February 27, 2012

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty;  Treasurer Timothy Moffitt;Secretary James LaPoint; Assistant Secretary George  Firmstone; Engineer, EntechEngineering, Inc. Edward Pietroski; Solicitor Anthony Magnotta;  Tammy Jensen,Administration; Dan Guinther, Plant Superintendent.               

 

Absent

Assistant Treasurer James Brennan

 

Visitors

Marie Peck

John & Maureen Bartron

Chaz Augello

Stephen Pachuta

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February 27, 2012

 

Pledge of Allegiance

Mr. & Mrs. Bartron addressed the board regarding the status of the silencer for the SBRbuilding.  Ed Pietroski explained that currently the vent on the building is closed, which isproviding a temporary solution.  The new equipment ordered to reduce the noise from the SBRbuilding will be arriving in approximately six weeks.

Marie Peck, 779 Terrace St., Honesdale addressed the board regarding the additional expenseshe will be incurring installing a grinder pump for her sewer connection.  Ms. Peck and theprevious owner had obtained prices from the Authority and Excavator Chaz Augello for anamount to put in escrow to connect the property to the Authority’s collection system.  At thattime, approximately nine months ago, a grinder pump option was not included in the estimate. The connection will require a grinder pump and additional work from the excavator.  Ms. Peckasked that the Authority assist with the additional expense.  The board agreed to contribute thedifference in cost for the grinder pump and installation.  Ms. Peck is responsible for themaintenance and future replacement of the grinder pump.

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the board approved an

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February 27, 2012

additional expense for the sewer connection at 779 Terrace Street, Honesdale in the amount of$4,420.00. Motion carried.

Roll Call

Mr. Firmstone, (Absent for motion)   Mr. Moffitt, Yes                     

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                  

Mr. Theobald, Yes                               Mr. Brennan, Absent               

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the board approved theJanuary 23, 2012, minutes as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

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February 27, 2012

Mr. Brennan, Absent              Mr. Firmstone, Yes

Solicitor’s Report

 

CSO Project – The required right-of-way from Mr. & Mrs. Roos for replacement of CWRA’ssewage collection and conveyance system and for Aqua’s water line is currently in progress. The condemnation has been served and Attorney Mark Zimmer is now representing Mr. & Mrs.Roos.  Attorney Zimmer has presented correspondence to Solicitor Magnotta and Aqua’sAttorney, Rich Henry requesting additional time in which to discuss the matter with Roos. Attorney Zimmer has obtained the services of Peter Porter to perform an appraisal of theproperty for damage purposes.  The appraisal that the Authority obtained indicated thatdamages should not exceed $2,500.00 due to the use of directional drilling by the Authority’scontractor.  The report was based upon no damage to any of the landscape on the Roosproperty.  If there is damage to the Roos property, the Authority/Aqua would be responsible forrepairing and/or replacing and compensating the property owners for the damage.

 

Rt.6 Mall- Solicitor Magnotta received correspondence from the developer indicting that he istaking action toward resolving the problems that were pointed out in previous correspondencefrom Entech Engineering.

 

McDonald’s Restaurant – Regarding the proposed relocation of the restaurant and possiblerelocation of the Authority’s pump station – any new or relocated pump station should be placed

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February 27, 2012

on property either deeded to the Authority or upon property which the  Authority may receive aperpetual easement for sewage collection and conveyance purposes.

 

WWTP-Carbondale Concrete who had been contracted by Suburban Fence through HowardRobson has not been paid for concrete delivered to the plant in the summer of 2011.  Adiscussion was held regarding balances due to companies contracted by Howard Robson tocomplete work at the new plant.  Howard Robson has assured Entech Engineering that thecontractors will be paid.  Solicitor Magnotta placed Howard Robson, Inc. on notice of the claimreceived from Suburban Fence Supply for a mechanic’s lien against the Authority property.  Todate, no response had been received from Howard Robson, Inc.

 

Engineer’s Report

See attached report.

 

WWTP – Regarding the punch list for Joyce Electric – items were either completed or creditwas offered for those not completed.  A discussion was held regarding change orders and thebalance due to Joyce Electric to complete the project.

 

McDonald’s Restaurant – The owners of the Rt.6 Mall McDonald’s restaurant are planning on

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February 27, 2012

constructing a new building closer to the Authority’s pump station.  The pump station wouldneed to be relocated and in the process upgraded to handle future flows.  Ed Pietroski met withthe Texas Township Zoning Officer and representatives for the restaurant.  The cost of the newpump station would be shared between the Authority and owners of the restaurant.  The ownersof the restaurant and/or their engineers, Dynamic Engineering were directed to correspond withthe Authority regarding the project.  Texas Township would still have to approve the project andthe Authority would have to obtain an easement for the pump station. 

 

Correspondence to DEP regarding the Authority’s Consent Order and Agreement andCorrective Action Plan was reviewed and approved by the board.

Motion

On a motion made by John Haggarty and seconded by George Firmstone the board approvedthe Substantial Completion request from Leeward Construction for the CSO Project.

Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes                

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February 27, 2012

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the board approvedpayment request No. 23 - $96,185.13 and No.24 - $161,775.65 from Leeward Construction forthe CSO Project. Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Motion

On a motion made by James LaPoint and seconded by George Firmstone the board approvedChange Order No. 7- $8,460.51 and No. 8 - $14,219.34 from Leeward Construction for the CSO

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February 27, 2012

Project. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Motion

On a motion made by George Firmstone and seconded by James LaPoint the board approvedChange Order No. 33 – ($2,625.00) from Howard Robson, Inc. for the WWTP.  Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

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February 27, 2012

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the board approved aproposal from Melbourne Electric to relocate 3 existing VFD HMI Modules and replace existinginfluent level transmitter for $4,765.00.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the board approvedthe submission of the PennDOT Highway Occupancy Permit for the Young Sewer RedirectionProject.  Motion carried.

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February 27, 2012

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the board approvedPhase 1 of the Terrace and Grove Street Sewer Replacement Project billed based on time andexpense, estimated at $24,100.00. Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

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February 27, 2012

Motion

On a motion made by John Haggarty and seconded by James LaPoint the board approved anInflow and Infiltration Study in the amount of $25,500.00.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Plant Report

 

Dan reviewed information regarding the purchase of a new dump truck with the board.  Thevehicle would be purchased through the Co-Stars Program.  The cab and chassis of a 2012Ford F350 would be $31,921.05 with an additional cost of $20-25,000 for the dump and plow.

 

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February 27, 2012

Motion

On a motion made by James LaPoint and seconded by John Haggarty the board approved thepurchase of a 2012 Ford F350 cab and chassis through Beyer-Warnock Fleet and the Co-StarsProgram in the amount of $31,921.05. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

The pump station on Roeder Lane in Cherry Ridge was repaired.  Don and James have beenworking on locating manholes in order to perform inspections.  Test pits were done at the formerAcme building on Willow Ave.  The building may be demolished and the existing sewer line islocated underneath the building.  A discussion was held regarding easements for sewer lineslocated on private properties.  The Authority will check for existing easements and work onupdating easements as needed for sewer lines located on private property.  A discussion washeld regarding the possible sewer connection for Dave & Betty Borsdam on Cliff Street. DanGuinther needs to investigate the connection options in that area.

 

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February 27, 2012

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the board approved aseminar for Activated Sludge through the PRWA on April 30, 2012, for either Dan Guinther orSharon Kinzinger. The cost is $165.00 plus traveling expenses.  Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                  

 

Administration Report:

The monthly invoices and financial reports were reviewed.

Motion

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February 27, 2012

On a motion made by James LaPoint and seconded by John Haggarty the board approved themonthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                     

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                  

Mr. Theobald, Yes                   Mr. Brennan, Absent               

New bill forms need to be ordered.  A few changes will be made to the form in order to makethem easier for the customers to read.

 

Letters will be sent to property owners that have elected to terminate their connections verifyingthe termination. 

 

A discussion was held regarding Cherry Heights Development and the process needed todedicate the lines to the Authority. The developer is responsible for maintaining cash security,on deposit with the Authority or under a letter of credit acceptable in form and substance to the

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February 27, 2012

Authority of an amount equal to 15% of the construction costs as security for owner’smaintenance responsibilities for an 18 month period.

 

Public Comment - none

 

The next meeting will be held on March 26, 2012, 6 p.m. at the Wastewater Treatment Plant.

 

The meeting was adjourned at 8:40 p.m.

 

 James LaPoint, Authority Secretary

 

 

CWRA ENGINEER’S REPORT – 2/27/12

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February 27, 2012

 

1. 1.    2009 CSO SEPARATION AND REPLACEMENT PROJECT 2. Substantial Completion Request (Recommend for Approval/Signature)

                                    i.    Leeward Letter, dated 2/17/12 - Reduction in retainage from$211,775.65 to $50,000.00.

                                  ii.    Leeward Letter, dated 2/23/12 – Requesting Substantial Completion.

1. Payment Applications

                                    i.    Pay 23: $96,185.13 (Recommend for Payment)

                                  ii.    Pay 24: $161,775.65 (Recommend for Payment)

1. Change Order Requests

                                    i.    Change Order No. 7 = $8,460.51 (Recommend forApproval/Signature)

1. Traffic Control - Detour on Park Street = $1,849.79 (split 50/50 with Aqua) 2. PennDOT Inspection fees on Church Street (pipe) = $6,610.72

                                  ii.    Change Order No. 8 = $14,219.34 (Recommend forApproval/Signature)

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February 27, 2012

1. Additional Bonds and Insurance (1.34%) = $14,219.34. 2. Approximately 50% identified as PennVest non-eligible 3. Work completed since last meeting:

                                    i.    Park Street; Approximately 400 lf of sewer and storm main installed.

1. Work to be completed - Approximately $284,000 worth of work to complete:

                                    i.    Schedule - Approximately 3 to 4 weeks of work

                                  ii.    Await condemnation - Hillcrest Circle – Roos.

