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CLOUD 101Tierney Smith
TechSoup Canada
ABOUT TECHSOUP CANADA
Register for donations program: http://techsoupcanada.ca/getting_started
ABOUT ME
Software engineer Nonprofit technology blogger Community manager
@[email protected]/techsoupcanadatechsoupcanada.ca/community/blogyoutube.com/techsoupcanada
AGENDA
What is the cloud?
How is it relevant to your
nonprofit?
What does it cost?
Advantages & risks of the cloud
How do you get started?
WHAT IS THE CLOUD?
CLOUD CONFUSION
One in five Americans (22 percent) admit that they’ve pretended to know what the cloud is or how it works.
When asked what “the cloud” is, a
majority responded it’s either an actual cloud (specifically a
“fluffy white thing”), the sky or
something related to the weather (29
percent).
Working from home in their “birthday suit” is the cloud’s greatest advantage.
Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309
YOU ALREADY USE THE CLOUD!
Online banking Online shopping Social networking (Facebook, Twitter, etc.) Online games Storing photos online Online file sharing
A majority of Americans (54 percent) claim to never use cloud computing. However, 95 percent of this group
actually does use the cloud.
Scalable services you access through the Internet
Microsoft Word
Google Docs
Not Clou
d
Cloud
OTHER CLOUD APPS YOU MIGHT HAVE HEARD OF…
Gmail
Microsoft Office 365
Salesforce
Vertical Response
Dropbox
Prezi
Survey Monkey
MailChimp
3 TYPES OF CLOUD
Software-as-a-Service
Software you access through the Internet
e.g. Gmail, Salesforce, Survey Monkey
Platform-as-a-Service
Online environment for building software
e.g. Force.com, Microsoft Azure
Infrastructure-as-a-Service
Servers and storage in the cloud
e.g. Amazon Web Services
WHAT ABOUT YOU?
Based on this description, what cloud tools are you already using?
http://bit.ly/ntencloud101tools
CLOUD + NONPROFITS
ARE NONPROFITS USING THE CLOUD?
93% of Canadian nonprofits use at least one cloud app
On average, nonprofits worldwide use 3-4 types of cloud apps
More: http://techsoupcanada.ca/community/blog/cloud-survey-results
Your nonprofi
t
Email & office productivity
File sharingCommunication
Social networking
FacebookTwitter
Bit.ly
Google Apps Office
365Zoho
CRM SalesforceCiviCRM
DropboxBox.net
Google Drive
Skydrive
Skype
GoToMeeting
ReadyTalk
MORE CLOUD APPS
FOR EXAMPLE… SHARING DOCS WITH YOUR BOARD
Read more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs
EVEN MORE WAYS TO USE THE CLOUD
Mass Emails/ E-Newsletters MailChimp, Vertical
Response, Constant Contact
Project Management Basecamp,
Smartsheet, Podio
Basic Websites Weebly
Event Registration Eventbrite, Guestlist
Survey/voting tools Doodle, PollDaddy,
Survey Monkey
FOR EXAMPLE…WORKING WITH A CONSULTANT
Read more on Basecamp: http://www.techsoupcanada.ca/community/blog/toronto_net_tuesday/project_management
HOW IS THIS DIFFERENT FROM WHAT I DO NOW?
The cloud is particularly good for:
Sharing Everyone shares one version of a doc
Collaborating Makes it easier to work together with others
Remote working Work from anywhere (with Internet)
Scaling Add/remove more people/space on the go
WHAT DOES THE CLOUD COST?
BUY VS. RENT
EXAMPLE: EMAIL
Server-based: Microsoft Exchange (via TechSoup Canada)
Cost of server: varies Windows Server + CALs: $55 + $3/person Exchange Server Standard + CALs: $44 +
$5/person Microsoft Outlook: $6/person Security, spam filtering: varies Upgrade every 3-5 years
Cloud-based: Google Apps $50/person/year Also includes calendar, docs
ADVANTAGES & RISKS OF THE CLOUD
EVEN MORE ADVANTAGES
Backup
Security
Very little administration required
RISK: LOSING CONTROL OF…
FeaturesCostBackupsSecurityDataAvailability
A WORD ABOUT PRIVACY
In almost all cases there is no law against using cloud computing Up to you to read the Terms of Service You are responsible for your data at the end of the day
Avoid using cloud/be extra careful for political or extremely sensitive data e.g. political activists, women’s shelters
Find out more: http://www.techsoupcanada.ca/community/blog/cloud_privacy_law
HOW DO YOU GET STARTED?
EXPERIMENT
Pick a low-risk area
Many tools are free or have free 30-day trial
Try it out! Learn! Have fun!
Credit: jimmiehomeschoolmom
ASSESS & PLAN
1. Assess your nonprofit’s technology & determine priorities
Tech self-assessment: http://www.techsoupcanada.ca/community/blog/tech_self_assessment
2. Set goals
3. Research & try out options Jane vs. Tierney (
http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)
Platformation (http://www.platformation.ca/) Idealware (http://idealware.org/)
QUESTIONS?
Further reading: http://bit.ly/tsc_cloud_further_reading
Information about the cloud & case studies: http://techsoupcanada.ca/learning_centre
Cloud tool reviews: platformation.ca
RESOURCES
List of products: http://techsoupcanada.ca/product
Getting started: http://techsoupcanada.ca/getting_started
Microsoft donations information: http://www.techsoupcanada.ca/microsoft_resources
DONATION PROGRAM INFO
CONTACT INFO
Tierney Smith, Community Manager @tierneys
TechSoup Canada www.techsoupcanada.ca @techsoupcanada facebook.com/techsoupcanada