Central Statistics Office Central Statistics Office (CSO)(CSO)

BotswanaBotswana

Improvement on Vital Statistics and Improvement on Vital Statistics and Vital RegistrationVital Registration

Presentation By Goaletsa B. Presentation By Goaletsa B. KesetseKesetse

Civil RegistrationCivil Registration

• Civil Registration is a system that Civil Registration is a system that registers the occurrence of the registers the occurrence of the events of births, deaths and events of births, deaths and marriages. The registered marriages. The registered information can be compiled as vital information can be compiled as vital statistics providing the frequency statistics providing the frequency and characteristics of the vital and characteristics of the vital events.events.

DATA SOURCES FOR VITAL DATA SOURCES FOR VITAL STATISTICSSTATISTICS

•Central Statistics Office obtains Central Statistics Office obtains vital statistics from Population vital statistics from Population censuses, sample surveys and censuses, sample surveys and administrative records.administrative records.

• The last Botswana Population The last Botswana Population census was in 2001. There are census was in 2001. There are several sample surveys between several sample surveys between two censuses but not all of them two censuses but not all of them provide vital statisticsprovide vital statistics

DATA SOURCES FOR VITAL DATA SOURCES FOR VITAL STATISTICS contn….STATISTICS contn….

• Civil registration can also be used to Civil registration can also be used to capture vital events. The registration of capture vital events. The registration of births and deaths in Botswana started births and deaths in Botswana started in 1966. in 1966.

• When registration of vital events When registration of vital events started it was compulsory only in towns started it was compulsory only in towns and major villages while in other places and major villages while in other places it was not compulsory to registerit was not compulsory to register

DATA COLLECTION DATA COLLECTION PROCESSPROCESS

Births and Deaths and Births and Deaths and MarriagesMarriages

DEATHSDEATHS

• Registration of births and deaths is Registration of births and deaths is done at the health institutions by the done at the health institutions by the health practitioner, by completing health practitioner, by completing forms after confirmation of a death. forms after confirmation of a death.

• The completed forms are sent to The completed forms are sent to district registration office for data district registration office for data capture and issuance of certificate.capture and issuance of certificate.

BIRTHSBIRTHS

• The registration of births is also done The registration of births is also done at health institutions by practitioner. at health institutions by practitioner. Births and deaths data capture Births and deaths data capture system is such that it can be system is such that it can be accessed from head office in accessed from head office in Gaborone.Gaborone.

DATA FLOW CHART: BIRTHS AND DATA FLOW CHART: BIRTHS AND DEATHSDEATHS

HEALTH FACILITY

DEPARTMENT OF CIVIL

REGISTRATION

(REGISTRATION AND DATA

ENTRY)

CENTRAL

STATISTICS OFFICE

(ANALYSIS)

DOCUMENTED DATA

TRANSFER

COMPUTER TRANSMISSION

MARRIAGESMARRIAGES

• The processed marriage forms are sent The processed marriage forms are sent to the Department of Civil Registration to the Department of Civil Registration for issuance of marriage certificate at for issuance of marriage certificate at respective districts. Copies of all respective districts. Copies of all marriages occurring are then sent to marriages occurring are then sent to the Headquarters of Civil Registration the Headquarters of Civil Registration for archiving. CSO has access to the for archiving. CSO has access to the forms from data capture is done.forms from data capture is done.

DATA FLOW CHART: DATA FLOW CHART: MARRIAGESMARRIAGES

DISTRICT COMMISSIONER AND MARRIAGE

OFFICERS

DEPARTMENT OF CIVIL

REGISTRATIONHEADQUARTERS(REGISTRATION)

CENTRAL STATISTICS

OFFICE(CODING, DATA

ENTRY AND ANALYSIS)

DOCUMENTED DATA

TRANSFER

TRANSCRIBTION FROM MARRIAGE

CERTIFICATES

PROCESSING AND PROCESSING AND DISSEMINATION OF VITAL DISSEMINATION OF VITAL STATISTICSSTATISTICS• Central Statistics Office through Central Statistics Office through

Demography Unit extracts vital events Demography Unit extracts vital events statistics from vital events registers statistics from vital events registers kept by the department of Civil kept by the department of Civil Registration.Registration.

• The data for births and deaths is The data for births and deaths is computerised and is available online computerised and is available online for Central Statistics Office for Central Statistics Office

FACTORS THAT FACTORS THAT HAMPER HAMPER

PRODUCTION OF PRODUCTION OF VITAL STATISTICSVITAL STATISTICS

Lack Promptness and Lack Promptness and completeness of completeness of registrationregistration• Even though registration of vital Even though registration of vital

events is decentralised to districts events is decentralised to districts people still register when need arises people still register when need arises e.g. When a child goes to school or e.g. When a child goes to school or when beneficiaries of the deceased when beneficiaries of the deceased have to place a claim with an have to place a claim with an insurance company. insurance company.

Incompleteness of dataIncompleteness of data

• Marriage data is easy to capture but the Marriage data is easy to capture but the only problem is that not all marriages are only problem is that not all marriages are captured. There are traditional marriages captured. There are traditional marriages that are processed by the village that are processed by the village chief/kgosi. These marriages are not chief/kgosi. These marriages are not registered with the Department of Civil registered with the Department of Civil RegistrationRegistration. .

• Even for births and deaths, not all of them Even for births and deaths, not all of them are registered.are registered.

Inaccessibility of Inaccessibility of registration centresregistration centres

• The wide dispersion of the population The wide dispersion of the population and the remoteness of rural areas and the remoteness of rural areas from centres where the local from centres where the local registration offices are located also registration offices are located also pose a problem for registration of pose a problem for registration of vital events.vital events.

Lack of harmonisation Lack of harmonisation between CSO and Civil and between CSO and Civil and National Registration OfficeNational Registration Office • CSO uses SPSS for analysis while Civil and CSO uses SPSS for analysis while Civil and

National Registration Office database is National Registration Office database is oracle based. This creates a problem since oracle based. This creates a problem since there is a problem of lack IT officer who there is a problem of lack IT officer who are conversant with oracle. are conversant with oracle.

• Furthermore the CNRO districts do not Furthermore the CNRO districts do not conform to census districts which are used conform to census districts which are used in CSOin CSO