugSeptOct

Nov

Dec

MTEC Hearings for 06/09

MTSF 06/09 adopted

Medium Term BPS 06/09

Local govt planning 06/09

Local govt PoA & budget 05/06

05/08

06/09

`National

Prov

Local

Local govt commences

with IDP 06/09

Local govt finalise budget

05/06

SoNA/Prov Address 2005

Preparation of PoA 06

Budget Speech 05/06

Draft MTSF 06/09

Yearly Reports to Presidency 05 and 06

PoA 05 and broad MTSF 06/09 ideas

MonthMonth ActivityActivity PurposePurpose Implementing Agent(s)Implementing Agent(s)

January January

National Cabinet National Cabinet LekgotlaLekgotla

PoA for the yearPoA for the year Broad medium-term Broad medium-term

issuesissues

Cabinet, Premiers, Cabinet, Premiers, Deputy Ministers, DGsDeputy Ministers, DGs

Provincial Exco Provincial Exco makgotlamakgotla

Programme for the Programme for the yearyear

Broad medium-term Broad medium-term issuesissues

Premiers, Metro/District Premiers, Metro/District Mayors, HoDsMayors, HoDs

FebruaryFebruary

State of the Nation State of the Nation AddressAddress

Public communicationPublic communication PresidentPresident

State of the Province State of the Province AddressesAddresses

Public communicationPublic communication PremiersPremiers

Budget SpeechBudget Speech Public communicationPublic communication national treasurynational treasury

PoA placed on govt PoA placed on govt websitewebsite

Public communicationPublic communication GCISGCIS


March March Provincial Budget Provincial Budget SpeechesSpeeches

Public communicationPublic communication provincial treasuriesprovincial treasuries

AprilApril Report to Cabinet on PoAReport to Cabinet on PoA M&E and public M&E and public communicationcommunication

Clusters and CabinetClusters and Cabinet

Local Government Local Government makgotlamakgotla

Programme for the financial Programme for the financial yearyear

Municipal Excos, Municipal Excos, ManagersManagers

MayMay FOSAD MANCO discusses FOSAD MANCO discusses draft MTSFdraft MTSF

Discuss and process Discuss and process document for submission to document for submission to July Cabinet July Cabinet lekgotlalekgotla

FOSADFOSAD

JuneJune

State of LG Addresses and State of LG Addresses and budgetsbudgets

Public communicationPublic communication MayorsMayors

FOSAD workshopFOSAD workshop Prepare for July Cabinet Prepare for July Cabinet lekgotlalekgotla

FOSAD, incl. Prov DGs FOSAD, incl. Prov DGs and HoDsand HoDs

Report to Cabinet on PoAReport to Cabinet on PoA M&E and public M&E and public communicationcommunication



JulyJuly National Cabinet National Cabinet lekgotlalekgotla

Review implementation of Review implementation of PoAPoA

Adopts MTSFAdopts MTSF

Cabinet, Premiers, Cabinet, Premiers, Deputy Ministers, DGsDeputy Ministers, DGs

AugustAugust Departments and Departments and Provinces submit Provinces submit strategic priorities to strategic priorities to national treasury on national treasury on basis of MTSFbasis of MTSF

Assist Mincombud and Assist Mincombud and national treasury to start national treasury to start planning for allocation of planning for allocation of resourcesresources

Departments, Departments, Mincombud, national Mincombud, national treasury, Provincestreasury, Provinces

Report to Cabinet on Report to Cabinet on PoAPoA

M&E and public M&E and public communicationcommunication


SeptemberSeptember MTEC hearingsMTEC hearings Oral discussions on Oral discussions on budgetary submissionsbudgetary submissions

Departments, national Departments, national treasury, Provinces, treasury, Provinces, Cluster ChairsCluster Chairs


OctoberOctober Report to Cabinet on PoAReport to Cabinet on PoA M&E and public M&E and public communicationcommunication


MTBPSMTBPS Communicate m-term Communicate m-term spending plansspending plans

national treasurynational treasury

NovemberNovember Yearly reports to The Yearly reports to The Presidency from Presidency from Departments and Departments and ProvincesProvinces

Annual review and/or Annual review and/or focus on specific issuesfocus on specific issues

Departments, Provinces, Departments, Provinces, The PresidencyThe Presidency

Local Government Local Government makgotlamakgotla

Medium Term plans for Medium Term plans for 06/0906/09

Municipal Excos, Municipal Excos, ManagersManagers

DecemberDecember

FOSAD workshopFOSAD workshop Prepare for January Prepare for January Cabinet Cabinet lekgotlalekgotla

FOSAD, incl. Provincial FOSAD, incl. Provincial DGs and HoDsDGs and HoDs

Update of some PoA Update of some PoA issues on government issues on government websitewebsite

Public communicationPublic communication Clusters, The Presidency, Clusters, The Presidency, GCISGCIS

Cabinet Cabinet LekgotlaLekgotla

Jan ’05

Broad MTSF Priorities 06/07 - 08/09

Provincial Provincial MakgotlaMakgotla

PoA 05 SoNA 05 Budget 05/06

Febr ’05 March ‘05

Broad MTSF Priorities 06/07 - 08/09

PoA 05 State of the Prov 05

Budget 05/06

Review Review implementation of implementation of PoA 05PoA 05

FOSAD MANCO discusses draft MTSF

FOSAD workshop finalises draft MTSF

Adopt MTSF Adopt MTSF 06/07 -08/0906/07 -08/09

Report to Cabinet on PoA 05


Cabinet LekgotlaCabinet Lekgotla

Provincial Inputs

Provinces discuss own MTSF

Provincial Inputs

Provincial Inputs

Local Gov Local Gov MakgotlaMakgotla

(PoA &

State of Local Govt Addresses

PoA 05/06Broad MTSF Priorities 06/07-08/09

Budget 05/06)

