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Circle K International Convention General Information Packet
June 26-30, 2013 | Vancouver, British Columbia
Information in this packet is correct as of November 19, 2012
www.circlek.org/convention
Contact Information CKI TeamGeneral sessions, elections and proposed bylaw amendments:Chris [email protected], ext 258 Workshops, awards and contests:Maria [email protected], ext 123 Convention TeamRegistration:Cathy [email protected], ext 167 Hotel and housing, meeting space and host committee:Stacey Burmeister [email protected], ext 134
Registration Convention registration processRegistration will open for convention on January 7. Registration is online using the registration link that will be posted on the CKI convention website: www.circlek.org/convention. In order to be processed, registrations for the CKI convention must be complete and received with full payment. Attendees will be directed to PayPal to submit credit card payment upon the completion of the registration form. Credit card payment is the preferred method of payment but checks will be accepted if necessary. Registration information and cancellation policy:
● Registrations will not be processed until full payment has been received. Registration and payment information must be received by April 1, 2013, to receive the early bird discount rate.
● If you plan to attend both LSSP and CKI convention, you must complete registration forms for both events.
● All registration cancellations must be made in writing by the registrant to Kiwanis International by letter, fax, or email by May 15, 2013.
● Registration cancellations received by May 15, 2013, will received a full refund less a processing fee of US$25. No refunds will be issued for registration cancellations after May 15, 2013.
● Refunds will be issued to the payee within 30 days of the close of convention. As always, we are willing to help our attendees register and handle any problems that may arise. Please have any questions or concerns directed to Member Services at Kiwanis extension 411. Registration fees and deadlinesUS$185 Early bird registration deadline (through April 1) US$225 Regular registration (April 2- May 15)US$250 Late/on-site registration* (After May 15) The registration fee for CKI members includes the Leadership Luncheon on Thursday and Honors Breakfast on Saturday. Administrators and advisors must register for the Kiwanis convention and purchase a ticket for the Leadership Luncheon. Administrators are included in the CKI Honors Breakfast on Saturday. *Souvenirs and other conference materials will be distributed as supplies last for late and on-site registrations.
Registration{CONTINUED}
Charter Club President policyCircle K Clubs chartered after April 1, 2012, are eligible for one free convention registration for their charter club president (or his or her designee). Those charter club presidents taking advantage of this discount MUST register by the April 1 early bird deadline to receive the discount. As well, prior to registering, you must be approved by the CKI director. Send an email with the name of the person attending the convention and your club name to [email protected] for approval. Please note: Some clubs chartered after April 1, 2012 and prior to last year’s convention used their reduced registration for the 2012 convention and are not eligible for a second year reduced registration fee.
Hotel Information LocationThe Westin Bayshore, Vancouver1601 Bayshore DriveVancouver, BC V6G 2V4Local: 604.682.3377Toll free: 1.888.627.8634http://www.westinbayshore.com/ Rate informationThe convention rate for a sleeping room is CAN$189 plus 15.74% tax per room, per night. Tax rates are subject to change. The current cost for an overnight room is CAN$218.75, per night. Reservation processAll CKI convention attendees are required to stay at the Westin Bayshore, Vancouver Hotel. Attendees are responsible for making their own sleeping room reservations directly with the hotel. Attendees are also responsible for paying for their own hotel room, taxes, and incidental charges. The deadline for attendees to make hotel reservations with the hotel is 2:00 PM PDT on June 03, 2013. For hotel reservations, please call 1-888-627-8634 or book your room online (a link will be available when registration opens for the international convention). To get the most out of your convention experience, we suggest you plan to arrive on Wednesday, June 26, and depart on Sunday, June 30, 2013. Up to four people may share a room at the convention rate. Roommates should plan to arrive and depart on the same day. If you arrive earlier or stay later, you will pay a higher share of the room rate, based on room occupancy each night. CKI will not match roommates. Check with your district leaders if you need roommate assistance. Check-in time is 4:00 p.m. and check-out time is 12:00 p.m. Hotel highlights
● Complimentary guestroom internet● 15% food and beverage discount card upon check-in at Westin Bayshore outlets
(Currents, Seawall Bar & Grill and Starbucks).
