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Excel 2007

Active CellDefinition: In an Excel worksheet, the active cell is the cell with the black border. Data can

only be entered into the active cell. Even if more than one cell is selected, there is still onlyone active cell. Use the mouse pointer or the arrow keys to change the location of the active

cell.

Also Known As: Current Cell

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Column HeaderDefinition: In Excel, the column header is the grayish - colored row containing the letters

used to identify each column in the worksheet. The column header is located above row 1 inthe worksheet.

Formula BarDefinition: The formula bar in Excel is located above the work area of the spreadsheet. Theformula bar displays the data orformula stored in the active cell. The formula bar can be

used to enter or edit a formula, a function, or data in a cell

Name Box

Definition: The Name Box is located next to the formula barabove the worksheet area. TheName Box displays the cell reference of the active cell. It will also show the name assigned

to a cell or range of cells. The Name Box can also be used to assign names to cells orrangesof cells.

RowDefinition: Rows run horizontally in an Excel worksheet. They are identified by a number inthe row header.

In Excel 2003, there are 65,536 rows in each worksheet. In Excel 2007, there are more thanone million rows.

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The intersection point between a row and a column is a cell.

Cells are the basic storage unit for data in a spreadsheet.

Worksheet

Definition: A worksheet is a single page or sheet in an Excel spreadsheet. By default, thereare three worksheets per file. Switching between worksheets is done by clicking on the sheettab at the bottom of the screen.

Also Known As: sheet

Common Misspellings: work sheet

Excel 2007 Quick Access ToolbarDefinition:

The QuickAccess Toolbar in Excel 2007 is found in the upper left corner of the spreadsheet

program above the ribbon and next to the Office Button (see the image to the right).

The QuickAccess Toolbar contains shortcuts to a number of commonly performed tasks

such as open,save, undo and quick print.

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Excel 2007 Office ButtonDefinition:

The Office Button in Excel 2007 is found in the top left corner of the spreadsheet program

once it is opened (see the image to the right).

It is a round button with the Microsoft Office 2007 logo on the face.

Clicking on the Office Button displays a drop down menu containing a number of options,

such as open,save, andprint.

The options in the Office Button menu are very similar to options found under theFile menuin previous versions of Excel.

RibbonDefinition:

The Ribbon is the strip of buttons and icons located above the work area in Excel 2007 and

Excel 2010.

The Ribbon replaces the menus and toolbars found in earlier versions of Excel.

Above the Ribbon are a number of tabs, such as Home,Insert, andPage Layout. Clicking ona tab displays the options located in this section of the ribbon.

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Microsoft excel 2003

TUTORIAL,

First look at Excely Opening Excely Componentsy Descriptions

Navigatingy Worksheets Tasksy Selecting & Movingy Ranges

Modifying cellsy Editing Cells

y Inserting, Deleting Row &Columns

Functions & Formulasy Arithmetic Operationsy Inserting Functions

Atomic Mass Exercisey Block Copyy Inserting a Row and a Columny Formulasy Saving & Closing

First Look at Excel

Introduction

This guide is designed to introduce you to using Microsoft Excel if youre unfamiliar with

any major aspect of it. The lessons in this guide will lead you through the fundamentals ofcreating and working with Excel spreadsheets.

Today's Excel spreadsheet isn't just for financial professionals. Microsoft Excel offers

intuitive tools that make it easy to access, connect, and analyze critical dataregardless ofyour profession.

The first step in learning to use your new software is to start (or in computer parlance:

launch) the Excel Program.

You launch Excel by:1) SELECTING the Windows Startbutton; this will bring up a set of choices in a menu.

2) Drag your cursor over, Programs. Another menu will appear to the right.3) Drag your cursor over to Microsoft Office, and another menu will appear on the right.

4) Drag your cursor overMicrosoft Office 2003, and SELECT on it, you will launchExcel.

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As each file made by Excel has the extention .xls. For example, in Book1.xls, we willdescribe files, as 'xls files'.

The initial xls window may not fill your whole screen. This size is very useful if you want to

use more than one application simultaneously (such as a Web Browser), however, often, it is

desirable to have a larger working window (also called working environment) in MicrosoftExcel.

Components of Excel

When you first open Microsoft Excel, youll see the basic components; an Active cell,

Column headings, a Formula bar, a Name box, the mouse pointer, Row headings, Sheet tabs,a Task Pane, Tab scrolling buttons and Toolbars. Listed below are descriptions of each

component feature.

