34th Annual Junior Eisteddfod
Saturday 12th May Wednesday 23rd May 2018
Burdekin Theatre, 161 Queen St AYR QLD 4807
ALL ENTRIES: via STARDOM at www.stardom.com.au
ENTRIES FOR ALL SECTIONS CLOSE: 11.59pm, Friday 9th March 2018
No late entries can be accepted
Office: 142b Young Street, Ayr Email: firstname.lastname@example.org Postal Address: PO Box 807, Ayr QLD 4807 Coordinator: Machelle Slatcher - 0407 834 953
SCHEDULE OF EVENTS FOR MAY 2018
HIGHLAND: 12th IRISH: 13th MUSIC: 14th to 15th DANCE: 16th to 21st SPEECH & DRAMA: 21st to 23rd ART & LIT PRESENTATIONS: 20th in the Foyer 2pm
PLEASE NOTE: Whilst the eisteddfod will endeavor to adhere to this schedule these dates are subject to change.
Specific Bursary winners will be announced at the completion of each discipline. Major Bursary winners will be announced in the Burdekin Advocate following judging.
PLEASE READ THIS CAREFULLY AS SOME RULES INCLUDING TIME LIMITS AND SECTIONS HAVE BEEN ALTERED.
THE COMMITTEE RESERVES THE RIGHT TO REMOVE ANY CHILD OR ADULT FOR INAPPROPRIATE BEHAVIOUR.
HIGHLAND Mrs Cheryl Roach IRISH Mrs Caroline Gossip ADCRG MUSIC Matt Klohs DANCE Rob McLean SPEECH & DRAMA Dr Victoria Carless LITERARY Elisa Rigano ART Burdekin Art Society PHOTOGRAPHY Chiara Oar
ADMIN FEE per entry
Number of Sections per Entry Admin Fee 1 section only $3.00 2 to 5 sections $6.00 6 to 10 sections $10.00 11 to 20 sections $15.00 21 to 30 sections $25.00 31 to 50 sections $35.00 More than 50 sections $50.00
ENTRY FEES per section
Section Full Price Literary & Visual Arts $6.00/Item Special Needs Literary & Visual Arts $6.00/Item Solos $7.00/Item Duos/Trios & Duets $12.00/Item Championships & Titles $15.00/Entry Ensembles/Groups/Rock Bands $16.00/Item Choirs/Stage-Jazz Bands/Orchestras $18.00/Item Non Competitive Sections Free Entry
Non-local entrants may order a programme to be mailed when entering. The Art, Photography and Literature programme will be available on our website just prior to the eisteddfod. Teacher Running Sheets are available upon entry.
Programmes will be available from: BURDEKIN JUNIOR EISTEDDFOD OFFICE - 142b Young Street, Ayr RHYTHM EDGE DANCE STUDIOS 119 Young Street, Ayr SIMPLY DANCE 11 Queen Street, Ayr LUCKY BLACK CAT NEWSAGENCY Corner Young & Queen Streets, Ayr
BURDEKIN JUNIOR EISTEDDFOD POLICY,
BURDEKIN THEATRE REGULATIONS, THE POLICY ACT AND COPYRIGHT LAWS
PROHIBIT THE USE OF:
D VIDEO/CAM RECOREDERS
D RECORDING DEVICES (INCLUDING SMART PHONES AND TABLETS)
D MOBILE PHONES are to be switched off before entering the venue
D ELECTRONIC GAMES OF ANY SORT
Such devices may be confiscated for the duration of the eisteddfod
GENERAL RULES and CONDITIONS
Failure to comply with the following rules and conditions will involve disqualification and withholding of prizes. The decision of the committee of the Burdekin Junior Eisteddfod in all questions or disputes arising out of, or not provided for, by the rules and conditions will be final. All entries are received according to this condition and in the spirit of a friendly competition upon which the eisteddfod is based; no dispute shall become the subject of any appeal at law.
This competition is held under the auspices of the Burdekin Junior Eisteddfod Inc. (herein referred to as eisteddfod or competition) and is open to Amateurs only. An amateur shall be defined as a person whose principal source of income is not derived from the exercise of his or her talents in the particular class or classes, which he or she has entered. This condition does not apply to Conductors and Accompanists.
All competitors compete at their own risk.
