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http://www.gccaz.edu/ctle/ Summer, 2013 v1 Insert videos to be played directly from Canvas! Organize classes by modules to allow for easy student navigation! Use the power of multi- media from within Canvas! Canvas Basics: Getting Started Manual What you need to create and manage a course! Glendale Community College CTLE Presents: Email students all at once, or by choosing who you wish to send to! Have Canvas Questions? Email us at [email protected]

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Page 1: Canvas Basics: Getting Started Manual

h t t p : / / w w w . g c c a z . e d u / c t l e /

Summer, 2013 v1

Insert videos to be played

directly from Canvas!

Organize classes by modules

to allow for easy student

navigation!

Use the power of multi-

media from within Canvas!

Canvas Basics:

Getting Started

Manual What you need to create and

manage a course!

Glendale Community College CTLE Presents:

Email students all at once,

or by choosing who you

wish to send to!

Have Canvas Questions? Email us at [email protected]

Page 2: Canvas Basics: Getting Started Manual

CANVAS BASICS: GETTING STARTED MANUAL GCC CTLE Documentation

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Using This Manual This manual is meant to be used in conjunction with the online Canvas Guides available here: http://guides.instructure.com/ and was created with the intention of instructors using what suits them. What you will see in this manual is everything you need to create a course in Canvas with GCC in mind! This manual is available in an online and often updated form here: http://tinyurl.com/GCC-CanvasManual. Please take a look at the Table of Contents below and use it to quickly navigate to the areas that you are looking for! Be sure to pay special attention to the areas that say, “A Most Used Tool,” since those areas are among the most vital in Canvas and are highlighted for easy identification! Important Note: It cannot be stressed enough that typing a topic or question into the search bar at http://guides.instructure.com/ will give you videos, guides and tutorials that are very powerful and incredibly useful!

Table of Contents Using This Manual ......................................................................................................................................... 1

Notes ............................................................................................................................................................. 3

Requesting a Class to be Created in Canvas ................................................................................................. 4

A Most Used Tool: Log-Into Canvas .............................................................................................................. 4

The Orange Bar in the Top Right Corner ....................................................................................................... 4

The Left Hand Navigation After You Have Clicked on 1 or 3 from Above................................................. 4

Notifications .................................................................................................................................................. 5

Getting to Your Course ................................................................................................................................. 5

Right Hand and Other Navigation in the Course .......................................................................................... 5

Left Hand Navigation in the Course .............................................................................................................. 6

Steps to Creating Your Site…With or Without Modules ............................................................................... 8

Steps to Creating Your Course Without Modules…in a Nutshell .................................................................. 9

Steps to Creating Your Course Using Modules…in a Nutshell .................................................................... 10

A Most Used Tool: Selecting the Home Page Layout .................................................................................. 11

Editing the Home Page (or any other page or assignment text area) ........................................................ 11

A Most Used Tool: The Text Box ............................................................................................................. 12

Embedding a Video ................................................................................................................................. 12

A Most Used Tool: The Page Tools (Adding Links, Files and Images) ......................................................... 13

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A Most Used Tool: Setting Up a Canvas Page to be More Like a Web-Page .............................................. 14

How to Add More Pages to Canvas Without Doing it in Modules .......................................................... 14

Adding Headers, Footers and Buttons to a Page .................................................................................... 15

Making an Image a Button .......................................................................................................................... 18

Using Tables to Create Uniformity .............................................................................................................. 19

A Most Used Tool: Modules - Step-by-Step ................................................................................................ 20

A Most Used Tool: Creating an Assignment via Modules ........................................................................... 23

A Most Used Tool: Add an Assignment from the Assignments Tab ........................................................... 24

Outcomes and Rubrics ................................................................................................................................ 25

Adding a Rubric to an Assignment or Quiz or Discussion ....................................................................... 26

A Most Used Tool: Creating a New Rubric .................................................................................................. 27

Easy to Use Site to Help Create Rubrics .................................................................................................. 28

What is a Rubric? ........................................................................................................................................ 30

Resources for Rubrics.................................................................................................................................. 30

Grading Options .......................................................................................................................................... 31

A Most Used Tool: SpeedGrader................................................................................................................. 31

Grading Directly from the Grades Tab ........................................................................................................ 32

Settings Tabs ............................................................................................................................................... 33

Right-Hand Settings .................................................................................................................................... 35

A Most Used Tool: Importing Content into this Course from another Canvas Course .............................. 35

Importing a Quiz from a Zip File.............................................................................................................. 36

A Most Used Tool: Exporting Content from a BB Course ........................................................................... 37

A Most Used Tool: Publish Your Course ..................................................................................................... 38

Migrating Content from a Blackboard Course ............................................................................................ 39

A Most Used Tool: End of Course Checklist ................................................................................................ 45

Here is what you should do in Canvas BEFORE posting final grades in SIS. ............................................ 45

A Most Used Tool: Accessing Grades AFTER Putting Final Grades in SIS .................................................... 46

Sample Course ............................................................................................................................................ 47

Notes ........................................................................................................................................................... 49

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Canvas Basics: Logging in and Navigation

Requesting a Class to be Created in Canvas Click on the link and fill out all of the required information: http://www.gccaz.edu/ctle/crf.html

A Most Used Tool: Log-Into Canvas Go to learn.maricopa.edu and log in using your MEID and Password.

