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Customer Relationship Management (CRM). Nancy Prives Julien Couilloud Eric Meyer Jon Stegen April 22, 2004. Agenda. Introduction of CRM Discussion of CRM Components Critical Success Factors for CRM Implementation of CRM Case Study of Nexstar Conclusion. What is CRM?. - PowerPoint PPT Presentation
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11
Customer Relationship ManagementCustomer Relationship Management(CRM)(CRM)
Nancy PrivesNancy PrivesJulien CouilloudJulien Couilloud
Eric MeyerEric MeyerJon StegenJon Stegen
April 22, 2004April 22, 2004
22
AgendaAgenda
Introduction of CRMIntroduction of CRM
Discussion of CRM ComponentsDiscussion of CRM Components
Critical Success Factors for CRMCritical Success Factors for CRM
Implementation of CRMImplementation of CRM
Case Study of NexstarCase Study of Nexstar
ConclusionConclusion
33
What is CRM?What is CRM?
““CRM is…a long-term commitment, CRM is…a long-term commitment, best when initiated in a well-defined best when initiated in a well-defined scope and with clear objectives, and scope and with clear objectives, and then slowly grown and expanded as then slowly grown and expanded as successes and failures are realized.”successes and failures are realized.”
Kay Mandati, Relationship Manager for Kay Mandati, Relationship Manager for BMW North AmericaBMW North America
McKim, Bob, “The differences between CRM and database marketing” McKim, Bob, “The differences between CRM and database marketing” Journal of Database ManagementJournal of Database Management, Vol. 9, 4, July 2002, pp. 371 – 375., Vol. 9, 4, July 2002, pp. 371 – 375.
44
What is CRM?What is CRM?
““CRM is not a tool or a technology; it is CRM is not a tool or a technology; it is a business practice that utilizes a business practice that utilizes technology and requires technology and requires organizational evolution.”organizational evolution.”
Joe Rapolla, CRM Manager for Venvidi Joe Rapolla, CRM Manager for Venvidi Universal Music GroupUniversal Music Group
McKim, Bob, “The differences between CRM and database marketing” McKim, Bob, “The differences between CRM and database marketing” Journal of Database ManagementJournal of Database Management, Vol. 9, 4, July 2002, pp. 371 – 375., Vol. 9, 4, July 2002, pp. 371 – 375.
55
CRM DefinedCRM Defined
““CRM, or Customer Relationship Management, is a CRM, or Customer Relationship Management, is a company-wide business strategy designed to reduce company-wide business strategy designed to reduce
costs and increase profitability by solidifying customer costs and increase profitability by solidifying customer loyalty. True CRM brings together information from all loyalty. True CRM brings together information from all
data sources within an organization (and where data sources within an organization (and where appropriate, from outside the organization) to give appropriate, from outside the organization) to give one, holistic view of each customer in real time.”one, holistic view of each customer in real time.”
““What is CRM?” from What is CRM?” from www.destinationcrm.com/articles/default.asp?ArticleID=1747www.destinationcrm.com/articles/default.asp?ArticleID=1747 , viewed 3/11/04 , viewed 3/11/04
66
What CRM is NotWhat CRM is Not
A Database Marketing SystemA Database Marketing System A Software PackageA Software Package A Pure Marketing StrategyA Pure Marketing Strategy A Pure IT StrategyA Pure IT Strategy
““What is CRM?” from What is CRM?” from www.destinationcrm.com/articles/default.asp?ArticleIDwww.destinationcrm.com/articles/default.asp?ArticleID=1747=1747 , viewed 3/11/04 and Howlett, Dennis, and Keith Rodgers, “What is , viewed 3/11/04 and Howlett, Dennis, and Keith Rodgers, “What is
CRM?” from CRM?” from http://http://www.destinationcrm.com/articles/default.asp?ArticleIDwww.destinationcrm.com/articles/default.asp?ArticleID=3293=3293 , viewed 3/11/04 , viewed 3/11/04
77
Why CRM?Why CRM? Higher costs associated with getting Higher costs associated with getting
