Case Studies on Facilities Management and Geographic

Information Systems Integration

John Przybyla, PE, GISP

Woolpert, Inc.

Exciting but Independent Developments in Technology

•3-D Visualization in BIM, CAD, and GIS

•BIM to COBie to populate FM data

•GIS linked to CMMS and CAFM

3-D in AutoCAD (1990) - NC State

3-D SketchUp – University of North Carolina

3-D Visualization in SketchUp (NC State)

3-D Data in ESRI GIS – Vanderbilt University

3-D in MicroStation - WPAFB

Many Facilities Management Needs

•Visualization

•Maintenance Management

•Space Management

•Move Management

•Wayfinding

•Safety and Security

•Energy Management

•Condition Assessment

•Capital Improvement Planning

Multiple Technology Choices

•CAD

•BIM

•GIS

•CMMS

•EAM

•CAFM

•IWMS

•FCA

•CIP

•Many more…

Facilities Management Challenges

• What tools are best suited to manage facility data?

• What are the potential approaches to creating and maintaining spatial facility data? – Can I get more from CAD?

– Do I need to start with BIM?

– Laser scanning to BIM?

– What is the role of GIS?

• How do I integrate spatial data and maintenance information to make good investment decisions?

• What are the best practices going forward?

What Tools are Best Suited to Manage Facilities?

•Spatial Tools – Computer Aided Drafting (CAD)

– Building Information Modeling (BIM)

– Geographic Information Systems (GIS)

•Management Tools – Computerized Maintenance Management

(CMMS)

– Enterprise Asset Management (EAM)

– Computer Aided Facility Management (CAFM)

– Integrated Workplace Management Systems (IWMS)

– Condition Assessment/Capital Planning tools

Can we use CAD as the Basis for a Facilities Management System?

•CAD data exists for many facilities

•CAD products have been connected to CAFM systems for many years – Limited functionality

– Challenging data synchronization

•CAD suffers from same constraints as BIM – File Based

– Proprietary

– Not scalable

– Limited security

Not a Viable Solution – But we need the 2-D Data from CAD

BIM Provides Benefits for Design and Construction

• Improved design process

• 3-D visualization for owner (static only)

• Coordination between disciplines

• Interference checking

• Facilitates energy efficiency and LEED

• Automated quantity take offs

• 4-D scheduling

• Improved documentation of design intent

• Potentially used for fabrication

Elements in BIM are Created at a High Level of Detail

This data is required to

convey the information

needed to construct the

facility.

All BIM products export

BIM data to and Industry

Foundation Classes

(IFCs)

Can We Use BIM as the Basis for a Facilities Management System? •File-based

•Proprietary data formats –Exports to IFC not uniform

•Not easily query-able across multiple facilities

•Not scalable to large number of users –BIM Server technology limited to design focus

•Limited security

•No clustering, failover, etc.

•Only NEW facilities are in BIM! Not a Viable Solution – But we need the 3-D Data from BIM

GIS Can Manage, Analyze & Visualize Data at All Scales

Country

Region

City

Building

Global

Campus Rooms

Equipment

Furniture

The Analytic Power of GIS

• Spatial analysis and modeling – Overlay analysis (union, intersect)

– Proximity analysis (buffer, near)

– Surface analysis (hill shade, slope)

– Linear analysis (connectivity, tracing)

– Raster analysis

• Geoprocessing tools

• Database management

• Rich API

• Enterprise-ready

• Field Computing-ready

• Integrates with – CMMS

– EAM

– CAFM

– IWMS

GIS Supports Enterprise Applications

Analysis

Decision Support

Executive Dashboard

Building Automation Systems

Space Analysis/CAFM

Work Order Management

FCA Data

Management

Planning

CAD to GIS Integration Issues

•CAD data is not spatially located

•CAD data may or may not be consistently structured

•CAD data is not very intelligent

•CAD data is 2-D

BIM to GIS Integration Issues

• BIM is MUCH richer in detail than GIS

• GIS has only recently become fully 3-D

• Design BIM contains all the information needed to construct a building, but not to manage it – Space polygons

– Occupant information

– Asset details (make, model, etc.)

– Equipment maintenance data

• Missing tabular data can be supplied by COBie – but no spatial data

buildingSMARTalliance BIM-GIS Project (BIGie) http://www.buildingsmartalliance.org/projects/activeprojects/27

bSa BIGie Project Focus

• How can BIM applications and information seamlessly interact with geospatial information during across the lifecycle process to address requirements related to site conditions and surroundings?

• How can BIM and geospatial applications be used to communicate campus-wide information requirements for lifecycle facility management and operations?

• How can 3-D CAD and geospatial portrayal services facilitate modeling in campus-wide and facility perspectives for as-is BIM model and further extension for planning or design activities?

