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HCPro, Inc., presents Coding Clinic for ICD-9-CM and Documentation Improvement Op- portunities: Best Practices for CDI and Coding Compliance A 120-minute interactive audio conference Friday, October 28, 2011 1:00 p.m.–3:00 p.m. (Eastern) 12:00 p.m.–2:00 p.m. (Central) 11:00 a.m.–1:00 p.m. (Mountain) 10:00 a.m.–12:00 p.m. (Pacific)

Coding Clinic for ICD-9-CM and Documentation …blogs.hcpro.com/acdis/wp-content/uploads/2012/05/ICD-9-CM-Doc-Im… · HCPro, Inc., presents Coding Clinic for ICD-9-CM and Documentation

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Page 1: Coding Clinic for ICD-9-CM and Documentation …blogs.hcpro.com/acdis/wp-content/uploads/2012/05/ICD-9-CM-Doc-Im… · HCPro, Inc., presents Coding Clinic for ICD-9-CM and Documentation

HCPro, Inc., presents

Coding Clinic for ICD-9-CM and Documentation Improvement Op-portunities: Best Practices for CDI and Coding Compliance

A 120-minute interactive audio conference

Friday, October 28, 2011

1:00 p.m.–3:00 p.m. (Eastern)

12:00 p.m.–2:00 p.m. (Central)

11:00 a.m.–1:00 p.m. (Mountain)

10:00 a.m.–12:00 p.m. (Pacific)

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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The “Coding Clinic for ICD-9-CM and Documentation Improvement Opportunities: Best Practices for CDI and Coding Compliance” audio conference materials package is published by HCPro, Inc., 75 Sylvan Street, Suite A-101, Danvers, MA 01923. Copyright © 2011 HCPro, Inc.

Attendance at the audio conference is restricted to employees, consultants, and members of the medical staff of the Licensee.

The audio conference materials are intended solely for use in conjunction with the associated HCPro audio con-ference. The Licensee may make copies of these materials for internal use by attendees of the audio conference only. All such copies must bear the following legend: Dissemination of any information in these materials or the audio conference to any party other than the Licensee or its employees is strictly prohibited.

In our materials, we strive to provide our audience with useful and timely information. The live audio confer-ence will follow the enclosed agenda. Occasionally, our speakers will refer to the enclosed materials. We have noticed that non-HCPro audio conference materials often follow the speakers’ presentations bullet-by-bullet and page-by-page. However, because our presentations are less rigid and rely more on speaker interaction, we do not include each speaker’s entire presentation. The enclosed materials contain helpful resources, forms, crosswalks, policies, charts, and graphs. We hope that you will find this information useful in the future.

Although every precaution has been taken in the preparation of these materials, the publisher and speaker as-sume no responsibility for errors or omissions, or for damages resulting from the use of the information con-tained herein. Advice given is general, and attendees and readers of the materials should consult professional counsel for specific legal, ethical, or clinical questions.

HCPro is not affiliated in any way with The Joint Commission, which owns the JCAHO and Joint Commission trademarks; the Accreditation Council for Graduate Medical Education, which owns the ACGME trademark; or the Accreditation Association for Ambulatory Health Care (AAAHC).

For more information, please contact:

HCPro, Inc. 75 Sylvan Street, Suite A-101Danvers, MA 01923Phone: 800/650-6787Fax: 781/639-0179E-mail: [email protected]: www.hcpro.com

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Dear Program Participant,

Thank you for participating in our “Coding Clinic for ICD-9-CM and Documentation Improvement Opportuni-ties: Best Practices for CDI and Coding Compliance” audio conference, featuring speakers Gloryanne Bryant, BS, RHIA, RHIT, CCS, CCDS, and James S. Kennedy, MD, CCS, and moderated by Melissa Varnavas.

Our team is excited about the opportunity to interact with you directly. We encourage you to ask our experts your questions during the program. If you would like to submit a question before the audio conference, please send it to the producer, Wendy Walsh, at [email protected] and provide the program date in the subject line. We cannot guarantee that your question will be answered during the program, but we will do our best to include a good cross section of questions.

If you enjoy the audio conference, you may purchase a CD or audio on-demand copy for the special attendee price of just $70. Simply call our customer service department at 800/650-6787 and mention the source code SURVEYAD. Keep your copy handy and listen again at your convenience—whenever you or your staff might benefit from a refresher or when your new employees are ready for training.

At HCPro, we appreciate hearing from our customers. So if you have comments, suggestions, or ideas about how we can improve our programs, or if you have any questions about today’s show, please do not hesitate to contact me. And if you would like any additional information about our other products and services, please contact our customer service department at 800/650-6787.

Thank you, again, for attending the HCPro program today. We hope you found it to be informative and helpful and that you will continue to rely on HCPro programs as an important resource for pertinent and timely infor-mation.