new customersnew customers• Five to oneFive to one• Industrial sales: 8-10 calls vs. 2-3 callsIndustrial sales: 8-10 calls vs. 2-3 calls• Marketing for Web customers: $34 vs. $6.80Marketing for Web customers: $34 vs. $6.80
Better to retain customers & build Better to retain customers & build loyaltyloyalty• Up-sellUp-sell• Cross sellCross sell
Howlett, Dennis, and Keith Rodgers, “What is CRM?” from Howlett, Dennis, and Keith Rodgers, “What is CRM?” from http://http://www.destinationcrm.com/articles/default.asp?ArticleIDwww.destinationcrm.com/articles/default.asp?ArticleID=3293=3293 , viewed 3/11/04 and , viewed 3/11/04 and Byun, Jongbok and Paul Gray, “Customer Relationship Management” from Byun, Jongbok and Paul Gray, “Customer Relationship Management” from http://http://crm.ittoolbox.com/documents/document.asp?icrm.ittoolbox.com/documents/document.asp?i=2629=2629 , ,
viewed 3/11/04viewed 3/11/04
88
Size of CRM MarketSize of CRM Market
05
1015202530354045
19
99
20
00
20
01
20
02
20
03
20
04
20
05
Year
Billio
ns
of
$
Aberdeen Group
AMR Research
ForresterResearch
Yankee Group
99
Size of CRM MarketSize of CRM Market
Hewson Group reported $8.8 billion Hewson Group reported $8.8 billion in 2003in 2003
Aberdeen Group projects $17.7 Aberdeen Group projects $17.7 billion in 2006billion in 2006
Key point to remember: market is in Key point to remember: market is in the billionsthe billions
http://www.crm2day.com/library/EpZZEEuEluLDzGsHRc.phphttp://www.crm2day.com/library/EpZZEEuEluLDzGsHRc.php , viewed4/10/04 and , viewed4/10/04 and http://http://
www.destinationcrm.com/articles/default.asp?ArticleIDwww.destinationcrm.com/articles/default.asp?ArticleID=3293=3293 , viewed 4/15/04 , viewed 4/15/04
1010
CRM VendorsCRM Vendors
Siebel SystemsSiebel Systems PeopleSoftPeopleSoft OracleOracle Nortel Networks (Clarify)Nortel Networks (Clarify) SalesLogixSalesLogix E.piphanyE.piphany
http://www.crm2day.com/library/EpZZEEuEluLDzGsHRc.phphttp://www.crm2day.com/library/EpZZEEuEluLDzGsHRc.php , viewed 4/10/04 and , viewed 4/10/04 and http://http://www.destinationcrm.com/articles/default.asp?ArticleIDwww.destinationcrm.com/articles/default.asp?ArticleID=3293=3293 , viewed 4/15/04 , viewed 4/15/04
1212
End to End CRM InfrastructureEnd to End CRM Infrastructure
Integrated database
Sales
Billing
Accounts
Call center
Business IntelligenceProcess
Improvement
Refined Business Processes
Call Center FaxDirectSales
StoreE-mailWeb
Access
….
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002
1313
Scope of CRMScope of CRM
CRM modules:CRM modules:• Sales Force Automation Sales Force Automation • Marketing AutomationMarketing Automation• Call centerCall center• Analytics/DataminingAnalytics/Datamining
1414
Sales Force AutomationSales Force Automation Contact managementContact management
• Name, address, phone number …Name, address, phone number …• Organization charts, behavior characteristicsOrganization charts, behavior characteristics
Account ManagementAccount Management• Multiple links to other informationMultiple links to other information
Opportunity ManagementOpportunity Management• Specific opportunitiesSpecific opportunities• Sales rep working on caseSales rep working on case• Assigned revenue creditAssigned revenue credit• Potential for closingPotential for closing• CompetitionCompetition• ……
1717
SFA BenefitsSFA Benefits
• $$$$ Increase revenue/reduce costsIncrease revenue/reduce costs
• Customer retentionCustomer retention Through relationshipThrough relationship
• SynchronizationSynchronization Up to date info everywhereUp to date info everywhere
1818
Marketing Automation (EMA)Marketing Automation (EMA)
e-version of marketing campaignse-version of marketing campaigns• ExecuteExecute• MonitorMonitor• RefineRefine
1919
Traditional Marketing CampaignTraditional Marketing Campaign
MarketingCampaign
Other PhoneEmail Registr.
CampaignRefinement
MarketingCampaign
Other PhoneEmail Registr.
CampaignRefinement
Time
Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.
2020
EMAEMA
E-Marketing Campaign
EMA toolsCampaignrefinement
Direct mail Registr.PhoneEmail
Feedback
RefinementRefinement
FeedbackFeedback
Time
Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.