                                 iii.    Subsurface Work – Lining / Robotic cutting.

                                 iv.    Restoration

1. PennDOT Handicap ramps on High Street. 2. Final restoration on 8th Street & West Park Street. 3. Mill and Overlay on Overlook Drive and Hillside Drive. 4. Local Share = Approximately $614,938.56

                                    i.     Borough M&O (Most likely not PennVest funded)

1. Total = approximately $184,000 2. To date = $163,926.09 (Add  approximately $20,000)

                                  ii.    CO 2 – Forest Street (Not PennVest funded)

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February 27, 2012

1. Approved CO  =$139,815 (Actual = $132,680)

                                 iii.    CO 3 – New Work (Not PennVest funded)

1. Approved CO  =$315,225 (Actual = $270,326)

                                 iv.    CO 4 – Borough M&O Adder (Most likely Not PennVest funded)

1. Approved CO  =$27,932.56 (should be less) 2. To date = $7,169.68 3. Additional Future = approximately $4,000

 

1. 2.    WASTEWATER TREATMENT PLANT PROJECT 2. Robson Change Order Request

                                    i.    Change Order No. 33: Credits Offered - Floor and Test Reports = Deduct 2,625.00 (Recommend for Approval/Signature)

1. Melbourne Electric Proposal (Recommend for Approval/Signature)

                                    i.    Total Price = $4,765.00

1. Part 1: Relocate (3) existing VFD HMI Modules = $1,515.00 2. Part 2: Replace existing influent Level transmitter = $3,250.00 3. Finish Work / Schedule:

                                    i.    Robson - Punchlist

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February 27, 2012

1. Finescreen Leaking / Spare Parts 2. Credits: Floor / Test Reports.

                                  ii.    Joyce - Punchlist

1. Worked on since last meeting but not complete. 2. Credit Offers

                                 iii.    OCC - Punchlist

1. Await VFD / Ultrasonic installation 2. Continued punchlist items; several were awaiting recently completed EC work. 3. Joyce Change Order Requests

                                    i.    Response Letter

1. Official Change Order Requests 2. Unofficial Change Order Requests - generator / alarm system. 3. Payment Applications:

                                    i.    Robson – No payment application received

1. Original Bid Price: $13,049,000.00 2. Adjusted Bid Price (up to CO 33): $13,631,237.39 3. Paid to date (including 27): $13,627,112.39 4. RETAINAGE BEING HELD: $6,750.00

                                  ii.    Joyce – No payment application received.

1. Bid Price: $1,163,000.00

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February 27, 2012

2. Paid to date (including 14): $1,093,461.40 3. Completed to date: $1,151,012.00 4. RETAINAGE BEING HELD: $57,550.60

                                 iii.    OCC – No payment application received.

1. Original Bid Price: $289,430.00 2. Adjusted Bid Price: $294,636.00 3. Paid to date (including 22): $264,902.39 4. Completed to date: $294,336.00 5. RETAINAGE BEING HELD: $29,433.60

 

DISCUSSION

1. 3.    TEXAS TOWNSHIP ROUTE 6 PUMP STATION 2. Dynamic Engineering letter dated February 15, 2012. 3. Moving of Route 6 Pump Station

 

1. 4.    YOUNG SEWER REDIRECTION 2. Additional fieldwork prior to PennDOT submission. 3. HOP Sketch submission. (Recommend for Approval/Signature)

 

1. 5.    DEP – CONSENT ORDER AND AGREEMENT / CORRECTIVE ACTION PLAN 2. Email from DEP – Requested letter from Authority Chairman. 3. Sample letter for Authority and Solicitor review.

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February 27, 2012

 

1. 6.    TERRACE AND GROVE STREET SEWER REPLACEMENT PROJECT –DESIGN PROPOSAL 2. Engineer’s opinion of Probable Construction Cost = $1,400,000 3. Design Proposal

                                    i.    Phase 1 – Preliminary Engineering (T&E)  = $24,100

1. Includes Cleaning and TV Subcontractor

                                  ii.    Phase 2 – Final Design (LS) = $49,400

                                 iii.    Phase 3 – Permits and Funding Applications (T&E) = $18,700

1. State Roads – HOP 2. NPDES for Stormwater 3. Borough Road Opening

                                 iv.    Phase 4 – Bidding Assistance (T&E) = $2,100

ON HOLD

1. 7.    TERRACE STREET SEWER MAIN EXTENSION PROJECT 2. Work to be completed: Final Restoration. 1. 8.    WHITE MILLS SPECIAL STUDY AREA 2. Await Revised Plan from  Bertsch Engineering 1. 9.    CHERRY HEIGHTS DEVELOPMENT PLAN REVIEW

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February 27, 2012

2. Await dedication.

10. CHERRY RIDGE PUMPSTATION UPGRADE

1. Completed- Await final payment application.

11. 2012 - I&I Work

1. 6 meters – 6 to 8 week time period; $25,500 -  Mr. Rehab

12. TEXAS TOWNSHIP ROUTE 6 PRIVATE SEWERS

1. Koberlein; List of deficiencies.

 

 

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