Sincerely,

Leokadia MarchwinskiDirector of Multimedia ProductionHCPro, Inc.

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4 Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

Contents 5 Agenda

6 Speaker profiles

7 Exhibit APresentation by Gloryanne Bryant, BS, RHIA, RHIT, CCS, CCDS, and James S. Kennedy, MD, CCS

54 Exhibit BList of useful industry acronyms

59 Resources

Please note: Continuing education credits are available for this program. For instructions on how to claim your credits, please visit the materials download page at www.hcpro.com/downloads/9735.

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Agenda I. Use/misuse of Coding Clinic for ICD-9-CM

II. ICD-9-CM Official Guidelines for Coding and Reporting

III. Coding hierarchy

IV. 2010/2011 Coding Clinic examples and interpretationA. StrokeB. Pulmonary conditionsC. Renal conditionsD. SIRSE. Arteriosclerotic leukoencephalopathyF. Drug-induced pancytopeniaG. Postoperative hemorrhage and postoperative hematomaH. Deep vein thrombosis and thrombophlebitisI. Adhesions

V. Live Q&A

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Speaker ProfilesGloryanne Bryant, BS, RHIA, RHIT, CCS, CCDS

Gloryanne Bryant is the regional managing director of HIM (Revenue Cycle N. Califor-nia) for Kaiser Permanente in Oakland, CA, and is responsible for coding, education, HIM operations, and advisory to CDI for 21 acute care hospitals. Previously, she was senior director of SystemWide coding HIM compliance for Catholic Healthcare West in San Francisco. She is a member of the editorial advisory board for Briefings on Coding Com-

pliance Strategies, and has more than 30 years of experience in the HIM profession providing education to coders, physicians, and other hospital staff on IPPS, DRGs, HCCs, ICD-9-CM , CPT coding, and clinical documentation improvement. In April 2006, she provided testimony in support of ICD-10 implementation for the House Ways and Means Committee, and in 2007, she was awarded the AHIMA Triumph “Cham-pion” award.

James S. Kennedy, MD, CCS

James S. Kennedy is a managing director in the FTI Healthcare group of FTI’s Corporate Finance practice and is based in Brentwood, TN. Dr. Kennedy’s experience includes the private practice of medicine along with successful, entrepreneurial, healthcare-related busi-ness startups in the public and private sector. His expertise includes physician and hos-pital leadership, healthcare systems improvement, healthcare documentation and coding

compliance, and government relations. He regularly educates physicians and hospital staffs on these topics, promoting physician data quality, the facilitation of outcomes measurement and physician re-credentialing, reductions in payment denials, and averting legal and compliance issues for healthcare entities. He is board certified by the American Board of Internal Medicine (licensed in Tennessee) and is active in the Healthcare Financial Management Association and the American Health Information Management Association among others.

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7Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

Exhibit APresentation by Gloryanne Bryant, BS, RHIA, RHIT, CCS, CCDS, and James S. Kennedy, MD, CCS

Current Procedural Terminology (CPT) is Copyright © 2010 American Medical Association (AMA). All rights reserved. No fee schedules, basic units, relative values, or related listings are included in CPT. The AMA assumes no liability for the data contained herein. Applicable FARS/DFARS restrictions apply to government use.

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Exhibit A

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Note: permission was obtained from AHA to publish the actual Coding Clinic issues in this presentation.

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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What if heparin or warfarin lead to a cerebral hemorrhage? What if oral contraceptives/hormones lead to a cerebral infarction?

If tPA is a medical intervention, these would seem to be also. Additional questions for Coding Clinic to address.

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 • • 

 • • • 

 • • • 

 • • 

  

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 • • 

 • • 

SOI = Severity of illness ROM = Risk of mortality

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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CDI may need to query the physician in the setting of “compensated respiratory acidosis.”

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Just because it quacks, waddles, has feathers, and flies south for the winter, it’s not a duck unless the physician documents that it’s a duck, hence the need for CDI.

  

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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http://www.kidney.org/professionals/kdoqi/guidelines_ckd/p4_class_g1.htm

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• 

http://www.kidney.org/professionals/kdoqi/guidelines_ckd/p4_class_g1.htm

  

Source: Federal Register / Vol. 73, No. 73, page 20371; https://www.cms.gov/employerservices/04_endstagerenaldisease.asp

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Obtain the required form from the AHA Coding Clinic for ICD-9-CM website

AHA Coding Clinic® for ICD-9-CM A quarterly publication of the Central Office on ICD-9-CM

Request for Coding Advice

http://www.ahacentraloffice.com/

   

AHA Coding Clinic® for ICD-9-CM A quarterly publication of the Central Office on ICD-9-CM

http://www.ahacentraloffice.com/

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Exhibit A

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Exhibit A

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Exhibit A

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

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Exhibit BList of useful industry acronyms

Source: HCPro, Inc.

