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EXPLANATION OF RECRUITMENT PROCESS A. Prepare job description & job specification for each category to each department JD is lists of the general tasks, or functions, and responsibilities of a position. Typically, they also include to whom the position reports, specifications such as the qualifications needed by the person in the job, salary range for the position, etc. B. Advertise the vacancies When we are going to advertise the vacancy, we have to give right JDs, organization name, address, contact number, email address to find the right employees to the right job. C. Receive & Divide applicant's CVs We have to select right CVs for the right job from received several CVs to call for the interview. D. Interview & Employment test Interview: When we are going to conduct an interview, basically we have to consider those functions. That are, Review Job Needs What is necessary for success in the position? Knowledge Skills Abilities Traits or characteristics Review Applications/Resumes Does the applicant possess the minimum education/experience required?

Case Study- Module 2

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Explanation of Recruitment process

A. Prepare job description & job specification for each category to each departmentJDis lists of the general tasks, or functions, and responsibilities of a position. Typically, they also include to whom the position reports, specifications such as the qualifications needed by the person in the job, salary range for the position, etc.B. Advertise the vacancies

When we are going to advertise the vacancy, we have to give right JDs, organization name, address, contact number, email address to find the right employees to the right job.C. Receive & Divide applicant's CVs

We have to select right CVs for the right job from received several CVs to call for the interview.D. Interview & Employment testInterview:

When we are going to conduct an interview, basically we have to consider those functions. That are,Review Job NeedsWhat is necessary for success in the position?

Knowledge

Skills

Abilities

Traits or characteristics

Review Applications/Resumes Does the applicant possess the minimum education/experience required?

Are there gaps in the work record? What additional information is needed?

Identify Interviewer(s)Determine who else will interview the candidates and what their role is in the hiring process, particularly if a selection committee is involved.

Prepare Format and SettingFormulate questions to meet objectives set for the interview.Employment test:Many types of tests are available to be used in the selection of candidates. Those are, Personality tests, intelligent tests, Simulations & Management assessment centre etc So interviewer can select appropriate tool to use to select best candidates. D.1. For Human Resources Positions (Lower level, Middle level & Top level)

Human Resource Management is roof of Organizations. So, when we are going to start a new organization, first we have to recruit employees for Human Resources Department. Because

HR Department has a team of experienced HR professionals who will assist in the development of a strategic approach to HR issues. Usually that are, Recruitment and selection of employees.

Staff retention by performance management, recognition and reward systems.

Improving employer/employee relations.

Clarifying job description and development.

Resource planning and change processes. D.2. For lower level Position to each department.

Lower level position ensures that the decisions and plans taken by others to carry out. So when we go to recruit the employees for lower level position, we have to more focus on school leavers who are finding jobs and who have minimum required experiences and qualifications for this level. If you take this organization structure, you can find out some lower level employees in each department. D.3. For middle level positions to each department

Middle level position has to understand of certain managerial tasks and they are responsible for carrying out the decisions made by top-level management. So, to get the employees for middle level position better way is conduct with job agencies. Because they might have graduates CVs who have submitted for job vacancies and they are good contact with other organization. So, we are able to pullout the employees from other organization for the middle level position. There have mentioned the middle level position in this organization structure; so we can recruit them for this position. D.4. For top level positions to each departmentTop level position requires that extensive knowledge of management roles and skills, they have to be very aware of external factors such as markets, and their decisions are generally of a long-term nature and they are responsible forstrategicdecisions. So, better to pullout the employees from competitive organization for these positions. Because, they know this type of organizations strengths, weaknesses, treads and opportunity and they know how to run the organization as well towards organizational objectives.

E. Reference checking and final selection

Reference is usually takes place either before or after the interview. Organizations provide space on the application form for the purpose of listening references. References can be obtained either personally, school, institution and past employers.Final selection is after evaluating the information about the finalist in the job selection process, the managers next step is to make the actual hiring decision.