The Orange Bar in the Top Right Corner 1. Clicking on your name will open up your profile.

Your profile allows you to be a real person to your students, so make sure to fill it out and post a picture of yourself.

Your contact information is also available to edit here. 2. Clicking on Inbox will open up the Conversations area.

This is where you can send messages to students individually or to the entire class…and where you will read replies or messages sent from the students.

3. Clicking on Settings gives many options.

This is where Web Services and Contact Information (even texts so that alerts can be sent to your phone) can be activated.

4. Clicking on Logout ensures security. 5. Clicking on Help takes you to Canvas help materials.

The Left Hand Navigation After You Have Clicked on 1 or 3 from Above After clicking on options 1 or 3, a left hand navigation will open. You will see most of what you have seen already…but one is very important to click on…Notifications.

1 2 3 4 5

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Notifications This area is vital to click on…it allows you to set up notifications based on the communication options you have added in Settings.

Getting to Your Course Hover over (Don’t Click!) the word Courses on the left hand side and then click on the course to enter it.

Right Hand and Other Navigation in the Course Depending on what tab you are in, options will appear on the right, the bottom, or the top of the page. Please use these options to change or add content, edit preferences, or do many other tasks related to that specific section you are in. The key here is to look for a word or button that would be similar to the task you are trying to accomplish. If you wish to add an assignment, but only see Add Content, give that a try…since an assignment is content. If you don’t see an Edit button, but find a little widget, then click it and see what happens…usually you will find what you are looking for.

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Left Hand Navigation in the Course The left is where you will find tabs that take you to very important areas…such as Settings and Modules. The tabs are all clickable, even if they are greyed out, this just means that they are not viewable to students. This can be changed in the Settings/Navigation Tabs. IMPORTANT NOTE: To find out more about these incredibly powerful tabs, go to http://guides.instructure.com/ and type the name of the tab in the search bar…what you find will lead you to ways to enhance your class in ways you may not have imagined!

Home o This is the first page the students will see when they log into canvas. o The type of page they see and the content within can be edited by the instructor.

Please see the Getting Started with the Home Page for more.

Announcements o This is an area just for announcements that you create and add. o This type of page can be useful…but many choose to add an announcement on another

page with more than just announcements…such as on the Home Page.

Assignments o This is one way to build and organize assignments…and may fit your class style. o Many prefer the linear look and feel of using Modules for the assignments, however.

Discussions o Threaded discussions can be created and replied to.

Grades o This is where students go to check how they did on assignments and where instructors

can use Speed Grader to quickly grade assignments.

People o Those enrolled in the class are shown here.

Pages o Shows any pages that were created and allows for more to be made.

Files o Shows any files that have been uploaded and allows for more to be uploaded. o Allows for files and sorting.

Syllabus o This shows due dates and assignments as they are created. o The text of the syllabus can be edited to allow for student information.

Outcomes o Outcomes allow the administration and faculty to track mastery in a course.

Quizzes o Where all tests and quizzes can be viewed and created. o Question banks can be managed from here.

Modules o For many, this is where the students go to do the actual course. o A linear list of assignments, tasks, lessons, etc…can help the students’ progress. o This is one of the first things that should be created…in essence…this is where the

course is.

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Conferences o This is where video conferences can be scheduled and broadcast…as well as instructor

videos that were recorded for student use.

Collaborations o Canvas leverages technologies like Google Docs and EtherPad allow multiple users to

work together on the same document at the same time. Collaborative documents are saved in real-time, meaning a change made by any of its users will be immediately visible to everyone.

Library Resources o MCCCD Library resources are linked to from here. o This is essentially a website that is opened within Canvas that is incredibly useful to the

students.

Settings o This is one of the most important tabs here…it allows the course to be customized and

for it to even be ended. o Please be sure to look at all of the options and make sure that you have used them to

help make the class run more smoothly. o Here’s a visual summary:

These tabs should all

be clicked on and

edited where needed

Shows valuable

information about

the class

Shows the class from

the students’

perspective

Shows the

course

calendar

End the course after all

are completed, or delete

it entirely DO NOT CLICK

ON THESE!