Airport Transportation
Traveling to VancouverDiscover Vancouver, British Columbia! Western Canada's largest metropolis is eager to welcome you, so consult the Tourism Vancouver website, check out these travel tips and take your pick: there is something for everyone. Traveling to downtown Vancouver from the airport is fast and easy: Beyond a taxi ride, consider using the Canada Line, a safe and affordable public transportation option. Follow Canada Line signs at the airport. Consult the Kiwanis hotel map, complete with Canada line stops. Remember to apply for a passport and/or visa early depending on which country you are from, and check with your cell phone provider about phone rates and special calling plans when calling from Canada. Download this free WiFi Vancouver App to find a cafe or restaurant with a free WiFi hotspot. View this video of journalist Tom Brokaw on Canada to find out more about our host country in 2013. Transportation from airportYou can find the information about ground transportation on the Vancouver International Aiport’s website (http://www.yvr.ca/en/getting-to-from-yvr.aspx) The CKI Board will be in Vancouver January 31-February 3. After this date and based on their experiences with airport travel, this section will be updated to reflect their best options found to get to the Westin Hotel.
Convention Highlights ElectionsThe 2012-13 International Officer Candidate packet is currently being revised to reflect date changes. The board will make final changes at its February board meeting and the document will be disseminated to all governors and administrators as well as posted to the website. Meet the Candidates:Candidates for the 2013-14 Circle K International Board.(Campaign literature of declared candidates will be posted online on or before April 25, 2013) WorkshopsThis year we will be offering a wide variety of workshops that fall into the categories of service, leadership, and fellowship. See “Workshop Highlights” section in this document. Convention CommitteesInitial committees will be formed at the Governors and Administrators Training Conference as in previous years. The initial committee meetings will take place on Wednesday. Time and location will be announced at a later date. Conventions committees include:
● Credentials committee● Sergeant at Arms committee● Resolutions committee● Election committee● Awards committee● Workshops committee
Administrators MeetingAgain this year, we will host an administrators meeting during the convention.
Large Scale Service Project{JUNE 23-26, 2013}
Registration ProcessUS$100 Early bird registration deadline (through April 1) US$140 Regular registration (April 2- May 15)US$180 Late/on-site registration* (After May 15) The registration fee for LSSP participants includes a t-shirt, souvenirs, breakfast on Monday and Tuesday, lunch on Monday and Tuesday, and transportation to and from project sites. *Souvenirs and other materials will be distributed as supplies last for late and on-site registrations. Registration ProcessRegistration will open for LSSP on January 7. Registration is online using the registration link that will be posted on the CKI convention website: www.circlek.org/lssp. The registration process is the same as convention registration with a separate online registration for LSSP. Please refer to the convention registration section of this document for more information. Housing ReservationsHousing reservations will need to be made by the attendees. Reservations will be made in the same way for LSSP as they will for convention. Please see hotel information section in this document. ProjectsThe LSSP committee is still finalizing service projects for this year. PromotionUse the highlight videos below to sell the 2013 LSSP. Have a member or two from your district who attended the New Orleans event talk about the benefits of doing service for the host city of our convention.
● 2011 Virginia Beach LSSP video on YouTube.● 2012 New Orleans LSSP video (coming soon)
In 2012, 173 people came to New Orleans to do community service prior to the convention. These members did more than 4,300 hours of service to the New Orleans Community.
LSSP and Convention Schedules LSSP schedule-at-a-glanceBelow is schedule-at-a-glance for this year’s Large Scale Service Project. Detailed schedules will be released in early 2013.
Sunday, June 23● Registration● In-house service
projects
Monday, June 24● Full day of
community service
● Fellowship Night
Tuesday, June 25● Full day of
community service
● Fellowship Night
Wednesday, June 26● Fellowship Day● Closing session
ICON schedule-at-a-glanceBelow is schedule-at-a-glance for this year’s CKI convention. Detailed schedules will be released in early 2013.
