Charisma Business Apps in Cloud

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    Cloud Computing

    BUSINESS APPLICATIONS

    Simple | Intuitive | Flexible | Complete

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    Cloud ComputingCloud Computing Business solutions represent a new model for the use of hardware

    and software within a company. In this new formula, all servers, networks, applications

    and other elements related to data centers are made available to the IT departmentand end users through the Internet, in a way that enables them to acquire precisely

    the type and amount of computing services they need.

    Cloud computing differs radically from traditional outsourcing networks in which

    customers may not provide accurate management of their IT resources. In this system,

    customers are connected to 'cloud' services (e.g.: hardware maintenance) and

    business solutions (e.g.: domain-specific applications); the management is performed

    according to the volume of contracted services so that users dont actually perceive

    any difference between this regime and the traditional one (where business solutions

    are installed locally).

    Cloud Computing benefits

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    Clients IT resources are reduced: customers receive these benefits as

    Infrastructure purchasing, soon as possible;

    maintenance and upgrade are Software upgrade is performed

    performed by the provider regularly and automatically by the

    according to the system provider;

    requirements; 24/7 accessibility, internet

    Software back-up, update and connection required;

    user security are performed at Much easier to implement due to

    network level; the fact that it almost does notHuman resources no IT specialist require any software to be installed

    is required; in the clients location, there are no

    Data security is ensured by the licenses to be purchased, neither

    provider and is stipulated in the special hardware to support more

    contract; complex specifications;

    Improved control of system costs Well performing and cheaper

    and investments; security systems due to their

    Customers benefit from network standardization towards a large

    progress effect: once providers number of clients;

    gain more knowledge about Reduced implementation time;

    managers needs, new features are Reduced TCO.incorporated into regular service

    upgrades so that all network

    Unlike traditional applications that are installed on computers and servers in the

    customers location, the cloud computing provider owns the software and runs it in its

    data center while the client hires the solution on a monthly fee. Compared to a

    classical solution installed on the customers site, cloud IT solutions provide thefollowing advantages:

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    Solutions

    Procurement management

    Charisma eProcurement is designed (Requests For Proposal /

    specifically for the planning, execution, Quotation) or any other type of

    evaluation and improvement of requests;

    procurement, contracting and nRecording and comparing the

    renegotiation processes with various quotations posted directly by

    partners. It includes policies and suppliers or imported from

    practices to control costs and is used external sources;

    by the largest companies in Romania, nReviewing, selecting and

    in various activity fields and is perfectly approving the best offers;

    integrated with the rest of the modules nOpening bids on determined

    included in Charisma Cost Control. period, by inviting the suppliers

    with the best offers to compete

    Features: for the final selection;

    Quick access to the potential or nConcluding the contract with

    current suppliers by managing and the supplier.

    querying a database with partners; Provides complete information and

    Efficient management of history of suppliers, existing offers,

    procurement processes, covering signed contracts, invoices.

    the entire process, from the

    definition of a company's need to

    the contracting and actual

    fulfillment of the request (the

    approved expense request).

    Optimal platform for:

    nManagement of RFPs / RFQs

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    HR Document Management

    Charisma HR Document Management Provides integration with the

    Module ensures a comprehensive workflow existent in Charisma

    management of HR documents (time HCM;

    sheets, administrative documents, Unique location for document

    certificates, employee worksheets, storage (Document Center), which

    contracts, certifications and diplomas), allows various functionalities such

    being fully integrated with the existing as document saving, archiving,

    workflow of the company. retrieval, history, version control,

    The solution includes features such as reporting, adding and updating,

    document scanning, saving, archiving, access to documents according to

    change history, version control, the rights granted to users;

    reporting and levels of access Document history;

    definition by the system administrator Employee document history

    or approval of certain documents multiple filters and advanced

    already uploaded on the system. search criteria;

    Document location;

    Features: Library-type features.

    Provides management of digital

    versions of working documents, as

    well as other personnel

    documents;

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    Cost Control

    Charisma Cost Control decreases the are the expense budgets, order cards,

    financial risk by controlling the approval processes and flows for the

    expense budgets and by tracking the expense requests, the possibility to

    expense approval workflows, according query the internal inventory.

    to the established budget. The solutioneProcurement is designed specifically

    monitors the procurement processesfor the planning, execution, evaluation

    (RFP, RFQ, offer bids), increases theand improvement of procurement,

    efficiency of the offering and orderingcontracting and renegotiation

    process and the companys capabilityprocesses. It includes policies and

    to capitalize opportunities. Moreover,practices to control costs and is used

    Charisma Cost Control manages theby the largest companies in Romania,

    provider invoices' approval, as well as

    in various activity fields. The module isthe history of the contractualperfectly integrated with the rest of the

    relationships with the businesssolutions included in Charisma Cost

    partners.Control.