Significance of BIGie Effort

• Multiple organizations and Federal agencies involved

• Based on open data standards (ISO, OGC)

• Over 50 Use Cases identified

• Information Delivery Manual (IDM) being developed

ESRI’s Building Interior Space Data Model (BISDM) for GIS - A user

community effort

• Started in summer 2007

• Built template to serve many use

cases and compatible

technologies

• Support property, building, and

asset objects – 3-D

• Models, supporting

documentation, tools, and sample

viewers at

www.esri.com/datamodels

• Can be extended to include FM

Data

Spectrum of Techniques for Creating 3-D Facility GIS

Field Surveying

Laser Scanning to BIM

Convert CAD to GIS floor plans

BIM to GIS (New facilities only)

Convert CAD to GIS “jello cubes”

CO

ST V

ALU

E

3-D GIS Jello Cubes from CAD (MIT)

3-D GIS Analysis with Jello Cubes

GIS from Jello Cubes Functionality

Supported

• Visualization

• Space Management

• Move Management

• Proximity analysis

Not Supported

• Maintenance Management

• Wayfinding

• Energy Management

• Security

• Evacuation

• MEP/Data Network routing

Laser Scanning to GIS – Point Cloud

3-D Surfaces from Scan

Point Cloud - Power Generation Facility

Scan Data Processing

3-D Model from Scan

GIS From Scanning or Surveying Functionality

Supported

• Visualization

• Space Management

• Move Management

• Proximity analysis

• Maintenance Management

• Wayfinding

• Energy Management

• Security

• Evacuation

Not Supported

• MEP/Data Network routing (hidden features)

FM – GIS Case Studies

•Phoenix Sky Harbor Airport

•Oakland County, Michigan

•Architect of the Capitol

Phoenix Sky Harbor International

•Owned by the City of Phoenix

•Ninth busiest US Airport

•3000 Acres inside the fence

•3.5 million square feet in 3 terminals

Enterprise class GIS Deployment

Above ground, surface, underground and interior

features ALL in GIS

High end GIS applications and infrastructure

Integrate with 10+ existing business systems

Project Scope

GIS Technology for inside features

3.5 Million sf in terminals and cargo facilities

7.5 Million sf in parking facilities

Study conducted to determine approach

What data was relevant to staff?

– What precision was needed?

– What sources were available?

– How complete/accurate/current were they?

– What is the most cost effective way to create data?

Facilities Data Development

Category 1 Features – Critical

• Building Boundary • Floor Level Boundary • Space Classification

Boundary • Lease Boundary • Cost Center Boundary • Ceiling Type Boundary • Floor Type Boundary • Roof Area Boundary • Exterior Walls • Interior Walls • Windows • Columns • Column Grid • Stairs • Elevators • Escalators • Moving Walkways

• Secure Area Boundary • Fire Alarm Panel Boundary • Fire Suppression Zone

Boundary • Exterior Doors • Interior Doors • Interior Signage • Emergency Lights • Exit Lights • Back Flow Preventer • Fire Extinguishers • Fire Protection Equipment • Fire Alarm Panels • CCTV Camera • Access Control Panel • Access Pad • Emergency Duress Unit • AEDs • Covert Alarm Button

+/-

3” +/-

2’

Category 2 Features - Wanted

•HVAC Equipment •Plumbing Equipment •Baggage Carousel •Baggage/Cargo Conveyors •Baggage Cart Racks •Express Pay Machines •Parking Ticket Machines •Parking Garage Automatic Gates •Pull Stations •Smoke Detectors •Roof Drains •Floor Drains •Cleanouts •Grease Traps •Water Closet •Urinal •Lavatory •Sink

•Visual/Audible Alarms •Magnetic Hold-Open Devices •FIDS Monitors •Paging System Monitors •Sprinkler Heads •Public Telephones Speakers CCTV Monitor Paging System Microphones Electrical Sub-Panels Service Entrance Section Motor Control Power Distribution Switch Gear Transformers Generators Trash Containers Display Cases Ceiling Grid

Category 3 Features – Not Required

• Lights - General • Power Distribution - Raceways • HVAC Ductwork • HVAC Ductwork Accessories • HVAC Piping System • HVAC Pipe Accessories • Plumbing Piping System • Plumbing Pipe Accessories • Fire Protection Piping System • Fire Protection Pipe Accessories • Furniture • Movable Partitions

Field Data Collection Process

Survey Control extended into facilities

Individual features captured by TS or Laser

Features created in AutoCAD Map

Exported to shapefiles

Imported into ESRI Geodatabases

Interior Feature Symbols

Data, data, and more data

Doors - 5194

Smoke Detectors - 1499

Visual Audible Alarms - 4776

Light Poles - 6455

Facilities Management Integration with SAP CMMS

• Spaces/features in GIS all have SAP IDs

• Anyone can view SAP information from GIS

• View work orders and routine maintenance information

• View specific equipment location and attribution (ie serial number, model and manufacturer).