Provincial Inputs

Provincial Inputs

April ’05 June ’05 July ‘05May ’05

Aug ’05 Oct ’05Sept ’05



Provinces finalise 06/07 Budgets

Provinces submit MTEF requests to National Treasury

Provincial Inputs

Provincial Inputs

Departments submit MTEF requests to National Treasury

MTEC Hearings

Medium Term Budget Policy Statement (06/07-08/09)

Yearly Reports to Presidency from Depts

Nov ’05 Dec ’05

Provincial Inputs

Yearly Reports to Presidency from Provinces

FOSAD Workshop

Local Govt Makgotla for 06/07 Budget onwards

Provincial Inputs

Detailed PoA 06Detailed PoA 06

Broad Priorities Broad Priorities for 07/08 – 09/10for 07/08 – 09/10

Review PoA 05Review PoA 05

Jan ’06 Feb ’06

Cabinet Cabinet LekgotlaLekgotla

Broad MTSF Priorities 07/08-09/10

Provincial Provincial MakgotlaMakgotla

Broad MTSF Priorities 07/08-09/10

Review PoA 05 Review PoA 05 Detailed PoA 06Detailed PoA 06

State of the Prov 06

Review PoA 05 Review PoA 05 Detailed PoA 06Detailed PoA 06

SoNA 06 Budget 06/07

Focus Cross-cutting issuesStrategic Policy issues Legislation

Phases Phase 1: Planning phasePhase 2: Decision making process

INTEGRATED CABINET DECISION INTEGRATED CABINET DECISION PROCESS:PROCESS:

Facilitation of cross-sectoral planning and implementationEnhancement of coherence in decision makingAlignment of sectors with the national strategic priorities

Rationale

PLANNING FOR DECISION MAKINGPLANNING FOR DECISION MAKING

Produce policy/legislative programmes annually based Produce policy/legislative programmes annually based on national priorities ason national priorities as determined by the Cabinetdetermined by the Cabinet

Prioritise policy/legislation, expected outputs and time Prioritise policy/legislation, expected outputs and time frames for serving in Cabinetframes for serving in Cabinet

CABINET/MINISTRIES/DEPARTMENTS

THE CABINET OFFICE

Produces an integrated plan informed by the above Produces an integrated plan informed by the above priorities, outputs and time framespriorities, outputs and time frames

PHASE PHASE 11

THE DECISION MAKING PROCESS:THE DECISION MAKING PROCESS:

PHASE PHASE 22

Need identification and assessment within the framework Need identification and assessment within the framework of forwardof forward planning and national priorities planning and national priorities

Intra-departmental communication at conceptualisationIntra-departmental communication at conceptualisation

Interdepartmental consultation at conceptualisation Interdepartmental consultation at conceptualisation (Ministries/Departments(Ministries/Departments Clusters)Clusters)

Communication of intent to Cabinet Office, Policy UnitCommunication of intent to Cabinet Office, Policy Unit

Production of initial Draft Cabinet MemorandumProduction of initial Draft Cabinet Memorandum

Cabinet/Ministries/Departments

INITIATING THE PROCESS INITIATING THE PROCESS

Discussion of draft memorandum among relevant departments Discussion of draft memorandum among relevant departments (Officials Cluster) as per memorandum guideline including : financial, (Officials Cluster) as per memorandum guideline including : financial, personnel, communicationpersonnel, communication organisational and constitutionalorganisational and constitutional implicationsimplications

Integration of a draft implementation plan Integration of a draft implementation plan

Review of first draft by relevant departmentsReview of first draft by relevant departments

Review and approval of memorandum by relevant ministerReview and approval of memorandum by relevant minister

Submission of memorandum to Cabinet OfficeSubmission of memorandum to Cabinet Office

Review of memorandum by Cabinet Office for compliance with Review of memorandum by Cabinet Office for compliance with guidelinesguidelines

Submission of Cabinet memorandum to the relevant Cabinet Submission of Cabinet memorandum to the relevant Cabinet CommitteeCommittee

Cabinet Committee debates and makes recommendations to CabinetCabinet Committee debates and makes recommendations to Cabinet

POLICY ANALYSISPOLICY ANALYSIS

ADVISORS AND PARLIAMENTARY

COUNCILLORS

ADVISORS AND PARLIAMENTARY

COUNCILLORS

RELEVANT DIRECTORS-GENERAL CLUSTER

AND POLICY UNIT

RELEVANT DIRECTORS-GENERAL CLUSTER

AND POLICY UNIT

Discusses policy proposalsDiscusses policy proposals

Decides on proposalsDecides on proposals

Ratifies/amend Cabinet Committee Ratifies/amend Cabinet Committee recommendationsrecommendations

Confers with Ministry Confers with Ministry and DG on decisionand DG on decision

DECISION MAKING/ADOPTIONDECISION MAKING/ADOPTION

THE CABINET

The relevant MinisterThe relevant Minister The Cabinet OfficeThe Cabinet Office

Prepares and conveys Prepares and conveys decision to Policy Unit decision to Policy Unit and relevant DG and relevant DG ClusterCluster

Co-ordinates theCo-ordinates the implementation and monitoring implementation and monitoring of decisionof decision

IMPLEMENTATION & MONITORINGIMPLEMENTATION & MONITORING

RELEVANT DIRECTORS-GENERAL CLUSTER/POLICY UNIT

Implement the decisionImplement the decision

Monitor implementation and evaluate impact iMonitor implementation and evaluate impact in n conjunction with theconjunction with the Policy Unit Policy Unit

ENDEND

THE RELEVANT MINISTRY(IES)/DEPARTMENTS

Documents

CABINET DECISION MAKING STRUCTURES PROCESS PROCESS &