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Closing Books Procedure for FIN Module
Closing Books Procedure of AP Module
Correct Adjust or input transactions
Y
N
Print Unmapped Stock-in and Return Deduction Detailaapr140
Unconfirmed and Un-deducted Note Listaoou702
CorrectAdjust original transaction
or voucherY
N
Print AP Account Detailaapr150
Update Sub-System Statisticsaglp130
Year-End
Print Account Period Reportaglr200
Print Account Categoryaglr201
Y
Query Periodic Account Balanceaglq101
Print Subsidiary Ledgeraglr906
N
Sub- AP vs. GL
Closing Programaapp500
End of Year Carry-Forward of Sub-System Statistics
aglp131
Note: 1.If Opening Balance NO Post to GL , only check by “aglq 101”.2. Closing Books monthly or annually, sub-entry sheet post to GL, can check by “aglq101” and “aglr906”.
Print Unmapped Stock-in and Return Deduction Detail
aapr140
Unconfirmed and Un-deducted Note Listaoou702
Print AP Account Detailaapr150
Update Sub-System Statisticsaglp130
Notes:If at the end of year, can continue to run axr240 (link to aglp131), click “Yes”.
Print Account Period Reportaglr200
Print Subsidiary Ledgeraglr906
Closing Programaapp500
Closing Books Procedure of AR Module
Correct Input transactions
Unconfirmed and Un-deducted Note Listaoou702
Y
N
AR Account Detail Reportaxrr151
CorrectAdjust original transaction or voucher
Y
N
Un-invoiced Shipping Detailaxmr630
Un-enter A/R Delivery Detailaxmr660
Update Sub-system Statisticsaglp130
Year-EndY
N
Print Account Period Reportaglr200
Print Account Categoryaglr201
Query Periodic Account Balanceaglq101
Print Subsidiary Ledgeraglr906
Sub- AR vs. GL
Lock ARaxrp401
End of Year Carry-Forward of Sub-System Statistics
aglp131
Un-enter A/R Delivery Detailaxmr660
Unconfirmed and Un-deducted Note List
aoou702
AR Account Detail Reportaxrr151
Lock ARaxrp401
Closing Books Procedure of Notes Payable
CorrectInput or Adjust Notes Payable
Un-confirmed and Un-deducted Note Listaoou702
Y
N
CorrectAdjust original transaction
or voucherY
N
Modify Payment Documentsaapp330
Query Periodic Account Balanceaglq101
Query Periodic Account BalancePrint Subsidiary Ledgeraglr906
Lock Note Accountsanmp600
Sub- NP vs. GL
Print Notes Payable Monthly Balance Detailanmr108
Un-confirmed and Un-deducted Note List
aoou702
Print Notes Payable Monthly Balance Detailanmr108
Lock Note Accountsanmp600
Closing Books Procedure of Notes Receivable
Un-confirmed and Un-deducted Note Listaoou702
Correct
Adjust original transaction or voucher
Y
N
Lock Note Accountsanmp600
Sub- NR vs. GL
Query Periodic Account Balanceaglq101
Query Periodic Account BalancePrint Subsidiary Ledgeraglr906
Notes Receivable Monthly Balanceanmr208
Notes Receivable Monthly Balanceanmr208
Closing Books Procedure of Bank Accounts
Un-confirmed and Un-deducted Note Listaoou702
Bank Account Balance Reportanmr322
Bank Transaction Detailanmr320
CorrectAdjust original transaction
or voucher
Y
N
Bank Reconciliation anmt300
Correct
Y
N
Check with GL
Update Deposit Statisticsanmp320
Lock Bank Accountsanmp340
Print Bank Reconciliation Reportanmr341
Query Periodic Account Balanceaglq101
Query Periodic Account BalancePrint Subsidiary Ledger
aglr906
Delete Bank Date to be blank
Bank Reconciliation anmt300
Bank Account Balance Reportanmr322
Update Deposit Statisticsanmp320
Print Bank Reconciliation Reportanmr341
Closing Books Procedure of Fixed Assets
Un-confirmed and Un-deducted Note List aoou702
Re-Amortized
Re-Amortize Assets after Depreciated
afai102
N
Y
Auto Amortize Depreciationafap300
Fixed Assetsafai100
Fixed Asset Depreciation Expense Detailafar300
Generate an Entry Sheet for Depreciationafap120
Depreciation Entries – Fixed Assetsafai104
Generate an Entry Sheet for Depreciationafap120
End of Year Carry-Forwardaapp305
Y
N
Post Asset Vouchers to GLafap302
Year-End
Lock Fixed Asset dataafap010
Fixed Asset Property List (afar201)check with
Query Periodic Account Balance
(aglq101)
Un-confirmed and Un-deducted Note List aoou702
Fixed Assetsafai100
Check amount is correct or not
Auto Amortize Depreciationafap300
Fixed Asset Depreciation Expense Detail
afar300
Generate an Entry Sheet for Depreciationafap120
Depreciation Entries – Fixed Assetsafai104
Would list depreciation entry generated afap120
Voucher Process
Start
Copy Freq. Used& Apportion Voucher---aglp710
Batch Post Voucher Un-posted ---aglp102
Print Checking List before Posting---aglr901
Print Checking List of after Posting--- aglr900
A End
A
Print Trail Balance---aglr105
Re-Numbering Voucher General No.--- aglp105
End of Period Carry forwardaglp201
GL Account Closingaglp301
Print related Reports
Closing Books
Print Checking List before PostingVoucher:(1). Unbalance between Credit amount and debit amount in header (2). no detail line(3). unbalance between header amount and detail line amounts(4). Header Debit amount or Credit amount is 0(5). Detail line Debit amount or Credit amount is 0(C). Not print out yet(D). Serial no is blank(E). Void voucher(G). Wrong serial no (must be numeric) (H). Voucher no. sequence checking (user option)Detail Line:(6). Void account code (7). Account code is inexistent(8). No transaction code if the account code is (9). No Budget no if the account code is budget sensitive.(10).no currency code in detail line(A). Account property is not “account”(B). The account code is control account(F). Dept. code is blank if the account code is Dept. sensitive
Print Checking List of after Posting
(1). Check monthly balance between Control Account and its’ detail account (2). Check daily balance between Control Account and its’ detail account (3). Check monthly balance and voucher summary(4). Check daily balance and voucher summary(5). Check Ledger and Voucher
Report TypeTrial BalanceBalance SheetIncome StatementJournalLedgerFinancial Analysis CategoryIncome 、 Expense Analysis
Data optionBy Report StructureCompare with BudgetCompare with other periods
Print Content optionCurrency 、 Account English NamePrint Decimal DigitsPrint levels
Update Sub-system Statistics
Opening Balance by Periodagli130
Update Sub-system Statisticsaglp130
End of Year Carry-Forward of Sub-System Statistics
aglp131
Query Statistics by Periodaglq130
Run aglp130 as closing
Book monthly, and run once ever
year, it is enough.
Print Account Period Reportaglr200
Print Account Categoryaglr201
Update Sub-system Statisticsaglp130
End of Year Carry-Forward of Sub-System Statistics
aglp131
Print Account Period Reportaglr200