SAP Interface

SAP Interface – Step 1

SAP Interface – Step 2

SAP Interface – Step 3

Phoenix Solution Elements

•Extensive, detailed 2-D GIS (Extrude to 3-D)

•Data created by field surveying

•Spaces and equipment loosely coupled to CMMS asset by IDs

•Custom read-only GIS-CMMS interface

Oakland County, MI Collaborative Asset Management System (CAMS)

•Population – 1,300,000

•Early, progressive ESRI users

•Needed GIS-Centric EAM – Water/Sewer/Storm – Road Commission – Facilities – Parks – Cities, Villages, Towns – Ultimately ~1,000 users

Oakland County Facilities Management

•350+ facilities and grounds

•Central campus plus multiple locations

•Facilities as simple features in GIS

Oakland County Needs

•Replace existing CMMS

•Use GIS-Centric EAM – County standard

•Maintain existing non-spatial asset hierarchy

•Integrate with financial system

•Meet current user needs

GIS-Based Facility Asset Data Structure

Facilities as GIS Features

Select Feature – View Object Hierarchy

Select Another Facility – View Hierarchy

Drill Down Through Hierarchy to Asset

Create Work Order Based on Asset Type

Collaborative Asset Management System (CAMS) Elements

•Based on Azteca Cityworks (GIS-Centric CMMS)

•Assets converted from non-GIS based CMMS into GIS as non-spatial objects

•Assets located via hierarchy

•Future desire to migrate CAD floor plan data to GIS and integrate with CMMS

Architect of the Capitol

AOC Currently

•CMMS (TMA Systems) – no spatial data – Maintenance Management

– Move Management

•Floor plans in 2-D CAD (MicroStation) – Rooms, Spaces, Furniture

– MEP asset in great detail

•Numerous non-spatial databases – Facility Condition Assessments

– Historic Preservation

– Energy Management

– Many more

AOC Furniture Detail

AOC – Mechanical Detail

AOC – Electrical Detail

AOC Concept

•Develop 3-D GIS from extruding CAD floor plans and scanning

•Incorporate or integrate with non-spatial databases

•Link to GIS-enabled CMMS (TMA) for – Space/move management

– GIS-based maintenance management

– Wayfinding/evacuation routing

– Safety/security analysis

– Capital improvement project planning

•Develop custom applications as needed

•Incorporate 3-D BIMs as they come

TMA GIS Module Functionality

Full Feature Detail in 2-D GIS

a. Press Select Features button b. Check the Assets Layer c. Push the Select Button d. Draw selection rectangle on

map over desired features to select

Select Feature – Create SR or WO

Press the Create Request or Create Work Order button

AOC 3-D GIS Concept - Wayfinding

BIM Spatial Data Interchange to GIS (New facilities only)

• BIM Export to Industry Foundation Class (IFC) – All Major BIM Products export and import IFC

• Safe Software’s FME imports IFC – Exports over 100 CAD/GIS/3-D formats

• Limitations of export and import technology

Model in BIM Model in GIS

Conceptual Integrated CAD/BIM to GIS/FM Data Workflow

GIS

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E 13,089,250 E 13,089,500 E 13,089,750 E 13,090,000 E 13,090,250 E 13,090,500 E 13,090,750 E 13,091,000

REVISIONS

MICHIGAN STATE UNIVERSITY

PHYSICAL PLANT DIVISION

ENGINEERING SERVICES DEPARTMENT

DWN. BY

DATE

SCALE

DWG. NO.

FILE NO.

APPVD. BYN

50' 0' 50' 100' 150'

SCALE IN FEET

CONTOUR INTERVAL : 1 FOOT

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DIGITAL DATABASEMAPPING

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1"= 50'INFORMATIONSERVICES

WOOLPERT

GEOGRAPHIC

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GIS Data

CADD Data

BIM Data

CMMS

CAFM/IWMS COBIE

Spatial Data

Tabular Data

Facility/Asset

Management

BIM

Repository

3-D GIS Integrated with CMMS Functionality • Maintenance Management • MEP/data network routing/analysis (if in source data) • Space Management/optimization • Move management • Public Safety

– Security – Fire protection – Evacuation routing – Hazardous materials storage

• Way-Finding – Proximity/routing – ADA compliant routes

• Interior Space analyses – Areas (organizational, operations, leasing, etc.) – Volumes

• Condition Assessment for Capital Planning • Energy Management

– Real-time sensor display – Environmental contaminant analysis

• Export Existing models for renovation

GIS for FM - Best Practices

•Implement a complete solution using GIS – includes all facilities – not just the fraction from BIM

– places facilities in their context

•For existing facilities - create 3-D GIS via extrusion from 2-D CAD and/or scanning – Link features to CMMS/CAFM assets and spaces

•For new facilities - convert BIM to 3-D GIS – Use COBie to populate CMMS/CAFM data

•Use 3-D GIS to manage facilities over their lifecycle – Integrated with CMMS/CAFM and other applications

Questions?

John.przybyla@woolpert.com