CIHR Information Session Thursday, January 13, 2011

MDCL 3020 1-4 pm

    AGENDA1:00 pm Welcome—Introduction – Dr. S.M. Collins, Assoc. Dean Research

1:20  e-Approval for CIHR Operating Grants Competitions – Lisa  Hodge, Sr. Advisor, CIHR

1:45 Coffee Break – light snacks and refreshments

2:00 Tips on Grant Writing – Gerry Wright

2:45 Q&A - CIHR Panelists Open dialogue – past/present grantees &Peer Review Committee Members* 6 panelists: Stephanie Atkinson- Clinical Investigation A

Mohit BhandariLori Burrows- Microbiology & Infectious Dis.Warren Foster- Clinical Investigation A Suleiman Igdoura- GeneticsColin Nurse

3:50 Closing Remarks—W. Hollinshead, Manager HRS

*a list of CIHR Peer Review Committee Members from the last three years is available upon request ; review past and present CIHR Peer Review Members at the CIHR website http://www.cihr-irsc.gc.ca/e/40999.html

McMaster University 2011 CIHR Information Session

INTRODUCTION

•Lisa Hodge, Sr. Grants Advisor, CIHRhodgel@mcmaster.ca ext 26367

•Highlights of Materials to be presented:

Updates-Admin, Policy, Process e-Approval-on Research NET What do you need to do?

-process changes-non-FHS faculty

What HRS/ROADS needs from applicant

CIHR UPDATES- Administrative Changes

ADMIN Changes:

• ALL Research NET -application are ALL now submitted online

• Signature pages -eliminated signatures for NPI(electronic signature is your

consent)-no institutional signatures for co-

app' s-signatures pages no longer sent to

CIHR(must be uploaded as pdf to

application)

• NEW 2011! Online Deadline change-ALL Research NET submissions DUE online by 8:00 PM

EST

NOTE: e-Approval— online tool used for Operating Grants only

POLICY Changes:

•Equipment-definition; not funded through Operating Grantshttp://www.cihr-irsc.gc.ca/e/39922.html

•Acceptable Attachment Format-dictates format of ALL uploaded pdf documents http://www.cihr-irsc.gc.ca/e/29300.html

•Research Outputs Policyhttp://www.cihr-irsc.gc.ca/e/32005.html

Open access via Pub Med Canada McMaster repositoryhttp://www.cihr.ca/e/40685.html Neera Bhatnagar, Reference Librarian

bhatnag@mcmaster.ca

•Zero Tolerance

CIHR UPDATES-Policy Changes

Equipment (or Materials and Supplies?)

“Definition of Equipment”http://www.cihr-irsc.gc.ca/e/39922.html

Effective August 1, 2009. "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“

ALL 3 conditions must be met for an item to be considered equipment:nonexpendable tangible property; and, useful life of more than 1 year; and, a cost of $2,000 or more.

To be considered materials or supplies an item must meet only 1 of the following:expendable tangible property; or, useful life of 1 year or less; or, a cost of less than $2,000.

For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year.

“Definition of Equipment”http://www.cihr-irsc.gc.ca/e/39922.html

Effective August 1, 2009. "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“

ALL 3 conditions must be met for an item to be considered equipment:nonexpendable tangible property; and, useful life of more than 1 year; and, a cost of $2,000 or more.

To be considered materials or supplies an item must meet only 1 of the following:expendable tangible property; or, useful life of 1 year or less; or, a cost of less than $2,000.

For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year.

CIHR Policy on Access to Research Outputs

New requirements for recipients of grants awarded after Jan. 1, 2008:

1. All research papers funded by CIHR must be freely accessible through the publisher’s website or an online repository within six months of publication

2. Grant recipients must deposit biomolecular data (e.g. gene sequences, protein interactions) into the appropriate public database immediately upon publication of research results ; retain original data sets for a minimum of five years

3. Eligible “other” expense—dissemination costs in application budgets4. Acknowledge CIHR funding reference number (FRN) in peer-reviewed publications

News on PubMed Canada http://www.cihr.ca/e/40685.html

Open Access Policy: http://www.cihr-irsc.gc.ca/e/32005.html

Neera Bhatnagar, Reference Librarian, bhatnag@mcmaster.ca ext 23775

Research Outputs

Zero Tolerance

Incomplete applications will be withdrawn

Eligible institutions—HHSC has no signing authority

Eligible Applicants and CO-PI’s-staff/trainees

Missing signatures—sig’s still required; not sent in paper form by mail to CIHR—must upload pdf file

Updated “validated” Common CV required

What we know so far:

What we don’t know yet?

