College Management Project Proposal

7/27/2019 College Management Project Proposal

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1. Title of the Project.

College Administrative Active Website

Introduction

This project “ ” is online website to manage all the activities of

the college. It provide very good interface between college administration

with students. On implementing this project students can get all the

information they want easily.

This project can make the tedious & mistake-prone job easier and faster. Itcan be used both in top-level and bottom-level management for daily

operation.

All the facilities for retrieving like student information, teacher’s information,

library management, courses and fees management will be added, deleted,

updated and saved in the project i.e. when a new student want admission all

the information regarding the admission will be provided online. So he will

get all the information related course, fees, ,teacher’s or non teaching staff

information ,library etc.

The application will be scalable and easily maintained. It could be easily

changeable to the changing needs of users.

The site is also implanted with the face recognition to logon to the site. With

this student can login easily. The same also can be implemented for

attendance, so there is no need of taking the attendance by thelecturer.



2. Introduction and Objectives of the Project.

DRAWBACKS OF EXISTING SYSTEM STUDY

Existing System study reveals that all the booking was done manually on

registers, which was very tedious and error prone job. Searching and report

generation was also not possible in the existing system. Also the work of

Institute was manually maintained. There was register or file system in the

Institute.

Present mode of working is based on manual system in which the all the

information is first received and than entered in the register. It is very

difficult job and time consuming also. Moreover, the existing system is also

dependent on employees, if the employees are absent; it leads to problem

and affects the business performance.

Due to large volume of data, a lot of complexities are involved in

maintaining, updating and retrieving selected information. Since old systemis totally maintained manually, some of the complexities involved in existing

system are as follows:-

1. Redundancy of data: - Due to improper maintenance of data,

inconsistency is there which leads to problem like duplication of data.

2. Difficulty in updating the data:-Problem of updating data in the

existing system since everything is stored in registers and files. It is very

difficult and time consuming to update data.

3. Non-centralized data:-In the existing system, data records are kept

under file maintenance system, due to this system the placement of the data



is not at one particular place. This results in more confusion and more

consumption of time for the proper maintenance of records.

4. Delay in retrieving information: -Retrieving information is quite time-

consuming process because of large volume of data, if it is required to locate

a particular record a large number of registers have to be scanned.

5. Problem for keeping the data: -As the data is voluminous, more space

is required to store it. Also everything is stored on papers. This type of

storage is more prone to damage with time and due to other accidental

factors.

6. No integration or relation between the data: - Present system does

not support any type of data integrity.

7. Not proper retrieval of information: - It is very difficult to get data

information in the existing system if any information is required for any

specific purpose.



PROPOSED SYSTEM STUDY

The new system will automate the whole working of institute. In this project

we will retrieve the information of student or update the information easily

by the use of computer. If any new student come into the institute for

admission all the information regarding the student and in which course he /

she wants to take admission or what the roll no given to the student all the

information is stored into the database .we can easily retrieved , changed ,

updated or saved the information whenever we want. Information regarding

the teachers or non teaching staff are also in this project .Here we will

manage the library also that is how many books are in the library and

information of all the issued books from the library. Fine of the student isalso calculated by the use of computer from the attendance chart. Managing

the funds of students by monthly basis or semester basis.

Proposed System is built with technique i.e. ASP.net with SQL Server.

Proposed system is very fast, easily and efficient system.

The proposed system is also less dependent on employees. It works without

any help of employees. The whole software is automatic. The entire software

is full of photographs of all topics categorized under different groups.



OBJECTIVE OF NEW SYSTEM

The objective is to design a system that can integrate all the above features

in a single system, so that it can be easy to use .The new system should

have all the records and files of the old system in a comprehensively linked

manner so that whenever we want to retrieve some information, it can be

done in an efficient manner.

The system should be a one-step shop solution where all the different jobs

regarding the various operations and functions in the centers can be done on

a single window with least hassle. That is, the new system should be able to

do work in the least amount of time and with much more efficiency and

effectiveness than the existing system.

The designing aspects of new system should be aimed towards basing all the

data fields and data records in a single database, from where any operation

on the data or data retrieval can be done easily. It should be designed in

such a way that only the required information is displayed when asked for.

Not like the manual system where one has to search in hard copy files to

look for a particular record.

