Control of Nautical Publications

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  • 8/12/2019 Control of Nautical Publications

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    Motor Yacht My YachtPolicies Department: Administration, Deck Control of Nautical Publications Version #: 2

    Relates to:-ISM - Part A 7

    Policy:It is the policy of The Yacht to maintain an on board inventory of req ired na tical p blications andappropriately scaled charts for every intended voya!e" This policy is incl sive of di!ital prod ctsand any electronic aid to navi!ation"

    An electronic inventory of all paper and electronic na tical charts and p blications shall bemaintained onboard The Yacht" These charts and p blications shall be pdated and amended to thelatest correction available at the time of depart re in accordance #ith the reco!ni$ed iss in!

    a thority that p blished them" An electronic record of corrections shall be maintained onboard"

    %lectronic charts and p blications shall be kept p to date" The most recent pdate disks, #hereavailable, shall be maintained onboard to serve as back p to the system" The di!ital Admiralty

    prod cts, #hich are do#nloaded, shall be pdated as part of a passa!e plan so as to ens re the mostc rrent information is available"

    Admiralty paper charts shall be stored #ithin folios as identified #ithin the Admiralty chartcatalo! e" Paper charts p blished by other maritime a thorities that are s itable to the c rrentcr isin! sched le shall be stored #ithin separate folios"

    Purpose:The Yacht is req ired by its &la! 'tate to maintain its na tical charts and p blications" The Yachtcontin ally strive to meet or e(ceed the minim m standards in re!ards to all applicable re! lations"

    The safe navi!ation of The Yacht in accordance to local and international re! lations is, amon!stother factors, lar!ely dependent on there bein! the most c rrent and p to date navi!ationalinformation readily available for immediate se onboard by the )aptain and *rid!e +fficers" Inorder to achieve this there is a need to ens re the relevant charts and p blications are maintained

    properly"

    aintainin! a back p of di!ital information #ill help to ens re that in the incidence of a fail re, the

    relevant information can be q ickly retrieved"

    Scope:All paper and electronic navi!ational charts shall be considered relevant to this policy" Additionally,na tical navi!ational p blications as req ired by the fla! state shall fall #ithin the scope of this

    policy"

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    Responsibilities:The &irst ate, nder the s pervision of the )hief +fficer shall be responsible for the maintenanceof the onboard na tical charts and p blications" The )hief +fficer shall ens re all navi!atin! officersare familiar #ith the inventory mechanism and pdatin! proced re as adopted onboard The Yacht"

    Proce ure:)orrections are sent from arine Press of )anada to the )h" +fficer.s and the )aptain.s emailacco nt as a file attachment" These files need to be saved into a desi!nated pdate folder on theserver #here it #ill a tomatically be applied to Di!itrace the ne(t time the pro!ram is opened" Thesecorrections can only be saved and applied to the pro!ram once" If they are saved twice the programwill not run and the doubled up files will need to be removed before Digitrace works properly again.

    The proced re is as follo#s/

    0" +pen attachment in the email from arine Press of )anada2" 'ave the attachment to the Di!itrace pdate folder by/

    'electin! the save option 'elect y )omp ter as location 'electin! di!itrace on server10 company 'electin! Di!itrace folder 'electin! 3pdates folder 'avin! the file

    4" +pen the Di!itrace pro!ram" 5e# files #ill decompress and a tomatically apply themselves6" 'elect the type of p blication yo #ant to see corrections for ie" *ritish Admiralty, 3'A

    5+A etc" The corrections for that #eek #ill be sho#n

    8" Print copies of the corrections7" )orrect the appropriate chart, follo#in! the directions on the printo t9" :ecord on the chart that the correction details;" 'i!n off the correction has been done in Di!itrace by checkin! the bo("

    If yo have missed a #eek or #ant to !o back to check corrections from previo s #eeks yo can select the#eek and year and all corrections for that #eek #ill be displayed" If yo #ant to see all the corrections for a

    partic lar chart yo !o to the c m lative section and type in the chart n mber and a list #ill be !enerated" Ifa ne# chart or p blication is p rchased that may req ire corrections, it needs to be added to the inventory"In order to do this an email #o ld be sent to lar!eyacht