Wednesday, June 26● Registration and delegate certification● Resolution submission● Contest drop off and sign-up● Candidate and caucus information
meeting● Convention committees initial meetings● International Council● Service Fair and opening reception in
exhibit hall● CKI opening session and meet the
international candidates
Thursday, June 27● Kiwanis convention opening session● Leadership Luncheon● Workshops● Administrators meeting● Contest judging (club awards, oratory,
talent show auditions)● Service general session● District dinners● Late night entertainment
Friday, June 28● Walk for the Global Campaign for
Children benefiting The Eliminate Project● Delegate certification ● Caucus round 1 (may move to Thursday)● House of Delegates 1● Workshops● Caucus round 2● House of Delegates 2
Saturday, June 29● Honors breakfast● Workshops● Kiwanis closing session● CKI closing session● Farewell dance
Workshop Highlights This year we will be offering a wide variety of workshops that fall into the categories of service, leadership, and fellowship. The wide range of workshops include: a discussion about the book The Student Leadership Guide by Brendon Burchard*, hands on service workshops, a workshop for all club board positions, and hearing from your peers about what they are doing to support The Eliminate Project. *If you wish to participate in the book discussion, please read the book before attending convention. You will want to get the 4th edition of The Student Leadership Guide by Brendon Burchard. There will be additional workshops based off of this book that do not require previous reading.AMAZON: http://www.amazon.com/Student-Leadership-Guide-Brendon-Burchard/dp/1600374921BETTER WORLD BOOKS: http://www.betterworldbooks.com/9781600374920-id-9781600374920.aspx
Service Workshops● Amazing Service● The Eliminate Project● UNICEF● Bring Awareness to
premature birth with the March of Dimes
● Fundraising Through Service
● “The Student Leadership Guide” Book Review
● Big Service in a Big Way● Service Project
Roundtable ● Service Power Hour
(dream catchers)● Service Power Hour
(friendship bracelet kits)● Service Power Hour
(TBD)● E6 Framework: Envision &
Enlist● E6 Framework: Embody &
Empower● E6 Framework: Evaluate &
Encourage
Leadership Workshops● Club Leadership
Education● Circle of Leaders● Two-Year Schools: How
CKI looks to You● “I’m just a Member”● Plan for Success● Club Presidents● Lieutenant Governors● Club Secretaries● Committee Chairs● Club Treasurers● Club Vice Presidents● Transition from student to
professional● Get that Interview● Ace that Interview● Leadership Institute
sponsored by the US Army
Fellowship Workshops● Guy Talk● Girl Talk● The Key to Key Club● Get into Action with
Aktion Club● Working with Kiwanians● Kids will be (K)Kids● Marketing and Beyond● The US Army’s Guide to
Health and Wellness● Building up Builders Club● Recruit it Real Good● Making the Most out of
your Faculty Advisor● Social Media
Speakers and Entertainment
Kiwanis Opening SessionJohn O'Leary is proof of the power of the human spirit. As a nine-year-old boy, John was burned on 100% of his body and given less than one percent to survive. He endured months in the hospital, years in therapy, dozens of surgeries, and lost all his fingers to amputation. Despite the odds, he not only survived - but thrived. John is a college graduate, business owner, hospital chaplain, international speaker, husband and father. His presentations have been described as “captivating, amazing and life-changing.” With emotional story-telling and great humor, John challenges and empowers every audience to dream again, re-ignite their passion and take positive action. Leadership LuncheonIn 1987, Rick Hansen wheeled through 34 countries in 26 months to raise awareness for people with disabilities. His inspiration continues today. In fact, the US$26 million raised during his original tour has grown to US$245 million in direct investments. Those funds have produced accomplishments ranging from the Blusson Spinal Cord Centre to a foundation, web-based accessibility ratings map, school program and more that are named for Rick. In May 2012, the Rick Hansen 25th Anniversary Relay finished retracing the Canadian segment of his original tour—this time with the participation of 7,000 people inspired by Rick’s determination to see a healthier and more inclusive world. Thursday late night entertainmentMore information coming soon! CKI Honors BreakfastHear from the CKI outstanding alumni award recipient and the humanitarian award winner during this special recognition ceremony. Kiwanis Closing SessionRenowned recording artist Sarah McLachlan will be honored at the Kiwanis convention’s closing session. She will accept the World Service Medal for her work in music education. Then she will address the audience and sing. Circle K members will be able to attend the closing session of the Kiwanis International Convention. Until you meet her on stage, visit her on iTunes. CKI Closing SessionMore information coming soon!