It should remove, if not all majority of the problems that exists in the old

system. Also it should be compatible, easy to understand and easy to modify.

The aim would be to remove as many problems as possible from the existing

system and design the new system in such a manner that it looks a very

comprehensive approach to the stated objectives. The organization structureof the old system should be clearly understood so that the objectives it aims

to achieve can be designed.

There should be complete interaction between the various sub-systems of

the main system so that there can be efficient functioning of the system.



Every component of the system should be able to interact with other

components through a common interface. There should be such an

interaction interface, that if one component wants the output from other sub-

system then it can do so freely and without hindrance.

Also all sub-systems should be interdependent on each other and also

independent, it means that whenever some sub-system wants some

information from other sub-system, it can do so without any problem, also

when a system functions independently then it does not have to wait for data

to be processed. All the sub-systems should be performing the designed

operations on the given data in a comprehensive manner so that all of them

are aimed towards achieving a common goal.

The main objectives of the new system are mentioned below:-

1. Fast and Efficient: - As compared to existing system, in new system the

user can get the information fast, easily and efficiently from the software.

2. Reliable and accurate: -As in new system, the information is stored and

processed in computers so that data will be more reliable and accurate.

3. Centralized Data:-In the existing system, data records are kept under

file maintenance system due to this system the placement of the data is not

at one particular place. But in new system, each and every record is

maintained on computer, which leads to the centralization of data.

4. Non Redundant Information: - As in proposed system data is

maintained on the computers so inconsistency does not occur which will

never lead to problem like duplication of data.

5. Easy to Access: -As compared to existing system, in new system the

users can easily and efficiently accesses the information from the computer.



6. No Documentation: -As everything is stored on the computer, so there

is no need of documentation or maintaining the files.



3. Project Category : Web Application

This is online site, works globally. So student and lecturers can access the

web wherever they are.



4. Tools / Platform, Hardware and Software Requirementspecifications.

Hardware and Software requirement

Hardware Requirement

Processor : Intel Core Duo 2.0 GHz or more

RAM : 1 GB or More

Harddisk : 80GB or more

Monitor : 15” CRT, or LCD monitor

Keyboard : Normal or Multimedia

Mouse : Compatible mouse

Software Requirement

Front End : Visual Web Developer 2008

With Sql Server Compact Edition

Language : Visual Basic or C#

Back End : MS Sql Server

Operation System : Windows XP with server pack 3

Or Windows 7

Browser : Internet Explorer or Google Crome



6. A complete structure which includes

Functional Description

The problem under study is being divided into several modules/functions

discussed below to understand the approach to the solution in the broader

way:

This Project have major three modules

1. Admin Module

2. Staff Module

3. Student Module



System architecture description

Document Outline

Here is the outline of the proposed template for software design pacifications.

Please note that many parts of the document may be extracted automatically

from other sources and/or may be contained in other, smaller documents.

What follows is just one suggested outline format to use when attempting to

present the architecture and design of the entire system as one single

document. This by no means implies that it literally is a single document

(that would not be my personal preference):

Major Screens

1. Admin Module

i. Main Page

ii. Login Page

iii. Main page with links

iv. Course Details Form

v. Fee Structure Form

vi. Student List

vii. Fee List

viii. Staff List

ix. FAQ



2. Staff Module

i. Registration Page

ii. Login Pageiii. Main page with links

iv. View Student List

v. Attendance Entry

vi. Test Marks Entry

vii. FAQ

3. Student Module

i. Registration Page

ii. Login Page

iii. Main page with links

iv. View Classes Form

v. Fee Payment

vi. View Test Marks

vii. FAQ



SYSTEM ANALYSIS

System Analysis is an activity that feeds information to thespecification activity. It is essential that during analysis a complete

and consistent set of specifications emerge for the system. For

achieving this, the first major problem is to obtain the necessary

information. The second problem of analysis is to organize the

information obtained so the information can be effectively evaluated

for completeness and consistent. The third problem is resolving the

contradictions that may exist in the information from different parties.Lastly the fourth problem is avoiding internal design.