This is where you

import content from

BlackBoard

It is NOT

recommended to

import an entire

course, but quizzes

and exams are good

The course content can

be exported or

completely deleted and

the course will be blank

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Building Your Course

Steps to Creating Your Site…With or Without Modules

Create the Home Page and Syllabus

Pg 11

Canvas is Primarily a Gradebook

Pg 9

Use Left-Hand Nav to Add Course Content to the Gradebook

Pg 6, 18

Publish the Course

Pg 32

Canvas is Used for Online/Hybrid Classes

Pg 10

Use Modules Tab to Create Modules to Organize Your Class

Pg 14

Add Course Content Inside Each Module

Pg 12 - 24

Publish the Course

Pg 32

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Steps to Creating Your Course Without Modules…in a Nutshell

Create a Home Page

This is the gateweay to the course. Links, important information, directions and anything else students need to know about the course can be placed here!

Use the Left-Hand Nav to Create Content

Use the Assignments, Pages, Discussions, Quzzes, etc... Tabs to add those types of content to Canvas.

Use the Canvas Gradebook

Any graded Assignment, Quiz or Discussion will be automatically entered into the Gradebook.

You may now grade it at will!

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Steps to Creating Your Course Using Modules…in a Nutshell

Create a Home Page

This is the gateweay to the course. Links, important information, directions and anything else students need to know about the course can be placed here!

Add Modules to Your Course

These can be by week, unit, lesson...any way that you want to organize your class.

Modules group the content for you and the students in an easy to follow and intuitive way.

Add Content to your Modules

These can be files, websites, pages you design, assignments, quizzes, discussions, etc...

The student progress through them in the order you decide.

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A Most Used Tool: Selecting the Home Page Layout The Communication Stream is the default Home Page (the first place the students go) for your course. If you wish to change it…

Click on Change Home Page Layout.

You will now click the drop down list and choose the option you wish and then press Update

Layout.

o Clicking on each choice will bring up a description of each option. o There are advantages for students to go to any one of the options listed…but for the

sake of this training, we will pick a Page I’ll Design Myself. This option allows for media content to greet the student, as well as text and

almost anything else you want a student to read upon logging into the course.

Editing the Home Page (or any other page or assignment text area) Please read the intro paragraph that explains a bit about this page and how it can be used.

Click on Start Editing it now or Edit this Page (they both go to the same place).

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A Most Used Tool: The Text Box The Tool Bar has a variety of useful functions and is very similar to what would be seen in Word. Pages, Discussion Boards, Assignments, even Quizzes all have the text box functionality.

Embedding a Video If you have a video saved online (on YouTube or some other service), you can embed it here.

Above the Tool Bar, click on Switch Views.

Go to the source of your video and, depending on the service, click on Share or Embed, usually

on one of the corners of the video (see two examples below).

Copy the embed code.

o In YouTube, you can choose the video size and remove ads by unchecking the box!

Go back to Canvas and paste the embed code into the box.

Click Save Changes.

Typical Word

style options

Tables and

Hyperlinks

Images, Equations

and Videos can be

inserted

Font size and

Formatting can

be changed here

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The video will now play directly from the page. Refresh the page and you will see your product!

A Most Used Tool: The Page Tools (Adding Links, Files and Images) There are a huge amount of options available to be added to this page by using the Page Tools

on the right hand bar!

Add Files, pictures, or any of the other options that are listed to create your perfect Home Page!

Important Note: The Links tab links to objects from within Canvas. The Wiki Pages is another way to say

Content Pages. Clicking on the section you wish to add a link from will bring up choices for you.

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A Most Used Tool: Setting Up a Canvas Page to be More Like a Web-Page As discussed earlier, Canvas can be used with or without modules and there are many ways to present the information in the course to the students. Canvas can actually be made to look more like a web-page by using a combination of inserted images, tables and links.

How to Add More Pages to Canvas Without Doing it in Modules On the left-hand-navigation, click the Pages tab.

If this is your first page…you can make any edits you wish to this page and then Save Changes.

To make more pages, click Create a New page.

In the space that appears, type in a name for your new page and click Create.

You may now edit the page at will and change any settings at the bottom of the page.

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Adding Headers, Footers and Buttons to a Page A header and footer can make a Canvas Page look much more like a true web-page.

Go to the page that you wish to edit and make sure that you are able to edit.

Open up Microsoft PowerPoint (yes, you read that right)

On the top left, click on Layout and then choose Blank.

Click on the Insert Tab and then on Shapes and then choose the shape you would like, for

example, most headers and footers would use a Rectangle.

Draw the shape to be the size you would prefer.

o Headers and Footers will be from one end of the slide to the other, with the Footer usually thinner than the Header.

o Buttons will be whichever size you wish, but be sure they are big enough to be noticeable without being too large to crowd the page.

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Once drawn, simply start typing and the text will appear inside of the shape and you can change the font, color, etc…as you see fit.