It is most important that Competitors, Teachers, Parents & Guardians read all rules & conditions carefully.
Entries are to made through Stardom. Entries can be paid online via Debit / Credit Card. If you have an existing account with Stardom, please use those details to login to your account. When entering please keep a copy of your login details, as you will need them to login to get your reports. You must use the same login details to be able to view reports. Multiple children and disciplines can be listed on the same invoice, saving you multiple admin fees. You can also add to an existing invoice to again save on admin fees.
Schools will have to supply the Burdekin Junior Eisteddfod committee with teachers names and copyright numbers on entry from in order to receive a teacher pass. These passes will be mailed to the relevant school prior to the commencement of the eisteddfod if a program has been ordered. NO passes will be available from the official table during the running of the eisteddfod, unless ordered through Stardom. NO teacher will be allowed side stage without a pass.
SUBMISSION OF MEMBERS NAMES
Names of all members in Duos, Duets and Trios must be submitted on the official entry Form.
In the case of Groups and Ensembles all members and their birth dates must be listed. Please highlight the youngest and the eldest on your entry form. The ability to do this will depend on what Stardom is able to do.
If any competitor/s in Duets/Duos, Trios or Groups is prevented from performing due to withdrawal of one partner, a substitute can be used. Trios may be reduced to Duos if necessary. These changes will be accepted provided all other conditions are met. Name/s and Date of Birth of substitute/s must be handed to the Secretary/Marshal at least one hour before commencement of the Section.
The Adjudicators have the power to withhold or divide prizes according to merit.
In the event of any breach of the rules and conditions, it shall be at the discretion of the management committee as to whether any disqualification or withholding of prizes is enforced, unless a formal complaint is received.
Competitors MUST NOT have any tuition whatever from the Adjudicator or the Adjudicator's School from the time of announcement of the Adjudicators. In the case of Irish this is increased to 2 years.
Any approach before or during competition, to an Adjudicator by an Entrant, Parent, Teacher or Friend of an Entrant during the Eisteddfod is prohibited. Disqualification of competitor will be enforced. This rule does not apply to the Eisteddfod committee.
When necessary, a Competitor shall cease the performance on the sound of the Adjudicators bell. This is not a reflection on quality, but means the Adjudicator has seen or heard sufficient of that item to make adjudication.
CHECK IN / WITHDRAWALS These rules will be adhered to at ALL times.
Competitors must check in with the Marshal upon arrival one hour prior to the commencement of their section. If your section begins the session, arrival is 30 minutes prior to the commencement of their section and must be available when the section is called.
Music & Synopses for dance sections must be handed to the Marshal upon arrival.
Competitors will be deemed as Withdrawals if they are not present when called for their section/s.
Once section has begun competitors running late will not be permitted to compete. BACK/SIDE STAGE AREA
The only people allowed Side Stage during the Eisteddfod will be competitors, teachers with passes and persons authorized by the Burdekin Junior Eisteddfod Committee. Parents are allowed backstage but are not permitted side stage. Teachers passes must be presented to the Marshalls upon entering side stage.
The only time/occasion a teacher or parent is allowed in the wings will be for all groups, the competitor is under the age of 10 years or it is the competitors first eisteddfod. Closed in shoes must be worn by all persons working side stage, with the exception of competitors.
Only Teachers with students in a section will be allowed side stage.
No entry or exit to stage from auditorium with the exception of Speech and Drama and Music.
Strict penalties will be incurred if instructions set out by Theatre Staff are not followed.
The Eisteddfod will not make the stage available for rehearsals prior to, or through the duration of the Eisteddfod. Should a competitor wish to do this, it will be via private booking with the Burdekin Theatre Management, as long as it does not interfere with the normal running of the Eisteddfod. The Eisteddfod will not be responsible for any costs incurred.
The Burdekin Junior Eisteddfod Inc. supports a Dress Code for all competitors throughout the eisteddfod. Age appropriate costuming, formal or semi-formal dress is encouraged and all parents and teachers are urged to observe this standard of dress. Good casual is suitable for day competition.
The Burdekin Junior Eisteddfod Inc. supports a Performance Code for all competitors throughout the eisteddfod. Age appropriate music and or performances are encouraged and all parents and teachers are urged to observe this standard of performance.
The eisteddfod is open to all competitors age 18 years and under.