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Navigating

Navigate within worksheets

To navigate within a workbook, you use the arrow keys,PageUp,PageDown, or the Ctrlkey

in combination with the arrow keys to make larger movements. The most direct means ofnavigation is with your mouse. Scroll bars are provided and work as they do in all Windowsapplications. Go ahead and try moving between cells in your newly opened Excel documentwith your mouse and then thePageUp andPageDown keys.

Navigate between worksheets

To move to otherWorksheets, you can Click their tab with the mouse at the bottom of the

screen (Sheet1, Sheet 2, or Sheet 3) or use the Ctrl key with the Page Up and Page Downkeys to move sequentially up or down through the worksheets. Go ahead and switch between

your 3 sheets using the different methods described.

Insert, move, and rename worksheets

Worksheets are much like pages within a book; you peruse through them like you flip thepages of a book. There are several ways to move and copy worksheets. Right click on the

sheet tab and choose Move or Copy. Select a new position in the workbook for the worksheetor click the Create a copy checkbox and Excel will paste a copy of that worksheet in the

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workbook. The same shortcut menu for the sheet tab also gives you the option to insert,delete or rename a worksheet.

Navigation keystrokes

Select and move worksheet cells

To select a large area of cells, select the first cell in the range, press and hold the Shift key,

and then click the last cell in the range. Once you have selected a range of cells, you maymove the cells within the worksheet by clicking and dragging the selection from its current

location to its new one. To do this, bring your cursor to the side of the selection. When yourcursor turns into 4 arrows pointing into opposite directions click and hold on to the mouse

and drag where ever you want to locate it and let go of the mouse.

By pressing and holding the Ctrl key as you drag, Excel will leave the original selection in itsplace and paste a copy of the selection in the new location.

To move between workbooks, use the Alt key while dragging the selection.

Range selection techniques

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Modifying Cells

Understanding text, values, and formulas

Information entered into cells is categorized as text, values or formulas. Values must be

numbers, though they can be formatted to appear on the screen as currency or a percentage.

Editing cells and entering expressions

You can edit a cell by selecting the cell and then clicking in the formula bar or by double-clicking the cell to open the cell in edit mode.

Telephone numbers or social security numbers that contain other characters (like a dash orparentheses) are treated as text and cannot be used in calculations. Arithmetic operators are

used in formulas.

Inserting worksheet rows and columns

You can insert one or many additional rows or columns within a worksheet with just afew steps using the mouse or menu options.

You can insert individual cells within a row or column and then choose how todisplace the existing cells.

You can click the Insert menu and then select row or column, or right click on arow or column heading or a selection of cells and then choose Insert from the

shortcut menu.

The Insert dialog box

This figure depicts the Insert dialog box, which appears when you select a range of cells,right click on the selection and then choose Insert from the shortcut menu.

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Selecting one of these options controls what happens to existing cells when the new row orcolumn is inserted. Your formulas are still good, they adjust to the change.

Delete worksheet rows and columns

To delete and clear cells, rows, or columns, you can use the Edit menu, or right click on aheading or a selection of cells and choose Delete from the shortcut menu. Clearing, as opposed to deleting, does not alter the structure of the worksheet or shift

uncleared data cells. What can be confusing about this process is that you can use the Delete key to clear cells,

but it does not remove them from the worksheet as you might expect.

Deleting cells and ranges of cells

When you choose to delete a selection, a dialog box similar to the Insert dialog box pops up,except that the first two choices are to Shift cells left or Shift cells up.

Resize worksheet rows and columns

There are a number of methods for altering row height and column width using themouse or menus:

Click the dividing line on the column or row, and drag the dividing line to changethe width of the column or height of the row

Double-click the border of a column heading, and the column will increase inwidth to match the length of the longest entry in the column

Widths are expressed either in terms of the number of characters or the number of screenpixels.

Functions & Formulas

You can easily calculate the sum of a large number of cells by using a function. A function is a predefined, or built-in, formula for a commonly used calculation. Each Excel function has a name and syntax.

The syntax specifies the order in which you must enter the different parts of thefunction and the location in which you must insert commas, parentheses, and

other punctuation Arguments are numbers, text, or cell references used by the function to calculate a

value Some arguments are optional

Excels arithmetic operators

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Formulas are expressions that are used to calculate a value.

An expression can contain one or more arithmetic operators, such as plus, minus, divide,or multiply

W

hen more than one arithmetic operator is present, the calculation must follow order-of-precedence rules, which determine which operator is applied first, second and so forth.

The chart below illustrates Excels order of precedence and shows sample expressions andthe result of each expression.