Clicking on the Drawing Tools Tab on the top will allow you to choose a variety of styles, shapes,

colors and much more to bring your additions to life.

Right click on the shape and choose Save as Picture.

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Choose where you want the picture to be saved and name it as you wish, keeping it saved as the default PNG format and press Save.

Go back to Canvas and to your editable page and use the Page Tools to insert the images.

Before leaving the page, click Save Changes.

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Making an Image a Button Click on the image that you wish to make a button and use the Page Tools Links Tab to click on

the area that you wish the button link to.

o Wiki Pages are all of the pages that you have created. o Clicking on the other sections, such as Assignments, will allow you to link to specific

areas or content.

This technique can also be used to link an image to a file, to do so, simply click on the Files tab and upload a new file as normal…this will then make the image a direct link to the file.

Note: PowerPoint also has SmartArt which allows for very intricate yet easy to create objects that can also be saved as pictures…as shown below:

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Using Tables to Create Uniformity As discussed earlier, when editing content, you are able to add a table. Tables allow for links, images and text to be inserted and typed in a unified way.

Click on the Insert/Edit Table Button

Simply add as many rows and columns as you wish, click Insert and then stretch the table to fit

the size you are looking for by dragging one of the corner boxes. o Add more rows than you think is necessary, since unused ones will be invisible and it is

not possible to add rows once the table is made.

Click into the table cell and type or add images as you wish! Click on Save Changes and the final

product will be created! o You will notice that by leaving the 2nd column blank, there was a space between the

picture and the text.

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A Most Used Tool: Modules - Step-by-Step

Step 1: Add a Course Module

Course modules let you organize your assignments, pages, files, etc. into smaller sections or units. Modules could be centered around a theme, focused on a specific topic, or even just grouped chronologically. You can also sequence modules by defining criteria and prerequisites for each module. Students won't be able to access modules until they have unlocked all their prerequisites. That way you can prevent students from accessing certain content or files until they have, say, gotten at least 75% on a review quiz.

To start organizing your course into modules, click the Create a Module button to the right.

Name your module (Week 1, Unit 1, etc…)…think of it as a heading of a section.

Choose if you want the module locked until a certain date…and if student have to move through all the items in the module in order.

Click Add Module.

Step 2: Add Item to Module

We have created the heading, now we want to add course materials and assignments and quizzes and whatever else is needed for that section. In Canvas, those things are called “items.”

Click on the widget to the right of the module name and choose Add Content.

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Adding Items

The box that appears is how you pick what you want to add to your module.

Clicking the drop down menu will give you all of the options available. The most relevant are highlighted here:

o Assignment: This is the vast majority of what you will wish to add. These can be graded, have attachments and videos and descriptions added and much more.

o Quiz: Building a quiz is easy and can be auto graded, if there are no essay sections. o File: This will take the student directly to a file…such as a PDF, Document, etc… and is

very useful in giving information needed for assignments that follow. This is not graded. o Content Page: This is a blank page…not graded…where you can add any information,

attachments, text, video, etc… that you wish. o Discussion: These can be graded if you wish and allow for students to reply in a

discussion format…even to each others’ comments if you wish. o External URL: This will open a webpage within Canvas…another great way to show

information without them leaving their class…this is not graded.

Click on New Assignment.

NOTE: You may see a list of items you have already created, if you wish, click on one of those instead

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A new box will appear that allows you to add a name, a group (this is discussed in the Canvas Basics document), points and Due Date (all, besides the name are optional).

Click on Add Assignment.

Click on Add Item

Edit the Item

You have the ability to edit the item you created…be it a quiz, assignment, content page or any other item.

From the list of modules, click on the item you wish to edit.

On the right hand side, click on Edit.

Make any changes you wish and click on Update Assignment.

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A Most Used Tool: Creating an Assignment via Modules From the Module tab, after modules are created, click on the widget to the right of the module

name and choose Add Content.

From here, choose the type of assessment you wish to add.

Next, you can choose an assessment that has already been created by you from the

Assignments tab, or choose the bottom option, New Assignment, and click on New Assignment

to fill out the vital information before clicking on Add Assignment.

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A Most Used Tool: Add an Assignment from the Assignments Tab From here, if you have not created a group, on the right-hand side, click on Add Assignment

Group.

Name the Group and if you wish, add a grading rule, and then click Update.

Back on the right-hand side, choose which group to add the assignment to and click on Add Assignment to…

Name the Assignment, add the Due Date and Points Possible, and choose the Type, as well as

looking at the more options link. When done, click Update.

When done, you may click on the assignment and chose to Edit Assignment

You can also click SpeedGrader on the right to go straight to grading!