    The product consists of a suite ofSupplier Contract Management

    independent applications that aremodule tracks the lifecycle of any

    seamlessly integrated with Charismapurchasing contract, from its

    ERP, or any other resourcepreparation to its signing and

    management system.termination. Supplier Contract

    eExpense Request Approval module is Management module is an

    the best solution for tracking, indispensable component for

    controlling and increasing the supporting the strategies of companies

    efficiency of expenses in a company, running large purchasing projects,

    and is part of Charisma Cost Control becoming a requisite both due to its

    suite, which fully covers the internal features and integration capabilities.

    purchasing flow. The main tools used

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    Professional services

    Charisma Office Automation is a Charisma Office Automation comprises

    product dedicated to service providers, the following modules:

    which simplifies project tracking, Time & Expense Management

    increases the efficiency of the (efficient timesheet tracking);

    resources involved in their execution Project Management

    and maximizes the revenues of (tracking, planning and

    contracts. The solution streamlines and improvement of operational

    automates the invoicing and collection activities of projects);

    cycle based on the registered hours, Resource Management

    manages the interest documents and (resource planning and

    provides support for the decision- management);

    making process based on metrics and Contract Management

    performance indicators. (recording and management of

    By using SharePoint principles and contracts with clients and

    using the most advanced technologies partners);

    from Microsoft, Charisma Office Financial Management

    Automation provides a collaborative (financial management of

    work environment where all operations of projects);

    employees have access to consistent Office Analysis

    information stored in secure (advanced reporting system).

    databases, based on specific access

    rights that are predefined for user

    roles or groups they belong to.

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    Workflow management

    Charisma Workflow enables Provides decisional support by

    organizations of any size to quickly implementing execution stages,

    build complex processes whether by conditioning and time restrictions

    accessing a Web browser or the users assigned to the execution;

    back-office system. At the same time, Includes task management that

    the solution enables defining and helps users (actors) interact with

    automating the business processes, the workflow at a certain moment,

    reviewing the task flows and including the owner, the generating

    automating the tasks related to flow, the documents attached, the

    Charisma ERP modules. actions and entities affected, the

    priority and status (stand-by,

    Features: working, finished, cancelled). All

    Creates new flows through visual actions performed by users can be

    configuration, eliminates the need managed through checklists;

    for additional developments and Automatically notifieseach actor

    responds to a broad spectrum of within the flow regarding the steps

    business needs; that were not performed or those

    Completely manages all the that are to be performed;

    elements included in the Automates the usual business

    configuration process - users, user processes and afferent tasks;

    groups, entities (documents and Provides an updated, real-time

    tasks), inputs and outputs, image of the tasks within the

    interaction and control methods workflow, as well as the execution

    etc.; plan;

    Efficiently manages bottlenecks, Ensures user and security

    including delegating and error mechanism management; it also

    handling, ensuring the continuity includes the delegation and the

    and proper system functioning; transfer of responsibilities and

    Defines independent workflows rights;

    specific to any task type within the Generates a detailed report at

    organization; Generates workflows company level;

    in hours and days; Measures the performance of a

    Manages and tracks the evolution flow or a certain task through

    of To-Do lists by users (actors) or expandable indicators, used in

    user groups; Includes a multi-user various statistics and reports.

    approval feature for various

    workflow tasks;

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    PolandPoland

    RomaniaRomaniaBulgariaBulgaria

    GreeceGreece

    Czech RepCzech Rep

    HungaryHungary

    AlbaniaAlbania

    AustriaAustria

    UnitedKingdomUnitedKingdomGermanyGermany

    Russia

    Ukraine

    Moldova

    Serbia

    Slovakia

    TurkeyTurkey

    SenegalSenegal

    QatarQatarSaudi Arabia

    UAE

    BelgiumBelgium

    FranceFrance

    ItalyItaly

    SwedenSweden

    SpainSpain

    Estonia

    USAUSA

    TotalSoft Implementations

    Planned Subsidiaries

    Active Subsidiaries

    TotalSoft Headquarters

    TotalSoft Headquarte rs,Global City Business Park 10 Bucharest - Nord Street

    thBuilding O2, 8 Floor,

    P: +4021 335 17 09

    E: office@totalsoft.ro

    W: www.totalsoft.ro, www.charisma.ro

    Voluntari, llfov,Romnia

    Austria | Greece | Bulgaria | Qatar

    T

    otalSoft2012