2222
EMA BenefitsEMA Benefits
Information gathering, extraction, and analysis Information gathering, extraction, and analysis reducedreduced
Refinement of campaign in midstreamRefinement of campaign in midstream Free up laborFree up labor
2323
Call CentersCall Centers
Customer Service CounterCustomer Service Counter
HelpdeskHelpdesk
Call CenterCall Center
2424
ExampleExample
1
2
3
4
5
Customer Profile
CRM Server/datawarehouse
Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.
2525
FunctionalitiesFunctionalities
Automated Intelligent Call RoutingAutomated Intelligent Call Routing• Identify who is calling and whyIdentify who is calling and why• Use caller historyUse caller history• Route the callerRoute the caller
Workforce Management SoftwareWorkforce Management Software• Call volume forecastCall volume forecast• Agent schedulingAgent scheduling
2626
Call Center BenefitsCall Center Benefits
Service ConsistencyService Consistency• Call-scriptingCall-scripting
MonitoringMonitoring• Feedback on serviceFeedback on service• CSR efficiencyCSR efficiency
Cost cuttingCost cutting• Time spent reducedTime spent reduced
2727
Analytics/Data miningAnalytics/Data mining
How to get a single version of the Customer Truth ?
MARKETINGCONTACTCENTER
SFA
Customer contactCorporate contact
Product listSales revenuesPayment data
Sales revenuesCustomersegments
Promotion historyCampaignresponse
Customer score
Customer contactsTrouble-ticket
historySurvey responses
Payment data
Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.
2828
Need for integrationNeed for integration Risk of CRM “stovepipes”Risk of CRM “stovepipes”
• Ex: Client receives cross sell promo after complainEx: Client receives cross sell promo after complain
Motivating customer to come back?Motivating customer to come back?• Preferred productsPreferred products• Consumption rateConsumption rate• ValuesValues• LifestyleLifestyle• Life stageLife stage• Behavior outside your companyBehavior outside your company
Impossible with information “snapshots”!Impossible with information “snapshots”! Build Build central data warehousecentral data warehouse
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002
2929
Need for analysisNeed for analysis
Operational CRM-Activity Mgt- Contact Mgt
- Campaign Mgt- Pricing
-Customer support
Enterprise data
Analytical CRM
Work Force Optimization
Customer profiling
Customer segmentation
Channel analysis
Churn analysis
Risk scoring
Campaign measurement
Prospect qualification
Revenue analysis
Non CRM data:- ERP
- Financial- Billing
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.
• Don’t let your data seat in a data warehouse!
• Use software solution for analysis
3030
Implementation rateImplementation rate
42% of CRM licenses not installed42% of CRM licenses not installed• DiscountsDiscounts• Implementation Implementation (5 times cost of license)(5 times cost of license)
• Maintenance costs Maintenance costs (1/4 of license cost/seat)(1/4 of license cost/seat)
• Inadequate resourcesInadequate resources
Martin Schneider, Customer Relationship Management, 2004Martin Schneider, Customer Relationship Management, 2004
3131
Success rateSuccess rate 5 years ago5 years ago
• High failure rate (70% Tafti, 2002)High failure rate (70% Tafti, 2002) Reason: “Boil the ocean!” + Techno firstReason: “Boil the ocean!” + Techno first
TodayToday• Most projects see payback <1yearMost projects see payback <1year
Secret? Secret? Better methodologyBetter methodology Smaller projects and reasonable objectiveSmaller projects and reasonable objective
Martin Schneider, Customer Relationship Management, 2004Martin Schneider, Customer Relationship Management, 2004Tafti, 2004Tafti, 2004
3232
Critical Success FactorsCritical Success Factors Planning & setting the directionPlanning & setting the direction
• CRM-focused visionCRM-focused vision Reasonable & specific expectationsReasonable & specific expectations Reasonable & specific time tableReasonable & specific time table
• Explain importance & relevance of CRMExplain importance & relevance of CRM Need support & involvement of managementNeed support & involvement of management Need support & involvement of staffNeed support & involvement of staff
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3333
Critical Success FactorsCritical Success Factors
Planning & setting the direction Planning & setting the direction (Cont.)(Cont.)• Resource allocationResource allocation• Align individual goals with CRM goalsAlign individual goals with CRM goals