Vancouver Attractions It’s one of the world’s most beautiful cities. It’s multicultural. It’s young. It’s eco-friendly. It’s cutting edge. And it’s waiting for you. The Circle K International convention and Large Scale Service Project will take place in June 2013. So this is a good time to start discovering more about your host city. Spectacular by natureVancouver’s natural beauty was showcased on televisions around the world during the 2010 Olympic and Paralympic Winter Games. From the Vancouver Convention Centre, you’ll be able to see some of that beauty: the skyscrapers of downtown Vancouver, the waters of Coal Harbour and the mountains of North Vancouver, a favorite with skiers. Outdoorsy? Check out Grouse Mountain, where you can soar up to 80 kilometers an hour (or about 50 miles an hour, if you don’t use the metric system) on a zipline through the mountain’s forests. If you’re less adventurous, grab some friends and take a walk through “the West Coast rainforest” of Stanley Park to see Vancouver’s abundant wildlife. Melting PotDid you know that Chinese—not French—is the second most common mother-tongue language in Vancouver? Multicultural residents have added Punjabi, German, Italian, Spanish and Tagalog to the city’s list of commonly spoken languages. But the residents’ multicultural influences go beyond language. Vancouver’s Chinatown—the third largest in North America—hosts festivals, parades and the outdoor Night Market, where you can buy Chinese cuisine. Main Street’s six-block Punjabi Market celebrates Indian-Pakistani culture, and Commercial Drive is home to numerous Italian coffee shops. City SightsVancouver has 12 distinct neighborhoods, each with its own flair. Read up about each neighborhood and find one—or more—that fits your style and interests. If you’re planning to shop, try Robson Street for its independent boutiques. Love architecture? Head southeast of the convention centre to Gastown, Vancouver’s oldest neighborhood, for Victorian-era buildings-turned-shops and the area’s famous steam clock. Food truck havenWithin walking distance from convention activities, you can get a quick—and cheap!—bite to eat from Vancouver’s food trucks. And you’ve got options—with seven food trucks in the downtown Vancouver area alone, you can eat what’s seasonally appropriate (Re-Up BBQ’s pulled pork), exotic (Soho Road’s naan kebabs) or innovative (Japadog’s Japanese-style hot dogs). Get a head start with Roaming Hunger’s food truck map.
Vancouver Attractions
{CONTINUED} Fun for freeHaving fun is great. Having fun for cheap is even better.For ideas about how to enjoy Vancouver on a budget, read Tourism Vancouver’s “Free or almost free” list. Want to learn more about your host city? Check out Tourism Vancouver for snapshots, videos and more sightseeing recommendations.
Awards Distinguished Awards:All distinguished awards must be postmarked on or before April 25, 2013. Distinguished Awards include the following recognitions:
● Distinguished Administrator Award 2011-12 | APPLY HERE (coming January 15).● Distinguished Chairperson 2011-12 | APPLY HERE (coming January 15).● Distinguished District 2011-12 | APPLY HERE (coming January 15).● Distinguished Editor 2011-12 | APPLY HERE (coming January 15).● Distinguished Governor 2011-12 | APPLY HERE (coming January 15).● Distinguished Kiwanis Committee 2011-12 | APPLY HERE (coming January 15).● Distinguished Lieutenant Governor 2011-12 | APPLY HERE (coming January 15).● Distinguished Secretary 2011-12 | APPLY HERE (coming January 15).● Distinguished Secretary-Treasurer 2011-12 | APPLY HERE (coming January 15).● Distinguished Treasurer 2011-12 | APPLY HERE (coming January 15).