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Exhibit B

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

AAPC American Academy of Professional Coders

ABN Advance beneficiary notice

ACDIS Association of Clinical Documentation Improvement Specialists

ADR Additional documentation request

AHA American Hospital Association

AHIMA American Health Information Management Association

AHRQ Agency for Healthcare Research and Quality

AMI Acute myocardial infarction

AOA American Osteopathic Association

APCs Ambulatory payment classifications

ARRA American Recovery and Reinvestment Act of 2009

ASC Ambulatory surgery center

ASP Average sales price

AWP Average wholesale price

CAH Critical access hospital

CC Complication and comorbidity

CCHIT Certification Commission for Health Information Technology

CCR Continuity of care record/Cost-to-charge ratio

CDI Clinical documentation improvement

CDM Charge description master

CERT Comprehensive Error Rate Testing

CPI Consumer price index

CMI Case-mix index

CMS Centers for Medicare & Medicaid Services

CMSA Consolidated Metropolitan Statistical Area

COBRA Consolidated Omnibus Budget Reconciliation Act of 1985, Pub. L. 99-272

CPI Consumer price index

CPT Current procedural terminology

CRNA Certified registered nurse anesthetist

CT Computed tomography

CY Calendar year

DED Dedicated emergency department

DRA Deficit Reduction Act of 2005, Pub. L. 109-171

DRG Diagnosis-related group

DSH Disproportionate share hospital

ED Emergency department

EDMS Electronic Document Management System

HIM acronyms to know

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Exhibit B

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

EHR Electronic health records

E/M Evaluation and management

EMR Electronic medical records

EMTALA Emergency Medical Treatment and Active Labor Act of 1986, Pub. L. 99-272

EOB Explanation of benefits

ePHI Electronic protected health information

FDA U.S. Food and Drug Administration

FFY Federal fiscal year

FI Fiscal intermediary

FY Fiscal year

GAF Geographic adjustment factor

GME Graduate medical education

H&P History and physical

HAC Hospital-acquired condition

HCFA Health Care Financing Administration

HCPCS Healthcare Common Procedure Coding System

HCRIS Hospital Cost Report Information System

HHA Home health agency

HHS U.S. Department of Health and Human Services

HIC Health insurance card

HIMSS Healthcare Information and Management Systems Society

HINN Hospital-Issued Notice of Non-Coverage

HIPAA Health Insurance Portability and Accountability Act of 1996

HIS Health information system/services

HIT Healthcare information technology

HITECH Act Health Information Technology for Economic and Clinical Health Act

HMO Health maintenance organization

HSA Health savings account

HSRVcc Hospital-specific relative value cost center

HQA Hospital Quality Alliance

HQI Hospital quality initiative

ICD-9-CM International Classification of Diseases, 9th Revision, Clinical Modifications

ICD-10-PCS International Classification of Diseases, 10th Revision, Procedure Coding System

ICU Intensive care unit

IHS Indian Health Service

IOM Institute of Medicine

IPF Inpatient psychiatric facility

IPPS Inpatient prospective payment system

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Exhibit B

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

IRF Inpatient rehabilitation facility

IT Information technology

JCAHO Joint Commission on Accreditation of Healthcare Organizations

LCD Local coverage determination

LTC-DRG Long-term care diagnosis-related group

LTCH Long-term care hospital

MAC Medicare Administrative Contractors

MCC Major complication and comorbidity

MCO Managed care organization

MCV Major cardiovascular

MDC Major diagnostic category

MDH Medicare dependent hospital (small rural)

MedPAC Medicare Payment Advisory Commission

MedPAR Medicare Provider Analysis and Review

MIC Medicaid Integrity Contractors

MMA Medicare Prescription Drug, Improvement and Modernization Act of 2003, Pub. L. 108-173

MRHFP Medicare Rural Hospital Flexibility Program

MS-DRG Medicare Severity DRG

NAHIT National Alliance for Health Information Technology

NCCI National Correct Coding Initiative

NCD National coverage determination

NCHS National Center for Health Statistics

NCQA National Committee for Quality Assurance

NCVHS National Committee on Vital and Health Statistics

NHIN National Health Information Network

NICU Neonatal intensive care unit

NPI National Provider Identifier

NQF National Quality Forum

NVHRI National Voluntary Hospital Reporting Initiative

OCE Outpatient code editor

OCR Office for Civil Rights

OES Occupational employment statistics

OIG Office of Inspector General

OMB Office of Management and Budget

OPPS Outpatient prospective payment system

OR Operating room

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Exhibit B

Coding Clinic for ICD-9-CM and Documentation Improvement Opportunit ies: Best Practices for CDI and Coding Compliance

OSCAR Online Survey Certification and Reporting (System)