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3434
Critical Success FactorsCritical Success Factors
Service & communication Service & communication managementmanagement• High quality service for customersHigh quality service for customers• High quality support for employeesHigh quality support for employees• Communication integrationCommunication integration
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3535
Critical Success FactorsCritical Success Factors
Technology relationship strategiesTechnology relationship strategies• Ensure proper integration of technology Ensure proper integration of technology
& business strategies& business strategies• On-going technology trainingOn-going technology training
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3636
Critical Success FactorsCritical Success Factors
Personnel development & enterprise Personnel development & enterprise managementmanagement• Value your employeesValue your employees• Goals for improving each person’s Goals for improving each person’s
productivityproductivity• Encourage cooperationEncourage cooperation
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Lacity, Mary, Management of IT Projects,” 2003.Lacity, Mary, Management of IT Projects,” 2003.Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship
Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3737
Critical Success FactorsCritical Success Factors
Information protectionInformation protection• Customer info is an assetCustomer info is an asset• Rules & policiesRules & policies• AccountabilityAccountability• Customer privacyCustomer privacy
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3838
Critical Success FactorsCritical Success Factors
Resource investments & application Resource investments & application strategiesstrategies• Portfolio of technology investmentsPortfolio of technology investments• Information into knowledge for a sustainable Information into knowledge for a sustainable
competitive advantagecompetitive advantage• Process, not a projectProcess, not a project• Ongoing evaluationOngoing evaluation
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
3939
Critical Success FactorsCritical Success Factors
ContributionContribution• Rewards & explanationsRewards & explanations• Various forms of measurementVarious forms of measurement• Rewards improve customer service Rewards improve customer service
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
4040
ImplementationImplementation
Adequate time & resources for Adequate time & resources for implementationimplementation• Implementation in small stepsImplementation in small steps
Be flexibleBe flexible
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
4141
Customer FocusCustomer Focus
Strategies focus on end-customer Strategies focus on end-customer relationshiprelationship
Sell what the customer wantsSell what the customer wants Measure customer attitudesMeasure customer attitudes Keep track of competitorsKeep track of competitors
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001Technologies, Prentice Hall PTR, Upper Saddle River, 2001..
4242
Best practices SummarizedBest practices Summarized High Level of CommunicationHigh Level of Communication Management SupportManagement Support Strategy Drives TechnologyStrategy Drives Technology Implement IncrementallyImplement Incrementally Hire outside experts if necessaryHire outside experts if necessary Involve Knowledgeable UsersInvolve Knowledgeable Users Customer-Oriented FocusCustomer-Oriented Focus
Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Dyche, Jill, The CRM Guide to Customer Relationship Management, Addison-Wesley, Boston, 2002.Boston, 2002.
Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Business Journal Ivey Business Journal Online,Online, 2002, pp. 1-6. 2002, pp. 1-6.
Lacity, Mary, Management of IT Projects,” 2003.Lacity, Mary, Management of IT Projects,” 2003.Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship Swift, Ronald, Accelerating Customer Relationships: Using CRM and Relationship
Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Technologies, Prentice Hall PTR, Upper Saddle River, 2001.
44
Confidential and Proprietary
Company Background
• Founded on June 29, 1999 as a collaboration of a experienced mortgage management team and the investment firm, Kohlberg Kravis Roberts & Co.