Math and Statistical functions

This chart shows some commonly used math and statistical functions and a description ofwhat they do.

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Define functions, and functions within functions

The SUM function is a very commonly used math function in Excel. A basic formula

example to add up a small number of cells is =A1+A2+A3+A4, but that method would becumbersome if there were 100 cells to add up. Use Excel's SUM function to total the values

in a range of cells like this: SUM(A1:A100).You can also use functions within functions. Consider the expression

=ROUND(AVERAGE(A1:A100),1). This expression would first compute the average of allthe values from cell A1 through A100 and then round that result to 1 digit to the right of the

decimal point

Atomic Mass Exercise

Block Copy

Open up Atm_mass.xls from the Class_Materials Excel folder on the Desktop. We will beworking with this file throughout the training, so make sure you save this file on your Z drive

for use later on. The file appears to be empty but the data is in columns Y and Z.

Move to cell Z1. Move by SELECTING the scroll bar on the bottom right (blue circled item).

You will notice the column label on the top of the spreadsheet window (red circled item).

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y Let's copy the data into another part of the spreadsheet. There are many methods tocopy a block in Excel. The most straight-forward is a Copy and Paste.

y A whole column can be copied at once. Highlight column Z by SELECTING the Zlabel for the column.

y Hit Ctrl-C or the Copy icon on the button bar. The Copy icon looks like twooverlapping pages (see the left icon in the green circle below).

y Highlight column A by SELECTING the A label for the column.y Hit Ctrl-V or the Paste icon on the button bar. The Paste icon looks like a clipboard

with a piece of paper (see the right icon in the green circle below).

y Note that the entire Z1:Z93 block of data is still there.Inserting a Row and a Column

We would like to place a label on the top of the data that is now in Column A. We would also

like to place the atomic number next to the atomic masses. If we add a column we can placethe atomic numbers in the new Column A. If we add a row, we can place the labels in the

Row 1.

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y Highlight Column A.y From Menu Bar SELECT Insert - Colulmn.y Highlight Row 1 by SELECTING the 1 label.y From Menu Bar SELECT Insert - Row.y Enter the labels Atomic Number into A1 and Atomic Mass into B1.y Atomic Mass in cell B1 overlaps Atomic Number in A1. Highlight cells A1:B1.

SELECT Format - Columns - Autofit Selection. It will size the columns to fit the sizeof the labels or numeric format in the cells. The final result will look something likethe image below with cell B1 still highlighted.

Formulas

y Place the number 1 into cell A2.y Place the formula =A2+1 into cell A3. You might wonder why you have to have a

leading = sign for the formula =A2+1. When you enter the formula in, the leading the

= indicates that the result is a value. Thus, =A2+1 is a formula that results in a value

whereas A2+1 (with no leading =) is a label. A number alone is always a value, sothey need no leading =.

y The result of the formula should be the value 2.

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y We are going to copy the cell A3 to the range A4:A94. Hopefully, the utility of thisaction will become apparent.

y Highlight A3.y SELECT Edit from the Menu Bar (green circled below). SELECT Copy.y Highlight the blockA4:A94.y SELECT Edit from the Menu Bar. SELECT Paste. The result should look somewhatlike the image below.

You will notice that the values in A4:A94 increase by one as you go down from cell to cell.

Look to the Editing line (to the right of the cell address and hand). Now arrow down through

the cells. You will notice that the formula is changing.A

s you move to increasing rownumber, the row number in the formula increments up. This is the beauty of spreadsheets. Asimple repetitive computation can be done in a snap.

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Saving & Closing Excel

To Save the Excel document, SELECT the third icon from the left on the Toolbar (it issupposed to look like a floppy disk). If you prefer, SELECT File on the Menu Bar and then

choose Save As from the menu. You will arrive at the same menu if you choose the Save

icon, or go through theF

ile menu. Now, choose the SaveA

s commands. For this particularexercise, save the file as Atm_mass.xls on your Z drive so you can have access to the savedfile at another time.

There are two common methods to close a file. In the course of closing the program, any file

you have open will be closed. Or you can close a file without closing the program. These twoactions are represented by the two X's in the upper right corner. The X in the very top right

(in the Title Bar) will close the program, Microsoft Excel. If you have not saved the file sinceyou have made any changes, it will ask you if you wish to save the file. The other X (in the

Menu Bar or the File Title Bar) will close the file, but not the program. It will prompt you tosave the file you have been working on.

Reference

Microsoft Excel 2002 TutorialsJoseph F. Lomax, Chemistry Department, USNA.