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Outcomes and Rubrics Outcomes enable the administration and faculty to track students’ progress as measured by pedagogical goals or desired outcomes. Assessments created to test student knowledge or to require students to demonstrate a specific skill resulting from a learning activity can be aligned to learning outcomes using rubrics (which can be used for grading simultaneously). Use Outcomes to:

•Focus students' attention on the most important skills and activities in your course •Align Quizzes and Assignments to different kinds of mastery •Run reports at the account-level about student artifacts of learning mastery •Align accreditation or other standards to programs of study, courses, or student assessments

First, go to the Outcomes tab and click on Add Outcome Group on the right.

Fill out the name of the group and the description of it, if you wish, and then click on Update

Outcome Group.

Back on the right, click on Add Learning Outcome.

Fill out the Description and any ratings and other information and click on Update Learning

Outcomes.

When done, back on the right, click on Manage Rubrics.

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Click on Add Rubric, on the right.

Now, name the rubric and either add new criterion or find outcomes you have already created

and then click on Create Rubric.

Adding a Rubric to an Assignment or Quiz or Discussion Rubrics can be created and stored at both the course-level and at account-levels within an organization.

Instructors can access these rubrics and attach them to Assignments, Quizzes and Discussions anywhere

in Canvas. Adding a rubric is simple, when in an Assignment, Quiz or Discussion tab…simply look for the

controls on the right or under the assignment until you see an Add Rubric button. Either create a new

one or Find a Rubric.

NOTE: This allows you to reuse a created rubric…so make yours generic enough to be used over and over again to save time

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A Most Used Tool: Creating a New Rubric Get to an assignment that you have created (either from the Assignments or Modules tabs).

From the widget or at the bottom of an assignment, click on Add Rubric.

Give the Rubric a Title.

Click on the Edit icon (crayon) in the box labeled as Description of Criterion...and rename it

(Proper Grammar, etc...) and press OK.

Edit Ratings columns by clicking on the Edit icon in the boxes.

Add more columns by clicking on the line separating the columns

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Add more rows by clicking on Add Criterion or Find Outcome Criterion to add from already created rubrics.

Click the check box next to Use this rubric for assignment grading.

When done, click Create Rubric.

Easy to Use Site to Help Create Rubrics Use http://rubistar.4teachers.org/ to help you create the criterion by copying and pasting from Rubistar to your rubric’s columns and rows. Note: Rubistar is NOT supported by the district or GCC, but given as a free resource for you to use at your discretion….you may make your own rubric or use another site.

Click on a Topic, such as Writing, Work Skills, etc…

Choose a sub-category.

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Scroll down to the Creating and Editing Your Rubric part and choose categories.

The columns on the right will be auto populated…and you can simply copy and paste from these

columns to your criterion in Canvas!

These criterion are now editable and you can make changes as you wish!

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What is a Rubric? According to the National Science Education Standards from 1996, in education terminology, scoring

rubric means "a standard of performance for a defined population". As it relates to us at GCC, a rubric is

an addition to Canvas that allows for the students to see what is expected of them and then to see

exactly why they got the grade that they earned. This is done by the instructor creating a rubric and

then scoring the assignment by clicking on the category levels that match the students’ work.

Resources for Rubrics http://rubistar.4teachers.org/

o A free site that will build a rubric based on a variety of pre-made and editable categories.

o The sections will be copied and pasted into Canvas. o Explicit instructions are available in the Canvas Full Guide.

http://www.teach-nology.com/web_tools/rubrics/ o A free site that has a huge list of pre-made rubrics and sites to create a rubric. o These would then be copied and pasted into Canvas.

http://www.rubrics4teachers.com/ o A list of rubrics by subjects, terms and levels. o These rubrics can be copied and pasted into canvas.

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Grading Options On the top-left side of the gradebook, click on the drop down arrow next to the widget.

You will see a variety of options…many of which will be very helpful to you!

A Most Used Tool: SpeedGrader On the left-hand navigation, click on Grades.

On the top row, under the name of the assessment, when hovered over, a down arrow will appear, click on it and choose one of the options available.

In this case, SpeedGrader would be chosen.

The assignment or a link to what the student submitted will appear in the main box, allowing you to read and grade in the same spot. On the right, is where you grade.

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Below the grade is the View Rubric button, this allows you to grade simply by clicking on the criteria of the rubric and then clicking on Save.

On the bottom right is where you can add a comment. Be sure to click Submit Comment if you

wish it to be sent.

The top left has an arrow to the right and left to move between students, or you can click the

down arrow to choose the student you wish to grade.

Grading Directly from the Grades Tab If you don’t wish to use SpeedGrader, simply go to the Grades tab and click on a spot next to

the student’s name and the assignment you wish to grade and enter a grade.

You may also add a comment by clicking in the top right corner of that box.

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Settings Options

Click on the Settings tab to get to an area with a huge amount of options to customize your course.

Settings Tabs Clicking on the Edit Course Details button allows you to change many areas of information for your course. Note: This is where you can publish your course!

