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…data capture with absolute … …TMS Insight’s latest data capture solution …

…data capture with absolute … …TMS Insight’s latest data capture solution …

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Page 1: …data capture with absolute … …TMS Insight’s latest data capture solution …

…data capture with absolute …

…TMS Insight’s latest data capture solution …

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…introduction…

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“TMS Insight’s primary objective is to free our clients from procedural restraints and inefficiencies resultant from poorly designed systems – this we achieve by providing creative IT solutions”

– Andrew Haywood (Managing Director)

…introduction…

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Clarity is the name we have given to the latest addition to our data capture solutions because we believe that users will appreciate it’s clean, intuitive design and the transparent way it presents the data that you have captured.

Clarity is a web based application enabling our clients to capture data anywhere in the world and download directly into the application’s database via a webpage thus enabling the results to be shared instantly.

…introduction…

The combination of close collaboration with industry and commercial users and TMS Insight’s innovative approach to IT solutions resulted in the development of Clarity the latest incarnation of our popular Insight 20/20 data capture application.

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…system objectives…

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•..offer a methodology to capture the data in a variety of ways; via computer screen, barcode scanning, WAP enabled mobile phones.

•..ensure that data can be added from anywhere in the world via a web page

•..enable “live” monitoring of data once downloaded via the system home page

•..dependent upon hardware used real-time monitoring should be possible

•..be flexible enough to facilitate several data capture project types •..offer a user friendly, intuitive user interface

•..include comprehensive reporting and data filtering capabilities

•..provide a means to highlight & correct data capture errors

•..provide an easier means of updates via on-line downloads

…must…

…system objectives…

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…system overview…

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…includes…

…system overview…

..a user friendly home page that readily provides summary information relating to the data you have captured

..an intuitive means of setting up new projects via look-up tables and project profiles

..comprehensive reporting and analysis including the ability to “filter” the collected data

..remote download of data – anywhere with access to the internet / intranet

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…system overview…

…includes…

..a practical means of adding data or editing data in real time with retrospective data entry also possible

..if system has access to the internet the homepage will inform when new versions are available and enable download of the update (Dependent upon web security and user permissions)..

..compatibility with a range of barcode scanners, PDA’s and WAP enabled mobile phones

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…system overview…

…includes…

..a notice board / messages facility enabling information to be readily shared amongst system users..

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…the process…

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…the process…

…via barcode scanning…..once the database has been set-up, barcodes have been produced, you are now ready to capture the data..

..using state-of-the-art barcode reading technology data capture is so simple – basically point and shoot..

..when a barcode is scanned the date and time it was scanned is recorded thus facilitating one of the most popular uses of the system – activity analysis or time recording..

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…the process…

..but activity analysis is just one use for Clarity. By changing the entries in the Look-Up tables the system can also be used for:• Cleaning Inspections• Questionnaires and market research• Quality Control monitoring• Basic project / job and activity costing

…via barcode scanning…

..by scanning their unique ID barcode followed by a barcode representing the activity about to be performed, the scanner “knows” which member of staff is performing what task and when. To record the next activity simply scan another activity barcode..

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…the process…

…via direct data entry…

..recording data in this way enables real-time monitoring of what activities are currently being performed by your staff..

..Clarity includes the facility to record data directly into the system via a web page either on your PC or a WAP enabled mobile phone. This is achieved by selecting the activities etc. from drop down lists..

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…setting up Clarity…

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…setting up Clarity…

…profiles…

..one of the most useful features of Clarity is it’s flexibility, this single application can be used for a variety of data capture projects, all that is needed for each new data capture project is for a new Profile to be created..

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…setting up Clarity…

…profiles…

..a profile allows you to rename the headings that appear throughout Clarity so they are specific to the project you want to create e.g. Staff may be renamed to respondents, activities may become questions and comments may become responses (If the system is to be used for a questionnaire)..

..a profile allows you to rename the headings that appear throughout Clarity so they are specific to the project you want to create e.g. Staff may be renamed to respondents, activities may become questions and comments may become responses (If the system is to be used for a questionnaire)..

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…setting up Clarity…

..once the Profile has been created the Lookup tables need to be populated. Look-Up tables hold the information that will be used when you capture your data..

…look – up tables…

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…setting up Clarity…

..Clarity accommodates 5 look-up tables, this allows you to record up to 5 layers of data..

..Let’s try and explain this better using a worked example..

…look – up tables…

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…setting up Clarity…

..for this example Clarity is going to be used for Activity Analysis i.e. to record the time staff are spending on activities or processes..

ProjectThis table enables staff to record, if appropriate, the project that the tasks they will be recording apply to..

StaffThis table holds the information relating to each member of staff taking part in the project..

…look – up tables…

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…setting up Clarity…

…look – up tables…

CommentYou then have the option to record additional information relating to the activity performed..

ActivitiesThese are the individual tasks or the processes your staff could perform as part of their daily routine – they may or may not be related to a project..

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…setting up Clarity…

…look – up tables…

GroupAnd finally, each of the entries in the other look-up tables can be “grouped” together – e.g. Staff could be grouped by Job Title or Grade, activities could be grouped by productive and non-productive etc. The grouping categories are created in this table..

Grouping becomes particularly useful when running reports i.e. clarity allows you to filter data by any of the groupings used..

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…setting up Clarity…

…barcodes…

Currently the most common methodology for capturing data in Clarity is via scanning barcodes.

Clarity includes the facility to produce barcode sheets or labels based on what has been entered in the Look-Up tables.

..you have two format options – tabular or linear (for barcode labels)..

..you can select all items in the look-up tables OR individual entries making the barcode sheet fully customisable...

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…the outputs…

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…the outputs…

..once you have captured your data there are many ways of seeing the results including the Clarity “homepage”. This single web page allows, at a glance, the latest data that has been recorded to be reviewed – including “Live” data if data is entered into the system directly or via a mobile phone..

…home page…

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…the outputs…

…home page…

..by clicking on any hyperlink the full history of data recorded for the selected member of staff can be viewed..

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…the outputs…

..within Clarity’s reporting section there is an extremely flexible data filtering / search function. Once you have selected the report you want to run you can, from the first tab, filter / search for data between any dates..

…reports…

..this part of the Reports web page gives an indication of the number of records that match your search criteria..

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…the outputs…

..depending upon how you have set up your database you can search based upon any field within it e.g. you could search for an individual staff member or a particular job title and / or grade etc. etc..

…reports…

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…the outputs…

…reports…

..similarly you can search on any field in any Look-Up table and the search criteria can be built..

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…reports…

…the outputs…

..you then run the reports which will only include the data you have searched for..

..Clarity also includes the facility to export raw, date filtered, data to Excel for your own analysis..

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…pricing…

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…Software / installation / support…

…pricing…

..Clarity Training (Per Day – Min. 1 day) £700

..Installation (Per Day – Min. 1 day) £700

..Support £630 pa(Telephone / e-mail support plus free upgrades)

** Prices exclude VAT and expenses **

..Clarity Software (Site Licence) £2300

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..Panasonic ZE86 CCD Scanners (Programmable)(Discontinued – Last Few) £150..Infra Red download unit for Panasonic £30

..Opticon OPL9723 (Programmable) £280

..Various cradle / charger options £POA

..Opticon OPN2001 £129

…hardware options…

…pricing…

** Prices exclude VAT and delivery **