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CEDARS Statewide: February 9, 2012 WebinarBilingual Validations
Common CEDARS Questions
HQT Questions relating to CEDARS
Logical Deletes – threshold settings
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Welcome! Bilingual Validations – live Feb 15 October Enrollment report available Common CEDARS Questions
◦ Staff Type Codes◦ HQT tool use of CEDARS data
Logical Delete Threshold◦ Basic concepts◦ CEDARS data manual as a tool◦ NEW threshold settings page
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Live on Feb 15th (submissions sent 2/15)Will error Bilingual Student records Data Quality Reports available since Jan
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Live on OSPI’s k12 website:http://www.k12.wa.us/DataAdmin/default.aspx
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Staff Type Codes◦ Appendix U in CEDARS◦ Not the same list of ALL available Duty or Staff
Type codes available for S-275 fiscal reporting◦ Staff type codes that are not valid for CEDARS
may be valid for S-275 fiscal reporting Ex: coaches, office/clerical staff
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HQT Tool uses CEDARS data◦ CEDARS to HQT Tool Data Map:
http://www.k12.wa.us/CEDARS/default.aspx
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◦ Hosted by OSPI Title II, Part A office◦ WEBINAR: March 1, 2012 (1-4PM) Registration link not yet available
◦ Register online for ESD in-person trainings at: http://www.surveygizmo.com/s3/803913/Registration-Technical-Assistance-HQT-Data-Collection-Tool
The in-person trainings will be held at the following ESDs:
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Date Location
Address Time
Feb.13, 2012 ESD 101 4202 S. Regal, Spokane, 99223-7738 1pm – 4pm
TBD ESD 121 800 Oakesdale Ave. SW Renton, 98057-5221 TBD
Feb. 28, 2012
ESD 105 33 S. 2nd Ave. Yakima, 98902-3486 1pm – 4pm
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CEDARS Processing Basics◦ District sends zipped CEDARS file submission
Contains 13 text files (i.e. Location, SchoolStudent) Some districts have their SIS vendor send automatically
◦ CEDARS checks files for correct naming and all files◦ End of above process is considered “Submitted” status◦ Nightly loading starts at 6:30PM each day◦ The logical delete threshold evaluation happens during
nightly loading
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What is meant by the term “logical delete?”◦ Records stored in a database
Use “key fields” to uniquely identify the record Start date – date we first receive and load the record End date – date the record is logically deleted and no longer used for any data reporting from CEDARS
From CEDARS submission Automatic in databaseDistrict Sends OSPI assigns
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Key Fields DataRecord Start
Record End
What are the “key fields” for each file?◦ CEDARS data manual has an indicator for a key field:
http://www.k12.wa.us/CEDARS/Manuals.aspx◦ Chart from Logical Delete FAQ document:
http://www.k12.wa.us/CEDARS/TrainingMaterials/LogicalDeleteFAQ.doc
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A logical delete can occur to a record for 3 reasons:◦ The record is missing from your current submission.◦ The record now has a submission exception (error).◦ A key field used to identify the record has changed
in the most recent submission. When key fields change, the old record is logically deleted.
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Logical deletes can occur:◦ Without tripping the threshold◦ Without any submission exceptions (errors)◦ Due to normal school district business practices
Ex. StudentSchedule records are logcially deleted in high numbers the first week of school
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Where do I find the threshold settings?◦ CEDARS -> Submissions tab -> Logical Delete
Thresholds Current default settings are 2% for each file
◦ If the records in the most recent submission would logically delete 2% or more of the existing records, CEDARS does not finish loading the most recent submission.
Changing the percentage for the threshold is now available to CEDARS District Administrators!
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This webinar recording will be posted to the K12 web site at http://www.k12.wa.us/CEDARS
THANK YOU!
OSPI Customer [email protected]
Emily RangMeaghan ThompsonMagen BlevinsMicah Ellison
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