The Users tab allows you to Add Users, such as TA’s who can have access to view your course

and copy it for their own…very useful for team teaching.

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The Navigation tab allows you to organize your left-hand navigation by dragging your tabs into the order you wish.

o You may also drag tabs down to the bottom area, which will hide them from students’ views…but you will be able see them…they just will be greyed out.

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Right-Hand Settings On the right, you see a variety of options.

A Most Used Tool: Importing Content into this Course from another

Canvas Course From the Right-Hand Navigation on the right of the Settings, click on Import Content into this

Course.

Click on Copy content from another Canvas course.

Search or choose the course from the drop down.

Click Copy From this Course and follow the steps!

Clicking here will show you what the course looks like for students.

This shows concise yet detailed information about the course.

View and Add Events in the Calendar.

These two should NEVER be clicked on!

This is how you add quizzes and even copy an entire course into this one!

This enables you to make backup copies of your course and keep them in a safe place.

Again, this is to be used RARELY, but it will not delete an entire course, just the content in the course.

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Importing a Quiz from a Zip File You are able to import quizzes and quiz banks from a Zip file. To do so, obtain the file from either an export from BlackBoard (see the following section for instructions on how to do this) or from the test creator (textbook, etc…). Then, from the Import Content into This Course area, you will…

Click on Import Quizzes.

Click on Choose File.

Locate the file on your computer and click on it and then on Open and then Import Quiz.

After a few minutes, the quizzes or banks that you have uploaded will be available for use within

Canvas!

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A Most Used Tool: Exporting Content from a BB Course Please follow the steps listed below in order to save your files from BlackBoard to your computer!

1. Go into the BlackBoard (BB) course that you wish to save on your computer.

2. On the left-hand navigation, look for a header that says Control Panel and click on Packages and

Utilities.

3. Click on Export/Archive Course.

4. Click Export and choose all of the pieces of the course that you wish to export (select those that

pertain to you).

5. After a few minutes, a zip file will be created…please either refresh the page or follow steps one

and two again to get back to the page and find the newly created file!

6. Right click on the file and save it to your computer.

Important Note: It is NOT recommended that you import the entire BB course into Canvas, the

end result is usually not very usable. However, quizzes move over very well. You may also

contact [email protected] and ask the Canvas Team about bFree, once you have exported your

entire BB course to a Zip file. If you still want to import the course, here are instructions:

http://tinyurl.com/BBtoCanvas

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Publishing Your Course

The students WILL NOT SEE YOUR COURSE until you have published it, so please make sure to do so once your course is ready for students.

A Most Used Tool: Publish Your Course When you log into an unpublished course, you will always see a notice at the top stating that the course is not published.

To publish it, click on Published or Publish Course.

Click on the Publish Course button that appears to complete the process.

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Migrating Content from a Blackboard Course This document was created by SCC and is being shared with the entire district…thanks SCC! However, please note that the steps here are NOT highly recommended!

PLEASE NOTE: there will be some work needed to be done in the Canvas course - how much, depends

on the types of content you had in the Blackboard course. This includes reformatting of some text,

merging of information, manually uploading of zip (packaged) files, re-ordering items, etc. Each

situation can be different, so we highly recommend you work with your college Canvas administrator,

instructional technologist or instructional designer for more help migrating and cleaning up your

Canvas course. At a minimum, this process can be used to copy course files and assessments.

The way instructors design and build their courses vary widely. So you may find that the migration

creates more problems than starting from scratch. In that case, you can use the Reset Course Content

button in the Settings area to clear out all content.

If you use Blackboard’s Content Collection as a general storage area for files, only the specific files linked

in a Blackboard course will migrate, in the process described below. With the end of Blackboard coming

June 30, 2013, you will need to download any other files in your Collection before that date, using the

Download command in that part of Blackboard.

Phase One: Exporting from Blackboard

1 In your Blackboard course, under Control Panel, click Packages and

Utilities>>Export/Archive Course.

NOTE: The following steps recommend the Export option, because it provides a cleaner migration into

Canvas. However, an Archive is recommended if you want to download student data (Export only

downloads course content), as well as downloading grades from the Grade Center.

2 Click the Export button, then select which items you wish to include in the export.

3 Click Submit.

4 After receiving the email confirmation, go back to Export/Archive Course and click the

export zip file to download it to your computer.

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Phase Two: Importing the export zip file into Canvas

1 In a Canvas course, click the Settings tab in the Course Navigation menu.

BEST PRACTICE: Import the content into a development course (your college Canvas support person can

help you with this).

2 Click Import Content into this Course.

3 Click Import content from a content package or from another system button.

4 From the “Choose the system…” drop-down menu, choose Blackboard 6/7/8/9 export

.zip file.

