CHRTAS – Training Coordinators Starting Point for Training Coordinators

CHRTAS – Training Coordinators

Starting Point for Training Coordinators

View

Supervisor Pending

Applications

CHRTAS – Training Coordinators

Click “View Supervisor Pending Applications” to resend email to Supervisor.

Supervisor Pending Applications Query

Select a Training Type. If you select Civilian Education System (CES),the display will refresh to show what appears on the next slide.


Looking for somebody specific, just enter their last name. Recommendyou limit the “Supervisor Pending Applications” query to one Course

at a time.


Select the CES Course, select your Organization/Command, and then click “Search”.

Query Results – CES Basic

The query results list all Supervisor Pending Applications for AMCApplicants or CES Basic for FY08 and 09 classes.


Page 1 of the results for all Basic Course Pending Supervisor Applications.Click on the Student’s name to open their Application.

Application Opened for Review


Clicking on the FY or School Code allows you to open up theemail notification that can be resent to the Supervisor.

Resend Email to Supervisor

This allows the Training Coordinator to resend the email to theSupervisor, that was originally sent when his/her subordinate

submitted their training application.

This is an example of comments added to the start of the email. You may add additional comments anywhere in the email that will be

sent to the Supervisor.



Steps 1, 2, 3, and 4 in the email above are the most important partof the email the Supervisor is sent. It requires the Supervisor to read and follow each of these steps. Only then will they be able

to access the Application to review and approve.

Supervisor Pending ApplicationsIf the Supervisor has not approved or disapproved theirsubordinate’s CES Training Application within 7 calendardays after it has been submitted, the following takes place-

• CHRTAS automatically sends an email to the Supervisorremaining them that the Application is still pending. The same email provides them with the instructions that wereprovided in the original email.• At the same time, CHRTAS sends an email to the Applicant. In addition to advising them their Supervisor hasbeen advised, they are asked to review the Supervisoremail address entered in their profile. Instructions on howto correct are also provided in that email.• If the application is still Supervisor pending 14, 21, and28 days after it was submitted, the same emails are sentto the Supervisor and Applicant.• At this time the System does not automatically cancelSupervisor Pending Applications.

Applicant’s

Resending

Email to Supervisor

Applicants– Resend Approval Request Email

Before Applicant resends the email to his/her Supervisor, theyshould ensure they have correctly entered their Supervisor’s email address in their CHRTAS Profile. To do this, they can

click on “Nominating Supervisor”. This will open a new email andshow the Supervisor email address entered in their profile.

Resend Approval Email to Supervisor

Reviewing Supervisor Email Address

Is this your Supervisor’s correct email address?Once you have decided if this email address is correct or incorrect, you can close this email

without sending it.

[email protected]

Applicant’s CHRTAS Profile

If Supervisor email address is incorrect, applicant needsto access their CHRTAS Profile and go to the bottom of

their profile to the “Nominating Supervisor’s Contact Info:”section and correct their Supervisor’s email address. After

the correction has been made, they must click “Create/UpdateCHRTAS Record”. After they have updated their profile, they Should return to “Resend Approval Request Email”.

CES

Course/Equivalency

Credit

CES Course Credit Guidance

This information is available on CHRTAS to the generalpublic. Logon (CAC, etc.) is not required to access.

Email Sent to Individuals GrantedCourse Credit by TRADOC/G-3

Wording/content reflected in email above?Send Courtesy Copy (Cc) to Training Coordinators?

This email gets sent after Course Credit is postedin ATRRS by G-3 CLD.

CES Course Credit Guidance

This information is available on CHRTAS after user logons (CAC, etc.).

CES Course CreditContinuation of Previous Screen

Click on Course Number/Title and theG-3 CES Course Credit MFR will appear

as a printable PDF document.

He was send individual emails, one foreach CES Course Credit he was granted.

G-3 CES Course Credit MFR

This Course Credit also appears on the individual’s Training History in AKO.

FY08- Average number posted in ATRRS each week is ’17’.

Review CES

Training Requirements

and

Print dL Certificate

Review CES Training Requirements

CES DL Certificate

Date shown on Certificate is the same date thatappears on the “CES Training Course

Requirements” screen.

Training Coordinators –

Reviewing Pending

Training Applications

Training Coordinator- ReviewingPending Applications

Click “ATRRS Training History” to review theApplicant’s training history (‘RS’ Function).

ATRRS Training History


Click “View Quotas” to view how many quotas have beenallocated in this class and to whom. In addition, “View Quotas” will identify the number of reservations and/or

waits you have made in this class. Additionally, you canuse “View Quotas” to determine if the Class is full.

View Class Quotas


Click “View Entire Schedule” to view all the future scheduledclasses for this Course. If classes are scheduled over a 2 FYperiod, it will show classes for both FYs. This option has a lotof value, if class applicant applied for is already full. Opening

the entire future schedule allows you to place applicantin a different class.

Opening Display for Entire Schedule

Locations Course is taught, TDY cost estimates, method of travel,Class full (Yes or No), and date next class starts. By clicking theicon on the far right of each Class Location record, you will have

visibly of all the future classes.

Click on a TDY Cost estimate and you will get a displaythat shows how the cost estimates were calculated.

Click Here

Reviewing How the Cost EstimatesWere Calculated

Click Here

Reviewing All Ft Leavenworth Classes

Click the “S” to switch the Class number on the Applicant’s applicationFrom “Class 007” to “Class 006”.

Applicant Applied for Class 007,But Was Switched(S) to Class 006

You have changed the Class Number on the Application, butmaybe now you want to change it back to the original Class

Number- Click “Reset Values”.

Reset Class Number Back tothe Original Value

When Can An Applicant Apply forCES Phase 2 Classes?

1. If according to ATRRS they have not completed Phase 1 (dL)- They will be able to apply for Phase 2 classes starting 120 or more days in the future.

2. If they complete Phase 1 (dL) and the completion date recorded in ATRRS is less than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 30 or more days in the future.

3. If they complete Phase 1 (dL) and the completion date recorded in ATRRS is greater than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 60 or more days in the future.

Documents

CHRTAS – Training Coordinators Starting Point for Training Coordinators