ComputerEase Closing Month End Procedures

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GENERAL

� Before beginning any month end processing, ensure that you have a complete backup of your

ComputerEase data files. If you have the “Copy Live to Practice” icon, run this program as an

additional backup.

PAYROLL

� The following lists some suggested reports:

� Month to Date Payroll Report.

� 941 & 941B Worksheet to reconcile your tax deposits.

� Federal & State Unemployment reports.

� State & Local taxes withheld reports.

� Month to Date Deduction and Fringe reports.

� Month to Date Deductions and/or Union reports, if applicable.

ACCOUNTS RECEIVABLE

� Post and Update to the General Ledger will post all available transactions to the General Ledger.

� Compute Finance Charges, if applicable.

� Print the Aged Trial Balance, Retention Due, Sales Register & Cash Summary Register Reports.

� Reconcile these reports to the General Ledger.

� Print Statements, if applicable.

� Work on Sales Tax, if applicable.

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ACCOUNTS PAYABLE

� Run the Post Recurring Payables program, if applicable.

� Work on Direct Pay, if applicable.

� Post and Update to General Ledger will post all available transactions to the General Ledger.

� Print the Open Invoice Register and reconcile to your Accounts Payable account in the General

Ledger.

� Clear Check Register will clear all available checks for reporting purposes.

� Print the Check Register for the month and reconcile to your cash account in the General Ledger.

INVENTORY CONTROL

� Verify all Inventory Adjustments for the month have been posted.

� Run the Post to General Ledger program.

JOB COSTING SYSTEM

� Run the Balance Screen program for the desired month.

� Reconcile the totals for each cost type to the General Ledger.

EQUIPMENT COSTING

� Verify all Equipment Adjustments for the month have been posted.

� Run the Equipment Usage & Cost Reports.

� Reconcile to the General Ledger.

� Run the Post Accrued Costs program.

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GENERAL LEDGER

Before closing the period, balance the other applicable modules to the General Ledger. Select to

Close the period. If this is the end of your year, the system will automatically close the year.

NOTE: You do not need to make any journal entries to the General Ledger for the Retained Earnings

accounts. The system is designed to calculate this entry for you.

� Verify all journal entries have been posted.

� Run the Post Standard Journal Entries program, if applicable.

� Print the Trial Balance, Profit & Loss Statement, and Balance Sheet reports.

� Analyze reports. Run the General Ledger report or an Account Inquiry for detailed account

postings.

� Use the General Ledger Posting program to perform necessary journal entries.

� Reprint Final Reports, if necessary.

� Select to Close Current Period.

� Select to Reconcile Accounts for all bank (cash) accounts.

� Run the Outstanding Check report to verify all checks have been properly marked cleared.