Clear Writing for College Students and Wordy Emailers Readers do not like wordy sentences—they’re frustrating, confusing, and unnecessary (especially in

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  • Slide 1
  • Clear Writing for College Students and Wordy Emailers Readers do not like wordy sentencestheyre frustrating, confusing, and unnecessary (especially in emails)
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  • Teachers: Are you assigning informational texts/units? How to grade students writing? Why should you? Evaluating information reaches Blooms highest Level: (6.Evaluate/Create) Students need to summarize and paraphrase, not just M.C. tests
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  • What is College Level Writing? Clear and Concise Fewer words the better but maintain the sentences meaning (ACT skill) Avoid a string of prepositional phrases (3 at the most) Avoid Wordy Phrases Active Verb Choice (avoid excessive use of to be verbs) annotation verbs instead Accurate Summarize and Paraphrase Proof students understand the material (Reading Comprehension) Teachers: assign assessments that require evaluation from the students, not just memorization
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  • What is a preposition? Word that sits before a noun (or pronoun) to show the nouns relationship to another word in the sentence (dont say: Where you at?) Something a squirrel can do to a tree: around, through, towards, past, of, about, The squirrel (noun) ran around the tree (noun). Around gives the relationship between the tree and the squirrel
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  • Why would you use too many? You have a lot of information you want to put into one sentence (summarizing or emails). You should spread that information over several other sentences and paragraphs. Look at the all the information in the following sample:
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  • Prepositional Phrases As a matter of fact, the article is claiming our society needs new programs with more funding to the recipients of the program for their needs of food, shelter, and clothing so the homeless will be taken off the streets for their safety, well- being, and other stuff that pops up that the directors will need to handle with the new funding. Huh?
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  • Were you Right? As a matter of fact, the article is claiming our society needs new programs with more funding to the recipients of the program for their needs of food, shelter, and clothing so the homeless will be taken off the streets for their safety, well-being, and other stuff that pops up that the directors will need to handle with the new funding. (61 words, 8 prep phrases. Isnt that wordy? Keep it at 3 or fewer)
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  • Even Uglier: Look at it this Way As a matter of fact, the article is claiming our society needs new programs with more funding to the recipients of the program for their needs of food, shelter, and clothing so the homeless will be taken off the streets for their safety, well-being, and other stuff that pops up that the directors will need to handle with the new funding. (Can you rewrite with one prep phrase, fewer than 20 words, and maintain the sentences meaning? If so, you can write on a college level.)
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  • Lose the Wordy Phrases As a matter of fact Due to the fact that In light of the fact that at the present time at all times this day and age has the ability to Actually Because Now Always Today/nowadays Can
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  • Shorten Verb Phrases, Verb Usage, and Keep Them Active is claiming will be taken off... pops up will need to handle the article claims removed appears/presents handle needs
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  • My New Sentence Actually, the article claims new and properly funded programs will provide all of the homeless populations needs. (17 words and 1 prep phrase) or provide everything the homeless need. (15 words and 0 prep phrases) Has the meaning of the sentence changed?
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  • What about Style and Voice? Over the river and through the woods to grandmothers house we go. NoGatsby turned out all right at the end; it is what preyed on Gatsby, what foul dust floated in the wake of his dreams that temporarily closed out my interest in the abortive sorrows and short-winded elations of men. Were taking the scenic drive to grandmas house? NoGatsby developed nicely; witnessing his behavior nearly ruined my belief in mankind, though. Do not sacrifice concise and clear writing to establish voice and style. Only great novelists can do that.
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  • Email Needs Clear, Concise Language Too Source: Gregory Ciotti (marketer and blogger of behavioral psychology) 85% of internet users use email vs. 62% use social media (Professional World) Business is done through email more than any other means of communication 3 Common Questions asked before reading an email: 1. Who is emailing me? 2. What does he/she want? 3. How long will this take? Do your emails pass these questions? I dont think I got that email. (Yes, I did. I deleted it when I saw its length.)
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  • 3-B Plan 3-B Plan: 1. Brevity (Use as few as words as possibleyou now know how to do this) Keep subject lines brief and on topic Do Not Reply in the subject line = Do Not Open Address the Personpeople like seeing their name 2. Blunt (get to the point of why the email should be readno jokes) Get down to business in the first line Tell (Dont Show) how recipient will benefit Thank recipient for his/her time 3. Basic (dont make me display images or open attachments every single time)
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  • Sample Email: Subject: Presentation Mr. Wojciechowski, Your presentation changed my life. Will you put in on your website so I can review it? Thanks for your time. SHS Student