• Management Team with over 100 years of combined industry experience
• Corporate Operations begins in 2000 as the company positions itself as a direct lender and mortgage processing BPO
Source: www1.nexstar.com/servlet/nexstar.PressReleases, viewed 3/1/04
45
Confidential and Proprietary
Nexstar’s Business Model
• Mortgage Processing Outsourcer: Balanced portfolio of large national lenders, medium-sized regional lenders, and small credit unions and community banks
• BPO is largest portion of business (over 90%)
• Direct Lender: Similar to traditional mortgage companies; Not the strategic focus (demand-driven)
46
Confidential and Proprietary
Nexstar’s Products / Services
• Offers a variety of mortgage products to clients and direct consumers (Conventional, Jumbo, FHA, Fixed rate mortgages, Adjustable Rate Mortgages, Flex 97)
• Customer service levels must higher than other lenders for Nexstar’s Business Model to succeed
• Workflow managed in three distinct work channels:– Channel One: Lender Clients and Nexstar Direct
– Channel Two: Washington Mutual
– Channel Three: Chase Manhattan
47
Confidential and Proprietary
The IT Environment at Nexstar
In-House IT Staff(Help Desk/ Strategic IT )
Rich G aglianoNexstar IT M anager
St. Louis, M O
Eotek IT Staff(W eb-Based T echology)
Steven BucuvalasChief T echology Officer
Evergreen, CO
Jerry HalbrookCIO/COO/Co-Founder
48
Confidential and Proprietary
The IT environment at Nexstar
• In-house IT staff (St. Louis, MO)– Approximately 15 full time IT staff– In-house functions includes: help desk, new
workstation setup, strategic IT (mostly in web-based technologies), Eotek facilitation
• Eotek IT staff (Evergreen, CO)– Over 30 full time IT staff– Web-development and web-methods technology– Implement new web-based rollouts– Other software maintenance (Siebel, Loanquest)
49
Confidential and Proprietary
Nexstar / Eotek Relationship
• Upon incorporation, Eotek chosen as an independent consulting firm on web-based technologies
• Nexstar purchases Eotek on August 26, 1999
• Currently, Eotek develops and manages 100% of the Nexstar’s web-based technology, as well as co-managing many of its other IT software, such as Siebel and Loanquest.
Source: www1.nexstar.com/servlet/nexstar.PressReleases, viewed 3/1/04
50
Confidential and Proprietary
CRM in the Mortgage Industry
• Volatility of the market hinders large investments in CRM
• In-house CRM initiatives are rare; most use large CRM vendors and ASPs
• Most market participants look at CRM as a technology, not as a strategy or process
51
Confidential and Proprietary
CRM at Nexstar
• Mr. Christopher Hunter– Business Analyst– Business Process Manager– Technology Team Analyst
• Professional Experience– Bachelor’s Degree in Computer Science – Business Analyst at Oracle CRM– Independent Consultant for Siebel
52
Confidential and Proprietary
Nexstar’s CRM Overview
• Nexstar’s business model necessitates the use of CRM
• “In reality, Nexstar’s business processes and technology are used solely to bolster customer service levels (workflow management)…not deliver CRM”
• “Although not the intended purpose, all of Nexstar’s software combined can be considered a superior CRM tool…at least compared to other industry competitors”Chris Hunter, Nexstar Financial Corporation
53
Confidential and Proprietary
Nexstar’s CRM Overview
• Nexstar’s biggest CRM tool: Siebel CRM Solutions Software
• External consultants have used both successfully and unsuccessfully
• A cost-conscious management does not support large IT projects at this time
54
Confidential and Proprietary
The Siebel/Avaya Relationship
• Siebel CRM Solutions– One of the big three CRM software companies (with
OracleCRM and PeopleSoft CRM)– An industry leader that multiple verticals that allow for
customization of CRM capabilities (CRM for everyone philosophy)
– Caters to businesses of all sizes– According to Gartner Group’s Vendor Ratings, Siebel
received an overall positive rating
• Avaya Professional Services– A Siebel Alliance Partner that provided Computer
Telephony Integration (CTI)
Sources: www.siebel.com/for everyone, viewed 3/1/04 www.siebel.com/gartner/reg_leader.shtm, viewed 3/1/04
55
Confidential and Proprietary
Siebel Proposed Benefits
• Increase call center workflow via call and email routing
• Allow customer communication and interactions with various media (email, fax, phone)
• Improve customer service by combining customer information in one user interface
Source: www.siebel.com, viewed 3/1/04
56
Confidential and Proprietary
Choosing Siebel
• Parties involved with process: Nexstar Senior Management and External Consultant, Eotek
• The choice narrowed to two big players: PeopleSoft CRM and Siebel
• Siebel was the easy choice due to vast customization of applications (verticals), product reliability, and unparalleled service and implementation support functions
• Siebel was more closely aligned with the strategic business model of Nexstar
57
Confidential and Proprietary
Choosing Siebel
“When we looked at the Siebel-Avaya partnership, it was clear that this was far more than just a marketing agreement; it was a tight, strategic alliance with truly integrated offerings. As we designed our infrastructure, we knew that we could count on the durability of this high-level collaboration.”