The proposed system is developed keeping in mind all these steps and

is designed in such a manner that it satisfies all the requirements to be

called a good system design. The database designed follows 3 rd level

normalization and the input output forms show a better match with the

backend. Thus solves the problem of collecting information and storingit. The collected information is logically related and stored in the

database following the database rules that form the data dictionary for

the various database operations. Which is removes all the possible

contradictions that may arrive and results in proper functioning of the

data repository. Thus having proper functioning of the modules which

integrate together to work to their best.



Analysis

Introduction : In this section we covering context diagram, data flow diagram

explanation, and functional decomposition diagram.

Context Diagram

A System Context Diagram (SCD) in software engineering and systems

engineering is a diagram that represents the actors outside a system that

could interact with that system. This diagram is the highest level view of a

system. It is similar to a Block diagram. SCDs show a system, often

software-based, as a whole and its inputs and outputs from/to external

factors.

System Context Diagrams are diagrams used in systems design to represent

the more important external factors that interact with the system at hand.

This type of diagram according to Kossiakoff (2003) usually "pictures the

system at the center, with no details of its interior structure, surrounded by

all its interacting systems, environment and activities. The objective of a

system context diagram is to focus attention on external factors and events

that should be considered in developing a complete set of system

requirements and constraints".

System context diagrams are related to UML, and show the interactions

between a system and other actors with which the system is designed to

interface. System context diagrams can be helpful in understanding the

context which the system will be part of.

Context diagrams are used early in a project to get agreement on the scope

under investigation. Context diagrams are typically included in a

requirements document. These diagrams must be read by all project



stakeholders and thus should be written in plain language, so the

stakeholders can understand items within the document.

College Mng Context Diagram



Data Flow Diagram

A Dataflow Diagram also known as “Bubble Chart” is used to clarify System

requirements and identifying major transformations that all become

programs in System Design

SYMBOLS

Data Source/Destination

Process

Data Storage

Flow of data



Level 0 Data flow Diagram









Entity Relationship Diagram

In software engineering, an entity-relationship model (ERM) is an abstract

and conceptual representation of data. Entity-relationship modeling is a

database modeling method, used to produce a type of conceptual schema or

semantic data model of a system, often a relational database, and its

requirements in a top-down fashion. Diagrams created by this process are

called entity-relationship diagrams, ER diagrams, or ERDs.

Data flow diagrams can be used to provide a clear representation of any

business function. The technique starts with an overall picture of the

business and continues by analyzing each of the functional areas of interest.

This analysis can be carried out to precisely the level of detail required. The

technique exploits a method called top-down expansion to conduct the

analysis in a targeted way.

The result is a series of diagrams that represent the business activities in a

way that is clear and easy to communicate. A business model comprises one

or more data flow diagrams (also known as business process diagrams).

Initially a context diagram is drawn, which is a simple representation of the

entire system under investigation. This is followed by a level 1 diagram;

which provides an overview of the major functional areas of the business.



ER Diagram Symbols

ENTITY

RELATIONSHIP

KET ATTRIBUTE

ATTRIBUTE



College Mng ER Diagram



Future Development

At this stage of time when the whole world is running after advancedtechnology in every aspect of life and to comfort man’s life these small

electronic machines like computers have become as indispensable part of our

lives. The project broadband services covers various information required by

user.

In future we hope that this demonstration model can be further improved so

that it will define more things about broadband services so the users are

further benefited.

We can also implement forum to discuss, discussion between technical staff

of the college and the students.

We can also implement online payment system, through which people can

make their payments.



CONCLUSION

Computer is the magic word of today’s world. The object of “College

Administrative Active Website” is to harness the power of the computer for

our practical and potential need. This report expected to extensively cover

this concept and plant a seed of inquisitiveness in the minds of the users.

We are thankful to all the people who have given us their hearty support in

this endeavor, we again thank out college for providing us all the facilitiesand thanks to our beloved Coordinator Mr. G. Somashekar and to our guide



Flowcharting symbols and conventions

On a system flowchart, each component is represented by a symbol

that visually suggests its function. The symbols are linked by flowlines.

A given flow line might represent a data flow, a control flow, and/or a

hardware interface. By convention, the direction of flow is from the top

left to the bottom right, and arrowheads must be used when that

convention is not followed. Arrowheads are recommended even when

the convention is followed because they help to clarify the

documentation.



College Management System Flow Chart

Documents

College Management Project Proposal