Call Lisa Hodge ext 26367 for clarification

PROCESS Changes:

• RCT included in Operating grants competition-same deadlines but some differences in format

• e-Approval— online tool used for Operating Grants only

• NEW 2011! Online Deadline change-ALL Research NET submissions DUE online by 8:00 PM

EST

CIHR UPDATES-Process Changes

RCT included in Operating grants

Outline stage of RCT was eliminated to streamline process for Clinical Trials-get $$$ to researchers faster and reduce administration and paperwork

Since Fall 2009 Operating grants include RCT applicantshttp://www.cihr.ca/e/39473.html-if the budget requested is ≥ $250,000 in any project year researchers must apply to the

RCT peer review committee;

-if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee

some specific Heading requirements for application if submitting to RCT

Outline stage of RCT was eliminated to streamline process for Clinical Trials-get $$$ to researchers faster and reduce administration and paperwork

Since Fall 2009 Operating grants include RCT applicantshttp://www.cihr.ca/e/39473.html-if the budget requested is ≥ $250,000 in any project year researchers must apply to the

RCT peer review committee;

-if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee

some specific Heading requirements for application if submitting to RCT

e-Approval and Research NET

What it is

How it works

Who you are “submitting” to

Changes to signature process via HRS

How it affects non-FHS faculty

What it is

How it works

Who you are “submitting” to

Changes to signature process via HRS

How it affects non-FHS faculty

ALL institutions are on e-Approval since Fall 2009 Operating grants competitionALL institutions are on e-Approval since Fall 2009 Operating grants competition

Timeline for CIHR Operating GrantFebruary 1, 2011

Registration* deadline for Research NET by 8:00 pm EST

February 2e-mail receipt of HRS Internal deadline for Application review

February 2Arrange Mandatory (not mandatory for non-FHS faculty) Peer Review

February 21HRS Deadline for INTERNAL review; Hit ‘SUBMIT ’ ;Paperwork due

February 26Last day –for HRS to review and return online applications to Research NET

March 1—FINAL DeadlineHit ‘SUBMIT’ 4:00pm EST** ; completed sig. pg’s uploaded as pdf file to online submission

July 1 CIHR Announcement of OOG competition results

* If you do not Register, you can NOT submit a full Application **NOTE: CIHR has a new deadline of 8:00 pm EST—no longer midnight!!!

Allow 10-14 days to complete the Peer Review process

Allow 10-14 days to complete the Peer Review process

Registration on Research NET:http://www.cihr-irsc.gc.ca/e/39633.html

Registration is mandatory if you are planning on submitting a full Application

-Registration requires a CIHR PIN; new applicants must request a PIN

-Registration signals the work flow process between institution and CIHR

All information provided to CIHR at registration can be revised in the full applicationExcept:

 Name of Nominated Principal Applicant •Project Title•Chosen Peer Review Committee

Step-by Step e-Approval: Registration to Application stage

Registration on Research NET starts the e-Approval process

Yellow highlighting indicates where action or attention is requiredYellow highlighting indicates where action or attention is required

NEW! CIHR Deadline time change

Effective January 2011 for ALL Research NET submissionsEffective January 2011 for ALL Research NET submissions

16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline

Midnight is NO LONGER the FINAL deadline for CIHR online submissions

If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition

16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline

Midnight is NO LONGER the FINAL deadline for CIHR online submissions

If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition

Mandatory Peer Review (FHS only)*:Mandatory Peer Review (FHS only)*:

Peer Review Feedback Form (PRF)

Peer Review Facilitator arranges Peer Review sign off required, by internal deadline, prior to HRS review institutional signature not possible without it

PRF and Health Research Services (HRS)

**receipt of PRF from researcher signals HRS online review of Application:-email, hand delivered, or faxed signed PRF

*Non-FHS are exempt but may arrange peer review through ROADS office-contact Catherine Ahern, Sr. Advisor, aherncm@mcmaster.ca or ext. 21581

Get started on Peer Review!

**review begins when signed PRF and signed HRS Checklist are received AND applicant CONCURRENTLY hits “SUBMIT” on Research NET

Peer Review Facilitator Contacts

DEPARTMENT CONTACT e-mail tel EX ADMIN Admin e-mail Admin tel

ANESTHESIA PAUL, James james_paul@sympatico.ca 46698 Bonnie Hugill hugillb@mcmaster.ca 75171BIOCHEMISTRY Burrows, Lori burrowl@mcmaster.ca 22029 Lorraine Curtis lcurtis@mcmaster.ca 22743C E & B SCHUNEMANN, Holger schuneh@mcmaster.ca 24931 Noel Fraser noel.fraser@mcmaster.ca 23331FAMILY MEDICINE*HOWARD, Michelle mhoward@mcmaster.ca 28503 Anita Di Loreto dilora@mcmaster.ca 28509

MEDICINE WEITZ, Jeff weitzj@mcmaster.ca 574-8550 Annette Rosati rosatia@mcmaster.ca 76389OBGYN HUTTON, Eileen huttone@mcmaster.ca 26654 Bev Pindar-Donick pindon@mcmaster.ca 76899

