San Ramon Valley Fire Protection District Career Development Guide Section II Page 1 Added October 2005

COMMUNITY EMERGENCY PREPAREDNESS COORDINATOR

DEFINITION

Under the supervision of the Fire Marshal, the Coordinator will be responsible for the

implementation of the District’s Emergency Preparedness Program which strives to deliver training

and general information to various groups and organizations regarding earthquakes or other

catastrophic events. The Coordinator will also serve as the primary liaison to local schools,

government agencies, and other private/public organizations regarding emergency preparedness

matters. The Coordinator may also perform various other duties as required. This position requires

the ability to work flexible hours, including evenings and weekends.

The responsibilities of the Community Emergency Preparedness Coordinator will fall into four

primary categories: Program Coordination - coordinating the District’s community based

emergency preparedness instruction and information programs (CERT) with other local and

regional agencies; Public Relations - coordinating public information distribution and public

relations related to community emergency preparedness; Instructor Recruitment and Training -

recruiting and training a core cadre of Emergency Preparedness Program instructors; Delivery of

Education/Training Programs - conducting, performing, or delivering public emergency

preparedness and other safety related education programs.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions.

Example of duties:

Assists in identifying and periodically re-evaluating emergency preparedness training needs for

various groups and organizations. Assists in developing and preparing presentation/lesson plans for

emergency preparedness training. Assists in developing and preparing a wide variety of program

documentation. Coordinates the District’s Community Emergency Preparedness Program with that

of other local and regional agencies. Serves as primary contact for public requesting information

and/or emergency preparedness related services. Assists in the development of policies and

procedures related to the Emergency Preparedness Program. Maintains records, statistics, and other

pertinent information for the Emergency Preparedness Program. Assists in the preparation of reports

and other documents as may be required to comply with State OES (Office of Emergency Services)

and FEMA (Federal Emergency Management Agency) rules, regulations, and guidelines.

Implements programs involving emergency management-related technology, equipment, trends,

and innovations to meet state and federal emergency planning standards and funding criteria.

Assists in the preparation of the budget for emergency preparedness and planning activities.

Prepares meeting agendas and summaries. Attends and participates in various professional and

San Ramon Valley Fire Protection District Career Development Guide Section II Page 2 Added October 2005

community meetings related to emergency preparedness. Develops public safety information and

press releases related to community emergency preparedness. Participates in safety events where the

delivery of program information may be made to the following groups: business, employee

organizations, homeowners, seniors, scouts, schools, and other such groups or organizations that

may have a need for safety/ preparedness information. Coordinates the Program’s public relations

element, including equipment demonstrations and public information outreach. Coordinates the

Program’s sign displays and materials at various public venues. Conducts public presentations and

promotes public information to stimulate interest in disaster preparedness. Recruits and maintains a

stable group of knowledgeable and experienced volunteer instructors to serve as the backbone for

the delivery of instructional training to the community. Trains primary instructors to deliver

objectives of the Community Emergency Preparedness Program. Acts as primary instructor for the

program. Coordinates emergency management activities with local community-based organizations

and agencies. Implements community emergency response team (CERT) training for local

businesses, schools, and neighborhoods. Coordinates interdepartmental training on emergency

management topics, ensuring state mandated training requirements are met and documented.

Skill to: Perform varied administrative and clerical work in an independent manner with an

emphasis on attention to detail and exceptional quality. Coordinate, organize, and implement

program activities. Prepare and distribute public information. Assign, direct, and review the work

of others. Supervise, train, and evaluate volunteer instructors, while maintaining a high level of

interest and morale. Prepare course outlines, lesson plans, and other educational materials.

Effectively deliver education programs to groups of varying sizes and age ranges. Ability to

comprehend and interpret federal, state, and regional protocols and regulations for development of

community based emergency preparedness programs for compliance. Create, proofread, and/or edit

materials for accuracy, completeness, compliance with District policies, format, and English usage,

including grammar, punctuation, and spelling. Maintain accurate and complete files. Initiate and

organize work, coordinate projects, set priorities, meet critical deadlines, and follow-up on

assignments with a minimum of direction. Communicate professionally and effectively, both

verbally and in writing, with co-workers, officials, public organizations, schools, the media and the

general public to exchange or convey information. Possess techniques for dealing with a variety of

individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the

telephone. Exercise sound independent judgment within established policy and procedural

guidelines. Prepare clear, concise, accurate, and effective reports, correspondence, informational

packets, and other written materials. Possess superior organizational, project management, problem

solving, and multi-tasking skills. Maintain composure and function effectively in potentially

challenging circumstances.

Physical Characteristics: While performing the duties of this job, the employee is frequently

required to use hands and fingers to, handle or grasp objects, type on a keyboard, manipulate office

equipment. The employee is frequently required to sit, stand, and walk. The employee is

occasionally required to reach with hands and arms, kneel, crouch, or squat.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required

by this job include close vision, distance vision, color vision, and the ability to adjust focus.

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The employee must have the ability to: drive a vehicle, operate a personal computer, read small

print on documents, hear and speak well enough to communicate over the telephone and in person.

Other Characteristics: Must be willing and have the ability to work such hours as are necessary to

accomplish the job requirements, may be required to attend meetings, seminars, and conferences

during or after work hours; consistently follow through with duties/assignments and work

harmoniously with subordinates and superiors, wear approved uniform. Report for work on a

regular, consistent basis and maintain an acceptable attendance record in accordance with District

policy.

MINIMUM QUALIFICATIONS

Knowledge of: Practices and techniques of fire prevention and emergency preparedness. CPR and

basic first aid. Business English, including spelling, grammar, letter writing, and standard formats

for reports and correspondence. Basic supervisory principles and practices. Development of

training programs and lesson plans. Standard office administrative practices and procedures,

including filing and the use of standard office equipment. Computer applications related to the

work, including word processing, basic spreadsheet and other office administrative applications.

General fire safety.

Experience: At least two years experience in the preparation and delivery of community based

educational programs directed towards emergency preparedness. Experience with computerized

record systems is necessary.

Education: Graduation from High School or G.E.D. is required. A minimum of two years of

college; course work in communication, teaching, speech, or other educational program that may

provide the employee skills, knowledge, and experience to be successful in this position.

The successful completion of the following California State Fire Service Training and Educational

System programs are required; Public Education 1, Instructor 1 and 2. Individuals who have not

completed these programs at time of appointment shall confer, prior to appointment, with the

Division Manager to develop an educational and training plan for the employee. It shall be a target

to obtain the necessary program completions within 3-years of appointment.

License: Possession of a valid California Driver's License.

Certification: CPR and basic first aid and certified as instructor for both. Individuals who have not

received these certifications at the time of appointment must do so within 3 months of appointment.

Certification through either the American Heart Association or the American Red Cross is

acceptable.