Creating Great Presentations Basic Steps to Remember!
Presentation Basics! Orientation & contrast Font size & style 4x7 rule KISS Balanced designs Text & capitalization rules Transitions & animation
Orientation Always this Never! Portrait Landscape PPs default
Contrast w Light type on a dark background is easier to read w Be consistent w Do not change colors on every slide w Exception if you are changing focus, ideas or presenters
Font Size for Titles and Text w Titles should be 40+pts w 36 point w 32 point w 24 point w 18 point
Readability - Font Style w This is sans serif (Arial) easier to read best for video w This is serif (Times New Roman) fills in screen harder to read
Readability the Rule 4/7 x 4/7 rule 4/7 lines of text MAX 4/7 words per line MAX Follow the 4x7 Rule
Balanced Design w Bullet points should not be centered w Presents a ragged look w Difficult to follow text in a presentation w Always left-align bullets
Balanced Design w Titles can be centered, left-aligned or right-aligned w Keep text and graphics neat, easy to follow w Try using an anchor element w Picture/graphic placed in the same position on each slide
Balanced Design Centered graphics leave little room for text
Balanced Design w Place graphics to the left or off center w Left placement leads eye to text w Allows room for text w Presentation is more interesting
Text & Capitalization Rules w Bullets are followed by a capital letter w No periods w Avoid all caps w This is an Example of Capitalizing Only the Important Words w More Formal but more Decisions
Keep it Simple! w Refrain from having audience read long lines of text like this one w Lengthy text forces down the point size, making the slide difficult to read w Lengthy text distracts from the main message being delivered w This is 24 point Arial w This is 36 point Arial
Keep it Simple! w Minimize use of graphics or decorations w Limit font styles to a maximum of 3
Transitions w Avoid distracting transitions and review w The way in which the presentation moves from one slide to the next
Animations w How text or graphics come on the slide w Use consistency with animations w Too much movement reduces readability w Always review animations
Animation w Text may fly in from the right, left, bottom, or top w Or, text can come from any direction w It can swivel, swirl, fade
Planning Your Presentation w What will be the outcome? w What do you want the audience to know?
Planning Your Presentation There are three major sections: Objective slide tell them what youre going to tell them Content slides tell them Closing slide tell them what you just told them
Remember When planning your presentation keep in mind the following: w Orientation should be landscape w Light type on a dark background is easiest to read w Font size should be 36pts w Use a san serif font
Remember w 4/7x4/7 rule no more than 4 to 7 lines per slide, no more than 4 to 7 words on each line w Balance your design w Capitalize the first word of a bullet w Avoid using all caps
Remember w Review transition & animations to ensure a professional presentation w KISS your presentation - Keep it Short and Simple!