5 Click the Choose File button, find and select the export zip file (from Phase One above).

6 Leave the Question Bank Configuration box unchecked.

7 Under the Selective Import section, you can optionally check the Choose which parts of

the course to migrate box. See sample below:

8 Deselect the areas not used in the Blackboard course and/or those you will recreate in

Canvas. These may include the following: Calendar Events, Goals, Tasks, Rubrics. If you’re not

sure what to deselect, you can leave them selected for now. You will still be able to selectively

choose which specific items (e.g., specific announcements) to import after this step.

9 Click the Import Course button.

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10 Look for an email (containing the subject line (“Your Content for “”” is Ready) with a

message like this:

11 Click the link as indicated. This will take you back to Canvas (you may need to log in

again), where you’ll see a screen like this:

12 NOTE: It is highly recommended that you uncheck the Copy Everything box, then

carefully review this list to prevent frustration later. There will likely be items you do NOT want

to import. Here are some examples:

- XML versions of PDF and other files

- zip files, such as with Softchalk lessons or Adobe Presenter presentations (use the links for

steps for uploading these files later)

- extraneous assignment groups (e.g., Total, Weighted Total)

- elements of the Blackboard course, such as: Start Here, Syllabus, Schedule, Course Links,

Home Page, My Instructor or other areas that include Blackboard-specific information.

BEST PRACTICE: This is also a good time to remove duplicates of assignments, etc.

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13 At the bottom of the page, you can enter the current semester’s date range. (You also

have the option of switching say, from a M/W to T/Th class format.) You will still need to make

some due date adjustments later, however.

14 Click the Import Course Content button. A sliding bar appears. As indicated, you’ll

receive an email confirmation when it’s finished. If you stay on this import page, waiting for the

process to complete, you’ll be returned to the Home page, with the Next Steps pane popping up

(click the X to close it).

15 Review the course, to see what needs to be tweaked. The table below can help with

this process.

Phase Three: Cleaning up the course

Here is some information on how Canvas converts Blackboard content and some tips on making

adjustments:

Conversion Behavior Tips

● Content areas from Blackboard should

appear as Modules, with items appearing

below the module name. However, the

modules may be in reverse order.

If needed, use the double-sided arrow (left of

module name) to drag modules to desired

sequence.

You may need to merge items together.

● Blackboard assignments, tests and

discussion forums will appear in the

Assignments area in Canvas. However, tests

(quizzes) won’t appear until they are

published. Discussions won’t appear here

unless they are graded.

● Categories will transfer as

“Assignment Groups” Extraneous assignment

groups will also appear (e.g., Total, Weighted

Total).

● Assignments that were not

categorized in Blackboard will appear at the

bottom in an “Imported Assignments” group.

Delete the extraneous assignment groups:

1. Hover to the right of the group name.

2. Click the X icon which appears there.

Edit an assignment group name:

1. Hover to the right of the group name.

2. Click the pencil icon which appears there.

Move assignments to desired groups:

1. Hover to the right of the assignment name.

2. Use the two-side arrow to drag and drop to a

different group.

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Change due date or availability dates:

1. Hover to the right of the assignment name.

2. Click the pencil icon which appears there.

● Content items will convert to Pages. Items with the same name will be renamed in

Canvas, by adding a dash and a number at the

end of the Page name (e.g., “Assignment-1”). You

can change the name, if you wish, by editing the

page.

● Links embedded in the text editor box

in Blackboard may be lost. But the file

should’ve been imported into the Files area in

the Canvas course.

Reconnect the link in Canvas by editing the page:

1. In the Rich Content Editor, click on the

hyperlinked text, then click the Unlink icon in the

toolbar.

2. Select the text, then click the Files tab in

sidebar.

3. Open the “course files” folder, then click on the

desired file (which may be in the “embedded”

subfolder). The link to the file is made in the box.

4. Click the Save Changes button.

● While bold, underline and italics are

retained, colors applied to text may be lost on

a page.

You can re-apply colors by editing the page.

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● Embedded audio or video (uploaded

to a Blackboard item) may be broken. But

the file should’ve been imported into the

Files area of the Canvas course.

Reconnect the link in Canvas by editing the page:

1. In the Rich Content Editor, select and delete

the Flash box.

2. Type text (for the link name), then select it.

3. Click the Files tab in sidebar.

3. Open the “course files” folder, then click on the

desired file (which may be in the “embedded”

subfolder). The link to the file is made in the box.

4. Click the Save Changes button. A player box

should appear in the page.

● Files appear in the Files area in

special subfolders

● Blackboard Discussion Board forums

will transfer to the Canvas Discussion tool.

In order to have the Canvas discussion behave

like a Blackboard discussion forum, make sure

you enable the “Allow threaded replies” option

(edit the discussion topic to do this).

● Blackboard groups will transfer to

Canvas groups. If a discussion was placed in

a group, then that will transfer to the group

in Canvas.