Competitors are NOT permitted to preform up in age, with the exception of Tiny Tots.
Competitors in all sections must not be older then the age stated in each section on or before the commencement date of the eisteddfod. Irish is as at 1st January of the current year.
Proof of age may be required. In the case of a dispute, prizes will be withheld until such proof is forthcoming. In case of Duets, Duos and Trios one of the competitors may be under the age limit but may only enter in one section.
In sections where entry is by school year, competitors who have left school are still eligible as long as they are under the stated age limit.
No competitors may perform in any section under a name other than his or her name stated on the entry form.
Competitors competing as a Tiny Tot section MAY compete in other age group solos. Competitors are only allowed to compete once in a section. No practicing will be permitted around or behind the stage area. A group must consist of 4 or more members. The same dance must not be performed twice by the same competitor during the current eisteddfod. For the song and dance section, the vocal backing track cannot contain any vocal melody line. Should the backing track contain a vocal melody line the competitor may be penalized.
DIVISION OF SECTIONS
The eisteddfod committee will determine age groupings after close of entries. The eisteddfod committee will make its best effort to have a minimum age division of 9 years and under, 12 years and under and 13 years and over, however reserves the right to combine ages due to lack of entries. If sections are divided, competitors must perform in the division allocated.
All Props must be brought backstage to OP side, prior to the commencement of the relative session and collected immediately after the conclusion of that session.
Props are limited to those that can be placed on stage by the competitor within a time limit of 1 minute.
DURING THE ITEM, PROPS ARE TO BE MANIPULATED BY THE COMPETITOR ONLY. This condition may be relaxed in the case of groups subject to the Eisteddfods approval.
All due care, but no responsibility, will be taken by the Eisteddfod for props on or off the stage.
Only Eisteddfod officials and Burdekin Theatre staff will be able to place props on and remove from the stage.
No props to be set in front of the proscenium.
Respect for the stage must be shown. No substance (for example glass, china, powder, paint, oil, confetti, feathers, sand, water, cream, hay, bubbles) is to be spilt or spread on stage. No lighted candles, sparklers, lighted cigarettes or any naked flames are permitted. Penalties will be incurred.
Blackouts and special lighting effects will not be allowed.
No entry or exit, to/from stage apron. ORDER OF COMPETITORS
Positions allocated in programme will be strictly adhered to except in very extenuating circumstances. Competitors appearance on stage will be in no particular order to receipt of entries.
The Committee endeavors not to programme solo and group items of the same age group at the same time. However, because of the large number of competitors this is not always possible and so appearance at all venues cannot be guaranteed.
The Committee is unable to make special arrangements for out of town competitors to compete at a time other than that shown in the official programme.
The committee is unable to make special arrangements for anyone with religious believes.
While desiring to adhere to the programme as printed, the Committee reserves the right to amend it should it be considered advisable.
This is now available upon entry. There is a tick box to cover all Copyright.
The Eisteddfod Committee holds an APRA license for performing recorded music. It is the responsibility of the competitor to abide by the APRA/AMCOS Guide to Eisteddfods (2012).
Copyright forms are available in this Entry Booklet, the Eisteddfod website and from www.apra.com.au
The following is an extract from Music copyright for Eisteddfods First Edition 2006:
Dance schools may have a joint AMCOS/ARIA license which permits the making of audio recordings or the copying of existing recordings for ease of cuing purposes, for example, to be used as backing tracks for a performance. Dance schools that have made a recording under the AMCOS/ARIA dance school license may need to quote their license number to the eisteddfod to prove that their recordings have been made legitimately under this license.
Competition is open to amateurs. Definition of "amateur" - any person who does not derive nor has ever derived his or her main income or a substantial income as a teacher and/or performer from the exercise of his or her talent in the particular class for which he or she may have entered. Confirmation may be requested in writing from a student teacher presently studying and/or teaching under guidance of professional teachers, in the case of a dispute.
The Committee will not be responsible for the engraving of trophies won.
Due to difficulties faced by the committee in regards to having all trophies returned to the office in good condition prior to the commencement of the eisteddfod, perpetual trophies will be presented on the day and then held by the eisteddfod. A smaller trophy will also be presented as a take home trophy. The eisteddfod committee will cover the cost of the engraving for the perpetual trophy.
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