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LeBaron Woodyard, Chancellor’s Office November 16, 2012 12:00 Noon – 1:30 PM. DE Coordinator’s November 2012 Telephone Meeting. Agenda. Update on 2011-12 Annual Distance Education Survey Maintaining a Quality Distance Education Program Webinar - PowerPoint PPT Presentation
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DE COORDINATOR’S NOVEMBER 2012
TELEPHONE MEETINGLeBaron Woodyard, Chancellor’s Office
November 16, 201212:00 Noon – 1:30 PM
Agenda Update on 2011-12 Annual Distance Education
Survey Maintaining a Quality Distance Education
Program Webinar CCC Coordinators and Managers Organization Distance Education Student and Faculty
Satisfaction Surveys Fund for Instructional Improvement Loan
Request for Proposal Release State Authorization Tracking Tools
Update on 2011-12 Annual Distance Education Survey Survey is complete with all colleges
reporting One component of bi-annual report to
the Board of Governors in 2013 Survey highlights
Survey Highlights New courses that did not exist before
and are only delivered by distance education?82 Colleges indicated there were zero
courses in this category21 Colleges indicated they created 85
courses11 Colleges did not respond to the question
Survey Highlights Existing courses that were converted
from face to face to distance education19 Colleges did not convert any courses88 Colleges converted 897 courses to
distance education courses
Survey Highlights Does your district have a Board of
Trustees approved student authentication policy?23.4% Say Yes77.6% Say No
Survey Highlights In 2009-10 did your college offer an
AA or AS degree or a Certificate of Achievement program where the student could complete the program 100% through distance education?55 Colleges indicated that they doThis is up 11 colleges from last year
Survey Highlights Has you college developed
streamlined educational pathway policies/activities for distance education students?16 colleges indicated they have (29.1%)
○ This is up from zero from last year39 colleges indicated they have not
70.9%
Quality Distance Education Program Webinar Webinar date is December 10, 2012
from 9:00 AM – 12:00 Noon Scheduled 3 hour system-wide webinar
on operating a quality DE program in the California Community College (CCC) System
Must register to receive login information
Quality Distance Education Program Webinar Designed to provide colleges with
comprehensive information about regulations, policies, and procedures impacting distance education programs in the CCC System
The webinar will be targeted to CIO’s, District/College DE Coordinators, other curriculum officials, and individuals responsible for attendance accounting and reporting at each district.
Quality Distance Education Program Webinar The webinar will address established DE
standards, quality components, and things that districts should have in place to have a quality DE program.
It will also cover the technical attendance accounting side of DE and potential annual audit implications.
Quality Distance Education Program Webinar The webinar will feature presentations by
local DE programs that speak first-hand to best practices and DE quality control processes
• Student satisfaction survey – Fall 2012 • Voluntary participation for colleges• 5 categories of interaction
• Learner-content• Learner-instructor• Learner-learner• Learner-technology• General interactions
• 50 plus factors analyzed in a factor analysis
Distance Education Student and Faculty Satisfaction Surveys
• Release is October 22, 2012• Due date is January 22, 2013• Covers Fiscal Years 2012-13 and 2013-14• $302,000 available in each Fiscal Year• Zero percent interest• 3 year repayments begin 1 year after the
program year of the loan• Can be used for instructional related revenue
generating strategies
Fund for Instructional Improvement Loan Request for Proposal Release
State Authorization 101
Dr. Pamela Shay
Franklin UniversityVice President of Accreditation &
Institutional Effectiveness
• Nonprofit, private institution• Online & campus-based programs• Associate, Bachelor, and Master
degrees• Students enrolled nationwide
Welcome
Getting Started• Review relevant statutes and regulations
– “IT DEPENDS” on type of institution, delivery formats, level of activities
• Compare multiple sources of information
• Create your own spreadsheet/table to track information
• Build and foster internal and external relationships
Review Create Compare Build
Compare Sources of Information
• SHEEO State Authorization Inventory http://www.sheeo.org/stateauth/stateauth-agency.htm
• WICHE Cooperative for Educational Technologies (WCET)
• SAN (State Authorization Network) group websites
• EduVentures survey
Compare
Review Statutes and Regulations• Definitions
• “Triggers” for physical presence or operations– Facilities, infrastructure and technology – Students, Faculty– Practica, internships/externships, independent study– Proctors, tutors, mentors, preceptors– Marketing & Recruiting initiatives
• Exemptions• Licensure programs with curricula or requirements dictated by
state professional licensing boards, e.g. education, nursing, social work
Review
• Number of students• State expenses (initial, annual, bonds, etc.)• Cost of not serving existing students• Cost of monitoring and maintaining• Cost of personnel
Strategic Decisions Regarding State Authorization
Create Tracking Documents
Original Authorization
Exempt by confirmation
Exempt by regs/interp Other
Georgia 7/7/2011Hawaii 4/14/2011Idaho 5/15/2011Illinois 4/4/2000Indiana - IN 7/15/2009Indiana - OH 6/2/2009
State
Status
Create
Create Tracking DocumentsProgram Authorization Status by State_2.2.12
States and U.S. Territories
Program Name Degree AL AK AZ AR CA CO CT DE
Applied Management B.S. A A A R A A A AApplied Psychology B.S. A A A R A A A ABusiness Administration B.S. A A A R A A A ABusiness Economics B.S. A A A R A A A ABusiness Forensics B.S. A A A R A A A ACommunications B.S. P A A R A A A AComputer Science B.S. A A A R A A A ACriminal Justice Administration B.S. P A A R A A A A
Codes: Fully authorized in the state AFully authorized in the state; periodic renewal required RPending authorization in state P
Create
Build and Foster Relationships
External• State Regulators• Professional Organizations
Internal• Maintain regular communication with marketing, financial aid,
academics, registrar, and enrollment, human resources, finance, assessment departments
• Need information on library resources, facilities, advising, student services, technology
• Know institution’s strategic or growth plan
Build
Maintaining Compliance
• Marketing
• Catalog/Bulletin
• Consumer Information/Disclaimers
• Enrollment
• Monitor changes in regulations
• Maintaining authorizations– New program approvals– Renewals– Enrollment/revenue reporting– Surety bond updates– Agent license renewals
• Maintaining exemptions– Fees, enrollment reporting, reapplication
• Develop a system of regular review
Maintaining Compliance
Thank you for your time and attentionPamela ShayAccreditation & Institutional Effectiveness
Franklin University 201 S. Grant AvenueColumbus, Ohio 43215
641.947.6135
State Authorization Resources by Franklin University
Navigating the Chaos WorkshopFranklin.edu/authorization-workshop
Consulting ServicesPersonal consultation on state processes for your institution
SA Management ServicesFranklin partners with your institution to complete state authorization requirements and manage the system for your institution.