● If you used textbook publisher

content in your Blackboard course, related

files may appear in the Files area of the

Canvas course, perhaps in a subfolder(s).

These files (such as picture files) can probably be

deleted, but you should preview them first. You

can preview many file types within the Files area.

● If you linked to specific files stored

in your Blackboard Content Collection, those

files should appear in the Files area, under a

subfolder, “csfiles”.

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A Most Used Tool: End of Course Checklist PVC created this great checklist and have allowed us to use it. Please do so and again, thanks

PV!

When your course has finished and final grades (A-F) are posted in My Maricopa (SIS), the Canvas

course goes into a special “completed” status. Significant changes occur at this time, so here are a few

things of which you need to be aware:

Students are no longer “active” in the course; they are regarded as “prior users.”

The course appears for the student in the “Past Enrollments” category when clicking the View

all courses link from the Courses drop-down menu.

Students can still open the course and view their grades, but they cannot make any changes. o They will have “view only” status (including quiz results).

The course will remain on the server for at least 2 years (district has not determined the archival period yet).

o During this time you can continue to copy content from the course or review data from the course.

The Conversation Tool is available for 30 days after the course is completed. See details below.

The instructor’s gradebook is emptied - grades can still be redisplayed but not downloaded after course is “completed.” See details below.

Here is what you should do in Canvas BEFORE posting final grades in SIS.

1. Ensure the grades are tabulating correctly

a. Click Grades in the course menu.

b. From the “gear” drop-down menu, click “Treat Ungraded as 0’s” to

ensure unsubmitted assignments are scored with a zero.

2. Download grades from the course gradebook

a. Click Grades in the course menu.

b. From the “gear” drop-down menu, click Download Scores (.csv).

c. Save the file to your computer. This .csv file can be opened in Microsoft Excel.

3. Download any quiz/survey statistics

a. From the quiz page, click Quiz Statistics.

b. Click Download csv.

4. Download submissions

a. From the gradebook, hover on the assignment column heading, then click the triangle icon.

b. Choose Download Submissions from the drop-down menu.

5. Send out any final emails and/or surveys to students

Note: If you have concerns about students from past courses accessing the course content in

read-only mode, consider locking the modules within the course to prevent content access.

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Redisplay student grades once the course is completed

1 Click Grades in the course menu.

2 From the gear icon (upper left), choose Show Concluded Enrollments.

(You can also go to the People area and click View Prior Enrollments to view a

single student.) This will display all students - including any students who had

been dropped or withdrawn.

Conversations tool access

As mentioned above, the tool is available for 30 days after course completion. After that:

Students can still search for and send notes to other students who were enrolled in that course

They can no longer email everyone in the entire course (which is possible when the course is 'live').

They are still able to participate in threads that were created while the course is active.

Incomplete Grade

An incomplete would keep the course open for the student with an incomplete so they could

finish the course. When a final grade is recorded in SIS, then the student is marked as

completed in the course.

The following items are for your information only. These functions are not recommended.

“End Date” in Course Details

By default, there is no end date set. But if you wish, you can specify an end date for

the course and prevent participation (but view capabilities) past that date.

1 Click Settings from the course menu.

2 Click Edit Course Details.

3 Set an end date, then check the box for Users can only participate in the course between these dates.

“Conclude this Course” button

If you click this button (under Settings), it will conclude the course and it will no longer appear in

your regular list under the Courses drop-down menu. An end date is automatically set for the

course (under Settings/Course Details). It is available to you by clicking the View all courses link

in the Courses menu, under the category of “Past Enrollments.” Students can no longer

participate in the course; it will appear for them as a read-only course in their prior courses list.

A Most Used Tool: Accessing Grades AFTER Putting Final Grades in SIS You can still access a student’s grades from the People Tab as well as getting a “Read Only” version of

the gradebook by going to the gradebook, clicking on the and choosing

. Please remember that you will not be able to download grades after entering them into SIS…but they will be accessible.

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Sample Course Here is an actual course that is in progress as an example of one option of a class setup. The Home Page

Modules

Darker

Tabs are

visible to

students

Links

were

added

using

Edit and

Page

Tools

The Home Page was

changed to a

content Page

This image was created in

PowerPoint, saved as a

picture and uploaded using

the Page Tools.

The modules are grouped by

week and subject. They

then have varying content,

from content pages to

webpages to discussions and

quizzes. The students

navigate them through a

Next button.

Please notice that

interspersed surveys,

quizzes and extra content

help to ensure that the

student stays interested and

active.

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The Gradebook

Settings and Navigation

The grades can be entered by clicking on the

box and typing in a number, going to

SpeedGrader, or automatically by using a quiz.

The navigation was simplified for

the students by moving the

unwanted items to the bottom

section, making them invisible to

the students. To get to things like

Discussions, the students will go

through the modules.

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Notes