Richard Harkwell, VP of Customer Experience
Source: http://www.siebel.com/common/includes/case_study.shtm, viewed 2/28/04
58
Confidential and Proprietary
Siebel Implementation
• Rollout of Siebel Call Center, Siebel eFinance, and Avaya CRM fully deployed and functional to the call center (approx 75 agents) in 90 days
• Implementation conducted by Siebel Global Services, Avaya Professional Services, and Eotek
• Eotek helped to integrate Siebel with the current web-based technology, CCR Web
Source: http://www.siebel.com/common/includes/case_study.shtm, viewed 2/28/04
59
Confidential and Proprietary
Post-Implementation Evaluation
• A third party consulting firm was employed by Nexstar to evaluate the implementation of Siebel
• It was intended to ensure that the the proper functionalities were delivered and that full integration was made will Nexstar existing system, CCRWeb
• The name of the firm could not be released
64
Confidential and Proprietary
Siebel: A Strategic Success?
“The Siebel-Avaya Solution also enables Nexstar to streamline the process of responding to customer inquiries….Avaya and Siebel work in tandem to identify callers by ID number, draw their customer records from the Siebel database, and then route calls automatically to the most appropriate agent based on overall agent availability and skill level.”
Richard Harkwell, VP of Customer Experience
Source: http://www.siebel.com/common/includes/case_study.shtm, viewed 2/28/04
65
Confidential and Proprietary
Siebel: A Strategic Success?
• Siebel successfully delivered all the proposed customer communication and customer service capabilities it promised
• Payment for Siebel allowed financial flexibility: negotiated flat rate per seat; paid on an annual basis
• Project delivered on-time and changes were relatively easy to implement with Siebel Global Services, but a large portion of the CRM functionalities are not currently used
66
Confidential and Proprietary
Siebel: A CRM Success Story?
BEST PRACTICE YES NO
High Level of Communication X
Management Support X
Strategy Drives Technology X
Implement Incrementally X
Hire outside experts if necessary X
Involve Knowledgeable Users X
Customer-Oriented Focus X
67
Confidential and Proprietary
Other CRM Initiatives
• According to Christopher Hunter, Nexstar is beginning to look more closely at CRM opportunities, although funding remains a issue with management
• Currently, Nexstar is negotiating with a potential client to expand CRM initiatives
• Most of the talk is centered around an “offspring of CRM”: Partner Relationship Management (PRM)
6868
ConclusionConclusion
Integration/silosIntegration/silos Business strategy/one view of Business strategy/one view of
customercustomer IT enabledIT enabled Customer CentricCustomer Centric
6969
Outsourcing?Outsourcing? Variety of servicesVariety of services
• Hosting, application, call centers, …Hosting, application, call centers, …
Ex of benefitsEx of benefits• Call center: >40% cost saving on 30 user sales force Call center: >40% cost saving on 30 user sales force
automationautomation• Implementation: Weeks instead of MonthsImplementation: Weeks instead of Months
Brendan B Read, Call Center Magazine, San Francisco, Nov 2001
7070
Outsourcing off-shore?Outsourcing off-shore? Off-shore?Off-shore?
• >150,000 contact workers employed oversees >150,000 contact workers employed oversees
Keep in mindKeep in mind• Cross cultural misunderstandingCross cultural misunderstanding• TrainingTraining• Customers should not ask themselves where they are callingCustomers should not ask themselves where they are calling
Brendan B Read, Call Center Magazine, San Francisco, Nov 2001
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ReferencesReferences Dyche, Jill, The CRM Guide to Customer Relationship Management, Dyche, Jill, The CRM Guide to Customer Relationship Management,
Addison-Wesley, Boston, 2002.Addison-Wesley, Boston, 2002. Gordon, Ian. “Best Practices: Customer Relationship Management” Gordon, Ian. “Best Practices: Customer Relationship Management” Ivey Ivey
Business Journal Online,Business Journal Online, 2002, pp. 1-6. 2002, pp. 1-6. Lacity, Mary, Management of IT Projects,” 2003.Lacity, Mary, Management of IT Projects,” 2003. Swift, Ronald, Accelerating Customer Relationships: Using CRM and Swift, Ronald, Accelerating Customer Relationships: Using CRM and
Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001.Relationship Technologies, Prentice Hall PTR, Upper Saddle River, 2001. Brendan B Read, Call Center Magazine, San Francisco, Nov 2001Brendan B Read, Call Center Magazine, San Francisco, Nov 2001 Martin Schneider, Customer Relationship Management, 2004Martin Schneider, Customer Relationship Management, 2004 Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.Greenberg, Paul, CRM at the speed of light, Mc Graw-Hill, California 2001.