PHR Personal health record

PO By mouth

POA Present on admission

PPI Producer price index

PPS Prospective payment system

PRA Per resident amount

PRM Provider Reimbursement Manual

PRRB Provider Reimbursement Review Board

PS&R Provider Statistical and Reimbursement (System)

QIO Quality Improvement Organization

RA Remittance advice

RAC Recovery Audit Contractor

RBC Red blood cell

RC Revenue code

RHC Rural health clinic

RHIO Regional health information organization

ROI Release of information (OR return on investment)

RY Rate year

SAF Standard analytic file

SCH Sole community hospital

SNF Skilled nursing facility

SOCs Standard occupational classifications

SSA Social Security Administration

SSI Supplemental Security Income

ST Status indicator

TAG Technical Advisory Group

UHDDS Uniform Hospital Discharge Data Set

WBC White blood cell

ZPIC Zone Program Integrity Contractor

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Resources

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Speaker contact information

Gloryanne Bryant, BS, RHIA, RHIT, CCS, CCDSRegional Managing Director HIMNCAL Revenue CycleKaiser Foundation Health Plan, Inc. & Hospitals1800 Harrison St., 24th FloorOakland, CA 94612E-mail: [email protected]

James S. Kennedy, MD, CCSManaging DirectorFTI Cambio Health Solutions 100 Westwood Place, Suite 350Brentwood, TN 37027Phone: 615/324-8500 Fax: 615/324-8501E-mail: [email protected]

For post-program questions:Melissa VarnavasAssociate Director, ACDISE-mail: [email protected]

HCPro sites

HCPro: www.hcpro.comHCPro’s mission is to meet the specialized information, advisory, and education needs of the health-care industry and to learn from and respond to our customers with services that meet or exceed the quality that they expect. Visit HCPro’s website at www.hcpro.com to take advantage of our new Inter-net resources.

At www.hcpro.com, you will find the following: » The latest news, advice, and how-to information in the world of healthcare » Free e-mail newsletters covering everything from survey preparation and Joint Commission

standards to healthcare credentialing and health information management » Your healthcare questions, answered by HCPro’s experts » Weekly tips about how to perform your job at your best » In-depth, how-to stories in our premium newsletters, including Briefings on The Joint Com-

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mission, Medical Staff Briefing, and the Credentialing Resource Center (paid subscriptions or pay-per-view required to read premium newsletter content)

» The most comprehensive products and services (available through our online store, HCPro’s Healthcare Marketplace at www.hcmarketplace.com) to help you tackle the tough issues that you face on the job every day

» All of the information and resources that you need about the following topics:– Accreditation– Case management– Corporate compliance– Credentialing/privileging– Executive leadership– Health information management/Coding– Home Health/Hospice– Hospital pharmacy– Infection control– Long-term care– Marketing– Medical staff– Nursing– Pharmaceutical– Physician practice– Quality/patient safety– Rehab – Residency– Revenue Cycle – Safety

HCPro continues to offer the expert advice and practical guidance on which you’ve come to rely to meet your daily challenges. This valuable information will be available to you 24 hours a day, seven days a week, via the Internet.

The Revenue Cycle Institute: www.revenuecycleinstitute.comThe Revenue Cycle Institute is your go-to source for services and tools to achieve revenue integrity. Ex-pert consultants and educators provide audits, assessments, operational reviews, and customized train-ing programs. Visit our website for white papers and news updates at www.revenuecycleinstitute.com.

The Greeley Company, a division of HCPro: www.greeley.comGet connected with leading healthcare consultants and educators at The Greeley Company’s website at

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www.greeley.com. This online service provides the fastest, most convenient, and most up-to-date infor-mation about our quality consulting and national training offerings for healthcare leaders. The Gree-ley website offers a complete listing of all of our products and services, including consulting services, seminars, conferences, and links to other HCPro offerings.

At www.greeley.com, you will find the following: » Detailed descriptions of all of The Greeley Company’s consulting services » A catalog and calendar of Greeley’s national seminars and conferences, as well as available

CMEs » Faculty and consultant biographies that introduce our senior-level clinicians, administrators,

and faculty, who are ready to assist your organization with your consulting needs and seminars » An “ask the expert” Q&A » A list of Greeley clients » A link to free e-mail newsletters

HCPro’s Healthcare Marketplace: www.hcmarketplace.comAt HCPro’s Healthcare Marketplace, discover all of the newsletters, books, videos, audio conferences, webcasts, online learning, special reports, training handbooks, online courses, boot camps, seminars, and virtual events that HCPro has to offer. In addition, HCPro offers dozens of free e-mail newsletters about topics such as coding and reimbursement, regulatory compliance, staff training, and new trends in healthcare. Shopping is secure, and purchasing is easy with our speedy checkout process.

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