CM_AD_320 Booking v91 Booking CM_AD_320. CM_AD_320 Booking v92 Course Content Unit 1- Create Booking Unit 2 – Edit Booking Unit 3 – Waitlists

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Text of CM_AD_320 Booking v91 Booking CM_AD_320. CM_AD_320 Booking v92 Course Content Unit 1- Create Booking...

  • CM_AD_320 Booking v9*

    BookingCM_AD_320

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Course ContentUnit 1- Create BookingUnit 2 Edit BookingUnit 3 Waitlists

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Learning ObjectivesUpon completing this course, participants will be able to:

    Search for a studentCreate/Edit/Delete booking (course registration)Check waitlistBook student to waitlistPrint student schedule

    CM_AD_320 Booking v9

  • In order to access booking, the user needs:To complete the CM_AD_320 Booking course and pass the assessmentTo be designated as a person with the responsibility for booking students into classesTo sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/

    If you do not have access, please work with your college contact to get this access assignedThe college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.htmlCM_AD_320 Booking v9*Prerequisites and Roles

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Navigating To the myUK Web PortalTo begin booking students into courses, log onto the myUK Web Portal using your AD (or MC) User ID and passwordThe Booking functionality is contained in the Student Administration section of the portal without the need to enter the IRIS system itselfThe following steps take you to Student Administration

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Web Portal NavigationTo use the myUK Campus Management portal, go to https://myuk.uky.edu/irj/portal

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Web Portal NavigationEnter your AD (or MC) User ID and Password, then click on the Sign On button

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Web Portal NavigationDepending upon your access role in the system, your login screen may look different than this one

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Student Administration NavigationOn the Menu bar at the top of the myUK portal screen, click the Student Administration tab

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Student Administration NavigationThe Student Administration Welcome page provides current news for Campus Management users

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Unit 1Create Booking

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Unit 1- Create BookingSearch for StudentsBook Student into CoursesBook Student into Variable Credit CoursesDisplay Holds/StopsUsing Conditional Add/DropPrinting the Students ScheduleOverride Restrictions

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Navigating BookingBooking is located under Advising Services in the Student Administration section of the myUK portal

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Navigating BookingClick the Advising Services link

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Navigating BookingClick the Registration link

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Navigating BookingThe Admin Booking window will display by default

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentEnter the students Username, Last Name, First Name, Student Number, or a combination.

    Wildcards (*) may be used in the search.Hint: Entering either the Username or Student Number will pull up the students schedule quickly.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentClick on the Search button to begin the search

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentIf the student has placed a Privacy Flag, the record will be markedClick on the Students Name link to pull up the students records

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentWhen the privacy message displays, click on the OK button to continue

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentWhen the students booking records are displayed, the Privacy Warning will be highlighted again to the right of the students name and Student Number.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentThe Year/Term field defaults to the current academic year and term.To ensure booking accuracy, it is vital to make sure the appropriate year and term are selected before you search for the student.

    Use the Drop-Down List icon to select a different Year/Term

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Search for a StudentDouble-click on the appropriate Year/Term

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking ViewsIf the student has booked any classes for the chosen term, the classes will be displayed

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking ViewsTo show the entire booking history for a student, click the Show History button

    This view displays courses which have been cancelled (dropped)

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking HistoryTo return to the previous view, click on the Show Enrolled button

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking Search ViewsTwo Booking Views:Quickbook ViewSearch View

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking ViewsThe Quickbook view allows you to key in the information for up to five courses before adding the courses to the students schedule.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Booking ViewsThe Search View allows you to find a section which fits best into the students schedule.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookUsing the Quickbook Registration, type the two- or three-digit Course Subject in the field

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookEnter the Course Number and Section Number

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookAll courses default to Normal as the Grade Option. Normal is relevant to the course.

    If the course is letter grade, then Normal is letter grade. If the course is pass/fail, then Normal is pass/fall.

    To choose Audit, click on the Drop-down List icon and select Audit.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookTip: You may key in the information for up to five courses before adding the courses to the students schedule.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookClick the Add button

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookA processing box may appear while the system processes your request.

    After the booking request has processed, your screen may go completely white while the system is refreshing it.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using QuickbookYou will receive system feedback on the success or failure of the booking request.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewTo book a course using Search View, enter the search criteria into the Search Classes field.

    You can search by:Course Subject, GLYCourse Subject and Number, GLY 120Part of the course title, eur

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewTip: For courses with a two-letter course subject, remember to add two spaces after the subject if searching by both the course subject and number.

    Example: MA__109

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewClick the Go button or press Enter

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewA list of courses matching the search criteria will display.

    If the list is large, use the Scroll Bar on the right side of the screen to move through the list.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewClick the appropriate course link

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewA list of all sections for the course will display. Information includes:CourseInstructorLocationMeeting TimesHoursSeats OpenWaitlist Open

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Using Search ViewClick the Add button to add the course to the students schedule

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Variable Credit CoursesIn Quickbook, a variable credit course will not be added immediately.

    Scroll down to see the course. It displays in gold with the addition of the Hours selection field.

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Variable Credit CoursesSelect the appropriate amount of credit hours

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Variable Credit CoursesIn Search View, the Hours field displays automatically.

    Select the appropriate amount of credit hours

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Successful vs Unsuccessful BookingsIf booking is successful, the course will be added to the students schedule and a message will display

    If unsuccessful, a message should display

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Display Holds/StopsIf a student has a hold (stop), the system will display a message when you try to book the student into a course

    The student will need to get the hold removed before booking can continue

    Information regarding the hold is available in the portal by clicking on the Advisee Record link or in IRIS using the PIQST00 (Student File) transaction code

    CM_AD_320 Booking v9

  • CM_AD_320 Booking v9*Print Student ScheduleTo print the students schedule, click on the Print Schedule link under the list of booke

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