ONCOLOGY WHELAN, Tim tim.whelan@jcc.hhsc.ca387-9711

x64501Anne Snider anne.snider@jcc.hhsc.ca 28658

PATHOLOGY ROSENTHAL, Ken rosenthl@mcmaster.ca 22375 Nancy Balfoort balfoort@mcmaster.ca 76334PEDIATRICS Atkinson, Stephanie satkins@mcmaster.ca 75644 Elizabeth Almeida almeide@mcmaster.ca 75644

PSYCHIATRY CHRISTENSEN, Bruce bruce.christensen@mcmaster.ca522-1155

x36239 Marilyn Dakers-Haywarddakers@mcmaster.ca905-522-1155

x36255

RADIOLOGY KOFF, David dkoff@mcmaster.ca 43940 Sue Gaudet gaudets@hhsc.ca 75298NURSING SWORD, Wendy sword@mcmaster.ca 22307 Doris Hutchison hutchiso@mcmaster.ca 28469REHAB SCIENCE MacDERMID, Joy macderj@mcmaster.ca 22524 Nancy Plews plewsn@mcmaster.ca 22136

SURGERY BAIN, Jamie bainj@hhsc.ca 73222 Clare Mitchell mitchc@mcmaster.ca905-522-1155

x35239

For Faculty of Health Sciences Applicants ONLY

Non-FHS Faculty requirements

For non-FHS applicants, please submit:•a draft of entire application-including budget and budget justification•a ROADS or faculty signature Form signed by Department Chair and Faculty Dean

•the signature page of the Research NET application form to:

Catherine Ahern, Senior Advisor, Research Office for Administration, Development & Support (ROADS), aherncm@mcmaster.ca or ext. 21581, by February 18, 2011.

Please contact Catherine if you have any questions or concerns regarding the institutional signature process.

NOTE: ALL Faculty must hit “SUBMIT” online for the INTERNAL deadline of February 21, 2011 4:00 PM EST set on Research NET

--Internal review cannot proceed without paperwork received and signature pages cannot be returned prior to meeting the internal deadline submission requirement--

Please contact Lisa Hodge in HRS if you have any questions or concerns regarding program eligibility or application requirements.

 

HRS Internal Review Deadline: Feb 21st

Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS

Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork

Set by HRS (Health Research Services-formerly CSD)

FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed

Allows enough time to revise and “tweak” before FINAL submission deadline

Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate e-mail with comments/suggestions will be sent to the applicant

Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS

Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork

Set by HRS (Health Research Services-formerly CSD)

FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed

Allows enough time to revise and “tweak” before FINAL submission deadline

Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate e-mail with comments/suggestions will be sent to the applicant

INTERNAL Review Deadline is set on Research NET by HRS

Internal Review: Common Issue (to Avoid)

Format

Budget

Eligibility

Signature pages

Missing the INTERNAL review deadline

Format

Budget

Eligibility

Signature pages

Missing the INTERNAL review deadline

Summary of Process Changes

Please keep in mind that is a relatively new process; process will need to flex

Planning is required

-Research NET Registration stage starts the process-Peer Review must be complete prior to HRS review -signed PRF delivered to HRS will solicit review process-ALL applicants are subject to INTERNAL review

Review is online via Research NET

-HRS can review at Application stage (viewing only)-online but cannot alter your application-submissions via Research NET are to McMaster (HRS)-submission via Research NET is confirmed by e-mail -new deadlines are set/re-set by HRS with e-Approval finalized by HRS via Research NET online tool

REQUIRED PAPERWORK:  What HRS needs from ALL applicants by the INTERNAL DEADLINE

Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review

AND

Paperwork required for HRS/ROADS institutional sign off:

•Signed signature Form or HRS Checklist - http://www.fhs.mcmaster.ca/csd/forms.htm(depending on faculty; non-FHS do not require HRS Checklist)

•signed PRF Form (FHS Faculty only)**•Signature page 1 – Routing Slip•Signature page – TO BE SIGNED BY INSTITUTION (leave blank)•Biohazard or any other ethics clearances ready at time of application

Once all of these materials are received, e-Approval is possible

Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review

AND

Paperwork required for HRS/ROADS institutional sign off:

•Signed signature Form or HRS Checklist - http://www.fhs.mcmaster.ca/csd/forms.htm(depending on faculty; non-FHS do not require HRS Checklist)

•signed PRF Form (FHS Faculty only)**•Signature page 1 – Routing Slip•Signature page – TO BE SIGNED BY INSTITUTION (leave blank)•Biohazard or any other ethics clearances ready at time of application

Once all of these materials are received, e-Approval is possible

* PRF Form is not required for non-FHS faculty

WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline

Signature Form/Checklist for non-FHS may vary slightly by faculty

Current funding opportunities http://www.researchnet-recherchenet.ca/rnr16/search.do?

fodAgency=CIHR&fodLanguage=E&all=1&search=true&org=CIHR&sort=program&masterList=true&view=currentOpps

Grants and Awards Guide http://www.irsc.gc.ca/e/805.html

Visit us often at www.cihr.ca

For further assistance contact Lisa Hodge hodgel@mcmaster.ca at ext. 26367

Helpful CIHR Links

These materials are available at http://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.html