Club Awards:Club awards are to be delivered to the registration desk at the convention. Any club not attending the convention but wishing to apply for awards should have their awards packet postmarked on or before June 1, 2013, to guarantee it makes the shipment to convention for judging. Club award include the following:
● Club Achievement Award | ENTER HERE (coming January 15).● Club Newsletter Award | ENTER HERE (coming January 15).● Club T-Shirt Award | ENTER HERE (coming January 15).● Club Video Award | ENTER HERE (coming January 15).● Club Website Award | ENTER HERE (coming January 15).● Growth Enhances Membership Award | All clubs entered in this competition.● Member Mile Award | All clubs attending ICON entered in this competition.● Non-Traditional Club Scrapbook Award | ENTER HERE (coming January 15).● Traditional Club Scrapbook Award | ENTER HERE (coming January 15).● Outstanding Kiwanis Family Relations Award | ENTER HERE (coming January 15).● Service Partners Award | ENTER HERE (coming January 15).● Single Service Award | ENTER HERE (coming January 15).● The Eliminate Project Award | ENTER HERE (coming January 15).● INDIVIDUAL COMPETITION: Oratorical Contest Information | INFORMATION HERE
(coming January 15).
Convention Forms Delegate CertificationThe “Certification of Election of Delegates and Alternates to the 2012 Circle K International Convention” is an electronic submission form. Only a club president or a club secretary may certify delegates to the convention. Please make sure your club elects its voting delegates at an upcoming meeting. Club delegates should be elected and the delegate certification form submitted on or before May 11, 2012.CLICK HERE to access the delegate certification form (available February 15) Code of ConductPlease bring the signed Code of Conduct to the ICON registration table. Click here for the Code of Conduct.CLICK HERE to access the Code of Conduct form (available February 15) Medical FormThere is no need to fill out the Medical form unless you have an ongoing medical issue we should be aware of. Click here for the Medical form.CLICK HERE to access the medical form (available February 15)
Convention Extras Walk or volunteer for The Eliminate WalkAll CKI members have the opportunity to support the Walk for the Global Campaign for Children benefiting The Eliminate Campaign. CKI members can sign up for two options.
● Volunteer. CKI members who register to volunteer will line the course in CKI gear with spirit items provided by the Eliminate staff to cheer on walkers. Volunteers also will be needed to assist with registration and post-walk snack distribution.
● Walker. CKI members can register as a walk participant (and Eliminate Project donor) by purchasing an Eliminate Walk registration for US$30. This fee covers your souvenir t-shirt and your donation to the campaign.
Key Leader for AdultsKey Leader is a Kiwanis-sponsored weekend leadership experience for high school students and has been delivered in every North American Kiwanis district, 39 states, five Canadian provinces and seven nations worldwide. The best way to understand the power of this program is to experience it yourself! This session will highlight many exciting portions of the curriculum. Get ready to learn more about life and leadership, as well as tips on how to get students in your district to attend this life-changing program. This event will be held at Capilano River Regional Park, which offers natural thrills and a wilderness environment filled with fun, learning and awe-inspiring views, on Wednesday, June 26 from 8:30 a.m. until 4:30 p.m. The tickets are US$75 each, and seating is limited. The price includes transportation from the Vancouver Convention Center to Capilano River Regional Park and back, as well as lunch and snacks.
Vancouver Tips Funding your CKI experiencesOne great benefit for CKI members is access to leadership training, district and international conventions and regional conferences. But sometimes those events require travel, lodging, food and registration fees. Here’s the good news: You don’t have to pay all of that on your own.In fact, the one-third plan can help you raise the money you need. Fundraise one-third of the cost yourself, ask your CKI club or student activities board to pay or fundraise another one-third and talk to your sponsoring Kiwanis club or local businesses about supporting the rest. And CKI’s got some new tools to help you out! Find the CKI event sponsorship toolkit and PowerPoint presentation to help you put the one-third plan into action. Cash and credit/debit cards
● Do not use a debit card on your hotel room. Hotels place monetary holds on debit cards (generally at least one extra night and sometimes more) which ties up your funds.
● US Banks automatically convert the currency when you use a credit card for purchases. You will only pay the converted rate. Some banks charge a conversion fee.
International texting, data, and
● Texts cost at least 50 cents per text. ● Once the CKI board spends four days in Vancouver, January 31-February 3, this section
will be updated with many helpful tips. CKI Board investigates VancouverThe CKI Board will be in Vancouver January 31-February 3. After this date and based on their experiences with restaurants and shopping in the area, helpful hints will be placed in this section.
Don’t forget to apply for your passport by May 1, 2013
{Have one already? Check the expiration date!}
