ContaCt

Address

Schipstraat 29550 Sint-Lievens-Esse Belgium

Phone & Fax

Phone: + 32 54 51 52 54

Fax: + 32 54 51 52 50

Online

Sales: sales@smartdoc.euSupport: support@smartdoc.eu Website: www.smartdoc.eu

We love oUR CUStoMeRS.

SMaRtdoC

CUStoMeR CaSe

2 / 4

Customer Case - Eiffage Vuylsteke

Vuylsteke is active in Flanders in a wide range of construction activities. As a class 8 construction company, they have built an extremely strong reputation through the combination of great technical know-how and continuous pursuit of quality.

SMaRtdoC giveS vUylSteke aanneMing eaSe of Mind

In the construction industry, sometimes there seems to be as much paperwork as concrete and steel. Every construction site generates masses of documents: reports, pictures, e-mails, invoices, calculations, etc. Managing all these documents is very complex and time-consuming. Converting them into a digital format makes the job a lot easier, which is why Vuylsteke Aanneming from Meulebeke turned to SMARTdoc.

eRP integRation

Saving tiMe iS tHe BiggeSt Benefit

PeteR PiCeU“SMARTdoc shows a lot of flexibility, which you don‘t always have when

working with larger companies.“

“It’s not just the hard work,” Vuylsteke’s CFO Peter Piceu explains. “It’s mainly the company’s legal accountability for every construction site for a ten-year period that’s causing us headaches. If a problem arises with one of our buildings, we need to find every single document related to the project. If you don't store them in a careful and logical way, you’re in trouble.”

© S

MA

RTdo

c bv

ba

3 / 4

Customer Case - Eiffage Vuylsteke

Phone: +32 51 48 91 71

Fax: +32 51 48 67 55

Website: www.vuylstekeaanneming.be

Vuylsteke Aanneming

Pittemstraat 56

B-8760 Meulebeke

eiffage vUylSteke

Piceu used the configurable templates in the SMARTdoc software to design several processes for managing the documents, focusing on efficiency and traceability. Discipline seems to be the hardest part when it comes to document management. “Unfortunately, not everybody followed these procedures correctly. Some people insisted on doing things the way they were used to, but now the system simply won’t allow that. Make no mistake about it, a lot of change management goes into convincing people to do things properly. Luckily, the tool is fairly simple to use – so at least that’s no excuse.”

For Piceu, the advantage of using SMARTdoc lies not so much in the time savings, but in the assurance that users will find all relevant documents easily and efficiently when necessary. Moreover, there is a cost-saving effect. When a project is finished, all the documents are there to prove that the work was done as agreed in the contract. Which means no more endless discussions, often only resolved by giving the customer a discount.

aSSURanCe

Vuylsteke AAnneming biedt ruwbouwoplossingen Voor uw bouw- en renoVAtieprojecten.

Piceu is very happy with the way SMARTdoc has helped them achieve flexibility. “When there is an update of the software, we often notice changes that address problems or requests we asked them to look at. They react very quickly and show a lot of flexibility, which you don’t always have when working with larger software companies,” Piceu concludes.

flexiBility

aBoUt SMaRtdoC

© S

MA

RTdo

c bv

ba

SMARTdoc is a complete, painless and affordable documanagement solution, scalable from a single user desktop utility, up to an enterprise wide framework, all based upon one simple user experience.

The search module allows the user to quickly access documents. A search based on one or multiple keywords, a part of a file name, a content fragment or the archive date are just a few of the possibilities.

2iConS

300+CUStoMeRS

1 UltiMate aRCHive

10000+USeRS

Save tiMe liMit RiSk MoRe CoMfoRt

Our customers tell us that their employ-

ees save an hour a day with SMARTdoc. A

Paperless office makes that printer do not

need to be filled with toner or paper anymore.

SMARTdoc takes over the interpretation and

categorization of documents. It makes that

information is automatically secured and sent

to the responsible person. But more impor-

tant…. That everyone can find what they seek

immediately. In the blink of an eye.

Data protection is becoming a big thing

and involves many risks. SMARTdoc creates

a centralized repository for all documents,

which can be easily secured. It’s no secret that

The SMARTdoc software is used by insurance

companies, HR, payroll & legal departments,

notaries and police zones. SMARTdoc does

it all: secure your information, log what hap-

pened with it and creates document lifecycle

.processes

Sometimes you do not just want “yet another”

solution. Many company applications are

hardly used because the users do not see their

advantage at all. SMARTdoc has created a user

interface that is so easy that user adaptation is

really high and everyone can look the way the

want through the archive. A bit like your own

.little search engine

aUtoMated PRoCedUReSand eaSy SeaRCHing

aUdit PRoof andCentRaliZed aRCHive

eaSy to USeand faSt to leaRn

WHy CHooSe SMaRtdoC